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HomeMy WebLinkAboutbocc.con.amended.005.20 C8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451513.544516 40451510.544516 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Greg Boyd County Representative Phone (970) 319-3075 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 30,000.00 $ 65,000.00 $ 222,155.00 $ 317,155.00 Airport Renewal of on-call maintenance contract with allocation of $30,000 split equally between AOC and Terminal as- needed repairs along with funding for Terminal roof repairs and replacement as detailed in Attachment A in the amount of $192,155.00. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Airport Roofing On-Call & Maintenance CRW, Inc. $ 207,155.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ 15,000.00 $ - $ - $ 222,155.00 Formal Services/Maintenance 6/1/2020 5/31/2023 Change Order/Contract Amendment 005.20 C Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 005.20 Rev. 2018.06.13 btf Budget Line Item #: 40451510.544516; 40451513.544516 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 005.20 C OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: CRW, Inc. PO Box 631067 Highlands Ranch, CO 80163 The Provision of Airport Roofing On-Call & Maintenance (the “Contract”) dated June 1, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and CRW, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: 1. Renewal of on-call contract term through May 31, 2023 with $30,000 allocated for on- call services, maintenance, and repairs for the A.O.C. and Terminal roofs. 2. Allocation of $192,155.00 for the repairs and replacement of roofing at the Terminal as detailed in Attachment A. Reason for Change: 1. Renewal of Contract term and allocation of funding 2. Incorporation of Attachment A and funding to repair and/or replace roofing material at the Terminal. Original Contract Amount $ 30,000.00 Previous Change Order/Amendment Amount $ 65,000.00 This Change Order/Amendment Amount $ 222,155.00 New Contract Total $ 317,155.00 Contract #: 005.20 Rev. 2018.06.13 btf Budget Line Item #: 40451510.544516; 40451513.544516 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. CRW, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Aug-02-2022 Airport Director Dan Bartholomew Project Manager Aug-02-2022 Zane Pinnt Aug-02-2022 Rich Englehart Deputy County Manager Roofing Services Proposal Submitted To: Greg Boyd/John Barham Proposal Date: April 12th, 2022 Project: Pitkin County Airport 0233 E. Airport Rd., Suite A Aspen, CO 81611 CRW, Inc. proposes to provide the labor, materials, equipment and supervision necessary for the completion of the below listed work according to the manufacturer’s recommendations, & local building code ______________________________________________________________________________________________________ Install New Firestone Full Force 60 mil Self Adhering EPDM Roof System to Roof Section A (~6000 sq/ft) and Roof Section B (~3700 sq/ft) at the Pitkin County Airport: ➢ Remove existing polyurethane spray foam, EPDM membrane and insulation to deck ➢ Inspect decking and notify owner for any water damaged needing repair ➢ Remove curb, pipe, base, & wall flashings ➢ Install new ¼” per/ft. slope tapered Polyiso insulation to existing drains ➢ Install Firestone ½” Isoguard HD cover board mechanically attached ➢ Install new 60 mil Black Full Force EPDM membrane in a fully adhered configuration ➢ Includes Firestone ½” Isoguard HD cover board and Black Full Force membrane installed on back of steep slope of daylight monitors ➢ Install curb, pipe, wall, & base flashings, & any associated flashings & terminations necessary to create a watertight roof system ➢ Tie in existing roof system with new watertight transition to new Firestone roof system ➢ Reuse existing coping cap ➢ Includes 2-year contractors workmanship guarantee & 20-year NDL manufacturers total system warranty ➢ City, & State sales tax excluded Proposal Cost for Roof Section A at ~ 6000 sq/ft: One hundred eighteen thousand eight hundred fifty-eight dollars and 00/100 __________ $118,858.00 Proposal Cost for Roof Section B at ~ 3700 sq/ft: Seventy-three thousand two hundred ninety-seven dollars and 00/100 __________ $73,297.00 TERMS AND CONDITIONS OF PROPOSAL AND CONTRACT 1. OFFER EXPIRES: This proposal expires automatically thirty (30) days from date if it is not accepted within that time. 2. ACCEPTANCE OF PROPOSAL: The person or persons accepting this proposal (“Customer”) represent that they are the owner of the premises on which the work is to be done or that they are the authorized owner’s representative and that permission and authority is hereby granted to CRW, Inc. to perform such work on these premises. The person or persons and/or company accepting this proposal hereby covenant and agree to hold harmless CRW, Inc. from and against any and all damages, claims, costs, or expenses whatsoever arising from or growing out of this contract. If Customer terminates the Contract seventy-two (72) hours after the Acceptance Date of the Contract and no materials or labor have been furnished, Customer agrees that CRW, Inc. is harmed to the extent that it has provided pre-construction services to Customer. Customer further agrees that exact damages caused are not reasonably ascertainable and therefore, Customer shall owe to CRW, Inc. twenty five percent (25%) of the value of this contract upon demand. Customer agrees that said amount is not a penalty. 3. CONTRACT PRICE AND PAYMENT: The person or persons and company accepting this proposal each agree to pay CRW, Inc. the full quoted price for the work as specified herein. Invoices will be issued upon arrival of material to the job site (50% of the contract value) and monthly thereafter or at the project’s completion. Each invoice rendered by CRW, Inc. will be paid when rendered, and payments shall be overdue and delinquent thirty (30) days from the date thereof. CRW, Inc. may immediately stop all work on the project and terminate the contract in the event of delinquent invoices. Interest shall accrue and be payable on delinquent amounts at the rate of 2% per month (an ANNUAL PERCENTAGE RATE OF 24%). It is agreed that all costs, including attorneys’ fees, incurred in collections of amounts due through any means, including litigation, mechanic’s liens filing and foreclosure actions, shall be borne by the person(s) or company accepting this proposal. Customer recognizes that the construction industry is currently experiencing price and availability volatility with regard to the materials used for this project. Because of market fluctuations, the prices of these materials are subject to sudden and significant changes and firm prices cannot be obtained from suppliers. Therefore, if there is an increase in the actual cost of the products charged to CRW in excess of 5% of the original price quoted, the contract price shall be increased without the need for a written change order or amendment to the contract. CRW will submit written documentation of the increased charges upon request. 4. PERFORMANCE: CRW, Inc. cannot give assurances as to a completion date since all work is subject to weather conditions. In the event that CRW, Inc. is delayed more than 30 days in the performance of this contract for any reason, you shall have the right upon seven days written notice to CRW, Inc. to terminate this contract in which event CRW, Inc. shall be paid for the work performed by it to the date of such termination and all parties hereto shall be released of any obligation hereunder. Materials markets are experiencing significant, industry-wide economic fluctuations impacting the availability and delivery time frames for materials to be supplied in conjunction with this project. If the work is delayed due to the timing of delivery, or the unavailability, of a material or product then the time for performance and installation shall automatically be extended commensurately with the extent of the delay, with the proviso that either party may cancel in writing the undelivered portion of any order if the delay exceeds four (4) weeks from the originally estimated delivery date. In such instance, CRW shall have no liability for any consequential damages, liquidated damages, or business loss. If a material substitution is submitted due to unavailability or delayed delivery, CRW shall be released from any and all liability arising from the substitution, with the exception of claims related to failure to install pursuant the applicable manufacturer’s installation instructions. 5. DELAY OF WORK: If for any reason CRW, Inc. is refused the right to commence work within thirty days from date of acceptance, or if for any reason there exists conditions that cause delay in completion of such work, the person or persons accepting this proposal will be responsible for any increasing costs arising from such delay of work, including any mobilization and re-mobilization costs. 6. STRUCTURAL INTEGRITY: Customer hereby acknowledges that CRW, Inc. has not and will not make any warranties of any kind regarding the integrity of the structures involved, including but not limited to, said structures load bearing capacities and abilities and the advisability of the work proposed. Customer assumes full and complete responsibility for securing services of an engineer, as they see fit, to determine the load bearing capacities, all applicable code compliance and abilities of the subject structure and the advisability of the work proposed to be performed by CRW, Inc. and further agree to hold harmless and indemnify CRW, Inc. for any loss and damage suffered as a result thereof. 7. PRE-EXISTING CONDITIONS: Customer acknowledges that CRW, Inc. may be repairing work or installing work over substrates that were previously damaged by mold, water, termites, or other conditions (“Pre-Existing Conditions”) unrelated to the work performed by CRW. Accordingly, CRW, Inc. disclaims all liability for all claims, disputes, rights, losses, damages, causes of action or controversies (“Claims”) pertaining to Pre-Existing Conditions. The Customer is solely liable and responsible for all damages, whether actual or consequential, arising out of or relating to Pre-Existing Conditions and will defend and indemnify CRW, Inc. for same. The Customer acknowledges that if conditions are encountered at the site which are sub-surface or otherwise concealed or unknown physical conditions which materially differ from those contemplated or indicated by this contract and cause an increase in CRW’s cost, or time required for performance of any part of the work, there shall be an equitable adjustment to the contract price and/or an appropriate extension to the completion date. 8. INTERIOR PROTECTION: Customer is advised that the re-roofing work requires removal of the old roof prior to installation of any new roofing materials and that during said time the premises will be open to the elements. Protection of the building and interior of said structure shall be the responsibility of Customer, and CRW, Inc. shall not be liable for any damages caused by exposure of said building or said contents to the elements as a result of CRW’s activities. Customer acknowledges that re-roofing activities may cause a noise disturbance that is audible from the building’s interior. Additionally, dust or debris may fall into the interior of the building during tear-off or installation activities. The Customer agrees to remove and/or protect all property directly below the roof in order to minimize the potential for interior damage. The contractor is not responsible for disturbances, damage, clean up or loss to interior property that the Customer did not remove or protect prior to the start of re-roofing activities. The Customer shall notify all tenants and/or building occupants of the re-roofing activities and the need to provide interior protection underneath the areas being re-roofed. The customer agrees to hold CRW, Inc. harmless from claims of tenants and/or building occupants. 9. LIMITATIONS OF CLAIMS: CRW, Inc.’s total liability for any and all injuries, claims, losses, expenses, or damages arising out of or related to work performed by CRW, Inc. shall not exceed the amount of the fee paid to CRW, Inc. for the work. The statute of limitations for any and all claims by Owner against CRW, Inc. shall begin to run at the time that CRW, Inc. submits its last invoice for the work identified in the proposal. 10. CHANGE ORDER: No changes in or additions to the work specified herein shall be performed without a written change order. Such written change order shall specify the additional or changed work to be done, shall specify any additional costs agreed for such work, and shall be signed by CRW, Inc. and the Customer. 11. APPLICABLE LAW: This agreement shall be governed by the laws of the State of Colorado. If any provision stated herein is declared to be invalid or unenforceable by a court of competent jurisdiction, such provision will be deemed to be severed and deleted. The terms of this proposal will in all other respects remain unmodified and continue in full force and effect. DATED: April 12th, 2022 Owner/Owner’s Representative By: CRW, Inc. Jeremy McClaskey By: 1850 W Baker Avenue Englewood, CO 80110 Untitled Map Write a description for your map. ...... -- Legend 3700 sq/ft 6000 sq/ft B A Certificate Of Completion Envelope Id: 5B07A160C6A44EFCA3116E3EFBCFE42B Status: Completed Subject: CRW, Inc. | Pitkin County Change Order 005.20 C for Review and Signature Source Envelope: Document Pages: 8 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 8/2/2022 2:42:56 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Dan Bartholomew dan.bartholomew@aspenairport.com Airport Director Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 8/2/2022 2:59:16 PM Viewed: 8/2/2022 3:10:17 PM Signed: 8/2/2022 3:10:43 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Zane Pinnt Zane@crwroofing.com Project Manager CRW, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 69.144.20.77 Sent: 8/2/2022 3:10:44 PM Viewed: 8/2/2022 3:17:13 PM Signed: 8/2/2022 3:54:30 PM Electronic Record and Signature Disclosure: Accepted: 8/2/2022 3:17:13 PM ID: 9a12f2b4-a9a3-4db0-9d9c-f82fa334db6d Company Name: Pitkin County, Colorado Rich Englehart rich.englehart@pitkincounty.com Deputy County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 8/2/2022 3:54:32 PM Viewed: 8/2/2022 4:11:27 PM Signed: 8/2/2022 4:11:36 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Using IP Address: 65.38.144.66 Sent: 8/2/2022 2:49:02 PM Viewed: 8/2/2022 2:59:16 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Manager Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/2/2022 4:11:37 PM Resent: 8/2/2022 4:11:43 PM Viewed: 8/3/2022 10:30:00 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/2/2022 4:11:38 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/2/2022 2:49:02 PM Certified Delivered Security Checked 8/2/2022 4:11:27 PM Signing Complete Security Checked 8/2/2022 4:11:36 PM Completed Security Checked 8/2/2022 4:11:38 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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