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HomeMy WebLinkAboutbocc.con.amended.066.21 B8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836361.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Jessie Young County Representative Phone (970) 429-6169 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 82,500.00 $ 28,500.00 $ 6,000.00 $ 117,000.00 Open Space & Trails Change Order to add schematic trail design services to the existing scope of work. Allocate additional not to exceed funding of $6,000 to complete the added services. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Brush Creek to AABC Trail Feasibility Study SGM, Inc. $ 6,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 6,000.00 Formal Services/Maintenance 5/10/2021 12/31/2022 Change Order/Contract Amendment 066.21 B Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 066.21 Rev. 2018.06.13 btf Budget Line Item #: 11836361.531000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 066.21 B OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: SGM, Inc 118 West Sixth Street, Suite 200 Glenwood Springs, CO 81601 The Provision of Brush Creek to AABC Trail Feesibility Study (the “Contract”) dated May 10, 2021 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and SGM, Inc (the “Contractor”), is hereby amended as follows: Description of Change: 1. Amendment to Contractor’s Obligations under Section II of the Contract to add the schematic trail design services described in the attached Contractor Memorandum (“Attachment A”); and 2. Amendment to Section III of the Contract to increase the total compensation to Contractor by Six Thousand dollars and No Cents ($6,000.00). Reason for Change: Additional Contractor services required by the County and Colorado Department of Transportation. Original Contract Amount $ 82,500.00 Previous Change Order/Amendment Amount $ 28,500.00 This Change Order/Amendment Amount $ 6,000.00 New Contract Total $ 117,000.00 Contract #: 066.21 Rev. 2018.06.13 btf Budget Line Item #: 11836361.531000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. SGM, INC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Jessie Young Jul-22-2022 Planning/Outreach Manager - Open Space and Trails Mike Fowler Jul-25-2022 Project Manager 118 W. 6th St, Ste 200 Glenwood Springs, CO 81601 Phone: 970-945-1004 Fax: 970-945-5948 MEMORANDUM TO: Gary Tennenbaum – Director of Pitkin County Open Space and Trails FROM: Ashley Cline, PE - SGM Project Manager DATE: July 18, 2022 RE: Brush Creek to Aspen Airport Business Center Feasibility Study SH82 Trail Feasibility Change Order Request Background The original Scope of Work as defined by the Request for Proposals concluded work after the EOTC board meeting in March of 2022 and the completion of the Feasibility Study. The County has requested additional services from SGM regarding schematic design of a trail that would utilize the existing shoulder of SH82. CDOT has requested an exhibit detailing what the proposed multi-use trail would look like adjacent to the down valley lanes of SH82 before further consideration of the trail can be given. These services are described in more detail below. Change Order Description Task 1 – SH82 Shoulder Trail SGM will lay out a schematic design of the proposed multi-use trail that would connect Brush Creek Park and Ride to the Aspen Airport Business Center. Proposed lane widths, shoulder widths, concrete barrier, and trail widths would all be provided in the schematic layout. The location where the trail would leave the shoulder of the highway and become its own designated trail will also be noted. An existing typical roadway section through the Shale Bluffs area as well as a proposed typical section will be provided to CDOT for their review. SGM will perform the following tasks under the proposed change order: •Create schematic trail design exhibits •Create existing and proposed trail typical sections •Design memo discussing general merits and feasibility of such a concept Exclusions: SGM has assumed that no structural analysis of existing structures will be completed at this time. SGM will provide a high-level discussion of the impacts to the existing structures of putting the trail and an additional barrier on. It is assumed that a more detailed structural analysis would be performed in the future if CDOT would accept the trail proposal and the County wanted to continue to study this alternative. It is also assumed that SGM will not be applying for a CDOT special use permit. No vertical design or plan sheets will be included in this change order request. If these items are deemed necessary at a later date, an additional fee will be incurred. The total fee estimate for this Change Order: Time and Materials. Not to exceed $6,000. Attachment A Certificate Of Completion Envelope Id: 0CBEB00DB1FB4F5EBE732B5D7D2B8FE3 Status: Completed Subject: SGM, Inc. | Pitkin County Change Order 066.21 B for Review and Signature Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 216.237.91.144 Record Tracking Status: Original 7/22/2022 9:18:22 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Jessie Young jessie.young@pitkincounty.com Planning/Outreach Manager - Open Space and Trails Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Sent: 7/22/2022 9:21:52 AM Viewed: 7/22/2022 12:34:32 PM Signed: 7/22/2022 12:44:02 PM Electronic Record and Signature Disclosure: Accepted: 7/22/2022 12:34:32 PM ID: 0b7754b2-842f-491e-956a-b5c284eb2ef8 Company Name: Pitkin County, Colorado Mike Fowler mikef@sgm-inc.com Project Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 208.72.68.35 Sent: 7/22/2022 12:44:03 PM Viewed: 7/25/2022 9:44:59 AM Signed: 7/25/2022 9:45:12 AM Electronic Record and Signature Disclosure: Accepted: 7/25/2022 9:44:59 AM ID: d377555b-8e0a-4cac-963d-c016aa83aae1 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Manager Pitkin County Security Level: Email, Account Authentication (None) Sent: 7/25/2022 9:45:14 AM Resent: 7/25/2022 9:45:17 AM Viewed: 7/25/2022 10:40:23 AM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 7/25/2022 9:45:14 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kim Arensdorf kim.arensdorf@pitkincounty.com Administrative Specialist Security Level: Email, Account Authentication (None) Sent: 7/25/2022 9:45:15 AM Electronic Record and Signature Disclosure: Accepted: 7/7/2022 12:39:28 PM ID: 3233822f-674a-42df-83c2-5b7c646a8298 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/22/2022 9:21:52 AM Certified Delivered Security Checked 7/25/2022 9:44:59 AM Signing Complete Security Checked 7/25/2022 9:45:12 AM Completed Security Checked 7/25/2022 9:45:15 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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