HomeMy WebLinkAboutbocc.con.amended.008.19 A-26-D8/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 11836360.531000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Liza Mitchell County Representative
Phone (970) 429-2796
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 15,216.50
$ 6,502.23
$ 4,752.95
$ 26,471.68
Open Space & Trails
Amendment to: (1) increase scope of work; (2) allocate additional funding in the amount of $4,752.95; and (3)
extension Task Order end date to 5/31/2024.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
Red Wind Pont Cheatgrass Study
Peak Ecological Servcies, LLC
$ 4,752.95
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 4,752.95
Sole Source
Services/Maintenance
9/1/2020
5/31/2024
Change Order/Contract Amendment
008.19 A-26-D
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract #: 008.19 Rev. 2018.06.13 btf Budget Line Item #: 11836360.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 008.2019 C-26 D
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
Peak Ecological Services, LLC
PO Box 827, 301 Boulder Canyon Drive
Nederland, CO 80466
The Provision of Red Wind Point Cheatgrass Study (the “Contract”) dated September 1, 2020
between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and
Peak Ecological Services, LLC (the “Contractor”), is hereby amended as follows:
Description of Change:
1. Amendment to Section “3.0 Approach” of the Task Order to include the following:
“Tasks 1 through 6. This is a multi-year study which commenced in 2020. We are proposing one
year of baseline data followed by 3-years of “post-spray” data collection. The data collection
consists of six 50-m long quantitative vegetation (point-intercept) data transects systematically
located within the Red Wind Point mesa. The data collected includes vegetative cover,
frequency, and species richness. In addition, photos will also be taken.
Task 7. 4th Year 2023 Field Work & Data Entry. This task is for the fourth year of quantitative
data collection along the six permanent transects, data entry, data upload to the OST data portal,
and preparation of a short “qualitative” email memo of the results post-sampling. This work
would be conducted by Rea Orthner along with one field-tech to be provided by Pitkin County
OST. We expect the field work to be conducted sometime in mid-June. A comprehensive report
of the findings is currently expected to be prepared after the 2024 data collection year.”
2. Extend Task Order End Date to 5/31/2024.
Reason for Change:
Additional tasks, funding and extension of services.
Contract #: 008.19 Rev. 2018.06.13 btf Budget Line Item #: 11836360.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
Original Contract Amount $ 15,216.50
Previous Change Order/Amendment Amount $ 6,502.23 This Change Order/Amendment Amount $ 4,752.95 New Contract Total $ 26,471.68
Contract #: 008.19 Rev. 2018.06.13 btf Budget Line Item #: 11836360.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 3
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
PEAK ECOLOGICAL SERVICES, LLC
________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
Pitkin County Open Space & Trails Natural Resource Planner/Ecologist
Liza Mitchell
May-24-2023
May-25-2023
Principal Ecologist/ Botanist
Rea Orthner
A-26 Red Wind Point Cheatgrass Study
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2020 Rate 158.45$ 65.56$ 0.58$ 250.00$ GRAND TOTAL
Task 1. 2020 Field Work - 1st Year Quantitative Data Collection
(Baseline)20 18 400 1 50
Subtotal $3,169.00 $1,180.08 $232.00 $250.00 $50.00 $4,881.08
Task 2. 1st Year Data Entry & Memo Preparation 12 4
Subtotal $1,901.40 $262.24 $0.00 $2,163.64
Task 3. 2021 Field Work - 2nd Year Quantiative Data Collection 20 18 400 1 50
Subtotal $3,169.00 $1,180.08 $232.00 $250.00 $50.00 $4,881.08
Task 4. 2021 2nd Year Data Entry & Memo Preparation 12 4
Subtotal $1,901.40 $262.24 $0.00 $0.00 $2,163.64
Total Tasks 1-4 $10,140.80 $2,884.64 $464.00 $500.00 $100.00 $14,089.448% Admin Fee $1,127.16
Grand Total A-26 $15,216.60
2022 Rate 165.65$ 91.39$
Task 5. 2022 Field Work - 3rd Year Quantitative Data Collection 20 18 400 1 50
Subtotal $3,312.94 $1,645.02 $232.00 $250.00 $50.00 $5,489.96
Task 6. 2022 Memo Prep -3rd Year Data Entry and Memo Prep 12 4
Subtotal $1,901.40 $262.24 $2,163.64
TOTAL 2022 $7,653.60
Project Managment Fee 8%$612.29
Grand Total 2022 Only $8,265.88
$1,763.65 left over
Attachment A
$6,502.23 contract amendment
2023 Rate $170.62 $94.13 $0.655 $250.00 $50.00
Task 7. 4th Year 2023 Field Work & Data Entry 24 0 200 0.5 1
note OST to provide field
tech
Subtotal Task 7 $4,094.88 $0.00 $131.00 $125.00 $50.00 $4,400.88 assumes 1/2 time travel for peakeco
Project management fee 8%$352.07
Grand Total $4,752.95
2024 Rate $175.74 $101.66 $0.655 $250.00 $50.00Task 8. 5th Year 2024 Field Work - 5th Year Quantiative Data Collection
& Data Entry, 1 additional site visit May 30 18 400 1 1
Subtotal Task 7 $5,272.16 $1,829.89 $262.00 $250.00 $50.00 $7,664.05
Task 9. Final 5-Year Analysis and Reporting 40 8
Subtotal Task 8 $7,029.54 $813.28 $0.00 $0.00 $7,842.83
Total Tasks 7-9 $16,396.58 $2,643.17 $393.00 $375.00 $100.00 $19,907.75
8% Admin Fee $1,592.62
Grand Total Tasks 7-9 $21,500.37
Certificate Of Completion
Envelope Id: 9942DB38A3F247E4802DFDE3E5C8C0CF Status: Completed
Subject: Peak Ecological Services, LLC | Pitkin County Change Order A-26-D for Review and Signature
Source Envelope:
Document Pages: 6 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
5/24/2023 9:31:46 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Liza Mitchell
liza.mitchell@pitkincounty.com
Pitkin County Open Space & Trails Natural
Resource Planner/Ecologist
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 5/24/2023 9:34:18 AM
Viewed: 5/24/2023 10:40:06 AM
Signed: 5/24/2023 10:43:39 AM
Electronic Record and Signature Disclosure:
Accepted: 5/24/2023 4:05:23 PM
ID: d86b6549-c9ff-4a34-8d29-3e00cbc1586c
Company Name: Pitkin County, Colorado
Rea Orthner
rea@peakecological.com
Principal Ecologist/ Botanist
Peak Ecological Services LLC
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 216.147.121.214
Sent: 5/24/2023 10:43:40 AM
Viewed: 5/25/2023 9:58:19 AM
Signed: 5/25/2023 10:00:09 AM
Electronic Record and Signature Disclosure:
Accepted: 5/25/2023 10:03:23 AM
ID: 5ed7e3f5-3a48-4932-987b-ecbd7add621e
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 5/25/2023 10:00:10 AM
Resent: 5/25/2023 10:00:14 AM
Carbon Copy Events Status Timestamp
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 5/25/2023 10:00:11 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kim Arensdorf
kim.arensdorf@pitkincounty.com
Administrative Specialist
Security Level: Email, Account Authentication
(None)
Sent: 5/25/2023 10:00:12 AM
Viewed: 5/25/2023 10:06:51 AM
Electronic Record and Signature Disclosure:
Accepted: 7/7/2022 12:39:28 PM
ID: 3233822f-674a-42df-83c2-5b7c646a8298
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/24/2023 9:34:18 AM
Certified Delivered Security Checked 5/25/2023 9:58:19 AM
Signing Complete Security Checked 5/25/2023 10:00:09 AM
Completed Security Checked 5/25/2023 10:00:12 AM
Payment Events Status Timestamps
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