HomeMy WebLinkAboutbocc.con.166.228/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 12233150.531000.1007
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative GR Fielding County Representative
Phone
(970) 920-
5206
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$379,500.00
$ -
$ -
$379,500.00
166.22
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Architectural Services for the Affordable Housing Project at Phillips Mobile Home
Park
Caddis Collaborative
$ 379,500.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 379,500.00
Formal
Services/Maintenance
8/1/2022
7/31/2023
New Contract
Engineering & Transportation
Architectural services contract for the affordable housing project at the Phillips Mobile Home Park.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
RFQ # 166.22 Rev. 2018-10-10 btf Budget Line Item # 12233150.531000.1007
NOTICE OF AWARD
Date: July 29, 2022 To: Caddis Collaborative Kristin Uitto
1521 Easy Rider Ln #102
Boulder, CO 80304 RE: RFQ 166.22: Architectural Services for the Affordable Housing Project at Phillips Mobile Home Park
The County, having duly considered the Proposal submitted on June 9, 2022 for the work or purchase covered by the Contract Document titled RFQ 166.22: Architectural Services for the Affordable Housing Project at Phillips Mobile Home Park in the amount of Three Hundred Seventy-Nine Thousand Five Hundred dollars and No cents ($379,500.00), and
it appearing that the Price and other information in your Proposal Form is fair, equitable
and to the best interest of the County, the offer in your Proposal Form is hereby accepted. In accordance with the terms of the Contract Documents, you are required to execute the Agreement in one original of contract within ten (10) consecutive days from this Notice of
Award.
In addition, you are required to furnish in the said time Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents to Procurement via email at procurement@pitkincounty.com.
PITKIN COUNTY ________________________________________________
!#COUNTY REPRESENTATIVE#! Date ======================ACCEPTANCE OF NOTICE=================== Receipt of the above Notice of Award is hereby acknowledged
________________________________________________ !#VENDOR SIGNATURE#! Date
Nora Waivers
Procurement Specialist
Aug-03-2022
Principal
Kristen Uitto
Aug-12-2022
Contract # 166.22 Revision: 2018-06-13 btf
Budget Line Item # 12233150.531000.1007
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made July 29, 2022 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Caddis Collaborative, 1521 Easy Rider Ln #102, Boulder, CO 80304 (hereinafter
called the “Contractor”) to perform the following work: Architectural Services for the Affordable
Housing Project at Phillips Mobile Home Park (“Project”).
I. Term of Contract: The term of this Contract is from August 1, 2022 to July 31, 2023.
At the expiration of the initial term, the contract may be extended for four (4) additional
terms of one (1) year by the express written consent of both parties.
II. Contractor’s Obligations. Contractor shall provide architectural services for the
development of affordable housing at the Phillips Mobile Home Park, as further
described in the County Request for Qualifications # 166.22 (“Attachment A”) and
Contractor’s Proposal (“Attachment B”) which are attached hereto and incorporated
herein by reference. The Project will be completed according to the Project Budget and
Schedule established in Attachment B, and any alterations to either must be negotiated
and approved by the Project Lead.
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Three Hundred Seventy-Nine Thousand Five Hundred dollars and Zero cents
($379,500.00) for all services rendered. By contract or amendment, the County and
Contractor may reallocate the budget among project tasks if the total budget amount
remains unchanged. Contractor shall invoice for the project monthly based on hours
worked, with payment expected within thirty (30) days of invoice. Any payment by the
County may be offset by any amount the Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
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prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Gerald Fielding, County Engineer will manage the project as
the County’s Representative. In the event that Gerald Fielding is not available, an
alternate representative shall be designated shall assume the County Representative’s
duties. The services provided and products delivered by the Contractor under this
Contract will be subject to review by the County’s Representatives, or a designee, for
compliance with Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
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E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
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at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
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Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
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g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
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XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
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XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Gerald Fielding
76 Service Center Road
Aspen, CO 81611
Email: Gerald.Fielding@PitkinCounty.com
with copies to: Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor:
Caddis Collaborative
1521 Easy Rider Ln #102 Boulder, CO 80304 Phone: (303) 443-3629 Email: kristen@caddispc.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects, intergovernmental agreements, or information technology services or products and services] Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through participation in the E-Verify Program established under Pub. L. 104-208 or the State verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor (i) shall not use E-Verify Program or State program procedures to undertake pre-employment screening of job applicants while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
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Subcontractor is employing or contracting with an illegal alien for work under this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other requirements of the State program. If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency, institution of higher education or political subdivision may terminate this Contract for breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. CADDIS COLLABORATIVE ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date
Aug-03-2022
County Engineer
Gerald Fielding
Kristen Uitto
Aug-12-2022
Principal
Aug-12-2022
Rich Englehart
Deputy County Manager
RFQ #: 166.22 Rev. 2022.10.11 CDD Budget Line Item #: 12233150.531000.1007
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PUBLIC NOTICE Pitkin County is accepting Qualifications to provide Architectural Services for the Affordable Housing Project at Phillips Mobile Home Park.
More information is available online at www.BidNetDirect.com/Colorado. Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on May 30, 2022. Questions and requests for clarification will only be accepted via email at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00 PM MT on June 9, 2022. Published in the Aspen Daily News: 5/16/2022, 5/23/2022 and 5/30/2022.
RFQ #: 166.22 Rev. 2022.10.11 CDD Budget Line Item #: 12233150.531000.1007
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PITKIN COUNTY Architectural Services for the Affordable Housing Project at Phillips Mobile Home Park Project Table of Contents
I. INTRODUCTION 3 II. COUNTY BACKGROUND 3 III. SCOPE OF WORK 4 A. BACKGROUND ON PROJECT 4 B. PROJECT TASKS 4
C. ADDITIONAL INFORMATION 6 IV. SELECTION PROCESS 6 A. SUBMITTALS 7 B. TIME SCHEDULE 8 C. EVALUATION CRITERIA AND WEIGHING 9
D. SELECTION COMMITTEE 9 E. CONTRACT 10 PROPOSAL FORM 11 INSTRUCTIONS TO PROPOSERS 13
RFQ #: 166.22 Rev. 2022.10.11 CDD Budget Line Item #: 12233150.531000.1007
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REQUEST FOR QUALIFICATIONS Architectural Services for the Affordable Housing Project at Phillips Mobile Home Park
GENERAL INFORMATION TO PROPOSERS ISSUED: May 13, 2022 DUE: June 9, 2022 by no later than 2:00 PM MT I. INTRODUCTION Pitkin County (hereinafter called the “County”) is qualifying interested parties for the provision of Architectural Services for the affordable housing project at Phillips Mobile Home Park.
The County will award a one-year contract with the option to renew up to four additional one-year terms. II. COUNTY BACKGROUND Covering 975 square miles, Pitkin County is located in the heart of the White River
National Forest, surrounded by the spectacular peaks of the central Rocky Mountains. Pitkin County is located in Colorado with the county seat of Aspen. Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt.
As public servants, we work in the public trust to ensure quality of life and
experience in Pitkin County for present and future generations. Organizational Values: Pitkin County embraces the following values to promote public trust and confidence in County Government.
Stewardship: We strive to leave our natural environment, community, public
assets, and organization in better condition than we found them for current and future generations. Ethics: We hold ourselves to high standards of honesty and dependability in the conduct of County business.
Excellence: We are committed to providing quality services that are accessible,
accurate and innovative to meet our community’s needs. Collaboration: We work together as employees and with citizens and other
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government, non-profit and private sector organizations helping each other succeed in promoting and achieving the public’s goals. Open Communication: We are committed to listening to our citizens and
partners and to giving accurate and timely information. Positive Work Environment: We appreciate dedicated and knowledgeable employees and support their professional and personal growth. Pitkin County adopted the Pitkin County Climate Action Plan that identifies
conservation measures to be adopted to reduce its carbon footprint and reduce greenhouse gas emissions in the community. The County is assuming a 30-year outlook for implementation of this plan. The Pitkin County action plan requires the full electrification of gas-fired building equipment
Additional information about the County may be found on the County’s website at: https://pitkincounty.com/DocumentCenter/View/21997/PC_brochure_2020_FFO_digital
III. SCOPE OF WORK A. Background on Projects:
Pitkin County seeks Qualifications for Architectural Services for the affordable housing project at Phillips Mobile Home Park. Pitkin County purchased the approximate 65 acre Phillips property and Mobile Home Park in February 2018 for $6.5M. The total for the purchase price was financed from the Housing Impact Fee Fund since the objective of the purchase was to preserve the housing for locals in our
community. Today, conditions at the Phillips property are much the same as they were at time of purchase. For over two years staff have been working with site plan consultants,
engineers and the Board of County Commissioners to identify the best use for the
property. This included how to improve the infrastructure for the existing units and how new housing units could be added on the property. Over the course of several work sessions with the BOCC, areas for additional units have been identified. These additional units, the final number of which will be determined in upcoming work
sessions, are to be designed as part of this contract. Locations for the initial 17 units
is above the hillside mobile homes. Additional units are now being contemplated adjacent to the ranch house.
B. Project Tasks
It is the County’s intent to execute the contract on a phased approach. Each phase will be authorized by the County’s project manager once direction has been received to move forward from elected officials. Please propose for all phases. Once the contract is executed, it is anticipated that the Project Management and
Conceptual Design phases will commence immediately. The following items are
meant to be a general overview of the design development process that the selected firm will aid in, and is not intended to be all inclusive. Primary sub-consultants
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should be identified, not all team members need to be identified, but would be preferred. 1. Project Management: This work will be ongoing during the course of the project
• Organize and document periodic team meetings
• Review work completed to date including various goals, scoping, site
assessments, site layouts, and sustainability goals
• Coordinate with other project team members including:
o Landscape Architects
o Planners
o Engineers
o County Staff
o General Contractor (to be brought on board at appropriate time)
• Support the County and present to public meetings when needed
• Develop task orders for various phases of this project as needed
2. Conceptual Design:
• Project discovery
• Development of programming expectations
• Layout of Units
• Three dimensional Massing of Units
• Comprehensive Planning with Project Team
• Conceptual design including massing, elevations and cross sections
• Identify opportunities for most efficient structures to meet climate goals
• Perform a preliminary land use and building code review with the County
• Aid Staff in receiving Political approval for this step
3. Schematic Design:
• Develop schematic design drawings depicting the plan, elevations, and
various other 2 and 3 dimensional renderings and images including Layouts,
Site Plans, Floor Plans, Sections
• Prepare preliminary estimates of probable cost for proposed work
• Develop preliminary material lists, amend site and building sections as needed
as the design progresses
• Produce needed technical memos to support this level of design
• Coordination with Pitkin County’s Climate Action Plan with an energy
efficiency standards and a goal to achieve a net zero design
4. Design Development/Land Use Process:
• Prepare and submit for the County’s approval plans and specifications and
other related development documents for the County’s Community
Development Department approval process regarding the project
• Complete iterative updates to plans as needed, generally complying with
typical AIA Design Development Scope of work and principals
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5. Final Design and Construction Drawings
• Typical AIA CD Scope of Work and Bidding and Negotiation Services will be
included in this phase 6. Permitting
• Preparation of any and all construction documents that are needed to satisfy the building permit application process.
• Work with any needed regulatory agencies (fire, county, etc) to receive building permits 7. Construction and Commissioning
• Aid in the preparation of request for proposal documents, bid documents, and addenda
• Aid the County in advertising the project to prospective builders and with prebid meetings
• Aid in evaluation of any Value Engineering Propositions
• Produce needed design changes, answer questions as needed for addendums
• Aid the County in meetings such as preconstruction meetings
• Assist the County with review of proposal documents
• Weekly meetings including AOC meetings
• Review and take appropriate steps with RFIs, submittals, shop drawings and
other related items to ensure compliance with contract documents.
• Notify the County of any issues or problems observed on the jobsite
• Review change orders, verify costs, make recommendations on appropriate
actions to take
• Be present and verify correct operation of any equipment during commissioning 8. Project Closeout
• Complete record drawings (as-builts) showing changes to the work made
during construction C. ADDITIONAL INFORMATION It is the Contractors responsibility to provide any and all safety equipment and/or
managerial oversight necessary to perform all work in a safe and workman-like
manner. Pitkin County reserves the right to enter the working site for periodic checks of safe working environments, as applicable. Pitkin County expects that any Contractor providing goods or services will do so in
compliance with Pitkin County policies, including, but not limited to, tobacco use
policies, public health orders, permitting requirements, construction ordinances, building access and safety requirements, and Pitkin County standards of conduct. Pitkin County’s elected Board of County Commissioners have identified climate
action and carbon footprint reduction as a priority for County projects. Pitkin County encourages all proposers to be environmentally conscious when preparing their proposal documents, making travel plans, printing materials, selecting fleet vehicles, designing/updating facilities systems, qualifying subcontractors,
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investing, and/or any other business activities wherever a less environmentally impactful solution may or could exist. IV. SELECTION PROCESS The County is required by the terms of the Pitkin County Procurement Code to conduct a competitive selection process to select a Contractor for the above-described proposal. This process shall be through formal Qualifications submitted
in response to this Request for Qualifications. A. SUBMITTALS 1. Proposer shall submit Qualifications for this Service as outlined in the Request for Qualifications and Scope of Services, or an alternately developed plan
as developed by Proposer in response to and in accordance with this Request for Qualifications and Information to Proposers attached hereto. Proposal Format: Each response shall be 8½” X 11” in size. Font, Times New Roman, size shall be no smaller than 12 point. A sample contract has been included
for review and Template Contract revisions, if any, must be uploaded as a separate file with any changes clearly highlighted. Template Contract change requests will not be reviewed until scoring has been completed and, as such, any information that could be considered material to your proposed response to the solicitation should not be included in the sample Contract. Qualifications may include pages up to
11”x17” size, as needed. a. The proposal must contain name, address, daytime phone number(s), and e-mail address for person(s) to whom additional
selection process requests should be communicated;
b. A proposed approach (basic description of how Proposer will proceed with this Service), timetable for the Service, and proposed method of compensation for services rendered;
c. A statement of Qualifications of the Proposer and any subcontractors anticipated to perform under the awarded contract; d. References, especially those for significantly similar projects
with local governments;
e. A completed Proposal Form (may indicate “In Attached Documents” for Approach and Qualifications/References sections of the provided Proposal Form, if desired. The Proposal Form,
however, will not be considered complete if any and all addenda
are not acknowledged and the form has not been signed); f. List of all subcontractors (including qualifications);
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g. Fee schedule of standard rates for any work that may not be included in provided Scope of Work, as applicable
2. Proposer may be required to supply additional information upon request, or to make additional submissions under secondary selection criteria, if necessary.
3. Any and all questions or comments shall be submitted via email to procurement@pitkincounty.com no later than 4:00 PM MT on May 30, 2022. All requests must have the email subject line, “RFQ 166.22 Architectural Services for the Affordable Housing Project at Phillips Mobile Home Park Request for Clarification and Questions.” All questions,
comments and answers provided shall be shared with all Proposers via addendum posted on BidNet Direct. Addendum(s) will include the requests for clarification and questions, as written by the Proposer. 4. All Qualifications must be uploaded to the BidNet Direct website.
Qualifications will not be accepted in any other form or manner. 5. During the Request for Proposal selection process, all Qualifications shall remain confidential. The entire selection process (procurement) file shall be available to the public (which includes all Proposers) after an agreement is
approved by the County, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the County Attorney has reviewed and determined this to be the properly confidential under the State Open Records Act and other relevant statutes and
regulations.
B. TIME SCHEDULE
The County will endeavor to use the following timetable:
May 13, 2022 Request for Qualifications publicly advertised, posted on website (www.bidnetdirect.com/colorado)
May 30, 2022 Proposer’s request for clarification and questions due via
email to procurement@pitkincounty.com by 4:00 PM MT June 3, 2022 County’s response to request for clarification and questions posted on BidNet Direct via addendum
June 9, 2022 QUALIFICATIONS MUST BE UPLOADED TO BIDNET DIRECT BY 2:00 PM MT
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Week of June 13, 2022 Meeting of Selection Committee; checking of references as necessary; requests for additional information or
clarifications, if necessary; scheduling of interviews, if necessary June 21, 2022 Issuance of Notice of Award to top-ranked proposer
June 24, 2022 Notices sent to unsuccessful proposers June 27, 2022 Anticipated Contract Start Date December 31, 2022 Anticipated Contract Completion Date
C. EVALUATION CRITERIA AND WEIGHING Selection of the "short-listed" Proposers to be interviewed and/or the selection of the top-ranked Proposer will be based upon the following criteria and relative importance (or as the same may be amended or supplemented by published
secondary selection criteria, if any): 1. Approach to Project 70% The Proposer shall prepare a brief statement as to their intention to address: A. The Project Scope of Work
B. The Project Schedule 2. List of Similar Work with references 30% The Proposer shall submit examples of projects of similar size and scope,
specifically with local governments when available.
D. SELECTION COMMITTEE Communications between Proposer and any member of the selection committee during the selection process, except when and in the manner expressly authorized
by the Request for Qualifications, is prohibited. Violation of this restriction is
grounds for disqualification from the process. Voting Members of the Selection Committee: Nonvoting counsel to the Selection Committee:
Rich Englehart – Deputy County
Manger GR Fielding – County Engineer Brian Pettet – PW Director Kara Silbernagel – Assistant to the County Manager Ashley Perl – Community Resiliency Manager Leslie Lamout – Senior Planner
-County Attorney -County Procurement
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E. SAMPLE CONTRACT A sample of the Pitkin County Contract for the Provision of Services is included
as Attachment A. The Proposer must present any exceptions to the standard contract language, if any, with their proposal, included as a separate document. If changes are not requested at the time of proposal submission, the County shall consider that terms and conditions are accepted by proposer. Requests for Contract alterations, modifications, additions, or deletions will not be entertained
following proposal submission. Submittal of contract change requests is for County’s information only and will not be reviewed until selection committee scoring and vendor selection has been completed; contract language change requests will not disqualify any proposer or be evaluated for partiality. This opportunity is offered so proposers may familiarize themselves with standard
County terms and requirements, and change requests that are submitted at the time of proposal allow the County to expedite the consideration of such requests during the award process so as to avoid delays in contracting. As mentioned in Section IV.A, proposers should not include any information
specific to their proposed approach, pricing, delivery schedule, etc. when submitting language change requests as this information will not be reviewed prior to final selection of a top-ranked proposer. Failure of proposer to review and abide by this guidance and any lack of conveyance of such information to the selection committee shall be construed as an error on the behalf of the proposer
and not on behalf of the County or the selection committee.
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PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: June 9, 2022 From:
Phone E-mail Address: To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611 For: RFQ 16.22: Architectural Services for the Affordable Housing Project at
Phillips Mobile Home Park Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Qualifications (RFP), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability
of materials and labor hereby proposes to furnish all labor, materials, supplies, applicable permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$_NA_________________________________ Approach, Qualifications, and References may be submitted on your own proposal form; please indicate “In attached documents” for any items omitted herein. A completed
proposal form including, at minimum, acknowledgement of all addenda and
signature/corporate seal is required for Qualifications to be considered responsive. Statement and Detailed Approach to Service:
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Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for Reference Checks. 1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all Qualifications and it is agreed that the Qualifications may not be withdrawn for a period of ten (10) days from specified time for receiving Qualifications.
The Proposer acknowledges receipt of Addenda Nos. . The right is reserved to waive any informalities and to reject any Proposal. (Type/Print name under all signatures)
Dated this day of , 2022 (Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal
Form should be signed by an officer, i.e. President or vice-president. The signature of the officer signing shall be attested to by the secretary and properly sealed. If the proposal is being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed.
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INSTRUCTIONS TO PROPOSERS FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly executed offer on the Pitkin County Proposal Form to do the work called for in the Request for Qualifications (“RFP”).
b. Qualifications must be submitted electronically in PDF format and submitted
at the time and place designated in the RFP. Electronic submissions must be clearly marked as a "sealed proposal" with the Service name and the name, contact person, mailing address and telephone number of the Proposer. The County reserves the right to request verification of any original or electronic
signature at any time before issuing a Notice of Award.
c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper form and in the County's possession by or before the scheduled time and date of public Proposal opening. Qualifications will not be accepted after
the scheduled time and date of opening. Any Qualifications received late will be returned to the Proposer unopened, if possible. In the event that it is impossible to determine who the late Proposer is unless the envelope is opened, the envelope will be opened, the address determined, and the envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Qualifications, parties who request packages of proposal documents will be required to pay a fee for the document package. All parties who request packages must provide the name of the potential Proposer, along with the name of a contact person, address, telephone number,
and email address for the purpose of dissemination of Addenda or additional proposal information. e. If a mistake is made or discovered at or after the public opening, the County reserves the right to determine which party made the mistake and whether the
mistake is material and, after these determinations, the County, in its sole discretion, shall make the decision whether to accept or reject the Proposal. No advantage shall be taken by either party of manifest clerical errors or omissions in the Proposal documents or the Request for Qualifications (and plans and specifications). All Proposers are required to notify the County immediately of
any errors of omissions that may be encountered. (See 2.a. and 2.c., below). f. The signer of the Proposal must initial any alteration or erasure. If provided on the required Proposal Form, the proposal price of each item must be stated in numerals and words; in case of a conflict, the words will control. In case of
conflict between the indicated sum of any addition of figures and the correct sum, the correct sum will control.
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g. No reimbursement will be made by the County for any costs incurred in the preparation of a statement of qualifications, Qualifications, or attendance at a site inspection, pre-bid conference or interviews.
h. No person, firm, corporation or other entity shall be allowed to make, file or be interested in more than one Proposal for the same work, unless alternate Qualifications are called for. A person, firm, corporation or other entity who has submitted a sub-proposal to Proposer, or who has quoted prices on
materials to a Proposer, is not hereby disqualified from submitting a sub-proposal or quoting prices to other Proposers. 2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning of any part of the Drawings, Specifications or other Proposal or Con-
tract Documents, or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the Drawings or Specifications or the proposal process, he/she must submit to the Procurement Officer a written request for an amplification, clarification, explanation, interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the Proposer of the
Drawings, Specifications or other Proposal or Contract Documents as is, and (2) a waiver by the Proposer of any and all claims arising, or that might arise, out of such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions.
b. Proposers may propose substitute materials or techniques if such substitution is equal to or better than the materials or techniques described in the RFP and if the substitution has been submitted in writing at least ten (10) days prior to the public Proposal opening. The burden of proof of equality or superior
quality is on the Proposer. If accepted as equal by the County in its discretion,
the substitute will be designated as an alternative on a formal addendum available to all Proposers three (3) days prior to the deadline for Proposal submission, when possible. If approval of any substitute materials and/or processes has not been provided by County prior to the deadline for proposal
submission, proposers may elect to submit an alternate bid with separate
pricing and rationalization for the alternate materials and/or approach. County, at its sole discretion, will determine if the alternate meets the needs of the respective project.
c. Any amplification, clarification, explanation, interpretation or correction of the
documents will be made only by written Addendum duly issued and a copy of the Addendum will be mailed or delivered to each person receiving a set of the Proposal Documents. Delivery, as used in these Instructions, shall include electronic delivery through e-mail, facsimile, web-posting or other electronic
means. Neither the County nor the Procurement Officer will be responsible for
any information, representations, explanations or interpretations of the Contract Documents not in written addenda.
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d. The County reserves the right to call a pre-proposal conference; if called and conducted, a summary of the pre-proposal conference will be mailed or electronically delivered to all parties receiving a set of Proposal documents.
e. On request, the County will provide each Proposer access to the site to conduct, at Proposer's sole cost, such inspections, tests and investigations as each Proposer deems necessary for submission of a Proposal. No information provided by County representatives at such a site inspection shall be deemed a
waiver of the requirements of 2.a. and 2.c., above. f. Any Addenda issued during the time of the Proposal process, or forming a part of the Proposal Documents, shall be covered in the Proposal, and shall be considered a part of the RFP. Receipt of each Addendum shall be
acknowledged in the Proposal. g. If specified in the RFP, a request for qualifications may precede the RFP process. 3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied
by a certified check or bid bond in a form acceptable to the County Attorney, in an amount specified, payable without condition to the County as a guarantee that the Proposer, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for the faithful performance of the Contract and for
the payment to all persons supplying labor and material for the work (see 10.a., below). The Proposal guaranties of all parties except the three highest scoring Qualifications will be returned promptly after the opening of Qualifications. After execution of the Contract and issuance of a Notice to Proceed, the
remaining two Proposers’ guaranties will be returned.
b. Proposer also, if required by the Proposal Documents, will fully complete and submit with the Proposal a Pitkin County Qualification Statement, or an updated Statement if one is already on file. Pitkin County reserves the right to
pre-qualify Proposers based on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent contractors and suppliers to be employed under the Contract. If the County has a reasonable objection to any such subcontractor, independent
contractor or supplier, it shall notify the Proposer and the Proposer may then:
(a) withdraw the Proposal; or (b) substitute an acceptable contractor or supplier. If required by the Contract Documents, subcontractors, independent contractors and/or suppliers may be required to submit a Contractor's Qualification Statement.
d. Qualifications by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and
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attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.
e. Qualifications by partnerships or limited liability companies (“LLC”) must be executed in the partnership or LLC name and signed by a partner, authorized LLC officer, whose title must appear under the signature and the official address of the partnership or LLC must be shown below the signature. The state in which the entity was formed and whose law governs the entity shall be shown
below the signature. f. All names must be typed or printed below the signature. 4. a. Proposer acknowledges that this proposal is solicited and submitted subject to
the requirements of the "Pitkin County Procurement Code," (Ordinance #009-2022, as previously amended by Ordinances #026-2005 & #03-2007 (copies available via the PitkinCounty website at https://pitkincounty.com/DocumentCenter/View/27059/title-03-revenue-and-finance or upon request for a nominal charge). As such, the Proposer agrees to
comply with all applicable requirements of said Procurement Code relating to proposing, contract drafting, contract administration, and ethics. The require-ments of the Procurement Code are incorporated herein by this reference. b. The Proposer shall immediately notify the County Manager in writing of any
violation of said Code by the County's employees or agents, which violation is known or should have been known by Proposer, and failure to so notify the County of violations within five (5) days of knowledge of such violations shall disqualify the Proposer from award of the Contract being proposed and shall
be deemed as a waiver of any action or defense that the Proposer may have
against the County by reason of such violation of the Procurement Code. c. The submission of a Proposal shall be conclusive evidence and legal admission that the Proposer: (1) has no questions, complaints or objections in connection
with the Proposal process and/or documents, subject to any requests made by
Proposer for amplification, clarification, explanation, interpretation or correction pursuant to Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the completeness, sufficiency, scope or detail of the Proposal Documents; and (3) has full knowledge of the scope, nature,
quality and quantity of work to be performed, the detailed requirements of the
Proposal Documents including any and all contract documents, the plans and specifications, the site and conditions under which the work is to be performed, the Pitkin County Procurement Code and applicable Colorado law.
5. a. All Qualifications will be opened and read in public by name of Proposer only.
No Qualifications may be withdrawn after the beginning of the public opening. The County, in its sole discretion, may delay a Proposal opening for no longer than two (2) business days if weather or other circumstances beyond control of
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Proposers results in delay in receipt of Qualifications. Qualifications may be withdrawn at any time prior to the beginning of the public opening or modified by a document executed and delivered in a form substantially similar to the
Proposal Form prior to opening. b. All Qualifications submitted must be valid for a minimum period of sixty (60) days after the date of the Proposal opening. During this time, Proposers are investigated, and Qualifications are evaluated.
6. a. Qualifications will be awarded to the highest scoring Proposer complying with the terms, conditions, guidelines, selection criteria, plans and specifications presented in the Request For Qualifications. All rights are reserved by the County to determine, in the County's sole reasonable discretion, whether the
Proposal meets the needs or a purpose intended and is within the budget. b. Although price may be a major consideration in the selection of a Proposal, the County does not award on price alone. The County may also consider the quality of product as judged by the County; past experience with Proposers,
subcontractors, independent contractors, products or suppliers; qualifications of the Proposers and/or subcontractors, independent contractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar considerations, all as specified in detail in the RFP.
c. The County reserves the absolute right to conduct such investigations as it deems necessary to assist in the evaluation of any Proposal and to establish the experience, responsibility, reliability, references, reputation, business ethics, history, qualifications and financial ability of the Proposers and proposed
subcontractors, independent contractors and suppliers. The purpose of such
investigation is to satisfy the County that the Proposer has the experience, resources and commercial reputation necessary to perform the work and support any warranties in accordance with the Contract Documents in the prescribed manner and time.
d. The County, at its sole discretion, may require the apparent successful Proposer to demonstrate, at a place and time designated by the County, that the Proposal meets the performance criteria specified, or to otherwise provide documented proof from independent reliable sources acceptable to the County that said
performance criteria will be met prior to final acceptance of the Proposal. The
burden of proof of such a demonstration is on the Proposer. In the event that the apparent successful Proposer fails to demonstrate or provide acceptable proof of meeting required performance criteria, that proposal will be rejected and the next eligible Proposer in the selection ranking will be invited to
participate in the same process until a proposal meeting performance criteria is
found within the ranking of eligible Proposers. The County reserves the rights to reject any or all Qualifications or to otherwise accept the Proposal which in the County's sole discretion is in the best interest of the County.
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e. Pitkin County reserves the right, if it deems such action to be in the best interests of the County, to reject any and all Qualifications or to waive any
irregularities or informalities therein. Any incomplete, conclusory, false or misleading information provided by Proposer shall be grounds for rejection of the proposal. If Qualifications are rejected, the County further reserves the right to investigate and accept the next best proposal in order of ranking or to reject all Qualifications and re-solicit for additional Qualifications.
f. Any questions or disputes involving the documents or procedures not covered by these Instructions or other Proposal Documents shall be resolved by the Procurement Officer on the basis of fairness, custom in the industry, maximization of competition and best interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to Proceed shall be as specified in the Contract Documents and in accordance with the Pitkin County Procurement Code. County standard practice is to first notice the top-ranked proposer and enter into a final contract agreement prior to notifying
unsuccessful bidders. Non-awarded bidders will be notified of the County’s decision and shall be offered an optional debrief conversation of the bidding and evaluation process; debrief conversations may be offered prior to contract signing but, in most cases, will not be scheduled until a contract has been finalized.
8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate agreement with the Proposer. Copies of any applicable standard forms are included with the Proposal Documents. The County reserves the right to negotiate with the Proposer for contract terms not specified in the Proposing Documents. Any
changes from the Pitkin County standard form contract may result in a delay in the
issuance of a Notice to Proceed in order to obtain any necessary County Attorney review of changes from the standard form. Proposer agrees that any such delays shall not be grounds for either additional compensation or an extension of time to complete the work that is the subject of the Proposal.
9. If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing herein shall be construed as an obligation by the County beyond any amounts that may be, from time to time, appropriated by the County on an annual basis. It is understood that payment under any Contract is conditional upon annual or
supplemental statutory appropriation of funds by said governing body and that before
providing services, the Proposer, if he/she so requests, will be advised as to the status of funds appropriated for services or materials and shall not be obligated to provide services or materials for which funds have not been appropriated.
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PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made Enter Contract Date by and between the Board of County
Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611,
(hereinafter called the “County”) and Contractor Legal Entity, Contractor Street Address (Include
Suite/Unit), City, ST ZIP (hereinafter called the “Contractor”) to perform the following work:
Architectural Services for the Affordable Housing Project at Phillips Mobile Home Park
(“Project”).
I. Term of Contract: The term of this Contract is from Contract Start Date to Contract
End Date. Optional Contract Extension
II. Contractor’s Obligations. Contractor shall
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
spell out number of dollars dollars and spell out number of cents cents ($0.00) for all
services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
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V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Project Lead, Project Lead Title will manage the project as
the County’s Representative. In the event that Project Lead is not available, Alternate
Person with Title shall assume the County Representative’s duties. The services
provided and products delivered by the Contractor under this Contract will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
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IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
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Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
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Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
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1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
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and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
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under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Project Lead Street Address City, ST ZIP Email: first.last@pitkincounty.com
with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com
To Contractor: Contractor Legal Entity Contractor Street Address (Include Suite/Unit) City, ST ZIP
Phone: ( ) - Email: first.last@emailserver.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental agreements, or information technology services or products and services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Contract, through participation in the E-Verify Program established under Pub. L. 104-208 or the State verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor that the Subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor (i) shall not use E-Verify Program or State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a Subcontractor is employing or contracting with an illegal alien for work under this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
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and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other requirements of the State program. If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency, institution of higher education or political subdivision may terminate this Contract for breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. CONTRACTOR LEGAL ENTITY ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date
RFQ # 166.22
ADDENDUM # 1
Date: May 31, 2022
TO: All Proposers for the Architectural Services for the Affordable Housing Project at Phillips
Mobile Home Park.
This letter is to provide responses to questions and/or to clarify details regarding the Request
for Qualifications for the Architectural Services for the Affordable Housing Project at Phillips
Mobile Home Park published to BidnetDirect.com.
The following clarifications or changes are required.
CHANGE TO DEADLINE: The deadline for question(s) submission was originally released
as May 30, 2022 by no later than 4:00 PM MT, which falls on a recognized Federal Holiday.
The deadline for question(s) submissions to Procurement@PitkinCounty.com is hereby
extended to be no later than 4:00 PM MT on June 1, 2022.
ADDITIONAL PROJECT DOCUMENTS: Included with this addendum is a copy of a
Preliminary Layout Plan which has been shared and discussed with the Pitkin County Board
of County Commissioners. This is not to be construed as an approved layout plan and has
been provided for general information only.
1. Question: Does the General Contractor need to be identified in the proposal?
Response: No – The County anticipates a future RFP to select a General
Contractor further along in project phasing (Phase 7 as provided in the RFP
documents, tentatively).
2. Question: Do you have a target for construction cost or an approved budget/budget
constraints we should be aware of to work within?
Response: We do not have a total, approved budget for the overall project at
this time, which is why our intent is to approach the project in phases. Project
cost estimating will be performed at various steps as the project develops.
3. Question: Does a PR firm need to be involved in community engagement?
Response: No PR firm is needed to be proposes for this portion of work.
4. Question: When is the ideal start date for the construction?
Response: There is not a proposed construction start date at this time. This
project will have a significant civil phase in consideration of water,
wastewater, and other infrastructure portions. The selected firm will work
with the project team to develop a project timeline and schedules for
construction.
5. Question: Do you anticipate needing additional consultants, such as:
1. Public Relations (PR)
2. Waterproofing
3. Fire
4. Sustainability or Solar
Response: Yes – Phase 7 provides for assistance with the bidding process for
any additional consultant/contractor needs. We will work with the awarded
proposer to identify and solicit any additional disciplines deemed necessary
for the success of the project, including any specialists.
6. Question: Please explain/elaborate on the June – December 2022 timeline and 1-
year contract expectations given the scope.
1. At the proposed contract end date (December 2022) what phase do
you anticipate the project to be in?
Response: The initial term will span from the award date through December
31, 2022, although we do not anticipate that work will be completed on
December 31, 2022. This initial term will presumably be renewed for
additional 1-year terms, or at necessary intervals, through project completion
and close-out, as mutually agreeable. Pitkin County cannot obligate funds in
future years by state statute, so the initial term is prorated for the current-year
budget cycle.
7. Question: We are wondering if Pitkin County would be providing any sub-
consultants such as civil or landscape architecture? If not, should those disciplines be
included in our scope?
Response: The goal of this RFP is to award a general architectural firm to
manage those portions of the project. The County has, and continues to,
partner with consultants for civil engineering, general site layout, and
community engagement.
Thank you for reviewing this Request for Proposals and considering submitting a proposal.
If you have any further questions regarding this addendum, please contact
Procurement@PitkinCounty.com
PHILLIPS MOBILE HOME PARK: PRELIMINARY LAYOUT PLAN
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PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: June 9, 2022 From:
Phone E-mail Address: To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611 For: RFQ 16.22: Architectural Services for the Affordable Housing Project at
Phillips Mobile Home Park Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Qualifications (RFP), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability
of materials and labor hereby proposes to furnish all labor, materials, supplies, applicable permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$_NA_________________________________ Approach, Qualifications, and References may be submitted on your own proposal form; please indicate “In attached documents” for any items omitted herein. A completed
proposal form including, at minimum, acknowledgement of all addenda and
signature/corporate seal is required for Qualifications to be considered responsive. Statement and Detailed Approach to Service:
In attached documents
$379,500 total fees (assuming 17 new units), to be negotiated upon selection.
Boulder, CO 803041521 Easy Rider Ln #102
Caddis Collaborative, Kristen Uitto
kristen@caddispc.com303-443-3629
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Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for Reference Checks. 1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all Qualifications and it is agreed that the Qualifications may not be withdrawn for a period of ten (10) days from specified time for receiving Qualifications.
The Proposer acknowledges receipt of Addenda Nos. . The right is reserved to waive any informalities and to reject any Proposal. (Type/Print name under all signatures)
Dated this day of , 2022 (Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal
Form should be signed by an officer, i.e. President or vice-president. The signature of the officer signing shall be attested to by the secretary and properly sealed. If the proposal is being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed.
tori.franks@eaglecounty.us970-328-8775
Tori Franks, Resiliency Director, Eagle County
551 Broadway, Eagle, Colorado 81631
West Eagle
Affordable Housing
Coffey Place Housing
Ponderosa MobileHome Park
970-923-2360
555 Deerfield Dr, Snowmass Village, CO 81615
Betsy Crumb, Housing Director Town of Snowmass Village
1, dated 5/31/22
9th June
Kristen Uitto, Principal
303-441-4424 firnhaber@bouldercolorado.gov
3460 Broadway, Boulder, CO 80304
Kurt Firnhaber, City of Boulder Director of Housing and Human Services
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INSTRUCTIONS TO PROPOSERS FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly executed offer on the Pitkin County Proposal Form to do the work called for in the Request for Qualifications (“RFP”).
b. Qualifications must be submitted electronically in PDF format and submitted
at the time and place designated in the RFP. Electronic submissions must be clearly marked as a "sealed proposal" with the Service name and the name, contact person, mailing address and telephone number of the Proposer. The County reserves the right to request verification of any original or electronic
signature at any time before issuing a Notice of Award.
c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper form and in the County's possession by or before the scheduled time and date of public Proposal opening. Qualifications will not be accepted after
the scheduled time and date of opening. Any Qualifications received late will be returned to the Proposer unopened, if possible. In the event that it is impossible to determine who the late Proposer is unless the envelope is opened, the envelope will be opened, the address determined, and the envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Qualifications, parties who request packages of proposal documents will be required to pay a fee for the document package. All parties who request packages must provide the name of the potential Proposer, along with the name of a contact person, address, telephone number,
and email address for the purpose of dissemination of Addenda or additional proposal information. e. If a mistake is made or discovered at or after the public opening, the County reserves the right to determine which party made the mistake and whether the
mistake is material and, after these determinations, the County, in its sole discretion, shall make the decision whether to accept or reject the Proposal. No advantage shall be taken by either party of manifest clerical errors or omissions in the Proposal documents or the Request for Qualifications (and plans and specifications). All Proposers are required to notify the County immediately of
any errors of omissions that may be encountered. (See 2.a. and 2.c., below). f. The signer of the Proposal must initial any alteration or erasure. If provided on the required Proposal Form, the proposal price of each item must be stated in numerals and words; in case of a conflict, the words will control. In case of
conflict between the indicated sum of any addition of figures and the correct sum, the correct sum will control.
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g. No reimbursement will be made by the County for any costs incurred in the preparation of a statement of qualifications, Qualifications, or attendance at a site inspection, pre-bid conference or interviews.
h. No person, firm, corporation or other entity shall be allowed to make, file or be interested in more than one Proposal for the same work, unless alternate Qualifications are called for. A person, firm, corporation or other entity who has submitted a sub-proposal to Proposer, or who has quoted prices on
materials to a Proposer, is not hereby disqualified from submitting a sub-proposal or quoting prices to other Proposers. 2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning of any part of the Drawings, Specifications or other Proposal or Con-
tract Documents, or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the Drawings or Specifications or the proposal process, he/she must submit to the Procurement Officer a written request for an amplification, clarification, explanation, interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the Proposer of the
Drawings, Specifications or other Proposal or Contract Documents as is, and (2) a waiver by the Proposer of any and all claims arising, or that might arise, out of such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions.
b. Proposers may propose substitute materials or techniques if such substitution is equal to or better than the materials or techniques described in the RFP and if the substitution has been submitted in writing at least ten (10) days prior to the public Proposal opening. The burden of proof of equality or superior
quality is on the Proposer. If accepted as equal by the County in its discretion,
the substitute will be designated as an alternative on a formal addendum available to all Proposers three (3) days prior to the deadline for Proposal submission, when possible. If approval of any substitute materials and/or processes has not been provided by County prior to the deadline for proposal
submission, proposers may elect to submit an alternate bid with separate
pricing and rationalization for the alternate materials and/or approach. County, at its sole discretion, will determine if the alternate meets the needs of the respective project.
c. Any amplification, clarification, explanation, interpretation or correction of the
documents will be made only by written Addendum duly issued and a copy of the Addendum will be mailed or delivered to each person receiving a set of the Proposal Documents. Delivery, as used in these Instructions, shall include electronic delivery through e-mail, facsimile, web-posting or other electronic
means. Neither the County nor the Procurement Officer will be responsible for
any information, representations, explanations or interpretations of the Contract Documents not in written addenda.
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d. The County reserves the right to call a pre-proposal conference; if called and conducted, a summary of the pre-proposal conference will be mailed or electronically delivered to all parties receiving a set of Proposal documents.
e. On request, the County will provide each Proposer access to the site to conduct, at Proposer's sole cost, such inspections, tests and investigations as each Proposer deems necessary for submission of a Proposal. No information provided by County representatives at such a site inspection shall be deemed a
waiver of the requirements of 2.a. and 2.c., above. f. Any Addenda issued during the time of the Proposal process, or forming a part of the Proposal Documents, shall be covered in the Proposal, and shall be considered a part of the RFP. Receipt of each Addendum shall be
acknowledged in the Proposal. g. If specified in the RFP, a request for qualifications may precede the RFP process. 3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied
by a certified check or bid bond in a form acceptable to the County Attorney, in an amount specified, payable without condition to the County as a guarantee that the Proposer, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for the faithful performance of the Contract and for
the payment to all persons supplying labor and material for the work (see 10.a., below). The Proposal guaranties of all parties except the three highest scoring Qualifications will be returned promptly after the opening of Qualifications. After execution of the Contract and issuance of a Notice to Proceed, the
remaining two Proposers’ guaranties will be returned.
b. Proposer also, if required by the Proposal Documents, will fully complete and submit with the Proposal a Pitkin County Qualification Statement, or an updated Statement if one is already on file. Pitkin County reserves the right to
pre-qualify Proposers based on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent contractors and suppliers to be employed under the Contract. If the County has a reasonable objection to any such subcontractor, independent
contractor or supplier, it shall notify the Proposer and the Proposer may then:
(a) withdraw the Proposal; or (b) substitute an acceptable contractor or supplier. If required by the Contract Documents, subcontractors, independent contractors and/or suppliers may be required to submit a Contractor's Qualification Statement.
d. Qualifications by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and
RFQ #: 166.22 Rev. 2022.10.11 CDD Budget Line Item #: 12233150.531000.1007
16
attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.
e. Qualifications by partnerships or limited liability companies (“LLC”) must be executed in the partnership or LLC name and signed by a partner, authorized LLC officer, whose title must appear under the signature and the official address of the partnership or LLC must be shown below the signature. The state in which the entity was formed and whose law governs the entity shall be shown
below the signature. f. All names must be typed or printed below the signature. 4. a. Proposer acknowledges that this proposal is solicited and submitted subject to
the requirements of the "Pitkin County Procurement Code," (Ordinance #009-2022, as previously amended by Ordinances #026-2005 & #03-2007 (copies available via the PitkinCounty website at https://pitkincounty.com/DocumentCenter/View/27059/title-03-revenue-and-finance or upon request for a nominal charge). As such, the Proposer agrees to
comply with all applicable requirements of said Procurement Code relating to proposing, contract drafting, contract administration, and ethics. The require-ments of the Procurement Code are incorporated herein by this reference. b. The Proposer shall immediately notify the County Manager in writing of any
violation of said Code by the County's employees or agents, which violation is known or should have been known by Proposer, and failure to so notify the County of violations within five (5) days of knowledge of such violations shall disqualify the Proposer from award of the Contract being proposed and shall
be deemed as a waiver of any action or defense that the Proposer may have
against the County by reason of such violation of the Procurement Code. c. The submission of a Proposal shall be conclusive evidence and legal admission that the Proposer: (1) has no questions, complaints or objections in connection
with the Proposal process and/or documents, subject to any requests made by
Proposer for amplification, clarification, explanation, interpretation or correction pursuant to Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the completeness, sufficiency, scope or detail of the Proposal Documents; and (3) has full knowledge of the scope, nature,
quality and quantity of work to be performed, the detailed requirements of the
Proposal Documents including any and all contract documents, the plans and specifications, the site and conditions under which the work is to be performed, the Pitkin County Procurement Code and applicable Colorado law.
5. a. All Qualifications will be opened and read in public by name of Proposer only.
No Qualifications may be withdrawn after the beginning of the public opening. The County, in its sole discretion, may delay a Proposal opening for no longer than two (2) business days if weather or other circumstances beyond control of
RFQ #: 166.22 Rev. 2022.10.11 CDD Budget Line Item #: 12233150.531000.1007
17
Proposers results in delay in receipt of Qualifications. Qualifications may be withdrawn at any time prior to the beginning of the public opening or modified by a document executed and delivered in a form substantially similar to the
Proposal Form prior to opening. b. All Qualifications submitted must be valid for a minimum period of sixty (60) days after the date of the Proposal opening. During this time, Proposers are investigated, and Qualifications are evaluated.
6. a. Qualifications will be awarded to the highest scoring Proposer complying with the terms, conditions, guidelines, selection criteria, plans and specifications presented in the Request For Qualifications. All rights are reserved by the County to determine, in the County's sole reasonable discretion, whether the
Proposal meets the needs or a purpose intended and is within the budget. b. Although price may be a major consideration in the selection of a Proposal, the County does not award on price alone. The County may also consider the quality of product as judged by the County; past experience with Proposers,
subcontractors, independent contractors, products or suppliers; qualifications of the Proposers and/or subcontractors, independent contractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar considerations, all as specified in detail in the RFP.
c. The County reserves the absolute right to conduct such investigations as it deems necessary to assist in the evaluation of any Proposal and to establish the experience, responsibility, reliability, references, reputation, business ethics, history, qualifications and financial ability of the Proposers and proposed
subcontractors, independent contractors and suppliers. The purpose of such
investigation is to satisfy the County that the Proposer has the experience, resources and commercial reputation necessary to perform the work and support any warranties in accordance with the Contract Documents in the prescribed manner and time.
d. The County, at its sole discretion, may require the apparent successful Proposer to demonstrate, at a place and time designated by the County, that the Proposal meets the performance criteria specified, or to otherwise provide documented proof from independent reliable sources acceptable to the County that said
performance criteria will be met prior to final acceptance of the Proposal. The
burden of proof of such a demonstration is on the Proposer. In the event that the apparent successful Proposer fails to demonstrate or provide acceptable proof of meeting required performance criteria, that proposal will be rejected and the next eligible Proposer in the selection ranking will be invited to
participate in the same process until a proposal meeting performance criteria is
found within the ranking of eligible Proposers. The County reserves the rights to reject any or all Qualifications or to otherwise accept the Proposal which in the County's sole discretion is in the best interest of the County.
RFQ #: 166.22 Rev. 2022.10.11 CDD Budget Line Item #: 12233150.531000.1007
18
e. Pitkin County reserves the right, if it deems such action to be in the best interests of the County, to reject any and all Qualifications or to waive any
irregularities or informalities therein. Any incomplete, conclusory, false or misleading information provided by Proposer shall be grounds for rejection of the proposal. If Qualifications are rejected, the County further reserves the right to investigate and accept the next best proposal in order of ranking or to reject all Qualifications and re-solicit for additional Qualifications.
f. Any questions or disputes involving the documents or procedures not covered by these Instructions or other Proposal Documents shall be resolved by the Procurement Officer on the basis of fairness, custom in the industry, maximization of competition and best interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to Proceed shall be as specified in the Contract Documents and in accordance with the Pitkin County Procurement Code. County standard practice is to first notice the top-ranked proposer and enter into a final contract agreement prior to notifying
unsuccessful bidders. Non-awarded bidders will be notified of the County’s decision and shall be offered an optional debrief conversation of the bidding and evaluation process; debrief conversations may be offered prior to contract signing but, in most cases, will not be scheduled until a contract has been finalized.
8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate agreement with the Proposer. Copies of any applicable standard forms are included with the Proposal Documents. The County reserves the right to negotiate with the Proposer for contract terms not specified in the Proposing Documents. Any
changes from the Pitkin County standard form contract may result in a delay in the
issuance of a Notice to Proceed in order to obtain any necessary County Attorney review of changes from the standard form. Proposer agrees that any such delays shall not be grounds for either additional compensation or an extension of time to complete the work that is the subject of the Proposal.
9. If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing herein shall be construed as an obligation by the County beyond any amounts that may be, from time to time, appropriated by the County on an annual basis. It is understood that payment under any Contract is conditional upon annual or
supplemental statutory appropriation of funds by said governing body and that before
providing services, the Proposer, if he/she so requests, will be advised as to the status of funds appropriated for services or materials and shall not be obligated to provide services or materials for which funds have not been appropriated.
ARCHITECTURAL SERVICES FOR THE ARCHITECTURAL SERVICES FOR THE
AFFORDABLE HOUSING PROJECT @AFFORDABLE HOUSING PROJECT @
PHILLIPS MOBILE HOME PARKPHILLIPS MOBILE HOME PARK
PITKIN COUNTY BOARD OF COMMISIONERSPITKIN COUNTY BOARD OF COMMISIONERSPhoto: Germantown Commons
JUNE 9, 2022
SUBMITTED BY
RFQ Approach,Qualifications & References
TABLE OF CONTENTS
1. Project Approach
a. Project Approach Narrative
b. Team Structure
c. Project Schedule Draft
2. Hourly Rates
3. Qualifictions-Projects
a. Team Project Experience
Submitted by
Photo: Silver Sage Cohousing
1521 Easy Rider Ln #102, Boulder, CO 80304
(303) 443-3629
hello@caddispc.com
www.caddispc.com
June 9, 2022
It is with great enthusiasm that we present for your consideration, a carefully formed team led by Caddis Collaborative.
Caddis Collaborative (Caddis) has a primary focus of multi-family housing, affordable housing, and co-housing. Our
expertise focuses on creative contextual designs, livable density, and innovative approaches to neighborhood and
community design. We are based in Boulder and leaders in sustainable design, net zero energy buildings, and livable
communities. With our collaborating partner Jim Kehoe, bringing an 18 year history of working in Pitkin County on municipal
projects, the Caddis team is well equipped with local, regional, and national knowledge and experience for a balanced,
thoughtful, and well-rounded design process and approach for the project.
The various expertise of team members collectively will guide, develop, and refine the design with the County for brining
the Affordable Housing Project at Phillips Mobile Home Park into a physical reality. We will focus on the project specific
goals and that of affordability, integrating the existing site, sustainability, appropriate density, among other drivers as
we move the process forward together. Our team is open to evolving this project collectively with insights from the
Pitkin County, the larger team, and other stakeholders. Our own comprehensive experience with affordable housing
design and local process, will create a thriving neighborhood. We draw on our teams’ collective design and construction
experience with both innovative and pragmatic solutions, to also provide a successful neighborhood environment at an
achievable cost.
Understanding the past efforts and the current Conceptual Plan, the Caddis team will endeavor to aid the Pitkin County in
designing and providing a built community that will support existing and new residents, serving as an asset to the County
and the Roaring Folk Valley. Our unique experience in working with the City of Boulder to convert the Ponderosa mobile
home park in North Boulder, will provide invaluable experience in the challenges and opportunities involved.
The Caddis team is truly excited to have the opportunity to join Pitkin County to evolve and bring to life a clear, exciting,
and durable vision for Pitkin County, its inhabitants, and the community. This skilled team is passionate yet grounded,
innovative, realistic, and ready. We look forward to speaking with you more about your hopes and vision for the conversion
of the Phillips Mobile Home Park.
Thank you,
Bryan Bowen, Caddis PC Kristen Uitto, Caddis PC Jim Kehoe, Caddis, PC
Pitkin Coiunty Selection Committee
Affordable Housing Project at Phillips Mobile Home
Park:
11CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
1. PROJECT APPROACH
Working together with the Pitkin County and existing
team, efficiently and effectively, the Caddis will assist in
leading the Conceptual Plan from its current conceptual
level to completion with a fully integrated process that
uses the most appropriate design solutions based on
the County’s desired program and goals for the site.
Our core design team has necessary creative and
technical experts in the respective scope areas
of program planning, site integration of existing
development, architectural design and housing
solution, sustainability, to assist in the early stages
of Conceptual phase confirmation/ development
through to the later more technical phases of Design
Development and Construction Documentation, and
Construction Administration.
Caddis desires to integrate immediately with the
existing team and the conceptual work completed to
date.
The initial phase of the Caddis Approach will require
a thorough evaluation of the conceptual design and
technical information to help define a design trajectory
to move forward with. We encourage a collaborative
Workshop approach on the early phases of the project
It will be necessary to provide a thoroughly vetted,
informed solution with County to achieve a preferred
and confirmed direction prior to completion of Concept
Design and beginning of SD.
It is paramount that this initial Concept phase includes
the necessary evaluation and collaboration for the key
site and program factors: existing neighbors, energy,
unit mix, appropriate site scale massing, and target
demographics, among others.
The earliest understanding of these is necessary
as they will assist fundamental decisions made and
tie directly to neighborhood character of the design
going forward.
We will front load the initial phase of Concept/ SD with
a series of collaborative charrette style workshops
to evaluate, confirm the Conceptual Plan in a timely manner.
As community outreach is needed, the Caddis team
is prepared to offer our expertise and experience
in working with the Communities, neighborhoods,
and jurisdictions in this capacity. Our team has vast
experience with many different strategies to assist
the County and team to gain and support, process
community input, including and hands-on site design
workshops.
22 Pitkin County | REQUEST FOR QUALIFICATIONS
INTEGRATED DESIGN PROCESS: Start to Finish
Caddis will begin the project by taking a deep dive to
understanding the vision and objectives, visiting the
site, and discussing the details of Pitkin County and
the current Conceptual Planning effort.
We propose to front load the initial Concept & SD
phase with a series of Workshops with the County,
their team, and other necessary stakeholders.
Concept Design
Workshop I:
In this foundational phase, we work collectively with
the County and team to more deeply understand the
overall goals of the project, the desired program, and
opportunities and constraints. We are able to evaluate
and help confirm the current teams Conceptual
Plan and begin to synergize architectural and site
integration. The Workshop typically is be broken into
two sessions, one informative/ discussion, and the
second being a collaborative design session. We
encourage the inclusion of other departments as may
be deemed beneficial in early development such
as Engineering, Public Works, Parks and Rec, etc., if
desired.
Site Investigation
Prior to building layout design we will Confirm and
analyze the site for opportunities and constraints
, existing neighborhood, views, sun orientation,
topography, drainage, pedestrian and vehicular
movements, open space and other aspect of the site
that can influence the design approach.
Building Programming
Evaluate and confirm project program between
Conceptual Plan and define desired density, specific
program elements, and any additional requirements.
Tis then can be integrated into the site analysis, test
and confirm program size, density, amenities to what is
achievable, and appropriate in the eye of the County,
for the site.
Site approaches and programming are fully defined
prior to moving to the next phase of work.
Site grades and access analysis
Workshop II
In this design phase, having a start, and potential
alternative with the general program, site approach,
and design qualities. We have and further develop
drawings showing and information to confirm the
following:
Site planning: the relationship of the design approach
to the existing and site overall. Massing studies,
general shape, size, and scale of the building.
Architectural character: drawings showing the outside
of the buildings
Conceptual floor plans: unit sizes, orientation,
circulation
Conceptual site with grading, parking, unit layouts,
overall sq. ft.
Caddis believes strong early graphics, analysis
diagrams and 3D modeling can be a key is determining
the best project approach and allows for a clearly
detailed and defined presentation to the BOCC and
the public and stakeholders.
Additional Consideration
Zoning & Land Use
Caddis will support this effort and coordinate with
the County’s contracted land planner/ landscape
architect in a support fashion to whatever degree of
involvement required.
Project Phasing
If there is a need to integrate project phasing
into the overall schedule or construction, an early
understanding of the this and potential impacts to cost,
schedule, mobilization is integrated into the project.
33CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
Conceptual 3D unit site layout and massing
Schematic Design
The goal of schematic design is to create a refined
concept and further explore its feasibility.
We create a detailed site plan, refine the architectural
character of the building, and design more specific
floor plans showing all spaces and their dimensions,
circulation, and other issues.
To explore feasibility, Caddis will provide feedback
on scope and program, site constraints, and
preliminary engineering narratives and coordinate
cost effectiveness for the potential development of a
preliminary budget estimate with a CMGC based on
the schematic design. 3D visualization at SD, full 3D
site and building are integrated
Project Budget
Typically we work with a CMGC beginning in SD or
DD phase on the budget by calculating building costs
and reflecting engineering approaches to arrive at a
detailed GMP. We integrate Value Engineering into
the collaborative process with the Contractor. This final
budget in turn will confirm the overall design approach.
Our team is highly accustomed to rolling our sleeves
up and working in concert with the construction team
to meet the budget while keeping a keen eye to the
overall goals and quality of the project.
Design Development
The goal of design development is to evolve schematic
design with additional detail that represents the intent
of design and construction. This includes defining the
MEP and Structural approaches and systems within
the building, exterior and interior materials to be used,
and details on the appearance of the buildings.
We determine if changes to engineering or design
are necessary to respond to site issues such as
environmental impact, drainage, and overall project
budget.
Our team is equipped to assist the County in the
solicitation and evaluation for seeking the most
appropriate construction team for the project.
Construction Documents, Permitting & Construction
Construction Documents
In this step, we create construction documents, which
show what is to be built and that it can indeed be
built. Architects, engineers, interior designers, and
landscape architects, among others, work together
to create a coordinated suite of documents. These
documents comply with rules and regulations and
guide construction but are not themselves complete
instructions – the contractors undertake the exact
construction means and methods.
At the completion of the construction drawings, a final
estimate based on this suite of documents is prepared
by the selected general contractor.
This final step involves finding the specific contractors
and subcontractors for construction, working with and
obtaining permits from the local government for the
project, and then . . . building the project!
Permitting
Caddis will facilitate the construction drawings through
the County Building Department and Code Consulting.
We will have preparatory meeting with the building
department ahead of submission to confirm our
code analysis and any needed revisions PRIOR to
submission to the building department.
44 Pitkin County | REQUEST FOR QUALIFICATIONS
Construction Administration
During construction, the design team acts as an
additional check and set of eyes on the project. Our
goal is to work collaboratively with the contractor and
the County to ensure that the original vision and intent
shown on construction drawings are carried through
construction. This includes advising you as the client
during construction and visiting the site to observe
progress and quality of work.
refine conceptual design drawings
assemble integrated design teamincl. general contractor
preliminary estimate
review & comment
site survey & soils testing
discuss & approve program
construction contract
owner-architect-contractor meetings
prelim. engineering narratives
building code analysis
building programming
site investigation
zoning & development analysis
site planning
massing studies
diagrammatic floor plans
architectural character
review & comment
order of magnitude estimate
refine schematic design drawings
detailed estimate
review & comment
refine design development drawings
final pricing
review & comment
materials & product selections
window & door schedules
code information
construction details
Design Team
Client
Budget
building section & details
prelim. interior design drawings
prelim. engineering drawings
prelim. materials & products
bidding & negotiations (if required)
permitting process
construction administration
EXE
C
U
T
E
REF
I
N
E
DES
I
G
N
Unders ta nd the proje
ct
G et big ideas on paper Represent intent & desig
n
Ad d detailRefine concept
Explore feas ibility Show how it can b e built
Ge t it done
SCHEMATIC DESIGNINVESTIGATION& RESEARCH
CONCEPTUALDESIGN DESIGN DEVELOPMENT PERMITTING &CONSTRUCTION
CONSTRUCTION DOCUMENTS
55CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
1B. TEAM STRUCTURE
Caddis has consistently demonstrated its ability to
deliver exceptional projects with excellent customer
service. Evidence of this is the fact that a large portion
of our business is from repeat clients. Many of our
larger clients and end users, such as Powdr, Boulder
Housing Partners, Markel Homes, Wonderland Hill
Development Co., Boulder Housing Coalition, Habitat
for Humanity, and Naropa University have contracted
for additional projects with us as a result of their
positive experiences with us on the first project.
We co-create many project types beyond affordable
housing which inform and advance our design work,
knowledge, and skillfulness. This includes Co-housing,
pocket neighborhoods, restaurants, retail, resorts,
adaptive reuse of existing structures, student housing,
and new single-family homes. The common thread
in all of this is designing for human experience and
sustainability of our planet. We are skilled project
managers on very large development projects with
over 100 years combined experience.
Our work reflects our shared core values, creating
sustainable communities through sustainable building
practices. We have the capacity, talent, and expertise
to elegantly and artfully support this project’s success.
Design Team Qualifications
ARCHITECT, PROJECT LEAD: Caddis Collaborative:
Boulder, CO
Caddis will be a great partner for your project -
Caddis is a multidisciplinary design collaborative that
explores ways of living more lightly upon our earth in
beautiful, healthy environments. Caddis has teamed
up with knowledgeable and capable consultants,
all very familiar with the particular opportunities and
challenges of developments in high mountain small
towns in Colorado, to form a strong team fully capable
of delivering a great project to the Eagle County
Housing and Development Authority, if pursued.
A leader in sustainable design, zero net energy
homes, and livable communities for over 18 years,
Caddis Collaborative applies attention, sophisticated
design, and creative solutions to every project. In
addition to our skills in architecture, our expertise in
grassroots community engagement is essential for
large-scale projects, especially multifamily housing
and institutional projects. At Caddis Collaborative, we
reflect our core values in all of our work, striving to
create sustainable communities through sustainable
building practices. Not only do we have the capacity
to ensure a project’s success, but we also have the
talent and expertise to do it elegantly and artfully. If it’s
worth building, it’s worth doing it well. Our extensive
experience with affordable housing gives us insight
into the unique challenges of small compact design.
We design for the climate and the natural environment,
or the urban/cultural context that our buildings will
occupy. We create delightful, uplifted spaces and lively
outdoor places. We choreograph the movement of life
between the buildings to build community, offering
opportunities for casual social interaction without it
feeling forced. We excel at creating a structured and
logical design process that steps our clients through
important decisions at the right time.
STRUCTURAL ENGINEER: JVA Consulting
Engineers –: Glenwood Springs, CO
JVA, Incorporated is a consulting structural, civil and
environmental engineering firm headquartered in
Boulder, Colorado with Front Range offices in Fort
Collins and Denver and western slope offices in
Winter Park and Glenwood Springs, Colorado. JVA has
a 65-year history of engineering experience serving
architects and owners on building projects and site
development throughout the Rocky Mountain area
and nationwide. Our current staff size is 130, and senior
staff are registered in Colorado and all 50 states.
Key members of JVA’s staff are LEED Accredited
Professionals, and as a member of the USGBC we
are committed to sustainable design practices that
promote high performance buildings and sustainable
sites. We provided services on Bethke Elementary, the
first school in the nation to be certified under LEED
for Schools. We are presently active in the design and
retrofit installation of Photo-voltaic Arrays on buildings
across the country.
Residential construction makes up a significant portion
of JVA’s portfolio, and these projects include multi-family
and single-family for homeowners, private developers,
and institutions in Colorado and the western U.S. JVA
has completed numerous employee and affordable
housing projects. We provided structural engineering
services on the 60,000 SF Solar Vail employee housing
development and the $4M, employee housing project
66 Pitkin County | REQUEST FOR QUALIFICATIONS
for the Roaring Fork School District in Carbondale. In
addition, JVA has been involved in affordable housing
projects for the Denver Housing Authority and Thistle
Affordable Housing in Boulder County. We have also
been involved in multiple senior housing and student
housing projects in Colorado.
Our resort experience goes back to the early 1960’s,
when JVA was very active in the development of base
facilities for Keystone and Vail. We have completed
numerous projects in Summit County and we have
ongoing work in resorts and mountain communities
across the western region of the United States.
JVA was involved in the Lake Dillon Summit County
Emergency Services Building and we are in the design
phases for the Summit County Search & Rescue
Building in Frisco.
With a focus on institutional, municipal, and
governmental projects, JVA has been involved in
dozens of medical and wellness facilities, municipal
recreation centers, auditoriums, libraries and fire
and public safety facilities. JVA has experience with
standing order contracts for the Town of Winter Park,
Town of Crested Butte, City of Idaho Springs, City of
Blackhawk, Central City, Town of Nederland, City of
Boulder, Boulder County, Denver Mountain Parks, the
GSA, the USDA Forest Service and the National Park
Service in four regions nationwide.
JVA has provided engineering services for Colorado
Mountain College in Leadville and we have completed
significant work for Western State College, Colorado
Mesa University, the UCHSC Anschutz Medical
Campus, Auraria Higher Education Campus, University
of Colorado in Boulder and Denver, Denver University,
University of Northern Colorado and Colorado State
University. JVA is noted for its involvement in K-12
educational facilities. With over several hundred
schools to our credit, we understand tight budgets and
aggressive construction schedules.
MEP ENGINEER: Bighorn Consulting Engineers,
Grand Junction, CO
Bighorn Consulting Engineers is a mechanical and
electrical engineering firm dedicated to providing the
highest quality consulting engineering services for
commercial, educational, institutional, and residential
building clients. Our personnel have over 100 years
in the industry with experience not only in consulting
engineering but also equipment sales, temperature
controls, contracting and facilities management. This
diverse background enables us to better understand
client needs and expectations.
We offer a full range of engineering services including
system evaluations, life-cycle cost analysis, conceptual
planning and budgeting and construction documents
and specifications.
We are able to respond quickly and efficiently to client
needs and expectations. The principals oversee all
projects from conceptual/planning stage through
construction and close-out. We pride ourselves on the
ability to listen to our clients, meet their expectations,
and provide them with a lasting relationship with our
firm.
Design Team Experience
Caddis Collaborative – Architects: Boulder, CO
Caddis has extensive experience in the entitlement
process for complex residential and mixed-use
developments, including rezoning and annexation.
Caddis represented the city of Boulder during the
design and annexation of the Recycle Row project
located at Butte Mill and 63rd Street, and is currently
working with the City to bring cohousing design
principles into an existing trailer park, which also
requires annexation and intense entitlement work.
Reliably, Caddis has proved to be an effective driver in
the often-difficult entitlement process, finding solutions
when at times it seems impossible.
After completing several smaller projects for them,
Boulder Housing Partners (BHP) awarded Caddis
six out of seven sites under Project Renovate,
benefiting 279 low-income families with $34m worth
of construction, greening and updating much of the
affordable housing stock of Boulder utilizing complex
funding and in a difficult approval environment. The
work won a “Yes In My Back Yard” award from Mountain
Plains NAHRO and a National Award of Excellence
from NAHRO, which was completed on time and with
a little money left over. Initially, these seven projects
were to be divided among the three on-call architects.
However, Caddis was selected to do the majority of the
work because they felt they needed us to manage the
complexity and to keep the process fun and friendly.
77CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
added capacity.
Bryan is a licensed architect with about 23 years of
experience. He graduated from Carnegie Mellon
University and specializes in community-based design,
cohousing, affordable housing, urban infill and mixed-
use, active community engagement, sustainable
design, net-zero homes, resilient/sustainable
communities, and regenerative single-family design.
He received the award for the AIA Colorado Northern
Chapter Architect of the Year in 2015.
Stephen Eckert - Project Architect, AIA
Education:
• Master of Architecture, University of Colorado
• Bachelor of Arts- Urban Studies, Columbia
University
Stephen Eckert
is a registered
architect with 20+
years experience in
residential design
and construction.
Before joining Caddis
in 2018, Stephen was
principal at Eckalizzi
design and a part
time adjunct teacher
at the University of Colorado, School of Environmental
Design. Stephen spearheaded a course in design/
build for five summers at the Lama Foundation in Taos,
NM, where he facilitated the design and construction of
four unique cabin/tiny homes and one shower facility.
In private practice he has worked on projects ranging
from single family homes to multifamily projects. A
passion for affordable housing led Stephen to serve
five years as a board member for Boulder Housing
Partners, the local housing Authority.
Stephen brings a wealth of experience and enthusiasm
to Caddis. He was a founding member of Wild Sage
cohousing, and recently completed a gap year around
the world with his family. He is eager to put what he
learned to practice in Caddis’s projects. Stephen
believes in the power of good design, community, and
sustainability to transform our world
Caddis crafted the conversion of a former Boulder
Housing Partners low-functioning apartment property
into an affordable housing co-op for Boulder Housing
Coalition (BHC), and since then we’ve become experts
in the design and development of cooperative housing.
After many attempts of trying to figure out zoning and
property legality issues, BHP sold the property to
BHC and Caddis was able to successfully thread the
approvals needle to retrofit the existing building to
drastically improve its energy efficiency and to house
an underserved population in a new co-op.
Our experience with the Ponderosa Redevelopment
Project is directly applicable to this project. Working
with the City of Boulder’s Housing and Human
Services, Caddis has tirelessly to facilitate and design
the 73 unit neighborhood replacing the 68 existing
deteriorated trailer homes. From initial community
outreach to the current construction phase, Caddis
has led the process. Infrastructure replacement,
resident relocation, and a complicated entitlement
process, have all proved to be challenges that the
team has overcome. Flatirons Habitat for Humanity,
is the builder, and the homes have been designed to
be all electric, solar powered, and have a HERS rating
below 47. This unique experience would be invaluable
to your project.
Bryan Bowen – Architect, Principal, NCARB, LEED
AP
Education:
• Bachelor of Architecture, Carnegie Mellon
University, Pittsburgh PA
Bryan Bowen will be one of your primary team
members. He is
dedicated to the
design of livable
neighborhoods and
eco-buildings, all with
the vision of making
meaningful progress
towards a sustainable
planet. Bryan
approaches work
with a sense of humility and humor and clients
comment on his ability to distill the chaos of construction
and development in a logical and insightful way. His
partners and staff at Caddis will provide expertise,
design input, peer review, production oversight, and
88 Pitkin County | REQUEST FOR QUALIFICATIONS
Jim Kehoe - Project Architect, NCARB
Education:
• Masters of Architecture, Washington University St.
Louis
• Urban Architecture Studio, MacIntosh School of
Architecture
• Bachelors of Science, Interior Design/ Studio Art,
University of Bridgeport
• Fine Arts , MWPI/Pratt, Utica NY
Jim Kehoe brings 25
years of professional
experience in the
capacity of Project
Management, Project
Architect, Project
Lead, and Designer,
and has been in the
Design Leadership
role within three
offices over the past
20 years. He has lived in Snowmass Colorado for the
past 16 years.
Jim’s experience spans from large scale corporate
projects, education facilities, mixed use, public facilities,
affordable housing and free market multi-family. Jim’s
work in the past 9 years at Charles Cunniffe architects
was largely with community-oriented clients in the
combined capacities of Design Lead, Project Architect,
and Project Management.
Jim has a passion for design, especially within the
public realm. Jim is also known for high level of
collaborative spirit and rolling up the sleeves to get
the job done. His diversity of project types and clients
allows projects to have a wide range of experience
applied with a sensitivity to schedule, budgets,
appropriate materials and early concepts that help
define and drive client’s goals.
With an interest in wellbeing and human flourishing
Jim has been drawn beyond his own practices into
neuroscience and biology research as relates to human
habitation. In architecture practice, he focuses on the
biological and cognitive effects of the built environment
and has developed design methodologies and
approaches for creating environments that promote
occupant health and wellbeing.
RELEVANT PROJECTS
Cinema Court, Moab, UT
BHP Madison, Boulder, CO
BHP Woodlands, Boulder, CO
Ostara Co-Op Deep Energy Retrofit, Boulder, CO
Tavaci Village Mixed-Use Development, Ridgeway, CO
Virginia Placer Affordable Housing, Telluride, CO (w/
Jim Kehoe w/CCA Architects)
Longwill Affordable Housing, Telluride, CO (w/ Jim
Kehoe w/CCA Architects)
Aspen Police Department Affordable Housing, Aspen,
CO (w/ Jim Kehoe w/CCA Architects)
Lumberyard Affordable Housing, Aspen, CO (w/ Jim
Kehoe w/CCA Architects)
Coffey Place Affordable Housing, Snowmass, CO (w/
Jim Kehoe w/CCA Architects)
JVA Consulting Engineers – Civil and Structural
Engineering: Glenwood Springs, CO
JVA has completed projects which include multi-
family condos and apartment complexes, mixed-
use commercial housing projects, senior housing
facilities, lofts and affordable housing. These facilities
were designed for both master plan communities
and residential subdivision developments. Project
design to include private roadway design, grading
and drainage, utility design, and erosion control.
Additionally, projects required approval from Cities,
Counties and Public Works departments for public
sanitary sewer main, and both private and public storm
and sewer.
Roaring Fork School District Affordable Housing,
Carbondale, CO. This housing project done with JV
Desousa architects was part of a larger project for the
Roaring Fork School District with the remodel of the
Bridges High School in downtown Carbondale, CO.
This affordable housing complex for teachers in the
Roaring Fork School District consists of 20 units in four
buildings. Two storm water bioretention ponds and
ADA sidewalks tying into existing Town of Carbondale
streets were part of the design. The new affordable
99CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
swales, and community gardens.
Craig M. Kobe, P.E., LEED AP - Principal, Regional
Manager Winter Park
Craig Kobe, a
Principal at JVA,
Inc., has over 20
years of structural
engineering
experience and has
been instrumental
in establishing JVA’s
Winter Park office.
Mr. Kobe’s project
experience with
JVA has been diverse and includes multi-family and
employee housing, resort and hospitality facilities,
municipal buildings, parks and hundreds of single-
family custom homes. His familiarity with the high
mountain environment makes him and the Winter Park
Office an indispensable and key discipline for the
design of this project.
RELEVANT EXPERIENCE
Two 10 at Castle Peak Affordable Housing, Eagle, CO
Devil’s Thumb Ranch Employee Housing, Grand
County, CO
Roaring Fork School District Employee Housing,
Carbondale, CO
Lakota Ridge Senior Apartments, New Castle, CO
6 West Apartments, Edwards, CO.
Master Housing Plan, Snowmass Village, CO.
Mountain Hive, Edwards, CO.
High-altitude Army National Guard Aviation Training
Site Master Plan and Covered Storage, Gypsum, CO.
Bighorn Consulting Engineers – MEP Engineers,
Grand Junction, CO
Bighorn Consulting Engineers has been involved on
multi-discipline design teams involving architects,
engineers, owners, and contractors on projects
ranging up to $90 million. We have also performed
numerous code reviews of building projects and on-
site construction inspections for the Colorado State
housing complexes were made possible by local
taxpayers approving a $122 million bond in 2015.
Two 10 at Castle Peak Affordable Housing, Eagle, CO.
This $7 million, 22-unit affordable housing project
designed with JV DeSousa architects in Eagle Ranch
in Eagle, CO was a joint effort between Eagle County
Housing and Development Authority and Castle Peak
Senior center next door to the site. The workforce
housing will eventually transition to independent
senior living. This required the design to be able to
cover both uses of the building.
Lakota Ridge Senior Apartments, New Castle, CO.
This project with Community Resources & Housing
Development Corporation was a 50 unit, 6 building
Senior Independent Living development in New
Castle, Colorado. The design approach placed careful
consideration on making the site nearly 100% ADA
accessible while minimizing earthwork and overall
disturbance on a steep site. Buildings were stepped
to match the existing topography and the site access
drive and parking lots were designed to provide at-
grade access to two of the three building levels. The
project also included extensions to public water and
sanitary sewer mains as well as storm water detention
and water quality measures.
Boulder Housing Partners High Mar Affordable Senior
Housing, Boulder, CO. – Two acre redevelopment
consisted of a 60-unit affordable senior housing
project owned by Boulder Housing Partners that was
redeveloped from an abandoned recreation facility.
Design included all components of site development
and incorporating many sources of low impact
development including two water quality facilities,
infiltration swales, and community gardens
Cinema Court Affordable Housing Complex, Moab, UT.
Affordable housing complex in Moab, Utah owned by
Western Region Nonprofit Housing Corporation. The
site was redeveloped from an old drive-in theater to
an affordable housing complex which consisted of
six 8-plex apartments, and four 4-plex apartments
on approximately four acres of land. JVA provided
structural and civil services for the development.
Foundations were shallow footings with an economical
wood framed superstructure with repetition. Civil
duties included all components of site development
and incorporating many sources of low impact
development including detention facilities, infiltration
1010 Pitkin County | REQUEST FOR QUALIFICATIONS
Buildings Program thus assuring that we maintain the
latest information on building codes throughout our
intermountain region. New construction and difficult
remodels are both approached with equal enthusiasm.
Older remodels are a company specialty and have
included a 100-year-old courthouse in Aspen and
50-year-old school remodels in the Grand Junction
area.
Project budgets are maintained by early involvement
with the client to understand the scope of work and
schedule requirements and by developing project
budgets early in the planning stage. Budgets through
design are maintained by generating cost estimates at
the SD, DD, and CD phases of the project if applicable
and by modifying the scope of work and/or defining
bid alternates to control the cost during bidding.
Schedules are maintained by close attention to client
bid dates and construction periods involved in the
project from conceptual planning through construction.
Mark Harrington, P.E., LEED AP
Mark is a mechanical
consulting engineer,
LEED Accredited
Professional, and
Vice-President of
Bighorn Consulting
Engineers. He has 22
years of experience
designing HVAC
systems for
commercial,
educational, and institutional buildings. He produces
construction drawings and specifications, as well
as performs field reviews. Other functions include
generating construction cost estimates and performing
energy and life-cycle cost analysis.
Chris Ordahl, P.E.
Chris has been an Electrical Engineer with Bighorn
since May of 2015. He has a diverse background
by having both electrical and mechanical degrees.
Chris has experience designing HVAC systems for
commercial, educational, and institutional buildings
and can produce construction drawings and
specifications, as well as perform field reviews. He can
generate construction estimates and perform energy
and life-cycle cost analysis. He is able to perform code
reviews of state building projects in Regions 1 and 5.
1111CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
1C. SCHEDULE
PHILLIPS MOBLE HOME PARK AFFORDABLE HOUSING PROJECT - SCHEDULE DRAFT
Jun 9, 2022
Start Week
PHASE WEEK 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57
Jun Jul Jul Jul Jul Aug Aug Aug Aug Aug Sep Sep Sep Sep Oct Oct Oct Oct Oct Nov Nov Nov Nov Dec Dec Dec Dec Jan Jan Jan Jan Jan Feb Feb Feb Feb Mar Mar Mar Mar Apr Apr Apr Apr May May May May May Jun Jun Jun Jun Jul Jul Jul Jul
DUE DATE 27 4 11 18 25 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 3 10 17 24
CONTRACT NEGOTIATIONS 2 WEEKS
PROGRAM & CONCEPT DESIGN 5 WEEKS
WORKSHOP I - PROGRAMMING WK of 07/18
WORKSHOP 2 - CONCEPT DIRECTION WK of 8/08
PROGRAMMING CONCEPT DESIGN PACKET Aug.
COUNTY (BOCC) REVIEW SEPT.
SCHEMATIC DESIGN 10 WEEKS
WORKSHOP 3 - SD REVIEW WK of 09/ 26
50% % 100% SD PACKET OCT./ NOV.
LANDUSE - COORD. TO OVERALL SCHEDULE TBD
SUBMISSIONS TBD
HEARING AND REVIEW PROCESS TBD
DESIGN DEVELOPMENT - PHASE I 9 WEEKS
CM PRECON INTERVIEWS W/ SD PRICING 3 WEEKS
60% DD GMP PRICING 3 WEEKS
VALUE ENGINEERS/ SPECIFICATIONS 3 WEEKS
PRELIM. GMP ESTABLISHED 100% DD
CONSTRUCTION DOCUMENTATION PHASE I 12 WEEKS
GMP FINAL AND APPROVAL Mid APR.
VE EFFORTS 4 WEEKS
PERMITTING 6 WEEKS
CONSTRUCTION BEGINS OCTOBER
27-Jun-22
WORKSHOP I - PROJECT KICKOFF PROJECT GOALS CONFIRMED/ REVIEW SCHEDULE DRAFT
1. USFS SITE DESIGN SESSION2.REVIEW DENSITY REVISE CONFIRM UNITS/ SITE PLAN
3. SITE DESIGN/ BUIDLING INTEGRATION4. REVIEW CIVIL AND INFASTRCUTURE REQUIRMENTS
4. LANDUSE REQUIRMENTS 5. ARCHITECTURE NEIGHBORHOOD CONCPETS/ PRESIDENTS
20232022
WORKSHOP II1. REVIEW CONFIRM SITE/ BUILDING DESIGN DIRECTION.2. SITE/ LANDSCAPE AND CIVIL APPOACH REVIEW
3. SUSTAINBILITY DISCUSSION AND APPAOCH
4. LANDUSE PREP/ UPDATE 5. SCHEDULE CONFIRMATIONL WORKSHOP III1. SITE AND INFASTRUCTURE REVIEW2. LANDSCAPE REVIEW3. ARCHITECTURE REVIEW
4. PRELIMINARY MATERIALS & SPECIFICATION DISCUSSIONS
5. BUDGET AND PRECON DISCUSSION/ SCHEDULE6. DEVELOP PHASING PLAN7. CONFIRM OVERAL GOALS, PHASING & SCHEDULE DIRECTION
50%100%
CONTRACTOR SELECTION AND GMP PROCESS IF UTILIZES CMGC1. PROVIDE PRELIMINARY DD LEVEL DRAWINGS IN RFP FOR CONTRACTORS BID GENERAL CONDITION/
OVERHEAD/ AND PROFIT. 2. SELECTION OF 3-5 MOST QUALIFIED CONTRACTOR FOR INTERVIEWS.3. CONTRACT W/ SELECTED CONTRACTOR.4. CONTRACTOR PROVIDES GMP SUB PRICING WITH 50% DD's5. FINAL GMP AT 50% CD's
50%100%
90%50%
1212 Pitkin County | REQUEST FOR QUALIFICATIONS
PHILLIPS MOBLE HOME PARK AFFORDABLE HOUSING PROJECT - SCHEDULE DRAFT
Jun 9, 2022
Start Week
PHASEWEEK1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57
Jun Jul Jul Jul Jul Aug Aug Aug Aug Aug Sep Sep Sep Sep Oct Oct OctOct Oct Nov Nov Nov Nov Dec Dec Dec Dec Jan Jan Jan Jan Jan Feb Feb Feb Feb Mar Mar Mar Mar Apr Apr Apr Apr May May May May May Jun Jun Jun Jun Jul Jul Jul Jul
DUE DATE27 4 11 18 25 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 3 10 17 24
CONTRACT NEGOTIATIONS2 WEEKS
PROGRAM & CONCEPT DESIGN5 WEEKS
WORKSHOP I - PROGRAMMINGWK of 07/18
WORKSHOP 2 - CONCEPT DIRECTIONWK of 8/08
PROGRAMMING CONCEPT DESIGN PACKETAug.
COUNTY (BOCC) REVIEWSEPT.
SCHEMATIC DESIGN10 WEEKS
WORKSHOP 3 - SD REVIEWWK of 09/ 26
50% % 100% SD PACKETOCT./ NOV.
LANDUSE - COORD. TO OVERALL SCHEDULETBD
SUBMISSIONSTBD
HEARING AND REVIEW PROCESSTBD
DESIGN DEVELOPMENT - PHASE I9 WEEKS
CM PRECON INTERVIEWS W/ SD PRICING3 WEEKS
60% DD GMP PRICING3 WEEKS
VALUE ENGINEERS/ SPECIFICATIONS3 WEEKS
PRELIM. GMP ESTABLISHED100% DD
CONSTRUCTION DOCUMENTATION PHASE I12 WEEKS
GMP FINAL AND APPROVALMid APR.
VE EFFORTS4 WEEKS
PERMITTING6 WEEKS
CONSTRUCTION BEGINSOCTOBER
27-Jun-22
WORKSHOP I - PROJECT KICKOFF PROJECT GOALS CONFIRMED/ REVIEW SCHEDULE DRAFT
1. USFS SITE DESIGN SESSION2.REVIEW DENSITY REVISE CONFIRM UNITS/ SITE PLAN
3. SITE DESIGN/ BUIDLING INTEGRATION4. REVIEW CIVIL AND INFASTRCUTURE REQUIRMENTS
4. LANDUSE REQUIRMENTS 5. ARCHITECTURE NEIGHBORHOOD CONCPETS/ PRESIDENTS
20232022
WORKSHOP II1. REVIEW CONFIRM SITE/ BUILDING DESIGN DIRECTION.2. SITE/ LANDSCAPE AND CIVIL APPOACH REVIEW
3. SUSTAINBILITY DISCUSSION AND APPAOCH
4. LANDUSE PREP/ UPDATE 5. SCHEDULE CONFIRMATIONLWORKSHOP III1. SITE AND INFASTRUCTURE REVIEW2. LANDSCAPE REVIEW3. ARCHITECTURE REVIEW
4. PRELIMINARY MATERIALS & SPECIFICATION DISCUSSIONS
5. BUDGET AND PRECON DISCUSSION/ SCHEDULE6. DEVELOP PHASING PLAN7. CONFIRM OVERAL GOALS, PHASING & SCHEDULE DIRECTION
50%100%
CONTRACTOR SELECTION AND GMP PROCESS IF UTILIZES CMGC1. PROVIDE PRELIMINARY DD LEVEL DRAWINGS IN RFP FOR CONTRACTORS BID GENERAL CONDITION/
OVERHEAD/ AND PROFIT. 2. SELECTION OF 3-5 MOST QUALIFIED CONTRACTOR FOR INTERVIEWS.3. CONTRACT W/ SELECTED CONTRACTOR.4. CONTRACTOR PROVIDES GMP SUB PRICING WITH 50% DD's5. FINAL GMP AT 50% CD's
50%100%
90%50%
1313CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
2. HOURLY RATES
HOURLY RATES
Caddis Collaborative - Architecture
Principal Architect: $175/hr
Senior Architect: $165/hr
Architect: $145/hr
Architectural Associate III: $135/hr
Architectural Associate II: $125/hr
Architectural Associate I: $105/hr
Intern: $65/hr
Administrative: $95/hr
JVA Consulting Engineers – Structural Engineer
Principal: $160 – $208/hr
Senior Project Manager: $156 – $172/hr
Project Manager: $132 – $148/hr
Senior Project Engineer: $124 – $128/hr
Project Engineer: $112 – $120/hr
Design Engineer: $108 – $112/hr
Senior Designer: $124 – $132/hr
CAD Designer: $116 – $120/hr
Administrative Support: $88 – $116/hr
Bighorn Consulting Engineers – MEP Engineer
Principal: $140/hr
Senior Engineer: $120/hr
Design Engineer: $90/hr
Drafting: $65/hr
Administrative: $50/hr
3. QUALIFICATIONS
PROJECT PORTFOLIO
We have selected a handful of past projects that
demonstrate our team’s experience with affordable
housing and multi-family housing. The work of the past
doesn’t dictate the work of the future – our approach
focuses on serving each client’s individual needs
and wants. Our goal is for every client to feel like the
project we did for them is our best work.
1414 Pitkin County | REQUEST FOR QUALIFICATIONS
Ponderosa Community Stabilization, Boulder, CO:
The Ponderosa Mobile Home Park is located in North
Boulder on approximately 6.29 acres and comprised of
68 mobile homes. The City purchased the Ponderosa
property in 2017 and initiated the Ponderosa
Community Stabilization program to engage with
Ponderosa residents in generating a long-term
stabilization program to annex the county enclave in
order to improve Ponderosa’s infrastructure, provide
food protection, introduce a variety of affordable
housing options to the residents, and ensure individual
and community needs are meet. The project includes
the phased installation of utility and transportation
infrastructure and redevelopment of the property with
a zero displacement goal of existing residents. Even
though the total number of units will be increased,
due to the new configuration and creating pocket
neighborhoods, additional community amenities are
proposed such as a 2,000 sf community building,
community gardens, unit storage, and open green
spaces.
City of Boulder
Owner Rep. Kurt Firnhaber- Director of
Housing & Human Services
303-441-4424
$20,000,000
Habitat For Humanity
2016-2022
6.29 Acres
Project Description Project Information
Client:
Cost:
Contractor:
Date:
Size:
Boulder, CO | Masterplan, Programming, Multi-family
PONDEROSA COMMUNITY STABILIZATION PROGRAM
1515CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
14 STATEMENT OF QUALIFICATIONS | SELECTED WORK14
Eagle, CO | Masterplan, Multi-family, Affordable HousingWEST EAGLE HOUSING
PROJECT TITLEApril 27, 2022 Project Location
AUT
H
O
R
N
A
M
E
01A
WEST EAGLE | AFFORDABLE HOUSINGFeb. 07, 2022
PROJECT CONTEXT
USFS PARCEL- PENDING ADDITION
ADDED 766 CASTLE
The West Eagle Housing is an ongoing project with a total of 156 units, including a range of housing types, sizes and prices. The design goals are:
• Provide a sustainable neighborhood that is as sustainable as is technically and financially possible
• Create homes that are Net Zero or Net Zero Ready
• Use healthy and environmentally responsible materials wherever possible
• Use durable, long lasting materials and systems that reduce maintenance costs
• Meet the goals of Elevate Eagle 2020- Including the use of local renewable energy resources, including wind, solar, micro-hydro, biomass and geothermal
• Provide a walkable neighborhood with outdoor amenities to encourage a sustainable healthy lifestyle
• Obtain a green certification to give homeowners a chance to extend their borrowing capacity with a “Green Mortgage”
• Use sustainable measures that lower monthly costs for homeowners
Project Description
Eagle County Housing and Development Authority
156
2021 - Current
Project Information
Client:
Units:
Date:
1616 Pitkin County | REQUEST FOR QUALIFICATIONS
Cinema Court Affordable Housing, Moab, UT:
$5.9 million construction cost - 60 units of LIHTC
funded apartments in Moab, UT. This all-electric
project used double-stud framing, recycled cellulose
insulation, conditioned crawlspaces, triple-glazed
argon filled windows, efficient dhw, minisplits, healthy
materials, and good solar orientation to achieve HERS
Ratings
in the 40-50 range with no renewables at a time when
the state and local authorities were openly hostile
to green building. It also included low embodied
energy recyclable materials, great indoor air quality,
restoration of a creek, community gardens and many
of our cohousing tools for creating healthy community
interactions. We received more Enterprise Green
Community Points than anyone in the state for the
project. With the future addition of a little PV, on roofs
that were made for it, this project can easily achieve
net-zero energy.
Housing Authority of Southeastern Utah
Ben Riley Executive Director
435-259-5891
$5,927,000
Kier Construction
Completed 2017
55,465 SF
Project Description Project Information
Client:
Cost:
Contractor:
Date:
Size:
Moab, Utah | 60 Units Housing Units and Commercial
CINEMA COURT
1717CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
PROJECT INFORMATION CLIENT
San Miguel CountyTYPE
Site analysis and conceptual site and unit planning COST N/ASIZE: 52.94 AcresCONTRACTORtbdDATE:2022 Conceptual/ Planning
PATHFINDER AFFORDABLE HOUSING SITE
San Miguel County, Colorado
Master planning efforts are underway for this 52 acre site, an 18 minutes from the Town of Telluride. The site is a County gravel pit currently which provides a multitude of advantages for development, with substantial road ways and concentrated site clearing due to the pit operations. Additionally, the orientation of roads and topography lends itself to a high level of solar gain in the housing site and is isolated and lower from the main highway running south.
As a rural site surrounded by larger parcels of single family andranch development, there is a sensitivity planning an appropriate
unit distribution and density. The team is developing density and
site option to allow for the BOCC to determine the appropriate size and character for housing.
Project is lead by Jim Kehoe of KEO studioworks, a collaborating partner with the Caddis.
PATHFINDER AFFODABLE HOUSING SITE
San Miguel County, CO | Masterplan, Programming, Multi-family
1818 Pitkin County | REQUEST FOR QUALIFICATIONS
VIRGINIA PLACER
Telluride, Colorado
PROJECT INFORMATION
CLIENT
Town of TellurideOwner Rep. Lance McDonald 970-728-2150TYPEMasterplan, Programming, Multi-family.COST $10,000,000 SIZE: 24,900 sf total on appox. 10 acresCONTRACTOR
Allison ConstructionDATE:2016-2018
Master planning this 10 acre site and developing the program with
the Town led to an apartment building of 18 units, a boarding
house for 42 tenants plus staff quarters, three tiny homes, and
relocated transportation node and a future phase of development.
The constraints of a steep hillside site to the south and wetlands
to the north ultimately created a more conservative disturbance
envelope for all the buildings. The tight knit buildings within the
natural landscape makes the new development feel immediately
settled within the mountain hillside while delicately abutting
wetlands and open space .
Efficient circulation, room and unit layouts, and generous glazing
take advantage of the view to the valley floor and open space for
living and communal areas. The upwards shed roof lines to view
with the undulating massing gives the buildings an integrity and
stature against the San Juan mounting setting.
Role: Design Lead, Project Management, and CA. w/ CCA.
KEO studioworks
VIRGINIA PLACER
Telluride, Colorado
PROJECT INFORMATION CLIENT
Town of Telluride
Owner Rep. Lance McDonald 970-728-2150TYPEMasterplan, Programming, Multi-family.COST $10,000,000 SIZE: 24,900 sf total on appox. 10 acresCONTRACTORAllison Construction
DATE:
2016-2018
Master planning this 10 acre site and developing the program with
the Town led to an apartment building of 18 units, a boarding
house for 42 tenants plus staff quarters, three tiny homes, and
relocated transportation node and a future phase of development.
The constraints of a steep hillside site to the south and wetlands
to the north ultimately created a more conservative disturbance
envelope for all the buildings. The tight knit buildings within the
natural landscape makes the new development feel immediately
settled within the mountain hillside while delicately abutting
wetlands and open space .
Efficient circulation, room and unit layouts, and generous glazing
take advantage of the view to the valley floor and open space for
living and communal areas. The upwards shed roof lines to view
with the undulating massing gives the buildings an integrity and
stature against the San Juan mounting setting.
Role: Design Lead, Project Management, and CA. w/ CCA.
KEO studioworks
VIRGINIA PLACER Telluride, ColoradoPROJECT INFORMATION CLIENT Town of TellurideOwner Rep. Lance McDonald 970-728-2150TYPEMasterplan, Programming, Multi-family.COST $10,000,000 SIZE: 24,900 sf total on appox. 10 acresCONTRACTORAllison ConstructionDATE:2016-2018Master planning this 10 acre site and developing the program with the Town led to an apartment building of 18 units, a boarding house for 42 tenants plus staff quarters, three tiny homes, and relocated transportation node and a future phase of development.The constraints of a steep hillside site to the south and wetlands to the north ultimately created a more conservative disturbance envelope for all the buildings. The tight knit buildings within the natural landscape makes the new development feel immediately settled within the mountain hillside while delicately abutting wetlands and open space . Efficient circulation, room and unit layouts, and generous glazing take advantage of the view to the valley floor and open space for
living and communal areas. The upwards shed roof lines to view
with the undulating massing gives the buildings an integrity and stature against the San Juan mounting setting.
Role: Design Lead, Project Management, and CA. w/ CCA.
KEO studioworks
VIRGINIA PLACER Telluride, Colorado
PROJECT INFORMATION CLIENT Town of TellurideOwner Rep. Lance McDonald 970-728-2150TYPEMasterplan, Programming, Multi-family.COST $10,000,000 SIZE: 24,900 sf total on appox. 10 acresCONTRACTORAllison ConstructionDATE:2016-2018
Master planning this 10 acre site and developing the program with the Town led to an apartment building of 18 units, a boarding house for 42 tenants plus staff quarters, three tiny homes, and
relocated transportation node and a future phase of development.
The constraints of a steep hillside site to the south and wetlands to the north ultimately created a more conservative disturbance envelope for all the buildings. The tight knit buildings within the natural landscape makes the new development feel immediately settled within the mountain hillside while delicately abutting wetlands and open space .
Efficient circulation, room and unit layouts, and generous glazing take advantage of the view to the valley floor and open space for living and communal areas. The upwards shed roof lines to view with the undulating massing gives the buildings an integrity and stature against the San Juan mounting setting.
Role: Design Lead, Project Management, and CA. w/ CCA.
KEO studioworks
VIRGINIA PLACER Telluride, ColoradoPROJECT INFORMATION CLIENT Town of TellurideOwner Rep. Lance McDonald 970-728-2150TYPEMasterplan, Programming, Multi-family.COST
$10,000,000 SIZE: 24,900 sf total on appox. 10 acresCONTRACTORAllison ConstructionDATE:2016-2018
Master planning this 10 acre site and developing the program with
the Town led to an apartment building of 18 units, a boarding
house for 42 tenants plus staff quarters, three tiny homes, and relocated transportation node and a future phase of development.
The constraints of a steep hillside site to the south and wetlands to the north ultimately created a more conservative disturbance
envelope for all the buildings. The tight knit buildings within the
natural landscape makes the new development feel immediately settled within the mountain hillside while delicately abutting wetlands and open space .
Efficient circulation, room and unit layouts, and generous glazing
take advantage of the view to the valley floor and open space for
living and communal areas. The upwards shed roof lines to view with the undulating massing gives the buildings an integrity and stature against the San Juan mounting setting.
Role: Design Lead, Project Management, and CA. w/ CCA.
KEO studioworks
Master planning this 10 acre site and developing
the program with the Town led to an apartment
building of 18 units, a boarding house for 42
tenants plus staff quarters, three tiny homes, and
relocated transportation node and a future phase of
development.
The constraints of a steep hillside site to the south
and wetlands to the north ultimately created a more
conservative disturbance envelope for all the buildings.
The tight knit buildings within the natural landscape
makes the new development feel immediately settled
within the mountain hillside while delicately abutting
wetlands and open space .
Efficient circulation, room and unit layouts, and
generous glazing take advantage of the view to the
valley floor and open space for living and communal
areas. The upwards shed roof lines to view with the
undulating massing gives the buildings an integrity and
stature against the San Juan mounting setting.
Role: Design Lead, Project Management, and CA. w/
CCA.
Town of Telluride
Owner Rep. Lance McDonald
970-728-2150
$10,000,000
Allison Construction
2016-2018
24,900 SF total on appox. 10 Acres
Project Description
Project Information
Client:
Cost:
Contractor:
Date:
Size:
Telluride, CO | Masterplan, Programming, Multi-family
VIRGINIA PLACER
1919CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
LONGWILL 16 HOUSINGTelluride, Colorado
PROJECT INFORMATION CLIENT Town of TellurideOwner Rep. Lance McDonald 970-728-2150TYPEMulti-family.COST $8,800,000 SIZE:
25,872 sf totalCONTRACTORRidgway Valley Enterprises DATE:2018-2020
The project was planned to minimize the spatial and visual
impacts of parking and site disturbance Situated on a portion if and existing town parking lot directly adjacent to wetlands and
open space. Tuck under parking in all four buildings allows was sufficient to fully park all units covered and meet the town requirements.
The single loaded design with a back to back approach with unit access ‘between” keeps circulation fully out of view, limits mostly 4 units per stair, and allows daylight and views into the full depth north to south living areas. The few units not in this orientation retain a full corner condition to also maximize view, light, and air.
Role: Project/ Design Lead, Project Management, and CA. w/ CCA.
KEO studioworks
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LONGWILL 16 HOUSINGTelluride, ColoradoPROJECT INFORMATION CLIENT Town of TellurideOwner Rep. Lance McDonald 970-728-2150TYPEMulti-family.COST $8,800,000 SIZE: 25,872 sf totalCONTRACTORRidgway Valley Enterprises DATE:2018-2020The project was planned to minimize the spatial and visual impacts of parking and site disturbance Situated on a portion if and existing town parking lot directly adjacent to wetlands and open space. Tuck under parking in all four buildings allows was sufficient to fully park all units covered and meet the town requirements.
The single loaded design with a back to back approach with unit
access ‘between” keeps circulation fully out of view, limits mostly 4 units per stair, and allows daylight and views into the full depth north to south living areas. The few units not in this orientation retain a full corner condition to also maximize view, light, and air.
Role: Project/ Design Lead, Project Management, and CA. w/
CCA.
KEO studioworks
LONGWILL 16 HOUSING
Telluride, Colorado
PROJECT INFORMATION CLIENT Town of Telluride
Owner Rep. Lance McDonald 970-728-2150TYPEMulti-family.COST $8,800,000
SIZE: 25,872 sf totalCONTRACTORRidgway Valley Enterprises
DATE:
2018-2020
The project was planned to minimize the spatial and visual impacts of parking and site disturbance Situated on a portion if and existing town parking lot directly adjacent to wetlands and open space. Tuck under parking in all four buildings allows was sufficient to fully park all units covered and meet the town requirements.
The single loaded design with a back to back approach with unit access ‘between” keeps circulation fully out of view, limits mostly 4 units per stair, and allows daylight and views into the full depth north to south living areas. The few units not in this orientation retain a full corner condition to also maximize view, light, and air.
Role: Project/ Design Lead, Project Management, and CA. w/ CCA.
KEO studioworks
LONGWILL 16 HOUSING
Telluride, Colorado
PROJECT INFORMATION CLIENT Town of Telluride
Owner Rep. Lance McDonald 970-728-2150TYPEMulti-family.COST
$8,800,000 SIZE: 25,872 sf totalCONTRACTOR
Ridgway Valley Enterprises DATE:2018-2020
The project was planned to minimize the spatial and visual
impacts of parking and site disturbance Situated on a portion if
and existing town parking lot directly adjacent to wetlands and
open space. Tuck under parking in all four buildings allows was
sufficient to fully park all units covered and meet the town
requirements.
The single loaded design with a back to back approach with unit access ‘between” keeps circulation fully out of view, limits mostly 4 units per stair, and allows daylight and views into the full depth north to south living areas. The few units not in this orientation retain a full corner condition to also maximize view, light, and air.
Role: Project/ Design Lead, Project Management, and CA. w/ CCA.
KEO studioworks
The project was planned to minimize the spatial and
visual impacts of parking and site disturbance Situated
on a portion if and existing town parking lot directly
adjacent to wetlands and open space. Tuck under
parking in all four buildings allows was sufficient to fully
park all units covered and meet the town requirements.
The single loaded design with a back to back
approach with unit access ‘between” keeps circulation
fully out of view, limits mostly 4 units per stair, and
allows daylight and views into the full depth north to
south living areas. The few units not in this orientation
retain a full corner condition to also maximize view,
light, and air.
Role: Project/ Design Lead, Project Management, and
CA. w/ CCA.
Town of Telluride
Owner Rep. Lance McDonald
970-728-2150
$8,800,000
Ridgway Valley Enterprises
2018-2020
25,872 SF total
Project Description
Project Information
Client:
Cost:
Contractor:
Date:
Size:
Telluride, CO | Multi-family
LONGWILL 16 HOUSING
2020 Pitkin County | REQUEST FOR QUALIFICATIONS
COFFEY PLACE HOUSINGSnowmass, ColoradoPROJECT INFORMATION CLIENT Town of Snowmass VillageHousing Director: Betsy Crumb 970-923-2360TYPEDuplexes and Single FamilyCOST n/aSIZE: 15 Units, 40,926 sf totalCONTRACTORRA Nelson:2018-2021Master planning efforts, site and density studies lead to four distinct infill locations for Coffey Place housing woven into the existing Rodeo Place Housing site. The location adjacent to the Rec Center, Town Park, trails, and Transit made for an ideal addition to the neighborhood. Consisting of three duplex building and nine single family units created a compatible mix for the existing neighborhood. Aside for two one-story homes adjacent to wetlands, all units integrate 2 car garage with main living spaces on the upper floor to maximizing the footprint utilization and take advantage of better views and daylight within the main living areas.Jim Kehoe Design Leader, Master planning, Public Outreach, and SD through CD’s w/ CCA.
KEO studioworks
COFFEY PLACE HOUSING
Snowmass, Colorado
PROJECT INFORMATION CLIENT
Town of Snowmass Village
Housing Director: Betsy Crumb 970-923-2360
TYPE
Duplexes and Single FamilyCOST n/aSIZE: 15 Units, 40,926 sf totalCONTRACTORRA Nelson:2018-2021
Master planning efforts, site and density studies lead to four
distinct infill locations for Coffey Place housing woven into the
existing Rodeo Place Housing site. The location adjacent to the
Rec Center, Town Park, trails, and Transit made for an ideal addition to the neighborhood. Consisting of three duplex building and nine single family units created a compatible mix for the existing neighborhood.
Aside for two one-story homes adjacent to wetlands, all units
integrate 2 car garage with main living spaces on the upper floor to maximizing the footprint utilization and take advantage of better views and daylight within the main living areas.
Jim Kehoe Design Leader, Master planning, Public Outreach, and
SD through CD’s w/ CCA.
KEO studioworks
COFFEY PLACE HOUSING
Snowmass, Colorado
PROJECT INFORMATION CLIENT Town of Snowmass VillageHousing Director: Betsy Crumb 970-923-2360TYPEDuplexes and Single FamilyCOST n/aSIZE: 15 Units, 40,926 sf totalCONTRACTORRA Nelson:2018-2021
Master planning efforts, site and density studies lead to four distinct infill locations for Coffey Place housing woven into the existing Rodeo Place Housing site. The location adjacent to the Rec Center, Town Park, trails, and Transit made for an ideal
addition to the neighborhood. Consisting of three duplex building and nine single family units created a compatible mix for the existing neighborhood.
Aside for two one-story homes adjacent to wetlands, all units integrate 2 car garage with main living spaces on the upper floor to maximizing the footprint utilization and take advantage of better views and daylight within the main living areas.
Jim Kehoe Design Leader, Master planning, Public Outreach, and SD through CD’s w/ CCA.
KEO studioworks
COFFEY PLACE HOUSINGSnowmass, ColoradoPROJECT INFORMATION CLIENT Town of Snowmass VillageHousing Director: Betsy Crumb 970-923-2360TYPEDuplexes and Single FamilyCOST n/aSIZE: 15 Units, 40,926 sf totalCONTRACTORRA Nelson:2018-2021Master planning efforts, site and density studies lead to four distinct infill locations for Coffey Place housing woven into the existing Rodeo Place Housing site. The location adjacent to the Rec Center, Town Park, trails, and Transit made for an ideal addition to the neighborhood. Consisting of three duplex building and nine single family units created a compatible mix for the existing neighborhood. Aside for two one-story homes adjacent to wetlands, all units integrate 2 car garage with main living spaces on the upper floor to maximizing the footprint utilization and take advantage of better views and daylight within the main living areas.Jim Kehoe Design Leader, Master planning, Public Outreach, and SD through CD’s w/ CCA.
KEO studioworks
COFFEY PLACE HOUSING
Snowmass, Colorado
PROJECT INFORMATION CLIENT Town of Snowmass VillageHousing Director: Betsy Crumb 970-923-2360TYPEDuplexes and Single FamilyCOST n/aSIZE: 15 Units, 40,926 sf totalCONTRACTORRA Nelson:2018-2021
Master planning efforts, site and density studies lead to four distinct infill locations for Coffey Place housing woven into the existing Rodeo Place Housing site. The location adjacent to the Rec Center, Town Park, trails, and Transit made for an ideal addition to the neighborhood. Consisting of three duplex building and nine single family units created a compatible mix for the existing neighborhood.
Aside for two one-story homes adjacent to wetlands, all units integrate 2 car garage with main living spaces on the upper floor to maximizing the footprint utilization and take advantage of better views and daylight within the main living areas.
Jim Kehoe Design Leader, Master planning, Public Outreach, and SD through CD’s w/ CCA.
KEO studioworks
COFFEY PLACE HOUSING
Snowmass, Colorado
PROJECT INFORMATION CLIENT Town of Snowmass VillageHousing Director: Betsy Crumb 970-923-2360TYPEDuplexes and Single FamilyCOST n/aSIZE: 15 Units, 40,926 sf totalCONTRACTORRA Nelson:2018-2021
Master planning efforts, site and density studies lead to four distinct infill locations for Coffey Place housing woven into the existing Rodeo Place Housing site. The location adjacent to the Rec Center, Town Park, trails, and Transit made for an ideal addition to the neighborhood. Consisting of three duplex building and nine single family units created a compatible mix for the existing neighborhood.
Aside for two one-story homes adjacent to wetlands, all units integrate 2 car garage with main living spaces on the upper floor to maximizing the footprint utilization and take advantage of better views and daylight within the main living areas.
Jim Kehoe Design Leader, Master planning, Public Outreach, and SD through CD’s w/ CCA.
KEO studioworks
Master planning efforts, site and density studies lead
to four distinct infill locations for Coffey Place housing
woven into the existing Rodeo Place Housing site.
The location adjacent to the Rec Center, Town Park,
trails, and Transit made for an ideal addition to the
neighborhood. Consisting of three duplex building and
nine single family units created a compatible mix for
the existing neighborhood.
Aside for two one-story homes adjacent to wetlands,
all units integrate 2 car garage with main living spaces
on the upper floor to maximizing the footprint utilization
and take advantage of better views and daylight within
the main living areas.
Jim Kehoe Design Leader, Master planning, Public
Outreach, and SD through CD’s w/ CCA.
Town of Snowmass Village
Housing Director: Betsy Crumb
970-923-2360
n/a
RA Nelson
2018-2021
15 Units, 40,926 SF total
Project Description
Project Information
Client:
Cost:
Contractor:
Date:
Size:
Snowmass, CO | Duplexes and Single Family
COFFEY PLACE HOUSING
2121CADDIS COLLABORATIVE | ARCHITECTURE, PLANNING, ETC
LUMBERYARD HOUSINGAspen, ColoradoPROJECT INFORMATION CLIENT City of AspenChris Everson, Senior Project Manager: 970-429-1834TYPEAffrdable Multi-family Studios 1,2, & 3 BR unitsCOST n/aSIZE: 10 Acres, 310 UnitsCONTRACTORn/a2019-2020The master planning phase explored and defined a final direction of site development, density, through site and parking analysis and through the development of three alternative, leading to a unit mix of studios, 1, 2, and 3 bedrooms and 310 units with a for sale component. Significant technical studies and public outreach was incorporated into the initial phases of the planning efforts to guild the team in discussions with City Council. Intensive analysis involving transit, traffic, parking, site and building massing evaluations gave shape
to the final direction over the course of the project with frequent City Council work-sessions.
Jim Kehoe Architecture Design Lead for master planning, Public Outreach w/ CCA.
KEO studioworks
LUMBERYARD HOUSING
Aspen, Colorado
PROJECT INFORMATION CLIENT City of AspenChris Everson, Senior Project Manager: 970-429-1834TYPEAffrdable Multi-family Studios 1,2, & 3 BR unitsCOST n/aSIZE: 10 Acres, 310 UnitsCONTRACTORn/a2019-2020
The master planning phase explored and defined a final direction of site development, density, through site and parking analysis
and through the development of three alternative, leading to a unit mix of studios, 1, 2, and 3 bedrooms and 310 units with a for sale component.
Significant technical studies and public outreach was incorporated into the initial phases of the planning efforts to guild the team in discussions with City Council. Intensive analysis involving transit, traffic, parking, site and building massing evaluations gave shape to the final direction over the course of the project with frequent City Council work-sessions.
Jim Kehoe Architecture Design Lead for master planning, Public Outreach w/ CCA.
KEO studioworks
LUMBERYARD HOUSINGAspen, Colorado
PROJECT INFORMATION CLIENT City of AspenChris Everson, Senior Project Manager: 970-429-1834TYPEAffrdable Multi-family Studios 1,2, & 3 BR unitsCOST n/aSIZE: 10 Acres, 310 UnitsCONTRACTORn/a2019-2020
The master planning phase explored and defined a final direction of site development, density, through site and parking analysis and through the development of three alternative, leading to a unit mix of studios, 1, 2, and 3 bedrooms and 310 units with a for sale component.
Significant technical studies and public outreach was incorporated into the initial phases of the planning efforts to guild the team in discussions with City Council. Intensive analysis involving transit, traffic, parking, site and building massing evaluations gave shape to the final direction over the course of the project with frequent City Council work-sessions.
Jim Kehoe Architecture Design Lead for master planning, Public Outreach w/ CCA.
KEO studioworks
LUMBERYARD HOUSING
Aspen, Colorado
PROJECT INFORMATION CLIENT City of AspenChris Everson, Senior Project Manager: 970-429-1834TYPEAffrdable Multi-family Studios 1,2, & 3 BR unitsCOST n/aSIZE: 10 Acres, 310 UnitsCONTRACTORn/a2019-2020
The master planning phase explored and defined a final direction of site development, density, through site and parking analysis and through the development of three alternative, leading to a unit mix of studios, 1, 2, and 3 bedrooms and 310 units with a for sale component.
Significant technical studies and public outreach was incorporated into the initial phases of the planning efforts to guild the team in
discussions with City Council. Intensive analysis involving transit, traffic, parking, site and building massing evaluations gave shape
to the final direction over the course of the project with frequent City Council work-sessions.
Jim Kehoe Architecture Design Lead for master planning, Public Outreach w/ CCA.
KEO studioworks
LUMBERYARD HOUSING
Aspen, Colorado
PROJECT INFORMATION CLIENT City of AspenChris Everson, Senior Project Manager: 970-429-1834TYPEAffrdable Multi-family Studios 1,2, & 3 BR unitsCOST n/aSIZE: 10 Acres, 310 UnitsCONTRACTORn/a2019-2020
The master planning phase explored and defined a final direction of site development, density, through site and parking analysis and through the development of three alternative, leading to a unit mix of studios, 1, 2, and 3 bedrooms and 310 units with a for sale component.
Significant technical studies and public outreach was incorporated into the initial phases of the planning efforts to guild the team in discussions with City Council. Intensive analysis involving transit, traffic, parking, site and building massing evaluations gave shape to the final direction over the course of the project with frequent City Council work-sessions.
Jim Kehoe Architecture Design Lead for master planning, Public Outreach w/ CCA.
KEO studioworks
Site Concept 1
Site Concept 2
The master planning phase explored and defined a
final direction of site development, density, through
site and parking analysis and through the development
of three alternative, leading to a unit mix of studios,
1, 2, and 3 bedrooms and 310 units with a for sale
component.
Significant technical studies and public outreach was
incorporated into the initial phases of the planning
efforts to guild the team in discussions with City
Council. Intensive analysis involving transit, traffic,
parking, site and building massing evaluations gave
shape to the final direction over the course of the
project with frequent City Council work-sessions.
Jim Kehoe Architecture Design Lead for master
planning, Public Outreach w/ CCA.
City of Aspen
Chris Everson, Senior Project Manager
970-429-1834
n/a
n/a
2019-2020
10 Acres, 310 Units
Project Description Project Information
Client:
Cost:
Contractor:
Date:
Size:
Aspen, CO | Affordable Multi-family Studios 1,2, & 3 BR Units
LUMBERYARD HOUSING
2222 Pitkin County | REQUEST FOR QUALIFICATIONS
WWW.CADDISPC.COM | HELLO@CADDISPC.COM
Certificate Of Completion
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Nora Waivers
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Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/12/2022 12:36:58 PM
Viewed: 8/12/2022 12:41:41 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/29/2022 4:16:49 PM
Certified Delivered Security Checked 8/12/2022 12:36:10 PM
Signing Complete Security Checked 8/12/2022 12:36:55 PM
Completed Security Checked 8/12/2022 12:36:59 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Nora Waivers, Gerald Fielding, Kristen Uitto
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.