HomeMy WebLinkAboutbocc.con.283.22 - BOCCRESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS (“BOCC”) OF PITKIN COUNTY, COLORADO APPROVING A PURCHASE ORDER AGREEMENT WITH THE COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT TO SUPPORT PUBLIC HEALTH THROUGHOUT COLORADO BY CREATING A STRONG WORKFORCE, PROMOTING COLLABORATIONS, AND PLANNING
RESOLUTION NO. 032-2022
RECITALS
WHEREAS, Pursuant to Section 2.8.3 (Actions) of the Pitkin County Home Rule Charter
(“HRC”) official action by formal resolution shall be required for all actions of the Board not requiring ordinance power on matters of significant importance affecting citizens, and;
WHEREAS, the Colorado Department of Public Health and Environment (CDPHE), Office
of Public Health Practice, Planning and Local Partnerships (“OPHP”) has allocated funds to
support Local Public Health Agencies in strengthening the public health workforce, and;
WHEREAS, these funds, expiring June 30, 2023, have been allocated for each Local Public Health Agency through the CDC Crisis Response Cooperative Agreement, and;
WHEREAS, the funding is intended to establish, expand, train, and sustain the public health workforce to support jurisdictional COVID-19 prevention, preparedness, response, and recovery initiatives, including school-based health programs, and;
WHEREAS, The BOCC finds that it is in the best interests of the citizens of Pitkin County to adopt a Resolution approving these funds for $141,473 to support the Public Health workforce and;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Pitkin County, Colorado that it hereby adopts a Resolution Approving a Purchase Order Agreement with the Colorado Department of Public Health and Environment to Support Public Health Throughout Colorado by Creating a Strong Workforce, Promoting Collaborations, and Planning and authorizes the Chair to sign the Resolution and upon the satisfaction of the County Attorney as to form, execute any other associated documents
necessary to complete this matter.
Contract No. 283-2022
Attached
INTRODUCED AND FIRST READ ON THE 27th DAY OF April, 2022 AND SET FOR SECOND READING AND PUBLIC HEARING ON THE 11th DAY OF May 2022.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE 28th DAY OF April, 2022.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com ) ON THE 28th DAY OF April 2022.
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 11th DAY
OF May 2022.
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE 19th DAY OF May, 2022.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com ) ON THE 12th DAY OF May 2022.
ATTEST: BOARD OF COUNTY COMMISSIONERS
By By: Julia Ely Patti Clapper, Chair Deputy County Clerk Date:
APPROVED AS TO FORM: MANAGER APPROVAL
John Ely, County Attorney Rich Englehart for Jon Peacock, County Manager
Form Revised 01-01-2022
May-12-2022
STATEMENT OF WORK
1. Project Description:
This project serves to strengthen both the public health and environmental workforce throughout Colorado.
COVID-19 has added to the workload of the public health and environmental workforce, including grants
and contracts monitoring staff. COVID-19 is also coinciding with a difficult hiring environment for many
public health roles. Moreover, COVID-19 is affecting the employees' retention system across LPHAs,
causing a shortage of the skillful workforce needed to provide core healthcare services to all Coloradans.
The Colorado Department of Public Health and Environment’s (CDPHE) Office of Public Health Practice,
Planning, and Local Partnerships (OPHP) will work with all Local Public Health Agencies (LPHAs) and
tribes to support public health workers in the public health system.
CDPHE will support LPHAs with additional resources to address the increased labor market competition,
increased workload demands, and will monitor that public health and environmental staff have the proper
knowledge and training. Local Public Health Agencies shall hire staff, and implement a new employees
retention system through professional development training and cross-training.
2. Definitions:
1. CDC: Centers for Disease Control and Prevention
2. OPHP: Office of Public Health Practice, Planning, and Local Partnerships
3. CDPHE: Colorado Department of Public Health and Environment
3. Work Plan:
Goal #1: Support public health throughout Colorado by creating a strong workforce, promoting collaborations, and planning.
Objective #1:No later than June 30, 2023, the Contractor shall support a staff capacity-building plan to respond to immediate
and future impacts resulting from the COVID-19 pandemic.
Primary Activity #1 1. The Contractor shall create a staff capacity-building plan
Primary Activity #2 2. The Contractor shall create a final project budget.
Primary Activity #3
3. The Contractor shall provide training to staff to improve:
a) public health knowledge, and
b) staff retention.
Primary Activity #4
1. The Contractor shall monitor the spend down of the Workforce award.
2. The Contractor shall update Workforce award budgets to show the spend down progress.
3. The Contractor shall have a midpoint budget check in with CDPHE
Primary Activity #5 1. The Contractor shall create reports.
Sub-Activities #5
1. The Contractor shall create a mid-year progress report.
2. The Contractor shall create a final report.
Contract No. 283-2022
Standards and
Requirements
1.The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated
periodically during the Contract term.
2.The Contractor shall comply with the requirements stated in the COVID-19 Public
Health Workforce Supplemental Funding Guidance. This document is incorporated and
made part of this contract by reference and is available on the following website:
https://www.cdc.gov/cpr/readiness/00_docs/CDC_Crisis_Response_COVID_19_Fundin
g_PH_Workforce_Guidance_May_2021.pdf
3.The Contractor shall comply with allowability of expenditures as listed in the CDPHE
OPHP CDC Workforces Allowability Roadmap; Allowable costs for funding source can
be found on the following website:
https://cdphe-lpha.colorado.gov/workforce-funding-wf
4.The Contractor shall participate in CDPHE led post award meeting(s).
5.CDPHE will schedule the midpoint budget check in meeting the Contractor within 45
days of PO execution..
6.The Contractor shall ensure all funding requirements are met with all expenses including
subcontractors.
7.The Contractor shall ensure the project budget is paced throughout the full term of the
contract.
8.The Contractor shall communicate any projected budget changes to the CDPHE contract
monitor that may result in unobligated funds within 30 days of acknowledgment of
changes or by the designated deliverables at the midpoint of contract expiration.
Projected budget changes could be staff changes, changes in county support, etc.
9.The Contractor shall use the CDPHE form for the staff capacity-building plan outlining
the strategy to implement to address the public health and environmental workforce
shortage. The staff capacity-building plan shall :
a.provide a description of all public health and environmental positions under
consideration for hiring process
b.identify a list of professional development training and cross-training to
improve staff public health knowledge
c.include a description of employees’ retention program to implement to reduce
the risk of workforce shortage.
d.describe how the agency addresses health equity in hiring practices and training
workforce that represents communities served.
10.The Contractor shall use the CDPHE budget template for the final project budget.
11.The Contractor shall use CDPHE mid-year and final progress reports forms.
12.CDPHE will electronically provide the Contractor, within ten (10) days from the contract
execution, with :
a.a staffing Capacity Building Plan form
b.a project final budget template
13.CDPHE will electronically provide the Contractor, within thirty (30) days from contract
execution, with a mid-year progress report and a final progress report form.
14.CDPHE will compile data that has been provided by the Contractor to other CDPHE
programs to verify services provided.
Expected Results of
Activity(s)
Increase and maintain public health workforce within initiatives related to staffing capacity
Measurement of
Expected Results
1.Completed Staffing Capacity Building Plan
2.Number of:
a.Full Time Equivalents (FTE) hired, and/or
b.Full Time Equivalents (FTE)trained, and/or
c.Full Time Equivalents (FTE)receiving retention efforts, and/or
d.Interns hired
Completion Date
Deliverables
1.The Contractor shall submit a staff capacity-building plan.No later than 30 days
after Contract execution
2.The Contractor shall submit the final project budget
template electronically.
No later than 30 days
after Contract execution.
3.The Contractor shall submit a mid-year progress report
electronically.
No later than November
30, 2022.
4.The Contractor shall submit a final progress report
electronically.
No later than June 15,
2023.
4.Monitoring:
CDPHE’s monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the Office of Public Health Practice, Planning, and Local Partnerships’
Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be
reflective of performance to include progress reports, site visits, and other fiscal and programmatic
documentation as applicable. The Contractor’s performance will be evaluated at set intervals and
communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of
the life of the contract.
5.Resolution of Non-Compliance:
The Contractor will be notified in writing within (7)calendar days of discovery of a compliance issue.
Within (30)calendar days of discovery,the Contractor and the State will collaborate,when appropriate,to
determine the action(s)necessary to rectify the compliance issue and determine when the action(s)must be
completed.The action(s)and timeline for completion will be documented in writing and agreed to by both
parties.If extenuating circumstances arise that requires an extension to the timeline,the Contractor must
email a request to the Contract Monitor and receive approval for a new due date.The State will oversee the
completion/implementation of the action(s)to ensure timelines are met and the issue(s)is resolved.If the
Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan,the State
may exercise its rights under the provisions of this contract.
I.Attestation:
The Vendor agrees to perform services in accordance with the terms and conditions of the
Purchase Order to include a Statement of Work and Budget.
Board of County Commissioners of Pitkin County for the use and benefit of Pitkin County Public
Health Agency
Patti Clapper, Chair
______________________________________________________________________________
Contractor Name (Print) and Title
______________________________________________________________________________
Contractor Signature
_________________________________
Date
May-12-2022