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HomeMy WebLinkAboutbocc.con.amended.002.20 B-188/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11139100.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Andrew Knapp County Representative Phone (970) 920-5206 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 27,600.00 $ - $ - $ 27,600.00 002.20 B-18 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Timber Bridge Repair and Bridge Inventory Meeting SGM, Inc $ 27,600.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 27,600.00 Formal Services/Maintenance 4/3/2023 12/31/2023 Task Order Engineering Task Order to provide engineering support for repair of timber arch bridges. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 002.20 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Timber Bridge Repair and Bridge Inventory Meeting Task Order Number: 002.20 B-18 Task Order Budget Line Item: 11139100.531000 OWNER: CONTRACTOR: Pitkin County SGM, Inc Andrew Knapp – Engineering Mike Fowler 76 Service Center Road 118 West 6th Street, Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970) 920-5206 Phone: (970) 945-1004 andrew.knapp@pitkincounty.com MikeF@sgm-inc.com PROJECT NAME: TIMBER BRIDGE REPAIR AND BRIDGE INVENTORY MEETING START DATE: April 3, 2023 END DATE: December 31, 2023 The All-County On-Call Engineering (the “Agreement”) dated January 1, 2020 between the Board of County Commissioners of Pitkin County (the “County”) and SGM, Inc 118 West 6th Street, Suite 200 Glenwood Springs, CO 81601 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. As further described in the attached Contractor Task Order Scope of Work and Cost Estimate (“Attachment A”), Contractor shall meet with the County to discuss the findings from a review of the County bridge inventory and will provide engineering support for the repair of two timber arch bridges (namely, the Smith Hill Way Bridge and the Lower River Road Bridge). 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Twenty-Seven Thousand Six Hundred dollars and Zero cents ($27,600.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 002.20 B-18 and Timber Bridge Repair and Bridge Inventory Meeting. Invoices shall be sent electronically in PDF format to andrew.knapp@pitkincounty.com. Master Service Agreement #: 002.20 Rev: 2018-10-10 btf 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Andrew Knapp, Engineer will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM, INC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Apr-06-2023 Public Works Engineer Andrew Knapp Apr-07-2023 Principal Mike Fowler Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20 1 TASK ORDER SCOPE OF WORK AND COST ESTIMATE Requesting Department: Public Works - Engineering Department Contact: Andrew Knapp Task Order Name: Timber Bridge Repair and Bridge Inventory Meeting Task Order Number: 002.20 B-18 Task Order Start Date: 4/3/2023 Task Order End Date: 12/31/2023 Contract Project Manager: Mike Fowler (for DocuSign) (970) 384-9075 mikef@sgm-inc.com SGM Project Manager: Mark Frymoyer (970) 384-9003 markf@sgm-inc.com 1. Contractor’s Obligations. A. Project Description This project consists of meeting with County staff to discuss findings from review of the bridge inventory and engineering support for the repair of two timber arch bridges (Smith Hill Way and Lower River Road). B. Work Plan ·Meet with County to discuss findings from bridge asset management report. This includes prioritization of repairs, key bridge inspection findings, estimate of remaining life, and routine bridge maintenance. ·Take plans from previous Gerbaz Way Bridge Repair project and revise them to the Smith Hill Way Bridge and Lower River Road Bridge. Develop Technical Specifications and Bid Schedules to solicit competitive bids for this work. ·Assist the County in responding to RFIs, issuing addenda, researching Contractors, and evaluating bids. ·Provide observation during construction. The scope of work assumes that on the first arch rib that is repaired, SGM will be present at all key hold points to observe the construction. Additionally, we will work to help County staff understand what we are looking for so that on the remaining arch ribs to be repaired the County can do most of the observation. ·After the completion of the first rib, we have included a few miscellaneous observations for general conformance with the plans. ·We have also included time for RFIs, review of material submittals, and support for the County with repair quantity measurements. Attachment A Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20 2 · Prepare construction details for drainage modifications to the Castle Creek Bridge. Based on site visits and discussion with County staff, it is anticipated that the modifications will consist of scuppers cut into and installed in the curb above the wingwalls at the south end of the bridge. Two days of construction observation are assumed and included. C. Deliverables · Ad-ready plans and specifications for the timber bridge repairs · Ad-ready plans for the Castle Creek Bridge drainage modifications · Construction daily report forms. D. Schedule Complete by December 31, 2023. E. Exclusions and Limitations · This includes eight site visits for construction observation through the duration of construction. 2. Compensation and Expenses Total compensation and reimbursement to be paid hereunder shall not exceed the sum of: Twenty Two Thousand Dollars ($27,600.00) for all services rendered. ESTIMATED BY:MCF/MDF PROJECT: Timber Bridge Repair and Bridge Inventory Mtg DATE: 3/31/2023 CLIENT: Pitkin County Engineering - Task Order B-18 REVISION: 1.1 No. Code Personnel Description Name Rate Hours Labor Cost 1 PM Project Manager Mark Frymoyer $180.00 16 2,880.00$ 2 SSE Sr. Structural Engineer Marijean Frymoyer $180.00 107 19,260.00$ 3 SE Structural Engineer Nolan Colucci $151.00 8 1,208.00$ 4 PIC Principal In Charge Mike Fowler $211.00 10 2,110.00$ 5 PI Project Inspector Bruce Gray $131.00 16 2,096.00$ Subtotals 157 27,554.00$ TOTAL LABOR 27,554.00$ OTHER DIRECT COSTS -$ SGM TOTAL COSTS 27,554.00$ Total Cost 1.0 Project Management 900.00$ 2.0 Bridge Inventory Meeting 1,620.00$ 3.0 Repair Project Advertisement 7,740.00$ 4.0 Smith Hill Way Construction Support 9,180.00$ 5.0 Lower River Road Construction Support 2,700.00$ 6.0 Castle Creek Bridge Drainage Modifications 5,414.00$ ODC Other Direct Costs -$ TOTAL PROJECT COSTS 27,600.00$ SGM Hours and Labor Charges Cost Breakdown by Phase Phase Print Date: 3/31/2023 Page 1 of 2 Timber Bridge Repair and Bridge Inventory Mtg Subtotal Labor N/ A of Hours Cost 1.0 Project Management 1.1 Overall Project Management 5 5 $900 Subtotal: Phase 1.0 5 0 0 0 0 0 0 0 0 0 0 5 $900 2.0 Bridge Inventory Meeting 2.1 Travel Time 2 2 4 $720 2.2 Meeting Time 2 3 5 $900 Subtotal: Phase 2.0 4 5 0 0 0 0 0 0 0 0 0 9 $1,620 3.0 Repair Project Advertisement 3.1 PS&E Updates to Competitive Bid Format 30 30 $5,400 3.2 Contractor Research 2 2 $360 3.3 Pre-bid Meeting 3 3 $540 3.4 RFIs 4 4 $720 3.5 Addenda 1 1 2 $360 3.6 Bid Evaluation 1 1 2 $360 Subtotal: Phase 3.0 2 41 0 0 0 0 0 0 0 0 0 43 $7,740 4.0 Smith Hill Way Construction Support 4.1 Pre-con Meeting 3 3 $540 4.2 Site Visit for Removal of Wood 3 3 $540 4.3 Site Visit to Confirm Adequate Moisture Content 3 3 $540 4.4 Site Visit to Confirm Adequate Moisture Content 3 3 $540 4.5 Site Visit to Observe Installation of the CS 200 3 3 $540 4.6 Site Visit to Observe Installation of the CS 600 3 3 $540 4.7 Site Visit to Observe Installation of the Flashing 3 3 $540 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 4.8 Site Visit (Miscellaneous #1)3 3 $540 4.9 Site Visit (Miscellaneous #2)3 3 $540 4.10 Quantity Takeoff 4 4 $720 4.11 Product Submittal Reviews 5 5 $900 4.12 RFIs 2 4 6 $1,080 4.13 Construction Daily Reports (Assume 1 Hr/Site Visit)1 8 9 $1,620 Subtotal: Phase 4.0 3 48 0 0 0 0 0 0 0 0 0 51 $9,180 5.0 Lower River Road Construction Support 5.1 Site Visit (Miscellaneous #1)3 3 $540 5.2 Site Visit (Miscellaneous #2)3 3 $540 5.3 Quantity Takeoff 4 4 $720 5.4 RFIs 1 1 2 $360 5.5 Construction Daily Reports (Assume 1 Hr/Site Visit)1 2 3 $540 0 $0 0 $0 0 $0 0 $0 Subtotal: Phase 5.0 2 13 0 0 0 0 0 0 0 0 0 15 $2,700 6.0 Castle Creek Bridge Drainage Modifications 6.1 Project Coordination 2 2 $422 6.2 Design and Detailing 8 4 12 $2,052 6.3 Site Visit / Construction Observation*4 16 20 $2,940 *Assume 1 site visit for Mike and 2 days Inspection 0 $0 Subtotal: Phase 6.0 0 0 8 10 16 0 0 0 0 0 0 34 $5,414 TASK ORDER TOTALS 16 107 8 10 16 0 0 0 0 0 0 157 $27,554 ***Assume Smith Hill Way Will Go First. Assume That Because of MOT, One Arch Will Be Done at a Time. Assume That SGM Will Observe Work on First Arch and Work With County Staff to Help Them Observe the Process on Other Arches. After First Arch is Completed, We are Assuming Two More Site Visits for General Conformance With the Plans.*** ***Assume That County Staff Will Do Most of the Observation on Lower River Road. We Have Assumed Two Site Visits for General Conformance With the Plans.*** PM N/ A N/ A N/ A N/ A HOURS SGM SCHEDULE OF FEES PHASES AND TASKS SS E SE PI C PI N/ A Print Date: 3/31/2023 Page 2 of 2 Certificate Of Completion Envelope Id: 43DA6281B06D4F249657E8AE9CA8304E Status: Completed Subject: SGM, Inc. | Pitkin County Task Order 002.20 B-18 for Review and Signature Source Envelope: Document Pages: 7 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 216.237.91.144 Record Tracking Status: Original 4/6/2023 9:10:45 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Andrew Knapp andrew.knapp@pitkincounty.com Public Works Engineer Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 4/6/2023 9:16:14 AM Viewed: 4/6/2023 10:40:01 AM Signed: 4/6/2023 10:40:34 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mike Fowler mikef@sgm-inc.com Principal Schmueser Gordon Meyer, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.72.68.35 Sent: 4/6/2023 10:40:35 AM Viewed: 4/7/2023 9:32:53 AM Signed: 4/7/2023 9:33:06 AM Electronic Record and Signature Disclosure: Accepted: 4/7/2023 9:32:53 AM ID: eccfad85-17be-43b2-922a-f3b1eb86d291 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Manager Pitkin County Security Level: Email, Account Authentication (None) Sent: 4/7/2023 9:33:08 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 4/7/2023 9:33:09 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mark Frymoyer markf@sgm-inc.com Security Level: Email, Account Authentication (None) Sent: 4/7/2023 9:33:10 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/6/2023 9:16:14 AM Certified Delivered Security Checked 4/7/2023 9:32:53 AM Signing Complete Security Checked 4/7/2023 9:33:06 AM Completed Security Checked 4/7/2023 9:33:10 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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