HomeMy WebLinkAboutbocc.con.003.238/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 10020100.531500
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Jeff Hembury County Representative
Phone (970) 456-9532
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 50,751.75
$ -
$ -
$ 50,751.75
Human Resources
Software as a service agreement for recruiting and training software. Annual cost of $50,751.75 following the
initial "service" term for implementation and configuration.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
Recruitment and Training Software
Governmentjobs.com, Inc. dba NEOGOV
$-
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$-
Outside Agency
Other - Please explain below
12/31/2022
12/30/2023
New Contract
003.23
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Rev. 2018-10-10 btf
OUTSIDE AGENCY BID MEMORANDUM
TO: File
FROM: Jeff Hembury, Human Resources
RE: Recruitment Software
DATE: February 3, 2023
OUTSIDE AGENCY BID
At the procurement officer’s discretion, a contract may be awarded for a property, service, or
construction item on the terms and to the contractor that has been selected under the State of
Colorado's or other governmental jurisdiction’s competitive procurement process. The other
jurisdiction’s process must maintain the spirit of the County’s procurement standards in order
for the proposal to be accepted by the County (Pitkin County Procurement Code section 3-
106.)
Contract #: 003.23
Budget Line Item #: 10020100.531500
Budget: $50,751.75
Description of Project: Recruitment and onboarding software, implementation, and
support services.
Outside Agency Procurement process used (Describe briefly the governmental agency
whose bid you are using and the terms and conditions of the resulting contract. Include a
copy of the outside agency bid in your file.): Bernalillo County, New Mexico; CCN2019-
0484
Contractor Contacted: NeoGov
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER:
________________________________________________
!#COUNTY MANAGER#! Date
Note: Every effort should be made to obtain a written contract when otherwise required
under County procedures. When a contract is obtained, complete the Procurement Cover
Sheet and send the original signed contract with coversheet to Procurement office for
archiving.
Human Resources Manager
Jeff Hembury
Feb-07-2023
County Manager Group
Deputy County Manager
Apr-27-2023
Phylis Mattice
1
NEOGOV:
Governmentjobs.com, Inc. (dba “NEOGOV”)
300 Continental Blvd., Suite 565
El Segundo, CA 90245
accounting@neogov.com
Customer Name & Address:
Pitkin, County (CO)
530 E. Main St.
Aspen CO 81611
Quote Creation Date: Dec. 22th, 2021 Contact Name: Melissa Knight
Quote Expiration Date: Dec. 31st , 2021 Contact Email: melissa.knight@pitkincounty.com
Payment Terms Annual. Net 30 from NEOGOV invoice.
Fee Summary
Service Description Term Term Fees
FTE 350-399
Insight Enterprise (IN)
Applicant Texting (CTM)
Government Jobs (GJS) Onboard (ON)
Perform (PE)
Learn (LE)
New Hire Integration (NHI) - Munis
Position Control (PC) - Munis Employee Import (EI) - Munis
Year 1 $0.00
Insight Enterprise (IN)
Applicant Texting (CTM)
Government Jobs (GJS)
Onboard (ON)
Perform (PE)
Learn (LE)
New Hire Integration (NHI) - Munis
Position Control (PC) - Munis
Employee Import (EI) - Munis
Year 2 $50,751.75
Insight Enterprise (IN)
Applicant Texting (CTM)
Government Jobs (GJS)
Onboard (ON)
Perform (PE)
Learn (LE)
New Hire Integration (NHI) - Munis
Position Control (PC) - Munis
Employee Import (EI) - Munis
Year 3 $50,751.75
Professional Services –
Implementation and Training
Year 1 $10,000.00
3 Yr. Contract Total: $111,503.50
A.Terms and Conditions
1. Agreement. This Ordering Document and the Services purchased herein are expressly conditioned upon the acceptance by
Customer of the terms of the NEOGOV Services Agreement either affixed hereto or the version most recently published prior
to execution of this Ordering Form available at https://www.neogov.com/service-specifications. Unless otherwise stated, all
capitalized terms used but not defined in this Order Form shall have the meanings given to them in the NEOGOV Services
Agreement.
2. Effectiveness & Modification. Neither Customer nor NEOGOV will be bound by this Ordering Document until it has been signed
by its authorized representative (the “Effective Date”). Unless otherwise stated, all SaaS Subscriptions shall commence on the
Effective Date. This Order Form may not be modified or amended except through a written instrument signed by the parties.
3. Summary of Fees. Listed above is a summary of Fees under this Order. Once placed, your order shall be non-cancelable and
the sums paid nonrefundable, except as provided in the Agreement.
4. Order of Precedence. This Ordering Document shall take precedence in the event of direct conflict with the Services Agreement,
applicable Schedules, and Service Specifications.
B. Special Conditions (if any).
Pitkin County Contract #: 003.23
2
1.Initial Term 36 months
2.After expiration of the Initial Term, Subscription Fees shall not increase more than 5% from the previous annual Subscription.
3.Termination for Non-appropriations If Customer is subject to federal, state or local law which makes Customer’s financial
obligations under this Agreement contingent upon sufficient appropriation of funds by the applicable legislature (or other
appropriate governmental body), and if such funds are not forthcoming or are insufficient due to failure of such appropriation,
then Customer will have the right to terminate the Agreement at no additional cost and with no penalty by giving prior written
notice documenting the lack of funding. Customer will provide at least thirty (30) days advance written notice of such
termination. Customer will use reasonable efforts to ensure appropriated funds are available
IN WITNESS WHEREOF, the parties have caused this Order to be executed by their respective duly authorized officers as of the
date set forth below, and consent to the Agreement.
Customer Governmentjobs.com, Inc. (DBA “NEOGOV”)
Entity Name: Pitkin, County (CO)
Signature:
Signature:
Print Name:
Print Name:
Date:
Date:
COUNTY MANAGER APPROVAL:
Signature: ________________________Print Name:Date:
Pitkin County Contract #: 003.23
Jeff Hembury
Feb-07-2023
*PLEASE UPDATE NAME AND TITLE BEFORE COMPLETING SIGNATURE PROCESS*
County Manager Group
Mike Burns
Apr-27-2023
Apr-27-2023
Phylis Mattice
Invoice #INV-25759
From
Governmentjobs.com, Inc. DBA NEOGOV
2120 Park Pl,
Suite 100
El Segundo, CA 90245
Invoice Summary
Invoice Number INV-25759
Date 12/31/2022
Terms Net 30
Due Date 01/30/2023
Amount Due (USD)$ 50,751.75
Bill To
Pitkin, County of (CO)
123 Emma Road
Basalt, CO 81621
USA
Item / Description
Insight
This is your subscription fee for Insight for the term starting 12/31/2022 and ending 12/30/2023.
Candidate Text Messaging
This is your subscription fee for Candidate Text Messaging for the term starting 12/31/2022 and ending
12/30/2023.
Governmentjobs.com - IN
This is your subscription fee for Governmentjobs.com - IN for the term starting 12/31/2022 and ending
12/30/2023.
Onboard
This is your subscription fee for Onboard for the term starting 12/31/2022 and ending 12/30/2023.
Perform
This is your subscription fee for Perform for the term starting 12/31/2022 and ending 12/30/2023.
Learn
This is your subscription fee for Learn for the term starting 12/31/2022 and ending 12/30/2023.
New Hire Integration
This is your subscription fee for New Hire Integration for the term starting 12/31/2022 and ending 12/30/2023.
Position Import (1919)
This is your subscription fee for Position Import (1919) for the term starting 12/31/2022 and ending
12/30/2023.
Employee Import into PE/ON (SFTP)
This is your subscription fee for Employee Import into PE/ON (SFTP) for the term starting 12/31/2022 and
ending 12/30/2023.
Amount Due (USD)$ 50,751.75
Thank you for your business!
For questions, or pay by credit card, please reply to this email or reach out to billing@neogov.com. For questions on
a renewals invoice, please reach out to renewals@neogov.com.
Please make checks payable to:
Governmentjobs.com, Inc
DEPT LA 25067
Pasadena, CA 91185-5067
For Payments by Wire:
Silicon Valley Bank
Account #: 3302022848
Account Name: Governmentjobs.com, Inc.
Bank Routing No.: 121140399
Swift Code: SVBKUS6SIBO
For a copy of our W9, please click on "Download W9" above.
Joining the NEOGOV Community
gives you access to NEOGOV’s expert
support team and connects you
to a network of thousands of
government HR professionals.
SUPPORT
GREAT SUPPORT
at your
FINGERTIPS
CUSTOMER SUPPORT
NEOGOV has a team of experienced professionals ready to help you learn our products and answer
your questions by phone, email, or logging a case. Our live Customer Care Team is available from
6:00 AM to 6:00 PM (Pacific Time), Monday through Friday (excluding NEOGOV holidays). During these
phone support hours, you have an unlimited number of calls available. If you call outside of these
hours, or if all our representatives are busy, simply leave a message and your call will be returned once
a team member is available.
APPLICANT SUPPORT
Our highly trained applicant support professionals are available for live consultation with applicants
to resolve technical issues. Our live Applicant Support Team is available from 6:00 AM to 5:00 PM
(Pacific Time), Monday through Friday (excluding NEOGOV holidays). If a call is received outside of
these hours, or if all our representatives are busy, the caller can press a button to request a callback.
IMPLEMENTATION SUPPORT
NEOGOV’s team of skilled Product Implementation Consultants (many of whom are former
HR professionals) are here to help you successfully deploy our products. You’ll be assigned an
Implementation Consultant to guide you through learning and configuring our products. Rather than a
one-time software trainer with limited interaction, your Consultant will serve as your Product Subject
Matter Expert, providing you with best practice advice during the entire implementation project.
COMMUNITY
CONFERENCE CALLS
NEOGOV provides Community Conference Calls. Once you
sign into a product, you become subscribed to an email that
announces the upcoming times and dates of our Community
Conference Calls. The email subscription can be modified within
your user settings. These calls focus on sharing new product
features and functionality with our users.
ONLINE SUPPORT
When you join NEOGOV, you become part of our Online
Community, a 24-hour resource where customers can
connect and interact with each other. Our team ensures
up-to-date materials are available for you, from training
guides and video tutorials to announcements, FAQs, and
product enhancement release notes. Connect with other HR
professionals through the Community Forum, where you can
share knowledge, resources, ask and answer each other’s
questions. Collaboratively use the Idea Board to suggest
improvements to our products and vote or comment on your
peers’ ideas. All of these features and more are available for
your unlimited use.
CONNECT
USER CONFERENCE
NEOGOV’s CONNECT Conference and Pre-Conference
Training are annual, live, in-person events focused on providing
customers with training and information to enhance their use of
NEOGOV products and their professional knowledge. Pricing for
tickets is published once available and varies from year to year.
The Pre-Conference Training is a day-long selection of classes
about NEOGOV products. The Conference is a two-day series
of sessions providing additional product and best practices
information to grow customers’ knowledge base — some of
which qualify for SHRM and/or HRCI credits. We also host a
social event at the Conference to foster relationships between
members of the NEOGOV Community.
CONNECT WITH US
SUPPORT SERVICE LEVELS
We take all of your support requests very seriously. In order to ensure all your phone and online
bug reports are appropriately addressed, we confirm all requests through case receipts. These case
receipts are promptly shared with you. A NEOGOV employee will discuss and review the ticket with
you to assess priority. After internal investigation, we’ll update you with a resolution timeline.
HOSTING & SECURITY
NEOGOV places a priority on data security and implements industry-leading protection and resilience
measures including, but not limited to:
INFRASTRUCTURE SECURITY
Tier 3 fully redundant Data Centers located in different geographic zones Best in class Endpoint Protection Platform (EPP)
No single point of failure IDS/IPS
Multiple biometrics required for physical access Automated and manual penetration testing
SOC1 type 2 certified Data Centers Bug bounty program
Portable IP block accessible across multiple locations Automatic DoS and DDoS preventative measures
Resilient routing using BGP across multiple ISPs Application aware firewall filtering and AV scans
Latest Cisco UCS and EMC hardware Only TLS1.2 ciphers allowed
COMPLIANCE Inbound packet inspection
SOC2 type 2 certified Multi-vendor firewalls
NIST 800.53 aligned Data encryption in transit
PCI-DSS self-certified Data encryption at rest using AES256
LET’S GET TECHNICAL
RECRUIT
Accelerate time to hire by automating and
centralizing the candidate attraction, selection,
and new hire onboarding process.
DEVELOP
Build a more capable workforce with professional
development tools and customized training
programs that maintain organizational compliance.
MANAGE
Ensure HR stays organized and compliant
by centralizing employee data, payroll,
and benefits in a highly secure system.
THE NEOGOV DIFFERENCE
Public Sector-Focused
We focus exclusively on the unique needs
and compliance requirements of government
agencies and higher ed institutions.
Online Community of Peers
When you become a customer, you join
thousands of other public sector HR leaders
who participate in discussions and solve
challenges together.
Shared Library of Global Resources
Save time by tapping into our global resource
library to leverage other organizations'
detailed class specs, forms, and processes.
Free Customer Support and Training
We’re always here to help. Contact a live
customer service agent with questions, attend
free regional training events, and access
online courses.
COMPLETE THE SUITE
Complete the NEOGOV platform to
support the entire employee lifecycle.
888.NEOGOV1 | CONTACT@NEOGOV.COM | NEOGOV.COM | @NEOGOV
AMERICAN RESCUE PLAN ACT
WHAT GOVERNMENT HR LEADERS NEED TO KNOW
AS PART OF THE AMERICAN RESCUE PLAN ACT, THE US TREASURY ALLOCATED $219.8B
to states, territories and tribes, as well as $130.2B to local municipalities to help address pandemic-
related challenges. Funds will be distributed as follows:
To help HR leaders in local government agencies better understand the American Rescue Plan Act, we put together this
resource on how the funds will be distributed and some possible use cases. If your agency is still using mostly manual processes
to support employees — whether that's for recruiting, onboarding, performance management, training, or payroll and benefits
— you may be able to leverage the American Rescue Plan Act for modernization investments like cloud-based software.
•Employee training programs related to
the pandemic
•Reduction of personal interaction and physical
paperwork in the office in support of social
distancing guidelines
•Remote workforce training and compliance courses
•Routing forms electronically to expedite
processes related to the pandemic
•Hiring additional staff or reassigning employees
as part of your pandemic response effort
•Investments in technological infrastructure to
more effectively manage a remote workforce
ELEMENTS OF A SUCCESSFUL PROPOSAL:EXAMPLES OF HR USE CASES THAT MAY
BE LEVERAGED TO REQUEST FUNDS:
1
2
3
4
6
5
Explain your organization’s purpose both during
COVID-19 and in general terms.
Provide a statement of need on how funding will
address specific pain points you’ve experienced
as a result of the pandemic.
Describe your project from the perspective of how
it will help solve pandemic-related challenges.
Share your project deployment plan including a
timeline for completion.
Provide a budget for the project including all
associated costs.
Address the sustainability of the solution for
continuing use once funding has been depleted.
STATES
•State governments and the
District of Columbia will be
allocated $25.5B
•Additional $1.25B directly to D.C.
•Remainder of $195.3B
after state and D.C. will be
distributed based on state
unemployment rate
TRIBES
• Tribes will be allocated $1B
divided equally, with $19B TBD
by the Treasury Department
TERRITORIES
• U.S. Territories will be allocated
$2.25B equally, with an
additional $2.25B allocated
based on population
CITIES & COUNTIES
• Cities >50,000 will be allocated
a portion of $45.7B according
to the Community Development
Block Grant Formula
• Cities <50,000 will be
allocated a portion of
$19.53B based on population
• Counties will be allocated
a portion of $65.1B based
on population
888.636.4681 | contact@neogov.com | neogov.com
AMERICAN RESCUE PLAN ACT
ALLOCATIONS PER STATE
•Alabama – $4.04 billion
•Alaska – $1.36 billion
•Arizona – $7.63 billion
•Arkansas – $2.81 billion
•California – $42.63 billion
•Colorado – $6.07 billion
•Connecticut – $4.35 billion
•Delaware – $1.36 billion
•D.C. – $1.62 billion
•Florida – $17.62 billion
•Georgia – $8.40 billion
•Hawaii – $2.27 billion
•Idaho – $1.89 billion
•Illinois – $13.71 billion
•Indiana – $5.86 billion
•Iowa – $2.69 billion
•Kansas – $2.72 billion
•Kentucky – $4.24 billion
•Louisiana – $5.19 billion
•Maine – $1.65 billion
•Maryland – $6.36 billion
•Massachusetts – $8.10 billion
•Michigan – $10.31 billion
•Minnesota – $4.88 billion
•Mississippi – $2.90 billion
• Missouri – $5.48 billion
• Montana – $1.37 billion
• Nebraska – $1.77 billion
• Nevada – $4.12 billion
• New Hampshire – $1.54 billion
• New Jersey – $10.19 billion
• New Mexico – $2.46 billion
• New York – $23.8 billion
•North Carolina – $8.94 billion
•North Dakota – $1.36 billion
•Ohio – $11.24 billion
•Oklahoma – $3.65 billion
•Oregon – $4.26 billion
•Pennsylvania – $13.72 billion
•Rhode Island – $1.78 billion
•South Carolina – $3.87 billion
•South Dakota – $1.37 billion
• Tennessee – $6.31 billion
• Texas – $27.62 billion
• Utah – $2.74 billion
• Vermont – $1.36 billion
• Virginia – $6.88 billion
• Washington – $7.10 billion
• West Virginia – $2.06 billion
• Wisconsin – $5.71 billion
•Wyoming – $1.36 billion
To learn more, NEOGOV is offering complimentary consultations designed to help you build a case
for HR-specific technology needs related to the pandemic. Visit NEOGOV.com or contact us:
The information provided by NEOGOV does not, and is not intended to, constitute legal advice; instead, all information, content, and materials made available are for general informational purposes only.
Any necessary expenditures incurred due to the COVID-19 public health emergency may qualify for American
Rescue Plan Act funding, with first payments being made within 60 days of the bill's passage. Funds must be spent
by December 31, 2024, but plan your proposal now! Specific project funding allocations will happen quickly and
may eat up the available funds well before 2024.
EXPECTED DISBURSEMENT & USE DATES
ID Task #Task Name Resource
Name Duration
1 1 Insight Enterprise Implementation Plan 47 Days
2 1.2 Insight Enterprise kick-off meeting Both 1 Hour
3 1.2 Environment Preparation 30 Days
4 1.2.1 Establish Agency-specific Training Environment NEOGOV 5 Days
5 1.2.2 Define Integration and Configuration Scope Both 5 Days
6 1.2.3
Establish Agency-specific Production
Environment NEOGOV 5 Days
7 1.2.4
Agency enters class specs in Production
Environment Agency 20 Days
8 1.3 Train 7 Days
9 1.3.1
Insight System Administrator Training with
NEOGOV (online tutorial) & set up tables for
training
Both 5 Days
10 1.3.1.1 Attend Administration training Agency 0 Days
11 1.3.1.2
Set up table: departments, divisions, benefit
groups, bargaining units, physical classes,
occupational groups, locations, job types,
dispositions, interview results, and ad names
Agency 5 Days
12 1.3.2
Attend Online Insight User Training with
NEOGOV Both 2 Days
13 1.4 Implement 16 Days
14 1.4.1 Implement and Test Configuration Both 5 Days
15 1.4.2 Internal Weekly Group Session 1 Agency 1 Day
16 1.4.3
Training Review and Post Training Conference
Call Both 0 Days
17 1.4.4 Internal Weekly Group Session 2 Agency 1 Day
18 1.4.5 Implementation Conference Call Both 0 Days
19 1.4.6 Internal Weekly Group Session 3 Agency 1 Day
20 1.4.7 Internal Weekly Group Session 4 Agency 1 Day
21 1.5 Production Preparation and Setup 19 Days
22 1.5.1 Production Preparation Conference Call Both 0 Days
23 1.5.2
Finalize agency job opportunity and class spec
web pages Agency 5 Days
24 1.5.3
Review and approve job opportunity & class
specification websites (NEOGOV to make any
necessary changes)
Both 0 Days
25 1.5.4
Fully populate production tables (agency wide
questions, custom form fields, requisition, PAS,
users, agency preferences, and notice templates)
Agency 5 Days
26 1.5.5
Review and approve integration and
configuration NEOGOV 5 Days
27 1.5.6 Go-live Preparation Conference Call Both 0 Days
28 1.5.7 Create Job Postings in Production Agency 4 Days
29 1.5.8
Launch Online Application (Agency IT
changes existing IP addresses to NEOGOV
provided addresses)
Agency IT 0 Days
Both
Both
Both
Month -1 Month 1 Month 2 Month 3
NEOGOV
NEOGOV
Both
Both
Both
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Both
Agency
NEOGOV
Both
Agency
Agency IT
Agency
Both
ID Task Name DurationResource Names1Learn Implementation77 hrs
2 Stage I - Project Kick-Off 2 hrs Both
3 Project Kick-Off Call: Receive login credentials for HR Admin(s) and test
users
1 hr Both
4 Review
Administrative Settings
1 hr Both
5 Stage II- System Configuration 23 hrs
6 Begin self paced LE system training and configuration
6 hrs Customer
7 Configure Admin Settings 2 hrs Customer
8 Configure Courses 16 hrs Customer
9 Configure course-specific advanced settings
4 hrs Customer
10 Configure Security Permissions 1 hr NEOGOV
11 Stage III- System Validation 50 hrs
12 Review how to testand validate 1 hr Both
13 Begin System
Validation and User Testing. Testcourses with sample employees.
20 hrs Customer
14 Review testing results.1 hr Both
15 Populate employeedata workbook with required fieldsand provide to IC,
or manually enter users and positionsinto the Learn system.
8 hrs Customer
16 NEOGOV to complete import (optional). Employee Workbook loaded within 5-10 business days.
20 hrs NEOGOV
17 Stage IV- Deployment 3 hrs
18 Prior to final call, use accompanying production review checklist to ensure system readiness for go-live.
2 hrs Customer
19 Attend production
review call and discuss New Hire Feed with IC.
1 hr Both
20 Conduct end-user training Customer
21 Launch Online Application: Activate and assigncourses and
activate users.
0 hrs Customer
Both
Both
Customer
Customer
Customer
Customer
NEOGOV
Both
Customer
Both
Customer
NEOGOV
Customer
Both
1/17
D-2 D1 D3 D5 D7 D9 D11 D13W1W2W3
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Project: Learn ImplementationDate: Mon 3/9/20
30
ID Task Name DurationResource
Names1Onboard Implementation 129 hrs
2 Stage I- Project Kick-Off 5 hrs Both
3 Project Kick-Off Call: Receive login credentials for HR Admin(s) and test users
1 hr Both
4 Gather all forms & media.4 hrs Customer
5 Stage II - System Configuration 62 hrs Customer
6 Begin self paced Onboard system training and configuration
6 hrs Customer
7 Build Forms 40 hrs Both
8 Configure Admin Settings 2 hrs Customer
9 Configure Checklists and Portals
20 hrs Customer
10 Stage III - System Validation 59 hrs Customer
11 Configure Security Permissions 2 hrs NEOGOV
12 Review how to testand vaildate 1 hr Both
13 Begin system validation and usertesting. Assign checklists & complete onboarding as various user roles.
20 hrs Customer
14 Review testing results. 8 hrs Both
15 Populate employeedata workbook with required fieldsand provide to IC, or manually enter users and positionsinto the system
8 hrs Customer
16 NEOGOV to complete import (optional). Employee Workbook loaded
within 5-10 business days.
20 hrs NEOGOV
17 Stage IV - Deployment 3 hrs
18 Prior to final call, use accompanying production review checklist to ensure system readiness for go-live.
2 hrs Customer
19 Attend production review call and discuss New Hire Feed with IC.
1 hr Both
20 Conduct end-user training for supporting HR Staff, Managers, IT, etc.
Customer
21 Launch Online Application: Assignchecklists and startOnboarding new hires.
0 hrs Customer
Both
Customer
Customer
Both
Customer
Customer
NEOGOV
Both
Customer
Both
Customer
NEOGOV
Customer
Both
S S M T W T F S S M T W T F S S M T W T F S S M T W TJan 5, '20 Jan 12, '20 Jan 19, '20 Jan 26, '20
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Page 1
Project: Onboard GANTT 2020
Date: Mon 3/9/20
Perform GANTT Chart
Certificate Of Completion
Envelope Id: 1F5BC1D6EF8D47E39021E62ED853C292 Status: Completed
Subject: NEOGOV | Pitkin County Contract 003.23 R.1 for Review and Signature
Source Envelope:
Document Pages: 68 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.147.121.169
Record Tracking
Status: Original
4/25/2023 2:13:21 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Mike Burns
mburns@neogov.net
Accounting Director
NEOGOV
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 68.8.132.16
Sent: 4/27/2023 4:17:28 PM
Viewed: 4/27/2023 4:30:29 PM
Signed: 4/27/2023 4:30:38 PM
Electronic Record and Signature Disclosure:
Accepted: 4/27/2023 4:30:29 PM
ID: 274c8449-193d-4388-9674-af7cf6971aea
Company Name: Pitkin County, Colorado
Phylis Mattice
phylis.mattice@pitkincounty.com
Deputy County Manager
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.198.135.6
Signed using mobile
Sent: 4/27/2023 4:30:40 PM
Viewed: 4/27/2023 5:20:58 PM
Signed: 4/27/2023 5:21:37 PM
Electronic Record and Signature Disclosure:
Accepted: 4/27/2023 5:20:58 PM
ID: 4eb63097-f048-4766-a4c3-4f99c6e30179
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Ana Alfaro
aalfaro@neogov.net
Revenue Accounting Manager
Governmentjobs.com dba NEOGOV
Security Level: Email, Account Authentication
(None)
Sent: 4/27/2023 4:17:30 PM
Viewed: 4/27/2023 4:25:53 PM
Carbon Copy Events Status Timestamp
Electronic Record and Signature Disclosure:
Accepted: 4/25/2023 5:33:14 PM
ID: 78691d73-1033-4fff-a5f7-dc9c6033009d
Company Name: Pitkin County, Colorado
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 4/27/2023 5:21:39 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 4/27/2023 5:21:40 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jeff Hembury
jeff.hembury@pitkincounty.com
Human Resources Manager
Pitkin County Colorado
Security Level: Email, Account Authentication
(None)
Sent: 4/27/2023 5:21:41 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/25/2023 2:20:21 PM
Certified Delivered Security Checked 4/27/2023 5:20:58 PM
Signing Complete Security Checked 4/27/2023 5:21:37 PM
Completed Security Checked 4/27/2023 5:21:41 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Mike Burns, Phylis Mattice, Ana Alfaro
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.