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HomeMy WebLinkAboutbocc.con.amended.080.22 A8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 21035100.574000.10006 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Kathy Chandler County Representative Phone (970) 429-1910 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 93,299.12 $ - $ 2,612.22 $ 95,911.34 080.22 A Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Library Purchase and Installation of Projector and Sound System Audio Video Experts $ 2,612.22 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 2,612.22 Sole Source Services/Maintenance 1/1/2022 2/28/2023 Change Order/Contract Amendment Library Amendment to (1) add to the Contract Scope of Work; (2) increase funding by an amount not to exceed $2,612.22; and (3) extend the Contract term to 2/28/2023 to allow for final billing. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Contract #: 080.22 Rev. 2018.06.13 btf Budget Line Item #: 21035100.574000.10006 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 080.22 A OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Audio Video Experts 565 25 Road, Suite 106 Grand Junction, CO 81505 The Provision of Library Purchase and Installation of Projector and Sound System (the “Contract”) dated January 14, 2022 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Audio Video Experts (the “Contractor”), is hereby amended as follows: Description of Change: 1.Amendment to Contractor’s Obligations under Section II of the Contract to add the scope of work described in the attached Contractor Invoice (“Attachment A”); 2.Allocation of additional Contract funds in the amount of $2,612.22 to compensate Contractor for the additional services; and 3.Extension of Contract term to 2/28/2023 to allow for final invoicing. Reason for Change: Additional Contractor installation services and equipment purchases required to move the existing Dunway Meeting Room projector and sound system and to relocate a projector to the Children’s room. Original Contract Amount $ 93,299.12 Previous Change Order/Amendment Amount $ This Change Order/Amendment Amount $ 2,612.22 New Contract Total $ 95,911.34 Contract #: 080.22 Rev. 2018.06.13 btf Budget Line Item #: 21035100.574000.10006 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. AUDIO VIDEO EXPERTS ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Feb-09-2023 Kathy Chandler County Librarian jeremiah hines Feb-09-2023 owner Invoice Date 12/7/2022 Invoice # 7334 Bill To Pitkin County Library 120 North Mill Street Aspen, CO Audio Video Experts 565 25 Road Suite 106 Grand Junction CO 81505 P.O. No.Terms Due upon completion Rep 970-242-3900 Total Balance Due Subtotal Sales Tax (0.0%) Payments/Credits Imagine a solution that benefits our lifestyle! WWW.MYAVEXPERT.COM Please visit WWW.MYAVEXPERT.COM for further information about our products and services INVOICES ARE DUE ON RECIEPT: Invoices unpaid beyond 15 days will accrue a late fee of 1.5% of the PROJECT balance or $100.00, whichever is greater, and will be added each month the account is past due until brought to current. Invoices 45 days late will be sent to: Aspen Nation Collections 827 Rood Avenue Grand Junction CO 81501 (970)263-7320 aspennational.com If sent to collections an additional 45% of the amount due will be added to cover collection and handling fees. ******All invoices paid with credit card will be accessed a 3% processing fee. Return Policy-Exchanges on products acceptable for 30 days. All other products should be considered special order and can recieve credit of 75% if approved by Audio Video Experts vendor. Item Description QuantityRate Amount TSW-1070-W-S 10.1 in. Wall Mount Touch Screen, White Smooth 11,948.05 1,948.05T HIGHlite LASER 4K 4K-Uhd Highlite Laser, Solid State, Lamp Free Laser Phosphor Projector 157,999.00 57999.00T HIGHLITE LENS 1.45 - 1.74 1 (H Projector Lens, Optimised Focus Range 1.8M - 9.3M 14,900.00 4,900.00T 60-1678-01 DXP 42 HD 4K PLUS 4x2 4K/60 HDMI with 2 Audio Output 11,100.88 1,100.88T Sales Miscparts Anthem AVM 70 Pre-amp replaced JBL SD-55 13,999.00 3,999.00T 2516 Quick-Mount Fixed-Angle Bracket 224.64 49.28T 8320 Compact Cinema Surround Speaker for Digital Applications 2175.44 350.88T CONTROL 328CT 8" Coaxial Ceiling Loudspeaker with HF Compression Driver 6325.16 1,950.96T MTC-SG6/8 Grille 642.60 255.60T VTX-G28 Dual 18'' Subwoofer with Ultra Long Excursion Transducer, Full Size Ground Stack-Only, Cardioid-Arrayable, 4000 W 11,500.00 1,500.00T MTC-300BB8 Backcan for Control 300 series 8'' driver, 1 cubic feet 674.79 448.74T MTC-TB6/8 Tile bridge for Control 200, 300 series speaker 621.36 128.16T Touchpanel Rack Plate 4ru Rack panel with 2G cutout to mount touch panel 164.67 64.67T Page 1 Attachment A Invoice Date 12/7/2022 Invoice # 7334 Bill To Pitkin County Library 120 North Mill Street Aspen, CO Audio Video Experts 565 25 Road Suite 106 Grand Junction CO 81505 P.O. No.Terms Due upon completion Rep 970-242-3900 Total Balance Due Subtotal Sales Tax (0.0%) Payments/Credits Imagine a solution that benefits our lifestyle! WWW.MYAVEXPERT.COM Please visit WWW.MYAVEXPERT.COM for further information about our products and services INVOICES ARE DUE ON RECIEPT: Invoices unpaid beyond 15 days will accrue a late fee of 1.5% of the PROJECT balance or $100.00, whichever is greater, and will be added each month the account is past due until brought to current. Invoices 45 days late will be sent to: Aspen Nation Collections 827 Rood Avenue Grand Junction CO 81501 (970)263-7320 aspennational.com If sent to collections an additional 45% of the amount due will be added to cover collection and handling fees. ******All invoices paid with credit card will be accessed a 3% processing fee. Return Policy-Exchanges on products acceptable for 30 days. All other products should be considered special order and can recieve credit of 75% if approved by Audio Video Experts vendor. Item Description QuantityRate Amount DCi 8/600 The new DriveCore? Install series amplifiers is a complete line of high performance installation amplifiers based on the proprietary DriveCore? technology. DCi Series amplifiers are designed, engineered and manufactured to the industry?s highest quality standards, and provide system integrators with 3,800.68 3,800.68T Sales Miscparts Crown DCI 8/300 amp replaced QSC:CX-Q8K8-NA Which was not available 13,499.00 3,499.00T CDi2x600 2x600W Power Amplifier 21,076.39 2,152.78T SPK 14/2 Plenum 14 AWG 2 Conductor Bare Copper, Non-Shielded Plenum UL Listed (UL) CL3P 8001.7775 1,422.00T MISCPARTS Rack to remote power light source components 1700.00 700.00T MISCPARTS Miscellaneous Parts 11,965.09 1,965.09T EQUIPPARTS Equipment Parts 12,355.79 2,355.79T Base Rough-In Labor - Base 10.72894.97576 1,018.90 Design Rough-In Labor - Design 0.58894.55782 55.60 Base Trim Labor - Base 82.2595.00036 7,813.78 Design Trim Labor - Design 3.52894.91497 334.86 Base Finish Labor - Base 33.2595.0009 3,158.78 Design Finish Labor - Design 1.42894.81793 135.40 Page 2 Invoice Date 12/7/2022 Invoice # 7334 Bill To Pitkin County Library 120 North Mill Street Aspen, CO Audio Video Experts 565 25 Road Suite 106 Grand Junction CO 81505 P.O. No.Terms Due upon completion Rep 970-242-3900 Total Balance Due Subtotal Sales Tax (0.0%) Payments/Credits Imagine a solution that benefits our lifestyle! WWW.MYAVEXPERT.COM Please visit WWW.MYAVEXPERT.COM for further information about our products and services INVOICES ARE DUE ON RECIEPT: Invoices unpaid beyond 15 days will accrue a late fee of 1.5% of the PROJECT balance or $100.00, whichever is greater, and will be added each month the account is past due until brought to current. Invoices 45 days late will be sent to: Aspen Nation Collections 827 Rood Avenue Grand Junction CO 81501 (970)263-7320 aspennational.com If sent to collections an additional 45% of the amount due will be added to cover collection and handling fees. ******All invoices paid with credit card will be accessed a 3% processing fee. Return Policy-Exchanges on products acceptable for 30 days. All other products should be considered special order and can recieve credit of 75% if approved by Audio Video Experts vendor. Item Description QuantityRate Amount Labor Labor - 1480.00 480.00 Discounts Volume Purchase Discount-To match original quote -7,676.54 -7676.54 Page 3 $95,911.34 $38,364.53 $95,911.34 $0.00 -$57,546.81 Certificate Of Completion Envelope Id: 76D7934A9A504EFFB008BD4D67C33229 Status: Completed Subject: Audio Video Experts | Pitkin County Contract Amendment 080.22 A R1 for Review and Signature Source Envelope: Document Pages: 6 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 2/8/2023 10:33:16 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Kathy Chandler Kathy.Chandler@pitkincounty.com County Librarian Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Sent: 2/8/2023 10:36:12 AM Viewed: 2/9/2023 8:38:02 AM Signed: 2/9/2023 8:38:12 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign jeremiah hines jhines@myavexpert.com owner Audio Video Experts Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.234.3.236 Signed using mobile Sent: 2/9/2023 8:38:15 AM Viewed: 2/9/2023 8:51:19 AM Signed: 2/9/2023 8:51:53 AM Electronic Record and Signature Disclosure: Accepted: 2/9/2023 8:51:19 AM ID: 7b4b775e-4e86-4084-9df3-d1579fc2729f Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Manager Pitkin County Security Level: Email, Account Authentication (None) Sent: 2/9/2023 8:51:56 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 2/9/2023 8:51:58 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/8/2023 10:36:12 AM Certified Delivered Security Checked 2/9/2023 8:51:19 AM Signing Complete Security Checked 2/9/2023 8:51:53 AM Completed Security Checked 2/9/2023 8:51:58 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: jeremiah hines Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. 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