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HomeMy WebLinkAboutbocc.con.107.238/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451510.544530 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Greg Boyd County Representative Phone (970) 429-1889 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 37,800.00 $ - $ - $ 37,800.00 107.23 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Airfield Glass Beads Swarco $ 37,800.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 37,800.00 Informal Goods, Equipment, Supplies 4/7/2023 6/7/2023 New Contract Airport Purchase of Glass Beads for the Airfield Rehab Project. Invoice is used as the Contract. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Contract #: 107.23 Rev. 2018.10.10 btf Budget Line Item #: 40451510.544530 PITKIN COUNTY, COLORADO INFORMAL PROCUREMENT MEMORANDUM TO: File FROM: Vernard Oliver, Facilities Supervisor RE: Informal Procurement under $50,000 DATE: April 7, 2023 Description of Project: Airfield Glass Beads Budgeted Amount: $100,000.00 On project list approved by BOCC: Yes Contractors Contacted: Swarco, Potters Industries, LLC, and Sherwin Williams Proposals Received: Vendor Name Proposal Amount Timeline Other Information Swarco $37,800.00 1 week Potters Industries, LLC $51,480.00 2 weeks Sherwin Williams $0.00 N/A They do not ship this item anymore. Firms chosen: Swarco, Lower Price/Faster Delivery COUNTY REPRESENTATIVE: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Greg Boyd Apr-28-2023 Airport Facilities Manager ____________________________________________________________________________________ Quantity UN Product number Price per unit Value Product description Currency USD ____________________________________________________________________________________ 12,000.000 LB 02992 BF-RSL-AIRPORT HI INDX PR 3.15 USD 1 LB 37,800.00 PLUS9BEADS 1.93 AIRPORT BEADS FAA TYPE3 MOISTURE RESISTANT COATED PACKAGED IN 50# PRINTED BAGS ____________________________________________________________________________________ Total items 37,800.00 BOL#128242 BATCH#6116 225 0025 DOT#029124 Payment terms: Payment within 30 days net ASPEN/PITKIN COUNTY AIRPORT 02333 EAST AIRPORT ROAD ASPEN 81611 USA SWARCO REFLEX LLC P.O. Box 1558, Mexia, TX 76667, US, T. +1-254-562-9879, F. +1-254-562-7601 www.swarco.com/americas Your account number: 3141 / MT INVOICE 90050000 Document date: 04/26/2023 Your order: VERBAL VINNIE Order number: 49966 Packing list: 80049558 Date shipped: 04/26/2023 FEIN 33-0453826 Delivery address: XASPEN/PITKIN COUNTY AIRPORT CONTACT: VINNIE @ 970-429-1874 **24/HRS NOTIFICATION CALL** **NEED LIFT GATE** 1001 OWL CREEK ROAD ASPEN CO 81611 USA SWARCO REFLEX LLC TERMS AND CONDITIONS ACCEPTANCE: Sale of the goods furnished hereunder is expressly conditioned upon Buyer's assent to the terms and conditions as set forthherein. If the terms and conditions stated in Buyer's order are inconsistent with the terms and conditions contained herein, Seller's acknowledgment of said order shall constitute a counteroffer, and Buyer shall be deemed to have accepted these terms and conditions unless he notifies seller to the contrary in writing within five (5) days from thedate here set. PRICES: All prices exclude sales, use, occupation, license, exercise andother taxes, all of which shall be paid by the Buyer unless otherwise stated herein. TRANSPORTATION AND DELIVERY: Seller reserves the right to select the method of transportation. Seller shall not be liable in damages for any delay in, or inability to complete the manufacture and delivery of the goods on account of labor difficulties, from whatever cause arising , weather, act of God, shipping delays, inability to obtain equipment or materials from its sources of supply or qualified labor sufficient to fill its orders, or any other cause beyond the reasonable control of Seller. DAMAGES AND RISK OF LOSS: Buyer assumes all responsibility for and risk of loss of, or damages to, the goods furnished hereunder even though Seller may have selected the carrier. WARRANTIES: Seller guarantees to replace material which is proven defective, if Seller receives written notice thereof, within 15 days from the date of shipment. The buyer assumes all risk and liability for loss, damage or injury to the persons or property of the Buyer, or others arising out of use of any material sold hereunder, and Seller shall not be liable for any incidental or consequential damages. NO EXPRESS WARRANTIES AND NO IMPLIED WARRANTIES WHETHER OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR USE, OR OTHERWISE, (EXCEPT AS TO TITLE), OTHER THAN THOSE EXPRESSLY SET FORTH ABOVE, SHALL APPLY TO THE PRODUCTS SOLD BY SELLER, AND NO WAIVER, ALTERATION, OR MODIFICATION OF THE FOREGOING CONDITION SHALL BE VALID UNLESS MADE IN WRITING AND SIGNED BY AN OFFICER OF SELLER. PAYMENT: This invoice shall be paid within 30 days of the date. Amounts unpaid after 60 days, shall accrue interest at the rate of 1-1/2% per month. If an attorney is retained to collect this invoice, Buyer shall pay all costs of collection, including a reasonable attorney's fee. LABELS: A general caution label is affixed to all Swarco products in theinterest of promoting good manufacturing practice. Although many Swarco products may not be considered hazardous, they may of necessity incorporate pigmentary products which contain compounds of heavy metals,siliceous or other toxic materials. ASPEN/PITKIN COUNTY AIRPORT 02333 EAST AIRPORT ROAD ASPEN 81611 SWARCO REFLEX LLC P.O. Box 1558, Mexia, TX 76667, US, T. +1-254-562-9879, F. +1-254-562-7601 www.swarco.com/americas 04/26/2023 / 90050000 SWARCO REFLEX LLC Page 2 COUNTY REPRESENTATIVE: _____________________________________ Date Apr-28-2023 Certificate Of Completion Envelope Id: F9319A2242CF440EA822108CB6733646 Status: Completed Subject: Swarco | Pitkin County Contract 107.23 for Review and Signature Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 98.50.0.31 Record Tracking Status: Original 4/28/2023 11:37:24 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Greg Boyd greg.boyd@aspenairport.com Airport Facilities Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 174.215.25.64 Signed using mobile Sent: 4/28/2023 11:44:38 AM Viewed: 4/28/2023 1:48:37 PM Signed: 4/28/2023 1:49:10 PM Electronic Record and Signature Disclosure: Accepted: 1/6/2021 6:23:48 PM ID: 069873a8-48e7-4d5a-b430-624b4c021f8c Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 4/28/2023 1:49:11 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 4/28/2023 1:49:11 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/28/2023 11:44:38 AM Certified Delivered Security Checked 4/28/2023 1:48:37 PM Signing Complete Security Checked 4/28/2023 1:49:10 PM Completed Security Checked 4/28/2023 1:49:12 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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