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Home My WebLink Aboutbocc.con.amended.002.20 A-1-C8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 15021212.573000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Jodi Smith County Representative Phone (970) 920-5396 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 18,500.00 $ 5,500.00 $ 7,250.00 $ 31,250.00 Facilities Additional scope of work for the Courthouse Remodel Project Phase 3 commissioning services. Allocation of additional funding of $7,250.00. Extension of Task Order End Date to 12/31/2022. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No 3rd Party Commissioning for Pitkin County Courthouse SGM, Inc. $ 7,250.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 7,250.00 Formal Services/Maintenance 1/24/2020 12/31/2022 Change Order/Contract Amendment 002.20 A-1-C Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 002.20 Rev. 2018.06.13 btf Budget Line Item #: 15021212.573000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 002.20 A-1-C OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: SGM, Inc. 118 W. 6th Street, Suite 200 Glenwood Springs, CO 81601 The Provision of 3rd Party Commissioning for Pitkin County Courthouse (the “Contract”) dated January 24, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and SGM, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: 1. Added scope of work to perform the Phase 3 commissioning services for the Pitkin County Courthouse Remodel described in the attached Contractor Task Order Scope of Work Estimate (“Attachment A”); 2. Allocation of additional funding in the amount of $7,250.00; and 3. Extension of Task Order End Date to 12/31/2022. Reason for Change: Additional services required for completion of Phase 3 of the Courthouse Remodel. Original Contract Amount $ 18,500.00 Previous Change Order/Amendment Amount $ 5,500.00 This Change Order/Amendment Amount $ 7,250.00 New Contract Total $ 31,250.00 Contract #: 002.20 Rev. 2018.06.13 btf Budget Line Item #: 15021212.573000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. SGM, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Aug-29-2022 Facilities Admin Specialist Wendy Elkin Aug-29-2022 Mike Fowler Principal Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20 1 TASK ORDER SCOPE OF WORK AND COST ESTIMATE Requesting Department: Facilities Department Contact: Jodi Smith Task Order Name: Pitkin County Courthouse Phase 3 Commissioning Task Order Number: 002.20 A-8 Task Order Start Date: 8/23/2022 Task Order End Date: 12/31/2022 SGM Project Manager: Mike Fowler (970) 945-1004 mikef@sgm-inc.com 1.Contractor’s Obligations. A.Project Description Pitkin County Courthouse Remodel Phase 3 - commissioning services for the new HVAC equipment and controls, DHW, Lighting and lighting controls. Existing snowmelt and controls for the West side of the building, and existing airside systems. B.Work Plan Commissioning Scope of Services •Provide system prefunctional checklists (PFCs) for the contracting team to supplement startup procedures. •Conduct a minimum of two (2) site visits and meetings to verify equipment / systems installations and project status. •Review the startup documentation of all heating, ventilation and air conditioning (HVAC), domestic hot water (DHW), and lighting and daylighting control equipment as provided by the contractor(s). •Review the final TAB Report for accuracy and completeness. •Verify operation of the HVAC system and controls. The Commissioning Agent (CxA) will conduct functional performance testing of scheduled equipment and control systems with the project team to document operation and performance. Verification will include confirming each sequence of operation is being met by enabling the systems and noting how they function during each mode of operation. •Verify operation of lighting. The CxA will perform functional performance testing of the scheduled lighting and controls to document operation and performance, as required. •Verify operation of the DHW system and controls. The CxA will check temperatures at all fixtures, mixing valve and pump operations, and recirculation system operation. ---- A-1-C Attachment A Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20 2 • Create a Cx Issues Log to document all deficiencies (including seasonal or deferred) found during the MEP systems functional performance testing phase. The CxA will document and track the status of all commissioning issues for Owner review. • Submit a Preliminary (Preoccupancy) and/or Final (Post-occupancy) Commissioning Report (CxR) that includes an Executive Summary, results of observed conditions, recommended corrective actions, and all associated functional performance testing Cx documentation for Owner review. Items we require prior to testing: • Building automation system (BAS) access. • Current project schedule, to include MEP equipment installation milestones or equivalent. • Current MEP drawings and specifications, changes, ASIs, RFIs, etc. to reflect the current state of the building systems. • Project team member point-of-contact (POC) information as needed, to include name, phone number and email address. • Final Test and Balancing (TAB) Report after engineering review and approval. Report should indicate all commissioned equipment and systems meet the design configurations and are ready for functional performance testing. C. Exclusions and Limitations • Cx activities required by LEED® or other green-rating systems. • Cx of the building thermal envelope. • Cx of other systems and equipment not listed under Scope of Services above. • Changes in Cx scope as the result of changes in project scope, change orders, unscheduled project delays, etc. • Additional retesting beyond the first retest. 2. Compensation and Expenses. Total compensation and reimbursement to be paid hereunder shall not exceed the sum of: Seven-thousand-two-hundred and fifty dollars ($7,250) for all services rendered. Certificate Of Completion Envelope Id: 9858555653714633BA89F4773EFF2A67 Status: Completed Subject: SGM, Inc. | Pitkin County Change Order 002.20 A-1-C for Review and Signature Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 216.237.91.144 Record Tracking Status: Original 8/29/2022 11:37:54 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Wendy Elkin wendy.elkin@pitkincounty.com Facilities Admin Specialist Pitkin County Colorado Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.34.147.42 Sent: 8/29/2022 11:40:11 AM Viewed: 8/29/2022 12:07:51 PM Signed: 8/29/2022 12:08:49 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mike Fowler mikef@sgm-inc.com Principal Schmueser Gordon Meyer, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.72.68.35 Sent: 8/29/2022 12:08:50 PM Viewed: 8/29/2022 12:21:26 PM Signed: 8/29/2022 12:21:37 PM Electronic Record and Signature Disclosure: Accepted: 8/29/2022 12:21:26 PM ID: 09199b4d-ef1f-463e-b4b1-c06fcc4568a8 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Manager Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/29/2022 12:21:38 PM Resent: 8/29/2022 12:21:42 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/29/2022 12:21:39 PM Viewed: 8/29/2022 12:37:57 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jodi Smith jodi.smith@pitkincounty.com Jodi Smith Director - Facilities Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/29/2022 12:21:39 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/29/2022 11:40:11 AM Certified Delivered Security Checked 8/29/2022 12:21:26 PM Signing Complete Security Checked 8/29/2022 12:21:37 PM Completed Security Checked 8/29/2022 12:21:39 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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