HomeMy WebLinkAboutbocc.con.304.22 - BOCCDocuSign Envelope ID: 5F64A2C6-86F8-4B0A-8A90-2876270BC748
STATE OF COLORADO
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
INTERGOVERNMENTAL AGREEMENT
SIGNATURE AND COVER PAGE(S)
State Agency
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Contractor
Pitkin County
430 E. Main Street, Suite 304
Aspen, CO 81611
Original Contract Number
2022*0732
Contract Performance Beginning Date
The later of the Effective date or August 20,
2021
Contract Maximum Amount
Initial Term
08/20/2021-06/30/2022
Extension Terms
7/1/2022-06/30/2024
$167,073.05
$0
Contract Expiration Date
June 30, 2024
Except as stated in §2.D., the total duration of this
Contract, including the exercise of any options to
extend, shall not exceed 5 years from its Performance
Beginning Date.
Contract Maximum Amount $167,073.05
Pricing/Funding
Price Structure: Cost Reimbursement
Contractor Shall Invoice: Monthly
Funding Source:
State $167,073.05
Miscellaneous
Authority to enter into this Contract exists in:
CRS 25-1.5-101 - CRS 25-1.5-113
Law-Specified Vendor Statute (if any): n/a
Procurement Method: Request For Application
(RFA)
Solicitation Number (if any): 32875
State Representative Contractor Representative
Kendra Appelman-Eastvedt Micheal Port
Recycling Grants Supervisor Pitkin County Solid Waste Center
Division of Environmental Health and Sustainability 76 Service Center Road
Colorado Department of Public Health and Environment Aspen, CO 81611
4300 Cherry Creek Drive South Michael.port@pitkincounty.com
Denver, CO 80246
Exhibits
The following Exhibits and Attachments are attached and incorporated into this Contract:
Exhibit A, Additional Provisions
Exhibit B, Statement of Work
Exhibit C, Budget
Contract Purpose
Expanded recycling collection through Material Reuse Center expansion.
Origina Contract Number: 2022*0732 Page 1 of 23 OSC 0919_CDPHE 02.12.20
DocuSign Envelope ID: 5F64A2C6-86F8-4B0A-8A90-2876270BC748DocuSign Envelope ID: 933DC385-8997-4213-9C6F-AA623DA3988E
Page 1 of 4
Amendment Contract Number: 2022*0732 Amendment #1 Ver 01.11.19
CONTRACT AMENDMENT #1
SIGNATURE AND COVER PAGE(S)
State Agency:
Colorado Department Of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
2022*0732
Contractor:
Pitkin County
430 E. Main Street, Suite 304
Aspen, CO 81611
Amendment Contract Number:
2022*0732 Amendment #1
Contract Performance Beginning Date:
The later of the Effective date or September 15, 2021
Current Contract Expiration Date:
June 30, 2024
CONTRACT MAXIMUM AMOUNT TABLE
Document
Type
Contract
Number
Federal
Funding
Amount
State Funding
Amount
Other Funding
Amount
Term (dates) Total
Original
Contract
2022*0732 $0 $167,073.05 $0 9/15/2021-
06/30/2022 $167,073.05
Amendment #1 2022*0732
Amendment
#1
$0 $0 $0 7/1//2022-
06/30/2024 $0
Current Contract Maximum
Cumulative Amount
$167,073.05
DocuSign Envelope ID: 933DC385-8997-4213-9C6F-AA623DA3988E
Page 2 of 4
Amendment Contract Number: 2022*0732 Amendment #1 Ver. 06.05.20
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Pitkin County
______________________________________________
By: Signature
______________________________________________
Name of Person Signing for Contractor
______________________________________________
Title of Person Signing for Contractor
Date: _________________________
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
______________________________________________
By: Signature
______________________________________________
Name of Executive Director Delegate
______________________________________________
Title of Executive Director Delegate
Date: _________________________
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
__________________________________________
By: Signature
__________________________________________
Name of State Controller Delegate
__________________________________________
Title of State Controller Delegate
Amendment Effective Date:_____________________
-- Signature and Cover Pages End --
DocuSign Envelope ID: 933DC385-8997-4213-9C6F-AA623DA3988E
TITLE
FULL NAME Lisa McGovern
2022-03-24
Procurement & Contracts Section Director ft
Controller
2022-03-31
Andi Hardy
Page 3 of 4
Amendment Contract Number: 2022*0732 Amendment #1 Ver 27.01.20
1. PARTIES
This Amendment (the “Amendment”) to the Original Contract shown on the Signature and Cover
Page for this Amendment (the “Contract”) is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties’ respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature or March 25, 2022, whichever is later, and shall terminate on the
termination of the Contract.
4. PURPOSE
The Parties entered into the agreement to expand recycling collection through Material Reuse
Center expansion.
The Parties now desire to change the Statement of Work for the following reason: to revise
activities and deliverables to allow for completion of specific construction activities within fiscal
year funding.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount table is deleted and replaced with the Current Contract
Maximum Amount table shown on the Signature and Cover Page for this Amendment.
B. The Parties now agree to modify Exhibit, B Statement of Work, of the agreement. Exhibit,
B, Statement of Work, is deleted and replaced in its entirety with Exhibit, B, Statement of
Work, attached to this Amendment for the following reason: to revise activities to
accommodate flatwork construction prior to the fiscal year end.
C. The Parties now agree to modify Exhibit, C, Budget, of the agreement. Exhibit, C, Budget,
is deleted and replaced in its entirety with Exhibit, C, Budget, attached to this Amendment
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Amendment Contract Number: 2022*0732 Amendment #1 Ver 27.01.20
for the following reason: to move awarded funds among budget lines for completion of
activities within the fiscal year funding.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
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EXHIBIT B
Page 1 of 5
Amendment Contract Number: 2022*0732 Amendment #1 Ver. 01.11.19
STATEMENT OF WORK
To Amendment Number 2022*0732 Amendment #1
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Entity Name: Pitkin County
II. Project Description:
This project serves to protect both public health and the environment in Colorado by diverting waste from
Colorado landfills though the reuse of home goods and building materials in the Roaring Fork Valley. The
Pitkin County Solid Waste Center (Center) runs a Drop and Swap program, a designated area at the Center
where community members can drop off and salvage free reusable items in good condition. The program that
reduces the amount of waste sent to landfill and helps builders and homeowners find second hand materials
for projects and homes. The area is currently located outdoors on a small footprint which limits the collection
capacity of the Center.
Pitkin County (County) will expand the Drop and Swap program into an enclosed Material Reuse Center
(MRC) that diverts greater quantities of material. Funding will support the construction of a new building for
the MRC, procure a Point-Of-Sale (POS) system to quantify the amount of materials flowing through the
facility, and create a dedicated program website to increase citizen engagement and education around the
program. The County plans to hire one (1) full time employee and one (1) part time employee at the Reuse
Center as a result of the project.
The Recycling Resources Economic Opportunity (RREO) Program is supporting this project because it meets
the 2016 Colorado Integrated Solid Waste and Materials Management Plan statewide and regional solid waste
diversion goals by addressing solid waste generation, source reduction, and recycling and disposal
regulations and policies.
III. Definitions:
1. CDPHE: Colorado Department of Public Health and Environment
2. MRC: Material Reuse Center
3. Pitkin County Solid Waste Center: Center
4. Pitkin County: County
5. POS: Point-of-Sale
6. RREO: Recycling Resources Economic Opportunity Program
IV. Work Plan:
Goal #1: To protect Colorado’s environment and human health by implementing sustainable practices to achieve
improvements in waste management through behavioral change in individuals.
Objective #1: No later than the expiration date of this contract increase salvage of reusable home goods and building materials
in the Roaring Fork Valley.
Primary Activity #1 Contractor shall construct an enclosed MRC.
Sub-Activities #1
1. Contractor shall obtain building permit from Pitkin County.
2. Contractor shall hire a subcontractor to complete building construction.
3. Contractor shall complete site civil work to include:
a. underground MEP rough in
b. foundations
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EXHIBIT B
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Amendment Contract Number: 2022*0732 Amendment #1 Ver. 01.11.19
c. structural support for the MRC building
4. Contractor shall provide photos of the completed civil site work to CDPHE via
email.
5. Contractor shall provide photos of the completed enclosed MRC to CDPHE via
email.
Primary Activity #2 Contractor shall acquire equipment as outlined in Exhibit C, Budget.
Sub-Activities #2
1. Contractor shall acquire one (1) Point-of-Sale System.
2. Contractor shall implement the Point-of-Sale System.
3. Contractor shall acquire warehouse shelving.
4. Contractor shall acquire office furnishings.
5. Contractor shall acquire tools.
6. Contractor shall provide photos of all equipment to CDPHE via email.
Primary Activity #3 Contractor shall acquire signage for the MRC.
Sub-Activities #3 1. Contractor shall install signs directing people within the material reuse area.
Primary Activity #4 Contractor shall hire staff for the MRC.
Sub-Activities #4 1. Contractor shall hire one (1) full time MRC Associate.
2. Contractor shall hire one (1) part time MRC Associate.
Primary Activity #5 Contractor shall develop an outreach campaign.
Sub-Activities #5 1. Contractor shall create educational materials.
Primary Activity #6 Contractor shall develop a website.
Primary Activity #7 Contractor shall create reports.
Sub-Activities #7
1. Contractor shall create a monthly email update.
2. Contractor shall create a mid-term report.
3. Contractor shall create a draft year-end report.
4. Contractor shall create a final year-end report.
5. Contractor shall create post-project report #1.
6. Contractor shall create post-project report #2.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated
periodically during the contract term. The contractor shall monitor documents and
website content for updates and comply with all updates.
2. CDPHE Contract Monitor will schedule the post-award meeting based on a mutually
agreeable date and time with the Contractor.
3. Contractor shall notify CDPHE Contract Monitor via email with three (3) business days
if there is an anticipated delay that exceeds a scheduled completion date by more than
two (2) weeks.
4. Contractor shall respond to all CDPHE inquires within 48 hours.
5. Contractor shall submit all non-report deliverables via email to the CDPHE Contract
Monitor.
6. Contractor must get pre-approval by CDPHE for any equipment purchased outside of
original application request.
7. Contractor shall participate in a Project Field Audit with the CDPHE Contract Monitor.
The audit will be conducted in person or virtual meeting software.
8. CDPHE Contract Monitor will contact the Contractor no less than two (2) weeks prior
to the desired Project Field Audit date to select a mutually agreeable date and time.
DocuSign Envelope ID: 933DC385-8997-4213-9C6F-AA623DA3988E
EXHIBIT B
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Amendment Contract Number: 2022*0732 Amendment #1 Ver. 01.11.19
9. CDPHE Contract Monitor will provide access to online reporting templates to the
Contractor 30 calendar days prior to each report’s submittal deadline.
10. Contractor shall detail the work of each of the MRC Associates’ duties in each monthly
update to include the minimum:
a. Daily log of hours related to activities
b. Activities completion information
11. Contractor shall include the following documentation of permits for the building
construction:
a. Construction permit
b. Building inspection including an awarded certificate of occupancy.
12. Contractor shall include the following at a minimum in each report:
a. Total tons of reusable goods salvaged and sold onsite as a result of this
project
b. Number of customers served
c. Number of jobs created
d. Wages paid for jobs created
e. Details of outreach campaign.
f. Measurement of effectiveness of communications.
13. Contractor shall verify the appropriate language when crediting CDPHE in marketing
materials with the CDPHE Contract Monitor.
14. Contractor shall allow no fewer than three (3) business days to comment on the draft
language or logo from the date the CDPHE Contract Monitor receives the request.
Expected Results of
Activity(s)
1. Colorado residents in the Roaring Fork Valley will benefit from an increased offer of
reusable home goods and building materials.
2. Reduced amount of reusable goods and building materials sent to landfill.
Measurement of Expected
Results
1. Number of jobs created.
2. Tons of reusable goods salvaged.
3. Results of outreach campaign.
Completion Date
Deliverables
1. Contractor shall submit a monthly email update on all work
completed during the previous month.
No later than the
last business day of
each month to cease
at the CDPHE
Contract Monitors
discretion.
2. Contractor shall submit a copy of the agreement with hired
subcontractor to complete construction of MRC.
No later than 14
business days after
contract execution.
3. Contractor shall submit a copy of the agreement with the hired
company completing the website development.
No later than 60
calendar days after
contract execution.
4. Contractor shall submit a copy of the building permit for the
MRC.
No later than May
15, 2022.
5. Contractor shall submit a purchase order for the Point-of-Sale
system.
No later than 90
calendar days after
contract execution.
6. Contractor shall submit proof of implementation of the Point-of-
Sale system.
No later than 60
calendar days after
purchasing the POS.
DocuSign Envelope ID: 933DC385-8997-4213-9C6F-AA623DA3988E
EXHIBIT B
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Amendment Contract Number: 2022*0732 Amendment #1 Ver. 01.11.19
7. Contractor shall submit final of outreach campaign.
No later than 90
days after contract
execution.
8. Contractor shall submit a purchase order for the warehouse
shelving.
No later than 120
calendar days after
contract execution
9. Contractor shall submit a purchase order for the office
furnishings.
No later than 120
calendar days after
contract execution
10. Contractor shall submit a purchase order for the tools.
No later than 120
calendar days after
contract execution
11. Contractor shall submit a link to the website.
No later than 120
days after contract
execution.
12. Contractor shall submit photos of all equipment included in
Exhibit C, Budget, on site.
No later than 14
business days after
receiving
equipment.
13. Contractor shall submit phtoos of the completed underground
MEP rough-in.
No later than June
30, 2022.
14. Contractor shall submit photos of the completed foundation
construction.
No later than June
30, 2022.
15. Contractor shall submit photos of the completed structural
support construction.
No later than June
30, 2022.
16. Contractor shall submit photos of the completed MRC building.
No later than 10
business days after
construction is
complete.
17. Contractor shall submit a job verification letters as proof of
hiring the full-time MRC staff member.
No later than 14
business days after
date of hire.
18. Contractor shall submit a job verification letters as proof of
hiring the part-time MRC staff member.
No later than 14
business days after
date of hire.
19. Contractor shall submit photos of the installed signage in the
MRC facility.
No later than 14
business days after
the signs
installation.
20. Contractor shall submit a mid-term report. No later than
January 31, 2022.
21. Contractor shall submit photos of the completed construction
activities for the building.
No later than May
15, 2022.
22. Contractor shall submit a draft year-end report. No later than July
31, 2022.
23. Contractor shall submit a final year-end report. No later than
August 31, 2022.
24. Contractor shall submit progress report #1. No later than
January 31, 2023.
25. Contractor shall submit progress report #2. No later than July
31, 2023.
26. Contractor shall submit progress report #3. No later than June
30, 2024.
DocuSign Envelope ID: 933DC385-8997-4213-9C6F-AA623DA3988E
EXHIBIT B
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Amendment Contract Number: 2022*0732 Amendment #1 Ver. 01.11.19
V. Monitoring:
CDPHE’s monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the Contract Monitor. Methods used will include a review of documentation
determined by CDPHE to be reflective of performance to include progress reports and other fiscal and
programmatic documentation as applicable. The Contractor’s performance will be evaluated at set intervals
and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the
end of the life of the contract.
VI. Resolution of Non-Compliance:
The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within
30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine
the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed.
The action(s) and time line for completion will be documented in writing and agreed to by both parties. If
extenuating circumstances arise that requires an extension to the time line, the Contractor must email a
request to the Contract Monitor and receive approval for a new due date. The State will oversee the
completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the
Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may
exercise its rights under the provisions of this contract.
DocuSign Envelope ID: 933DC385-8997-4213-9C6F-AA623DA3988E
EXHIBIT C
Page 1 of 2
Amendment Contract Number: 2022*0732 Amendment #1
BUDGET
To Amendment Contract Routing Number 2022*0732 Amendment #1
These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above.
I. Budget Table
Budget Category Award Amount Matching Amount Total Amount
Personal Services
Reuse Center Associate - full time $33,028.00 $33,028.00 $33,028.00
Reuse Center Associate - part time $0 $15,000.00 $15,000.00
Sub-Total $33,028.00 $48,028.00 $48,028.00
Supplies & Operating Expenses
Point-of-Sale System $499.50 $499.50 $999.00
Warehouse shelving $2,168.75 $2,168.75 $4,337.50
Office furnishing $1,077.30 $1,077.30 $2,154.60
Tools $49.50 $49.50 $99.00
Signage $250.00 $250.00 $500.00
Sub-Total $4,045.05 $4,045.05 $8,090.10
Contractual
Construction $115,000.00 $1,100,000.00 $1,248,028.00
Outreach campaign $10,000.00 $10,000.00 $20,000.00
Website development $5,000.00 $5,000.00 $10,000.00
Sub-Total $130,000.00 $1,115,000.00 $1,278,028.00
Total Project Cost $167,073.05 $1,167,073.05 $1,382,174.10
II. Budget Narrative
Personal Services
1. Reuse Center Associate– full time – One (1) full time position to staff the MRC.
Supplies & Operating Expenses
1. Point-of-Sale (POS) System Shopify credit card reader, label printer and barcode scanner.
2. Warehouse shelving – A minimum of ten (10) Bulk Rack Shelving Units with steel decking, and a
minimum of two (2) units of Metal Point Steel Shelving Unit with particle board shelves.
3. Office furnishing – Purchase of desk, chair, filing cabinet, and shelves.
4. Tools – One (1) basic set of tools (102 pieces) to perform minor repairs and other work in the facility.
5. Signage - Interior signage to label sections of the facility for different types of items.
Contractual
1. Construction - The cost of construction of new Material Reuse Center (MRC) facility to include site work,
underground MEP rough in and foundations and structural support for the MRC building.
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EXHIBIT C
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Amendment Contract Number: 2022*0732 Amendment #1
2. Outreach campaign – Development of outreach campaign including marketing collateral, radio and TV ad
copy and fees for running ads. The work will be performed by a marketing consulting company, Aspen
Marketing Partners.
3. Website development – Development of MRC website and initial hosting fee.
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DocuSign Envelope ID: 933DC385-8997-4213-9C6F-AA623DA3988E