HomeMy WebLinkAboutbocc.con.119.238/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 12233150.572000.10007
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative GR Fielding County Representative
Phone (970) 920-5206
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 32,500.00
$ -
$ -
$ 32,500.00
119.23
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Phillips Affordable Housing Geotechnical Engineering Services
Huddleston-Berry Engineering & Testing, LLC
$32,500.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$32,500.00
Formal
Services/Maintenance
5/30/2023
12/31/2023
New Contract
Engineering & Construction
Geotechnical engineering services for the Phillips Affordable Housing project.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
RFP # 119.23 Rev. 2018-10-10 btf Budget Line Item # 12233150.572000.10007
NOTICE OF AWARD Date: May 24, 2023 To: Huddleston-Berry Engineering & Testing, LLC
Michael Berry, Member Manager 2789 Riverside Parkway Grand Junction, CO 81501 RE: RFP 119.23 - Phillips Affordable Housing Geotechnical Engineering Services
The County, having duly considered the Proposal submitted on May 18, 2023 for the work or purchase covered by the Contract Document titled RFP 119.23 - Phillips Affordable Housing Geotechnical Engineering Services in the amount of Thirty-Two Thousand Five Hundred dollars and Zero cents ($32,500.00), and it appearing that the
Price and other information in your Proposal Form is fair, equitable and to the best interest of the County, the offer in your Proposal Form is hereby accepted. In accordance with the terms of the Contract Documents, you are required to execute the Agreement in one original of contract within ten (10) consecutive days from this Notice of
Award. In addition, you are required to furnish in the said time Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents to Procurement via email at procurement@pitkincounty.com.
PITKIN COUNTY ________________________________________________
!#COUNTY REPRESENTATIVE#! Date ======================ACCEPTANCE OF NOTICE=================== Receipt of the above Notice of Award is hereby acknowledged
________________________________________________ !#VENDOR SIGNATURE#! Date
Procurement Specialist
Pitkin County Procurement
May-24-2023
May-25-2023
Michael A. Berry
Member Manager
Contract # 119.23 Revision: 2018-06-13 btf
Budget Line Item # 12233150.572000.10007
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made May 30, 2023 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Huddleston-Berry Engineering & Testing, LLC, 2789 Riverside Parkway, Grand
Junction, CO 81501 (hereinafter called the “Contractor”) to perform the following work: Phillips
Affordable Housing Geotechnical Engineering Services (“Project”).
I. Term of Contract: The term of this Contract is from May 30, 2023 to December 31,
2023.
II.Contractor’s Obligations. Contractor shall provide the geotechnical engineering
services at the Phillips Affordable Housing project site, as further described and
pursuant to the County RFP 119.23 (“Attachment A”) and the Contractor Proposal
(“Attachment B”).
III.Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Thirty-Two Thousand Five Hundred dollars and Zero cents ($32,500.00) for all
services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
IV.County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
Contract # 119.23 Revision: 2018-06-13 btf
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right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Gerald Fielding, Engineering and Construction Director will
manage the project as the County’s Representative. In the event that Gerald Fielding is
not available, an alternate representative will be designated who shall assume the
County Representative’s duties. The services provided and products delivered by the
Contractor under this Contract will be subject to review by the County’s
Representatives, or a designee, for compliance with Contractor’s obligations prior to
final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
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VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
Contract # 119.23 Revision: 2018-06-13 btf
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XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Contract # 119.23 Revision: 2018-06-13 btf
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Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
Contract # 119.23 Revision: 2018-06-13 btf
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i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
Contract # 119.23 Revision: 2018-06-13 btf
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XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
Contract # 119.23 Revision: 2018-06-13 btf
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XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Gerald Fielding 530 E. Main Street
Aspen, CO 81611 Email: gerald.fielding@pitkincounty.com
with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301
Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor: Huddleston-Berry Engineering & Testing, LLC
2789 Riverside Parkway Grand Junction, CO 81501 Phone: (970) 255-8005 Email: mberry@huddlestonberry.com
Contract # 119.23 Revision: 2018-06-13 btf
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. HUDDLESTON-BERRY ENGINEERING & TESTING, LLC ________________________________________________
!#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
Gerald Fielding
Jun-02-2023
Engineering and Construction Director
Member Manager
Jun-05-2023
Michael A. Berry
RFP 119.23 Rev. 2021.10.11 CDD Budget Line Item #: 12233150.572000.10007
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PUBLIC NOTICE Pitkin County is accepting proposals to provide Phillips Affordable Housing Geotechnical Engineering Services.
More information is available online at www.BidNetDirect.com/Colorado. Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on May 11, 2023. Questions and requests for clarification will only be accepted via email at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00 PM MT on May 18th. Published in the Aspen Daily News: May 1st and May 8th.
RFP 119.23 Rev. 2021.10.11 CDD Budget Line Item #: 12233150.572000.10007
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PITKIN COUNTY Phillips Affordable Housing Geotechnical Engineering Services Table of Contents REQUEST FOR PROPOSAL I. INTRODUCTION 3 II. COUNTY BACKGROUND 3
III. SCOPE OF WORK 4 A. SPECIFICATIONS 4 B. ADDITIONAL INFORMATION 4 IV. SELECTION PROCESS 5 A. SUBMITTALS 5
B. TIME SCHEDULE 6 C. EVALUATION CRITERIA AND WEIGHING 7 D. SELECTION COMMITTEE 8 E. CONTRACT 8 PROPOSAL FORM 9
INSTRUCTIONS TO PROPOSERS 12
RFP 119.23 Rev. 2021.10.11 CDD Budget Line Item #: 12233150.572000.10007
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REQUEST FOR PROPOSALS Phillips Affordable Housing Geotechnical Engineering Services GENERAL INFORMATION TO PROPOSERS
ISSUED: April 28, 2023 DUE: 5-18-2023 by no later than 2:00 PM MT I. INTRODUCTION Pitkin County (hereinafter called the “County”) is qualifying interested parties for the
provision of Phillips Affordable Housing Geotechnical Engineering Services at the Phillips Parcel located at 3558 LOWER RIVER RD. The County will award a one-year contract. II. COUNTY BACKGROUND Covering 975 square miles, Pitkin County is located in the heart of the White River National Forest, surrounded by the spectacular peaks of the central Rocky Mountains. Pitkin County is located in Colorado with the county seat of Aspen. Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old
Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt. As public servants, we work in the public trust to ensure quality of life and experience in Pitkin County for present and future generations.
Organizational Values: Pitkin County embraces the following values to promote
public trust and confidence in County Government. Stewardship: We strive to leave our natural environment, community, public assets, and organization in better condition than we found them for current and future generations.
Ethics: We hold ourselves to high standards of honesty and dependability in the
conduct of County business. Excellence: We are committed to providing quality services that are accessible, accurate and innovative to meet our community’s needs. Collaboration: We work together as employees and with citizens and other
government, non-profit and private sector organizations helping each other
succeed in promoting and achieving the public’s goals. Open Communication: We are committed to listening to our citizens and
RFP 119.23 Rev. 2021.10.11 CDD Budget Line Item #: 12233150.572000.10007
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partners and to giving accurate and timely information. Positive Work Environment: We appreciate dedicated and knowledgeable employees and support their professional and personal growth.
Additional information about the County may be found on the County’s website at: https://pitkincounty.com/DocumentCenter/View/21997/PC_brochure_2020_FFO_digital
III. SCOPE OF WORK
A. SPECIFICATIONS
Scope of Services:
Conduct a geotechnical investigation of a proposed new affordable housing development to characterize the soil for purposes of structural foundation engineering, road
construction, site amenities and site drainage. The proposed development’s architectural
package to-date and survey are attached to assist respondents in developing their proposals. Reports on the findings and recommended foundations design criteria will be used for the proposed site and building design.
Detailed reports shall include but are not limited to the following:
a. Ground water table and its influence on foundation and drainage systems. b. Foundation design criteria. c. Engineered fill and compaction recommendations
d. Concrete slab support criteria
e. Construction and site development criteria f. Pavement recommendations g. Sub-drainage and dry well considerations including percolation rates h. Settlement, total and differential
i. Geohazard - work with other design staff with consideration of debris flow areas Additional information and Project maps may be accessed in using the following link to a shared Google Folder: https://drive.google.com/drive/folders/1TydLLihHcrO4orLODjT7eyCY025601fK?u
sp=share_link B. ADDITIONAL INFORMATION It is the Contractors responsibility to provide any and all safety equipment and/or managerial oversight necessary to perform all work in a safe and workman-like
manner. Pitkin County reserves the right to enter the working site for periodic checks of safe working environments, as applicable. Pitkin County expects that any Contractor providing goods or services will do so in compliance with Pitkin County policies, including, but not limited to, tobacco use
RFP 119.23 Rev. 2021.10.11 CDD Budget Line Item #: 12233150.572000.10007
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policies, public health orders, permitting requirements, construction ordinances, building access and safety requirements, and Pitkin County standards of conduct.
Pitkin County’s elected Board of County Commissioners have identified climate action and carbon footprint reduction as a priority for County projects. Pitkin County encourages all proposers to be environmentally conscious when preparing their proposal documents, making travel plans, printing materials, selecting fleet vehicles, designing/updating facilities systems, qualifying subcontractors,
investing, and/or any other business activities wherever a less environmentally impactful solution may or could exist. IV. SELECTION PROCESS The County is required by the terms of the Pitkin County Procurement Code to
conduct a competitive selection process to select a Contractor for the above-described proposal. This process shall be through formal proposals submitted in response to this Request for Proposals. A. SUBMITTALS
1. Proposer shall submit proposals for this Service as outlined in the Request for Proposals and Scope of Services, or an alternately developed plan as developed by Proposer in response to and in accordance with this Request for Proposals and Information to Proposers attached hereto.
Proposal Format: Each response shall be 8½” X 11” in size. Font, Times New Roman, size shall be no smaller than 12 point. A sample contract has been included for review and Template Contract revisions, if any, must be uploaded as a separate file with any changes clearly highlighted. Template Contract change requests will
not be reviewed until scoring has been completed and, as such, any information that
could be considered material to your proposed response to the solicitation should not be included in the sample Contract. Proposals may include pages up to 11”x17” size, as needed.
a. The proposal must contain name, address, daytime phone
number(s), and e-mail address for person(s) to whom additional selection process requests should be communicated; b. A proposed approach (basic description of how Proposer will
proceed with this Service), timetable for the Service, and proposed
method of compensation for services rendered; c. A statement of Qualifications of the Proposer and any subcontractors anticipated to perform under the awarded contract;
d. References, especially those for significantly similar projects with local governments;
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e. A completed Proposal Form (may indicate “In Attached Documents” for Approach and Qualifications/References sections of the provided Proposal Form, if desired. The Proposal Form,
however, will not be considered complete if any and all addenda are not acknowledged and the form has not been signed); f. List of all subcontractors (including qualifications);
g. Fee schedule of standard rates for any work that may not be included in provided Scope of Work, as applicable 2. Proposer may be required to supply additional information upon request, or to make additional submissions under secondary selection criteria, if
necessary. 3. Any and all questions or comments shall be submitted via email to procurement@pitkincounty.com no later than 4:00 PM MT on May 11th. All requests must have the email subject line, “RFP 119.23 Phillips Affordable Housing Geotechnical
Engineering Services Request for Clarification and Questions.” All questions, comments and answers provided shall be shared with all Proposers via addendum posted on BidNet Direct. Addendum(s) will include the requests for clarification and questions, as written by the Proposer.
4. All Proposals must be uploaded to the BidNet Direct website. Proposals will not be accepted in any other form or manner. 5. During the Request for Proposal selection process, all proposals shall
remain confidential. The entire selection process (procurement) file shall be
available to the public (which includes all Proposers) after an agreement is approved by the County, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the County Attorney has reviewed and determined this to be the properly confidential
under the State Open Records Act and other relevant statutes and
regulations. B. TIME SCHEDULE
The County will endeavor to use the following timetable: April 28, 2023 Request for Proposals publicly advertised, posted on website (www.bidnetdirect.com/colorado)
May 10, 2023 Recommended – non-mandatory pre-proposal meeting will be held at the Phillips Parcel located at 3558 LOWER RIVER RD Please submit your RSVP with planned attendee
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list via email to procurement@pitkincounty.com by no later than 24-hours prior to the scheduled meeting.
May 11, 2023 Proposer’s request for clarification and questions due via email to procurement@pitkincounty.com by 4:00 PM MT May 15, 2023 County’s response to request for clarification and questions posted on BidNet Direct via addendum
May 18, 2023 PROPOSALS MUST BE UPLOADED TO BIDNET DIRECT BY 2:00 PM MT Week of
May 22, 2023 Meeting of Selection Committee; checking of references as necessary; requests for additional information or clarifications, if necessary; scheduling of interviews, if necessary
May 27, 2023 Issuance of Notice of Award to top-ranked proposer May 27, 2023 Notices sent to unsuccessful proposers May 29, 2023 Anticipated Contract Start Date
July 7, 2023 Anticipated Contract Completion Date C. EVALUATION CRITERIA AND WEIGHING
Selection of the "short-listed" Proposers to be interviewed and/or the selection of
the top-ranked Proposer will be based upon the following criteria and relative importance (or as the same may be amended or supplemented by published secondary selection criteria, if any):
1. Approach to Project 45%
The Proposer shall prepare a brief statement as to their intention to address: A. The Project Scope of Work B. The Project Schedule will be weighted as the project team needs this information to move design forward
2. List of Similar Work 10% The Proposer shall submit examples of projects of similar size and scope, specifically with local governments when available.
3. Estimated Cost of Services, including Reimbursable Expenses 40%
A. The Proposer shall list all costs assumed necessary to successfully complete and/or deliver the provided scope of work, services, and/or goods, including, but not necessarily limited to:
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i. Labor and material expenses ii. Reimbursable expenses for mileage and/or administrative services
iii. Miscellaneous expenses B. The Proposer shall provide a list of standard fees/rates and material markup rates to include with the Contract for any additional services or goods that may not be covered in the awarded Contract; billable only as incurred and as agreed upon in
advance by mutual signing of a change order. 4. References 5% The Proposer shall provide a list, including contact name and information, of references/prior clients, especially local, state and federal government. D. SELECTION COMMITTEE Communications between Proposer and any member of the selection committee during the selection process, except when and in the manner expressly authorized
by the Request for Proposals, is prohibited. Violation of this restriction is grounds for disqualification from the process. Voting Members of the Selection Committee: Nonvoting counsel to the Selection Committee:
-G.R. Fielding -Rich Englehart -Andrew Knapp
-County Attorney -County Procurement
E. SAMPLE CONTRACT
A sample of the Pitkin County Contract for the Provision of Services is included as Attachment A. The Proposer must present any exceptions to the standard contract language, if any, with their proposal, included as a separate document. If changes are not requested at the time of proposal submission, the County shall
consider that terms and conditions are accepted by proposer. Requests for
Contract alterations, modifications, additions, or deletions will not be entertained following proposal submission. Submittal of contract change requests is for County’s information only and will not be reviewed until selection committee scoring and vendor selection has been completed; contract language change
requests will not disqualify any proposer or be evaluated for partiality. This
opportunity is offered so proposers may familiarize themselves with standard County terms and requirements, and change requests that are submitted at the time of proposal allow the County to expedite the consideration of such requests during the award process so as to avoid delays in contracting.
As mentioned in Section IV.A, proposers should not include any information specific to their proposed approach, pricing, delivery schedule, etc. when submitting language change requests as this information will not be reviewed
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prior to final selection of a top-ranked proposer. Failure of proposer to review and abide by this guidance and any lack of conveyance of such information to the selection committee shall be construed as an error on the behalf of the proposer
and not on behalf of the County or the selection committee.
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PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: May 18, 2023 From:
Phone E-mail Address: To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611 For: RFP 119.23: Phillips Affordable Housing Geotechnical Engineering
Services Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Proposals (RFP), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability of
materials and labor hereby proposes to furnish all labor, materials, supplies, applicable permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$___________________________________________ Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in
the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form; please indicate “In attached documents” for any items omitted herein. A completed proposal form including, at minimum, acknowledgement of all addenda and
signature/corporate seal is required for proposals to be considered responsive.
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Statement and Detailed Approach to Service:
Qualifications of Proposer: Please insert names address, phone numbers and description of similar Service for
Reference Checks. 1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals. The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal. (Type/Print name under all signatures)
Dated this day of , 2023
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is
being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed.
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INSTRUCTIONS TO PROPOSERS FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly executed offer on the Pitkin County Proposal Form to do the work called for
in the Request for Proposals (“RFP”). b. Proposals must be submitted electronically in PDF format and submitted at the time
and place designated in the RFP. Electronic submissions must be clearly marked as a "sealed proposal" with the Service name and the name, contact person, mailing address and telephone number of the Proposer. The County reserves the right to request verification of any original or electronic signature at any time before issuing a Notice of Award. c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper form and in the County's possession by or before the scheduled time and date of public
Proposal opening. Proposals will not be accepted after the scheduled time and date of opening. Any Proposals received late will be returned to the Proposer unopened, if possible. In the event that it is impossible to determine who the late Proposer is unless
the envelope is opened, the envelope will be opened, the address determined, and the envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposal documents will be required to pay a fee for the document package. All parties who request packages must provide the name of the potential Proposer, along with the
name of a contact person, address, telephone number, and email address for the purpose of dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening, the County reserves the right to determine which party made the mistake and whether the mistake is material and, after these determinations, the County, in its sole discretion, shall make the decision whether to accept or reject the Proposal. No advantage shall be taken by either party of manifest clerical errors or omissions in the Proposal documents or the Request for Proposals (and plans and specifications). All Proposers are required to notify the County immediately of any errors of omissions that may be encountered. (See 2.a. and 2.c., below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the required Proposal Form, the proposal price of each item must be stated in numerals
and words; in case of a conflict, the words will control. In case of conflict between the indicated sum of any addition of figures and the correct sum, the correct sum will control.
g. No reimbursement will be made by the County for any costs incurred in the preparation of a statement of qualifications, Proposals, or attendance at a site
inspection, pre-bid conference or interviews. h. No person, firm, corporation or other entity shall be allowed to make, file or be
interested in more than one Proposal for the same work, unless alternate proposals are called for. A person, firm, corporation or other entity who has submitted a sub-proposal to Proposer, or who has quoted prices on materials to a Proposer, is not
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hereby disqualified from submitting a sub-proposal or quoting prices to other Proposers.
2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning of any part of the Drawings, Specifications or other Proposal or Contract Documents,
or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the Drawings or Specifications or the proposal process, he/she must submit to the Procurement Officer a written request for an amplification, clarification,
explanation, interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the Proposer of the Drawings, Specifications or other Proposal or Contract Documents as is, and (2) a waiver by the Proposer of any and all claims arising, or that might arise, out of such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions. b. Proposers may propose substitute materials or techniques if such substitution is equal to or better than the materials or techniques described in the RFP and if the substitution
has been submitted in writing at least ten (10) days prior to the public Proposal opening. The burden of proof of equality or superior quality is on the Proposer. If accepted as equal by the County in its discretion, the substitute will be designated as
an alternative on a formal addendum available to all Proposers three (3) days prior to the deadline for Proposal submission, when possible. If approval of any substitute materials and/or processes has not been provided by County prior to the deadline for
proposal submission, proposers may elect to submit an alternate bid with separate pricing and rationalization for the alternate materials and/or approach. County, at its sole discretion, will determine if the alternate meets the needs of the respective project.
c. Any amplification, clarification, explanation, interpretation or correction of the documents will be made only by written Addendum duly issued and a copy of the
Addendum will be mailed or delivered to each person receiving a set of the Proposal Documents. Delivery, as used in these Instructions, shall include electronic delivery through e-mail, facsimile, web-posting or other electronic means. Neither the County nor the Procurement Officer will be responsible for any information, representations, explanations or interpretations of the Contract Documents not in written addenda. d. The County reserves the right to call a pre-proposal conference; if called and conducted, a summary of the pre-proposal conference will be mailed or electronically
delivered to all parties receiving a set of Proposal documents. e. On request, the County will provide each Proposer access to the site to conduct, at
Proposer's sole cost, such inspections, tests and investigations as each Proposer deems necessary for submission of a Proposal. No information provided by County representatives at such a site inspection shall be deemed a waiver of the requirements
of 2.a. and 2.c., above. f. Any Addenda issued during the time of the Proposal process, or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a part of the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
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3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a certified check or bid bond in a form acceptable to the County Attorney, in an amount
specified, payable without condition to the County as a guarantee that the Proposer, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for
the faithful performance of the Contract and for the payment to all persons supplying labor and material for the work (see 10.a., below). The Proposal guaranties of all parties except the three highest scoring Proposals will be returned promptly after the opening
of Proposals. After execution of the Contract and issuance of a Notice to Proceed, the remaining two Proposers’ guaranties will be returned. b. Proposer also, if required by the Proposal Documents, will fully complete and submit with the Proposal a Pitkin County Qualification Statement, or an updated Statement if one is already on file. Pitkin County reserves the right to pre-qualify Proposers based on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent contractors and suppliers to be employed under the Contract. If the County has a reasonable objection to any such subcontractor, independent contractor or supplier, it
shall notify the Proposer and the Proposer may then: (a) withdraw the Proposal; or (b) substitute an acceptable contractor or supplier. If required by the Contract Documents, subcontractors, independent contractors and/or suppliers may be required to submit a
Contractor's Qualification Statement. d. Proposals by corporations must be executed in the corporate name by the president or
a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the
signature. e. Proposals by partnerships or limited liability companies (“LLC”) must be executed in the partnership or LLC name and signed by a partner, authorized LLC officer, whose title must appear under the signature and the official address of the partnership or LLC must be shown below the signature. The state in which the entity was formed and whose law governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature. 4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance #009-2021, as previously amended by Ordinances #026-2005 & #03-2007 (copies available via the PitkinCounty website at https://pitkincounty.com/DocumentCenter/View/27059/title-
03-revenue-and-finance or upon request for a nominal charge). As such, the Proposer agrees to comply with all applicable requirements of said Procurement Code relating to proposing, contract drafting, contract administration, and ethics. The requirements
of the Procurement Code are incorporated herein by this reference. b. The Proposer shall immediately notify the County Manager in writing of any violation of said Code by the County's employees or agents, which violation is known or should have been known by Proposer, and failure to so notify the County of violations within five (5) days of knowledge of such violations shall disqualify the Proposer from award
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of the Contract being proposed and shall be deemed as a waiver of any action or defense that the Proposer may have against the County by reason of such violation of
the Procurement Code. c. The submission of a Proposal shall be conclusive evidence and legal admission that
the Proposer: (1) has no questions, complaints or objections in connection with the Proposal process and/or documents, subject to any requests made by Proposer for amplification, clarification, explanation, interpretation or correction pursuant to
Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the completeness, sufficiency, scope or detail of the Proposal Documents; and (3) has full knowledge of the scope, nature, quality and quantity of work to be performed, the detailed requirements of the Proposal Documents including any and all contract documents, the plans and specifications, the site and conditions under which the work is to be performed, the Pitkin County Procurement Code and applicable Colorado law. 5. a. All Proposals will be opened and read in public by name of Proposer only. No
Proposals may be withdrawn after the beginning of the public opening. The County, in its sole discretion, may delay a Proposal opening for no longer than two (2) business days if weather or other circumstances beyond control of Proposers results in delay in
receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning of the public opening or modified by a document executed and delivered in a form substantially similar to the Proposal Form prior to opening.
b. All Proposals submitted must be valid for a minimum period of sixty (60) days after the date of the Proposal opening. During this time, Proposers are investigated, and
Proposals are evaluated. 6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms,
conditions, guidelines, selection criteria, plans and specifications presented in the Request For Proposals. All rights are reserved by the County to determine, in the County's sole reasonable discretion, whether the Proposal meets the needs or a purpose intended and is within the budget. b. Although price may be a major consideration in the selection of a Proposal, the County does not award on price alone. The County may also consider the quality of product as judged by the County; past experience with Proposers, subcontractors, independent
contractors, products or suppliers; qualifications of the Proposers and/or subcontractors, independent contractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar considerations,
all as specified in detail in the RFP. c. The County reserves the absolute right to conduct such investigations as it deems
necessary to assist in the evaluation of any Proposal and to establish the experience, responsibility, reliability, references, reputation, business ethics, history, qualifications and financial ability of the Proposers and proposed subcontractors,
independent contractors and suppliers. The purpose of such investigation is to satisfy the County that the Proposer has the experience, resources and commercial reputation necessary to perform the work and support any warranties in accordance with the
Contract Documents in the prescribed manner and time.
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d. The County, at its sole discretion, may require the apparent successful Proposer to demonstrate, at a place and time designated by the County, that the Proposal meets
the performance criteria specified, or to otherwise provide documented proof from independent reliable sources acceptable to the County that said performance criteria will be met prior to final acceptance of the Proposal. The burden of proof of such a
demonstration is on the Proposer. In the event that the apparent successful Proposer fails to demonstrate or provide acceptable proof of meeting required performance criteria, that proposal will be rejected and the next eligible Proposer in the selection
ranking will be invited to participate in the same process until a proposal meeting performance criteria is found within the ranking of eligible Proposers. The County reserves the rights to reject any or all Proposals or to otherwise accept the Proposal which in the County's sole discretion is in the best interest of the County. e. Pitkin County reserves the right, if it deems such action to be in the best interests of the County, to reject any and all Proposals or to waive any irregularities or informalities therein. Any incomplete, conclusory, false or misleading information
provided by Proposer shall be grounds for rejection of the proposal. If proposals are rejected, the County further reserves the right to investigate and accept the next best proposal in order of ranking or to reject all proposals and re-solicit for additional pro-
posals. f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other Proposal Documents shall be resolved by the Procurement Officer on the basis of fairness, custom in the industry, maximization of competition and best interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to Proceed shall be as specified in the Contract Documents and in accordance with the Pitkin
County Procurement Code. County standard practice is to first notice the top-ranked proposer and enter into a final contract agreement prior to notifying unsuccessful bidders. Non-awarded bidders will be notified of the County’s decision and shall be offered an optional debrief conversation of the bidding and evaluation process; debrief conversations may be offered prior to contract signing but, in most cases, will not be scheduled until a contract has been finalized. 8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with the Proposal Documents. The County reserves the right to negotiate with the Proposer for contract terms not specified in the Proposing Documents. Any changes from the Pitkin
County standard form contract may result in a delay in the issuance of a Notice to Proceed in order to obtain any necessary County Attorney review of changes from the standard form. Proposer agrees that any such delays shall not be grounds for either additional compensation
or an extension of time to complete the work that is the subject of the Proposal. 9. If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing
herein shall be construed as an obligation by the County beyond any amounts that may be, from time to time, appropriated by the County on an annual basis. It is understood that payment under any Contract is conditional upon annual or supplemental statutory
appropriation of funds by said governing body and that before providing services, the Proposer, if he/she so requests, will be advised as to the status of funds appropriated for
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services or materials and shall not be obligated to provide services or materials for which funds have not been appropriated.
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PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made Enter Contract Date by and between the Board of County
Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611,
(hereinafter called the “County”) and Contractor Legal Entity, Contractor Street Address (Include
Suite/Unit), City, ST ZIP (hereinafter called the “Contractor”) to perform the following work:
Phillips Affordable Housing Geotechnical Services (“Project”).
I. Term of Contract: The term of this Contract is from Contract Start Date to Contract
End Date. Optional Contract Extension
II. Contractor’s Obligations. Contractor shall
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
spell out number of dollars dollars and spell out number of cents cents ($0.00) for all
services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
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V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Project Lead, Project Lead Title will manage the project as
the County’s Representative. In the event that Project Lead is not available, Alternate
Person with Title shall assume the County Representative’s duties. The services
provided and products delivered by the Contractor under this Contract will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
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IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
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Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
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Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
Contract # 119.23 Revision: 2018-06-13 btf
Budget Line Item # 12233150.572000.1007.1007
6
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
Contract # 119.23 Revision: 2018-06-13 btf
Budget Line Item # 12233150.572000.1007.1007
7
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
Contract # 119.23 Revision: 2018-06-13 btf
Budget Line Item # 12233150.572000.1007.1007
8
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Project Lead Street Address City, ST ZIP Email: first.last@pitkincounty.com
with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com
To Contractor: Contractor Legal Entity Contractor Street Address (Include Suite/Unit) City, ST ZIP
Phone: ( ) - Email: first.last@emailserver.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental agreements, or information technology services or products and services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Contract, through participation in the E-Verify Program established under Pub. L. 104-208 or the State verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor that the Subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor (i) shall not use E-Verify Program or State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a Subcontractor is employing or contracting with an illegal alien for work under this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
Contract # 119.23 Revision: 2018-06-13 btf
Budget Line Item # 12233150.572000.1007.1007
9
and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other requirements of the State program. If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency, institution of higher education or political subdivision may terminate this Contract for breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
Contract # 119.23 Revision: 2018-06-13 btf
Budget Line Item # 12233150.572000.1007.1007
10
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. CONTRACTOR LEGAL ENTITY ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date
Date:
Plot Date:
Project:
Revisions:
This document contains proprietary information
belonging to Caddis, or its affiliated companies
and shall be used only for the purpose for which
it was supplied with the prior written consent of
Caddis pc
1521 Easy Rider Ln. #102
Boulder, CO 80304
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#2230
COVER SHEET
A000
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
PHILLIPS AFFORDABLE HOUSING
SCHEMATIC DESIGN
04.21.2023
SHEET NO. SHEET NAME
00 GENERAL
A000 COVER SHEET
A081 WALL ASSEMBLIES
A082 FLOOR & ROOF ASSEMBLIES
04 ARCHITECTURE
A101 OVERALL SITE AND UNIT TYPE LAYOUT
A111 A.1 MULTIFAMILY 8PLEX - FLOOR PLAN
A112 A.1 MULTIFAMILY 8PLEX - FLOOR PLAN
A113 A.1 MULTIFAMILY 8PLEX - FLOOR PLAN
A114 A.1 MULTIFAMILY 8PLEX - EXTERIOR ELEVATIONS
A121 B.1 MULTIFAMILY 4PLEX - FLOOR PLAN
A122 B.1 MULTIFAMILY 4PLEX - FLOOR PLAN
A123 B.1 MULTIFAMILY 4PLEX - EXTERIOR ELEVATIONS
A131 C.1 TOWNHOME DUPLEX - FLOOR PLAN
A132 C.1 TOWNHOME DUPLEX - FLOOR PLAN
A133 C.1 TOWNHOME DUPLEX - FLOOR PLAN
A134 C.1 TOWNHOME DUPLEX - EXTERIOR ELEVATIONS
A141 D.1 SINGLE FAMILY DUPLEX - FLOOR PLAN
A142 D.1 SINGLE FAMILY DUPLEX - FLOOR PLAN
A143 D.1 SINGLE FAMILY DUPLEX - EXTERIOR ELEVATIONS
A151 E.1 CARRIAGE HOUSE DUPLEX - FLOOR PLAN
A152 E.1 CARRIAGE HOUSE DUPLEX - FLOOR PLAN
A153 E.1 CARRIAGE HOUSE DUPLEX - EXTERIOR ELEVATIONS
A161 F.1 SINGLE FAMILY DUPLEX - FLOOR PLAN
A162 F.1 SINGLE FAMILY DUPLEX - FLOOR PLAN
A163 F.1 SINGLE FAMILY DUPLEX - EXTERIOR ELEVATIONS
A164 F.1 SINGLE FAMILY DUPLEX - EXTERIOR ELEVATIONS
25
Rev# Date Description
W2 TYP. EXTERIOR WALL
2X6 SINGLE BTM PLATE, DOUBLE TOP PLATES, &
2X6 EXTERIOR WOOD STUDS @ 24"O.C., DENSE
PACK CELLULOSE INSULATION (R3.8 - R4.0 / INCH)
GYPSUM BOARD, PAINTED
CLADDING PER ELEVATIONS
R25 MIN.
ZIP-R SHEATHING (R6) W/ INTEGRATED AIR &
WATER RESISTIVE BARRIER W/ TAPED SEAMS
W3 TYP. GARAGE EXTERIOR WALL
2X6 SINGLE BTM PLATE, DOUBLE TOP PLATES, &
2X6 EXTERIOR WOOD STUDS @ 24"O.C., DENSE
PACK CELLULOSE INSULATION (R3.8 - R4.0 / INCH)
GYPSUM BOARD, PAINTED
CLADDING PER ELEVATIONS
ZIP-R SHEATHING (R6) W/ INTEGRATED AIR &
WATER RESISTIVE BARRIER W/ TAPED SEAMS
NOTE: CAVITY INSULATION CAN BE
ADDED FOR COMFORT.
R-29
W8 1 HOUR F.R.R. EXTERIOR WALL (U.L.#305)
2X6 SINGLE BTM PLATE, DOUBLE TOP PLATES, &
2X6 EXTERIOR WOOD STUDS @ 24"O.C., DENSE
PACK CELLULOSE INSULATION
GYPSUM BOARD TYPE X, PAINTED
CLADDING PER ELEVATIONS
R29
ZIP R SHEATHING (R6)
WRB
5/8" FIRE-RATED OSB SHEATHING
1 TYP. INTERIOR 2X4 STUD PARTITION
2X4 SINGLE BTM PLATE, DOUBLE TOP PLATES, &
2x4 WOOD STUDS @ 16"O.C., SEE STRUCTURAL
GYPSUM BOARD, PAINTED
GYPSUM BOARD, PAINT FINISH, REFER TO
OWNER'S FINISH SCHEDULE
FIBERGLASS INSULATION FILLED CAVITY (1A ONLY)
WITH ACOUSTICAL INSULATION 1A
2 TYP. INTERIOR 2X6 STUD PARTITION
2X6 SINGLE BTM PLATE, DOUBLE TOP PLATES, &
2x6 WOOD STUDS @ 16"O.C., SEE STRUCTURAL
GYPSUM BOARD, PAINTED
FIBERGLASS INSULATION FILLED CAVITY (2A ONLY)
GYPSUM BOARD, PAINTED
WITH ACOUSTICAL INSULATION 2A
6 TYP. INTERIOR FURRING WALL
2X4 SINGLE BTM PLATE, DOUBLE TOP PLATES, &
2x4 WOOD STUDS @ 16"O.C., SEE STRUCTURAL
GYPSUM BOARD, PAINTED
5 2 HOUR F.R.R. WALL (U.L.#U373) - 1 HR REQ'D
2X4 WOOD STUDS @ 24" O.C. EACH SIDE WITH 3
1/2" FIBERGLASS BATT INSULATION
1 LAYER OF 1/2" GYP BD.
(2) LAYERS OF 1" X 24" PROPRIETARY TYPE X GYP
INSERTED IN H STUDS @ 24" O.C.
STC 60
(GA WP3820
MIN. 3/4" AIRSPACE ON BOTH SIDES
11 1/2"
ALTERNATE
W1 ICF WALL
ICF BLOCK
GYPSUM BOARD, APPLIED DIRECTLY TO ICF W/
INTEGRATED FURRING
15 1/4"
GYPSUM BOARD, APPLIED DIRECTLY TO ICF W/
INTEGRATED FURRING
Date:
Plot Date:
Project:
Revisions:
This document contains proprietary information
belonging to Caddis, or its affiliated companies
and shall be used only for the purpose for which
it was supplied with the prior written consent of
Caddis pc
1521 Easy Rider Ln. #102
Boulder, CO 80304
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#2230
WALL ASSEMBLIES
A081
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
Rev# Date Description
F3 -TYP. INTERIOR UNIT FLR.
FLOOR FINISH, INSTALL PER
MANUFACTURER RECOMMENDATIONS
3/4" OSB SUBFLOOR
FLOOR STRUCTURE PER STRUCTURAL
GYPSUM BOARD
WOOD DECKING
F7 DRIP THROUGH DECK
DECK FRAMING PER STRUCTURAL
F2 R10INSULATED SLAB ON GRADE
CONC. SLAB PER STRUCTURAL
CONTINUOUS CLASS 1 VAPOR RETARDER
4-6" COMPACTED GRAVEL W/ RADON MITIGATION
SYSTEM RE: GEOTECHNICAL
PREPARED SUBGRADE
FINISH FLOORING
1 1/2" GYPCRETE TOPPING SLAB W/ RADIANT
HEATING SYSTEM W/ REQ'D UNDERLAYMENT
2" THK RIGID INSULATION (R10)
F1 R15TYP. SLAB ON GRADE @ GARAGE
CONTINUOUS CLASS 1
VAPOR RETARDER
PREPARED SUBGRADE
4-6" COMPACTED GRAVEL W/
RADON MITIGATION SYSTEM
RE: GEOTECHNICAL
SLAB ON GRADE, RE: STRUCTURAL
R1 R-50 MIN. TYP. SLOPED SHINGLED ROOF
ASPHALT SHINGLE, ICE & WATER SHIELD
REQUIRED TO EXTEND 3'-0" FROM INSIDE FACE
OF EXTERIOR WALL, MIN.
EXTERIOR SHEATHING, SEE STRUCTURAL
ROOF TRUSSES, SEE STRUCTURAL
1/2" GYPSUM BOARD, PAINT FINISH, REFER TO
OWNER'S FINISH SCHEDULE
DENSE PACK CELLULOSE INSULATION
VAPOR PERMEABLE UNDERLAYMENT, 2 LAYERS, 15
LBS ROOFING PAPER
SLOPES OF 4:12 OR ABOVE
F6 R51TYP. DECK ROOF SYSTEM
3/4" WOOD OR RECYCLED CONTENT
COMPOSITE DECKING
REVERSE TAPERED SLEEPERS
AMERICAN HYDROTECH 6125
WATERPROOF MEMBRANE OR EQUAL
SHEATHING AND FRAMING PER
STRUCTURAL (VERIFY 11 1/4" LVL)
SLOPED TO DRAIN 1/4"/FT MAX
DENSE PACK CELLULOSE INSULATION
1/2" GYP BOARD CEILING
R3 R49CLASS A UNVENTED FLAT ROOF
ROOFING MEMBRANE
1/2" DENSDECK PROTECTION BOARD
(1) LAYER WATERPROOFING MEMBRANE: ICE
& WATER SHIELD OR EQ.
ROOF SHEATHING & FRAMING PER
STRUCTURAL
1/2" GYP BD, FINISH PER CEILING PLAN
TAPERED RIGID INSULATION 1 1/2" MIN (R7.5)
DENSE PACK CELLULOSE INSULATION
R2 R49TYP. METAL ROOF SYSTEM (CLASS A)
STANDING SEAM METAL ROOF, TEXTURE
AND COLOR TBD, SLOPE 1/2" PER FOOT, MIN.
2"
T
Y
P
ICE AND WATER SHIELD THROUGHOUT LOW
SLOPE OR 2 LAYERS OF UNDERLAYMENT
(1) LAYER 1/4" MIN. OVERLAYMENT BOARD
MECHANICALLY FASTENED; DENSDECK OR
SIMILAR TO MEET CLASS A FIRE RATING.
STAGGER JOINTS 6" MIN. FROM SHEATHING
JOINTS
FRAMING AND FRAMING PER STRUCTURAL
(VERIFY 11 7/8" TJI)
FINISH PER CEILING PLAN
DENSE PACK CELLULOSE INSULATION
F4 1-HR RATED INTERIOR FLR.
FLOOR FINISH, INSTALL PER
MANUFACTURER RECOMMENDATIONS
PLYWOOD SHEATHING PER STRUCTURAL
FLOOR STRUCTURE PER STRUCTURAL
(2) LAYERS 1/2" TYPE X GYPSUM BOARD,
AIR-TIGHT INSTALLATION. SEAL ALL
PENETRATIONS.
PROVIDE AIR-TIGHT & SEALED CONTROL
JOINTS EVERY 30'-0" MIN. WHERE
APPLICABLE
12" MIN. FIBERGLASS SOUND BATT
INSULATION
25 GA. RESILIENT CHANNEL @ 16" O.C.
3/8" PREMIUM ACOUSTIMAT
1" CONCRETE TOPPING SLAB
(1) LAYER AIR BARRIER @ GARAGE
CEILING ONLY
STC 58-60; II
UL L570
@ MULTI FAMILY BUILDINGS ONLY
R4 R49CLASS A UNVENTED FLAT ROOF - AWNING
ROOFING MEMBRANE
1/2" DENSDECK PROTECTION BOARD
(1) LAYER WATERPROOFING MEMBRANE: ICE
& WATER SHIELD OR EQ.
ROOF SHEATHING & FRAMING PER
STRUCTURAL
1/2" GYP BD, FINISH PER CEILING PLAN
TAPERED RIGID INSULATION 1 1/2" MIN (R7.5)
F5 -TYP. NON RATED FLR-CLG
FLOOR FINISH, INSTALL PER
MANUFACTURER RECOMMENDATIONS
3/4" OSB SUBFLOOR
FLOOR STRUCTURE PER STRUCTURAL
EXTERIOR GYPSUM BOARD OR SOFFIT
1 1/2" THK GYPCRETE TOPPING SLAB W/
RADIANT HEATING W/ REQ'D UNDERLAYMENT
Date:
Plot Date:
Project:
Revisions:
This document contains proprietary information
belonging to Caddis, or its affiliated companies
and shall be used only for the purpose for which
it was supplied with the prior written consent of
Caddis pc
1521 Easy Rider Ln. #102
Boulder, CO 80304
tel: 303.443.3629
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04.21.2023
#2230
FLOOR & ROOF ASSEMBLIES
A082
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
Rev# Date Description
UP
UP
B BLDG - MULTIFAM. 4PLEX
A BLDG - MULTIFAM. 6PLEX
C- BLDG- TOWNOME DUPLEX
D- BLDG- SINGLE FAM DUPLEX 1
F- BLDG- SINGLE FAM DUPLEX 2
E- BLDG- CARRIAGE HOUSE DUPLEX
E.3- BLDG- CARRIAGE HOUSE SINGLE
B.2A.1
D.1
D.3C.1
C.2
E.1E.3
F.3
F.2
E.2
D.2
B.1
F.1
F.4
E.5
KEY PLANNOTE: REFERENCE DHM SITE PLAN FOR EXACT
BUILDING POSITIONS AND GRADING
E.42F
Date:
Plot Date:
Project:
Revisions:
This document contains proprietary information
belonging to Caddis, or its affiliated companies
and shall be used only for the purpose for which
it was supplied with the prior written consent of
Caddis pc
1521 Easy Rider Ln. #102
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Archive:
4/21/2023 3:56:08 PM
04.17.2023
#2230
OVERALL SITE AND UNIT TYPE
LAYOUT
A101
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
Rev# Date Description
1
1
2
2
3
3
5
5
E
D
C
B
A
16' - 0"12' - 8"3' - 4"12' - 4"11' - 8"
4
4
6
6
12
12
11
11
10
10
8
8
EE
DD
CC
BB
AA
9
9
7
7
LIVING
KITCHEN
KITCHEN
KITCHEN LIVING
LIVINGLIVING
KITCHEN
BED
BED
BED
BED
BATH
BATHBATH
CL
CL
CL
CL
GARAGE SLAB
ABOVE
GARAGE SLAB ABOVE
2'
-
8
"
9'
-
0
"
16
'
-
0
"
11
'
-
0
"
38
'
-
8
"
16' - 0"12' - 8"3' - 4"12' - 4"11' - 8"
56' - 0"
56' - 0"
5 6' - 0"
1 1 ' - 8"
1 2' - 4"
3' - 4"
12 ' - 8"
16 ' - 0"
3
8
' -
8"
2
' -
8"
9'
- 0"
16'
- 0
"
11'
- 0
"
56' - 0"
11' - 8 "
12 ' - 4 "
3 ' - 4"
12' - 8 "
16' - 0 "
Date:
Plot Date:
Project:
Revisions:
This document contains proprietary information
belonging to Caddis, or its affiliated companies
and shall be used only for the purpose for which
it was supplied with the prior written consent of
Caddis pc
1521 Easy Rider Ln. #102
Boulder, CO 80304
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Archive:
NO
R
T
H
4/21/2023 4:44:15 PM
04.21.2023
#2230
A.1 MULTIFAMILY 8PLEX -
FLOOR PLAN
A111
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
3/16" = 1'-0"1 A.1 MULTIFAMILY 8PLEX - LOWER LEVEL FLOOR PLAN
Rev# Date Description
1
1
2
2
3
3
5
5
E
D
C
B
A
4
4
6
6
3' - 0"
12
12
11
11
10
10
8
8
EE
DD
CC
BB
AA
9
9
7
7
GARAGE GARAGE
GARAGE
GARAGE
LIVING
LIVING
LIVINGLIVING
KITCHEN KITCHEN
KITCHEN
KITCHEN
DINING
DINING
DININGDINING
CL CL
CL
CL
PWDR
PWDR
PWDRPWDR
DECK DECK
DECK
DECK
UP
UP
UPUP
22
'
-
0
"
16' - 0"12' - 8"3' - 4"12' - 4"11' - 8"
2'
-
8
"
9'
-
0
"
16
'
-
0
"
11
'
-
0
"
38
'
-
8
"
16' - 0"12' - 8"3' - 4"12' - 4"11' - 8"
56' - 0"
56' - 0"
5 6' - 0"
1 1 ' - 8"
1 2' - 4"
3' - 4"
12 ' - 8"
16 ' - 0"
3
8
' -
8"
2
' -
8"
9'
- 0"
16'
- 0
"
11'
- 0
"
56' - 0"
11' - 8 "
12 ' - 4 "
3 ' - 4"
12' - 8 "
16' - 0 "
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#2230
A.1 MULTIFAMILY 8PLEX -
FLOOR PLAN
A112
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
2
3/16" = 1'-0"1 A.1 MULTIFAMILY 8PLEX - LEVEL 1 FLOOR PLAN
Rev# Date Description
1
1
2
2
3
3
5
5
E
D
C
B
A
4
4
6
6
12
12
11
11
10
10
8
8
EE
DD
CC
BB
AA
9
9
7
7
BED
BED
BED
BED
BED
BED
BED
BED
BED
BED
BATH
BATH
BATHBATH
CL CL
CL
CLCL
CL
CL
CL
CL
CL
CL
CL DN
DN
DNDN
CLCL
16' - 0"12' - 8"3' - 4"12' - 4"11' - 8"
2'
-
8
"
9'
-
0
"
16
'
-
0
"
11
'
-
0
"
38
'
-
8
"
16' - 0"12' - 8"3' - 4"12' - 4"11' - 8"
56' - 0"
56' - 0"
56' - 0 "
11' - 8 "
12' - 4 "
3 ' - 4"
12' - 8"
1 6' - 0"
3
8
' -
8"
2
' -
8"
9'
- 0"
16'
- 0
"
11'
- 0
"
56' - 0"
11' - 8 "
12 ' - 4 "
3 ' - 4"
12' - 8 "
16' - 0 "
Date:
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A.1 MULTIFAMILY 8PLEX -
FLOOR PLAN
A113
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
3/16" = 1'-0"1 A.1 MULTIFAMILY 8PLEX - LEVEL 2 FLOOR PLAN
Rev# Date Description
Date:
Plot Date:
Project:
Revisions:
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#2230
A.1 MULTIFAMILY 8PLEX -
EXTERIOR ELEVATIONS
A114
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
Rev# Date Description
A BLDG - MULTIFAM. 6PLEX
7094.0
7073.2
7086.2
7084.00
7081.8
3'
-
0
"
7076.2
94.00
73.2
84.00
76.2
7096.2
7073.2
7086.2
7084.00
7081.8
7076.2
7095.5
7085.5
7075.5
4'
-
3
1
/
4
"
7071.3
7095.5
7085.5
7094.0
7086.2
4'
-
3
1
/
4
"
1 EAST ELEVATION
1/8 = 1' - 0"
2 WEST ELEVATION
1/8 = 1' - 0"
3 NORTH ELEVATION
1/8 = 1' - 0"
7094.0
7073.2
7086.2
7084.00
7081.8
7076.2
4'
-
3
1
/
4
"
7071.3
W D
W D
WD
WD
9
9
7
7
5
5
3
3
1
1
AA
CC
DD
BB
16' - 0"16' - 0"12' - 6"11' - 9"11' - 9"
2
2
8
8
34
'
-
0
"
WH
WH
4
4
6
6
BED
BED
BED
BED
BATH
BATH
LAUNDRY
LAUNDRY
CL
CL
CL CL
CL
UPUP
LAUNDRY
BATH
CL
BED
BED
CL
BED
BATH
LAUNDRY
BED
CL
CL
34
'
-
0
"
10
'
-
0
"
24
'
-
0
"
12' - 6"16' - 0"16' - 0"
24
'
-
0
"
10
'
-
0
"
112' - 6"
112' - 6"
16' - 0"16' - 0"12' - 6"11' - 9"11' - 9"12' - 6"16' - 0"16' - 0"
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#2230
B.1 MULTIFAMILY 4PLEX -
FLOOR PLAN
A121
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
3/16" = 1'-0"1 B.1 MULTIFAMILY 4PLEX - LOWER LEVEL FLOOR PLAN
Rev# Date Description
9
9
7
7
5
5
3
3
1
1
AA
CC
DD
BB
2
2
8
8
4
4
6
6
DECKDECK
KITCHENKITCHEN
LIVINGLIVING
DININGDINING
GARAGEGARAGE
CLCL
PWDRPWDR
DNDN
DINING DINING
KITCHEN
LIVINGLIVING
PWDR
CL CL
PWDR
KITCHEN
GARAGE GARAGE
DECKDECK
16' - 0"16' - 0"12' - 6"11' - 9"11' - 9"
34
'
-
0
"
34
'
-
0
"
10
'
-
0
"
24
'
-
0
"
12' - 6"16' - 0"16' - 0"
24
'
-
0
"
10
'
-
0
"
112' - 6"
112' - 6"
16' - 0"16' - 0"12' - 6"11' - 9"11' - 9"12' - 6"16' - 0"16' - 0"
Date:
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#2230
B.1 MULTIFAMILY 4PLEX -
FLOOR PLAN
A122
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
2
3/16" = 1'-0"1 B.1 MULTIFAMILY 4PLEX - LEVEL 1 FLOOR PLAN
Rev# Date Description
Date:
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Revisions:
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#2230
B.1 MULTIFAMILY 4PLEX -
EXTERIOR ELEVATIONS
A123
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
Rev# Date Description
1 EAST ELEVATION
3/16 = 1' - 0"
2 WEST ELEVATION
3/16 = 1' - 0"
3 SOUTH ELEVATION
3/16 = 1' - 0"
7084.0
7074.0
7072.0
7078.8
7068.87069.8
7081.8
7084.0
7078.8
7084.0
7083.0
7074.0
7072.0
4
4
3
3
2
2
1
1
A A
B B
C C
D D
2'
-
0
"
25
'
-
0
"
2'
-
0
"
2'
-
0
"
25
'
-
0
"
2'
-
0
"
GARAGEGARAGE
UP
56' - 0"
25' - 6"5' - 0"25' - 6"
29
'
-
0
"
56' - 0"
25' - 6"5' - 0"25' - 6"
29
'
-
0
"
Date:
Plot Date:
Project:
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#2230
C.1 TOWNHOME DUPLEX -
FLOOR PLAN
A131
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
1/4" = 1'-0"1 C.1 TOWNHOME DUPLEX - LEVEL 1 FLOOR PLAN
2
Rev# Date Description
4
4
3
3
2
2
1
1
A A
B B
C C
D D
4'
-
6
"
UP
LIVING
LIVING
KITCHEN
KITCHEN
DINING
DINING
DECK
DECK
UP
DN
CL CL
CLCL
PWDR
PWDR 2'
-
0
"
25
'
-
0
"
2'
-
0
"
2'
-
0
"
25
'
-
0
"
2'
-
0
"
56' - 0"
25' - 6"5' - 0"25' - 6"
29
'
-
0
"
56' - 0"
25' - 6"5' - 0"25' - 6"
29
'
-
0
"
Date:
Plot Date:
Project:
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#2230
C.1 TOWNHOME DUPLEX -
FLOOR PLAN
A132
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
1/4" = 1'-0"1 C.1 TOWNHOME DUPLEX - LEVEL 2 FLOOR PLAN
Rev# Date Description
W/D
W/D
4
4
3
3
2
2
1
1
A A
B B
C C
D D
BED
BED
BED
BED
BED
BED
BATH
BATH
BATH
BATH
DN
DN
CLCL
CL
CL
CLCL
CL CL
2'
-
0
"
25
'
-
0
"
2'
-
0
"
2'
-
0
"
25
'
-
0
"
2'
-
0
"
56' - 0"
25' - 6"5' - 0"25' - 6"
29
'
-
0
"
56' - 0"
25' - 6"5' - 0"25' - 6"
29
'
-
0
"
Date:
Plot Date:
Project:
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#2230
C.1 TOWNHOME DUPLEX -
FLOOR PLAN
A133
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
1/4" = 1'-0"1 C.1 TOWNHOME DUPLEX - LEVEL 3 FLOOR PLAN
Rev# Date Description
Date:
Plot Date:
Project:
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04.17.2023
#2230
C.1 TOWNHOME DUPLEX -
EXTERIOR ELEVATIONS
A134
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
Rev# Date Description
1 SOUTH WEST ELEVATION
3/16 = 1' - 0"
3 NORTH EAST ELEVATION
3/16 = 1' - 0"
2 NORTH WEST ELEVATION
3/16 = 1' - 0"
10
'
-
4
1
/
4
"
7152.7
7162.7
7166.2
7172.7
7152.7
7162.7
7166.2
7172.7
7152.7
7162.7
7166.2
7172.7
WASHERDRYER
WASHER DRYER
11
11
A A
B B
E E
9
9
8
8
7
7
C C
6
6
C.1 C.1
E.1 E.1
D D
10
10
UP
UP
BEDBED
BED
BED
BATH
CLCL
CLCL
BATH
1
1
3
3
4
4
5
5
2
2
101' - 7"
16' - 3 1/2"3' - 0"13' - 2"5' - 0"13' - 4"13' - 4"5' - 0"13' - 2"3' - 0"16' - 3 1/2"
101' - 7"
16' - 3 1/2"3' - 0"13' - 2"5' - 0"13' - 4"13' - 4"5' - 0"13' - 2"3' - 0"16' - 3 1/2"
37
'
-
6
"
2'
-
6
"
10
'
-
0
"
3'
-
0
"
3'
-
0
"
16
'
-
0
"
3'
-
0
"
37
'
-
6
"
2'
-
6
"
10
'
-
0
"
3'
-
0
"
3'
-
0
"
16
'
-
0
"
3'
-
0
"
Date:
Plot Date:
Project:
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#2230
D.1 SINGLE FAMILY DUPLEX -
FLOOR PLAN
A141
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
1/4" = 1'-0"1 D.1 SINGLE FAMILY DUPLEX - LOWER LEVEL FLOOR PLAN
Rev# Date Description
11
11
A A
B B
E E
9
9
8
8
7
7
C C
6
6
C.1 C.1
E.1 E.1
D D
10
10
GARAGE
GARAGE
KITCHEN
KITCHEN DINING
DININGLIVING
LIVING
BATH
BATH
BATH
BATH
BED
BED
BED
BED
CL
CL
CL
CL
DN
DN
1
1
3
3
4
4
5
5
2
2
101' - 7"
16' - 3 1/2"3' - 0"13' - 2"5' - 0"13' - 4"13' - 4"5' - 0"13' - 2"3' - 0"16' - 3 1/2"
101' - 7"
16' - 3 1/2"3' - 0"13' - 2"5' - 0"13' - 4"13' - 4"5' - 0"13' - 2"3' - 0"16' - 3 1/2"
37
'
-
6
"
2'
-
6
"
10
'
-
0
"
3'
-
0
"
3'
-
0
"
16
'
-
0
"
3'
-
0
"
37
'
-
6
"
2'
-
6
"
10
'
-
0
"
3'
-
0
"
3'
-
0
"
16
'
-
0
"
3'
-
0
"
Date:
Plot Date:
Project:
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#2230
D.1 SINGLE FAMILY DUPLEX -
FLOOR PLAN
A142
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
1/4" = 1'-0"1 LEVEL 1
Rev# Date Description
1 NORTH EAST ELEVATION
3/16 = 1' - 0"
3 SOUTH WEST ELEVATION
3/16 = 1' - 0"
2 SOUTH EAST ELEVATION
3/16 = 1' - 0"
4 NORTH WEST ELEVATION
3/16 = 1' - 0"
7140.9
7150.9
7140.9
7150.9
7143.9
7140.9
7150.9
7143.9
Date:
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4/17/2023 4:41:20 PM
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#2230
D.1 SINGLE FAMILY DUPLEX -
EXTERIOR ELEVATIONS
A143
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
Rev# Date Description
1
1
2
2
3
3
A A
B B
C C
D D
GARAGE
GARAGE
W.D.
W.D.
MECH
MECH
UP
UP
69' - 0"
34' - 6"34' - 6"
69' - 0"
34' - 6"34' - 6"
31
'
-
1
"
2'
-
0
"
27
'
-
1
"
2'
-
0
"
31
'
-
1
"
2'
-
0
"
27
'
-
1
"
2'
-
0
"
Date:
Plot Date:
Project:
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#2230
E.1 CARRIAGE HOUSE DUPLEX
-FLOOR PLAN
A151
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
1/4" = 1'-0"1 E.1 CARRIAGE HOUSE DUPLEX - LEVEL 1 FLOOR PLAN
Rev# Date Description
1
1
2
2
3
3
A A
B B
C C
D D
LIVING
LIVING
DINING
DINING
KITCHEN
KITCHEN
BED
BED
BED
BED
BATH
BATH CL
CL
CL
CL
DECK
DECK
DN
DN
69' - 0"
34' - 6"34' - 6"
69' - 0"
34' - 6"34' - 6"
31
'
-
1
"
2'
-
0
"
27
'
-
1
"
2'
-
0
"
31
'
-
1
"
2'
-
0
"
27
'
-
1
"
2'
-
0
"
Date:
Plot Date:
Project:
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#2230
E.1 CARRIAGE HOUSE DUPLEX
-FLOOR PLAN
A152
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
1/4" = 1'-0"1 E.1 CARRIAGE HOUSE DUPLEX - LEVEL 2 FLOOR PLAN
Rev# Date Description
Date:
Plot Date:
Project:
Revisions:
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4/17/2023 4:42:05 PM
04.17.2023
#2230
E.1 CARRIAGE HOUSE DUPLEX
-EXTERIOR ELEVATIONS
A153
SCHEMATIC
DESIGN
PHILLIPS
AFFORDABLE
HOUSING
Rev# Date Description
2 SOUTH WEST ELEVATION
3/16 = 1' - 0"1 SOUTH EAST ELEVATION
3/16 = 1' - 0"
3 NORTH EAST ELEVATION
3/16 = 1' - 0"
7150.6
7160.6
7163.1
7150.6
7160.6
7150.6
7160.6
7163.1
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3/16 = 1' - 0"
7150.6
7160.6
7163.1
1
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3'
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110' - 2"
32
'
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"
Date:
Plot Date:
Project:
Revisions:
This document contains proprietary information
belonging to Caddis, or its affiliated companies
and shall be used only for the purpose for which
it was supplied with the prior written consent of
Caddis pc
1521 Easy Rider Ln. #102
Boulder, CO 80304
tel: 303.443.3629
hello@caddispc.com
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W/D
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110' - 2"
32
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Date:
Plot Date:
Project:
Revisions:
This document contains proprietary information
belonging to Caddis, or its affiliated companies
and shall be used only for the purpose for which
it was supplied with the prior written consent of
Caddis pc
1521 Easy Rider Ln. #102
Boulder, CO 80304
tel: 303.443.3629
hello@caddispc.com
www.caddispc.com
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Rev# Date Description
Date:
Plot Date:
Project:
Revisions:
This document contains proprietary information
belonging to Caddis, or its affiliated companies
and shall be used only for the purpose for which
it was supplied with the prior written consent of
Caddis pc
1521 Easy Rider Ln. #102
Boulder, CO 80304
tel: 303.443.3629
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www.caddispc.com
Full Size:0"1"2"
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1 EAST ELEVATION
3/16 = 1' - 0"
2 WEST ELEVATION
3/16 = 1' - 0"
3 NORTH ELEVATION
3/16 = 1' - 0"4 SOUTH ELEVATION
3/16 = 1' - 0"
7162.72
7172.72
7160.54
7170.54
7160.54
7170.54
7160.54
7170.54
7162.04
Date:
Plot Date:
Project:
Revisions:
This document contains proprietary information
belonging to Caddis, or its affiliated companies
and shall be used only for the purpose for which
it was supplied with the prior written consent of
Caddis pc
1521 Easy Rider Ln. #102
Boulder, CO 80304
tel: 303.443.3629
hello@caddispc.com
www.caddispc.com
Full Size:0"1"2"
Archive:
4/17/2023 4:43:31 PM
04.17.2023
#2230
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EXTERIOR ELEVATIONS
A163
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DESIGN
PHILLIPS
AFFORDABLE
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Rev# Date Description
1 EAST ELEVATION
3/16 = 1' - 0"
2 WEST ELEVATION
3/16 = 1' - 0"
4 SOUTH ELEVATION
3/16 = 1' - 0"3 NORTH ELEVATION
3/16 = 1' - 0"
7170.54
7163.34
9'
-
1
1
1
/
2
"
7173.34
7163.14
7173.14
7172.14
7163.34
7173.34
3
7
2 WEST ELEVATION
3/16 = 1' - 0"
7163.34
7173.34
7163.14
7173.14
7172.14
7163.14
7173.14
7172.14
7163.14
7173.14
7172.14
Attachment B
2789 Riverside Parkway Grand Junction, Colorado 81501 Phone: 970-255-8005 Info@huddlestonberry.com May 18, 2023 Proposal# E048-23 Pitkin County Board of Commissioners
c/o Procurement 530 E. Main Street, Suite #304 Aspen, Colorado 81611 Attention: Procurement
Subject: Geotechnical Engineering Services Phillips Affordable Housing 3558 Lower River Road Snowmass, Colorado
Reference: Request for Proposals, Phillips Affordable Housing Geotechnical Engineering Services by Pitkin County, May 1, 2023. Dear Sir or Madam,
Huddleston-Berry Engineering and Testing, LLC (HBET) has prepared this proposal to provide geotechnical engineering services for the Phillips Affordable Housing project in Snowmass, Colorado. HBET understands that several single and multi-family residential structures are proposed at the site. A new waste water treatment plant will also be included in the
development. The purpose of the investigation will be to evaluate the subsurface conditions at the site with regard to structural foundation engineering, road construction, site amenities, and site drainage. Project Approach
After receiving notice-to-proceed, HBET will coordinate with Pitkin County staff and other members of the design team to identify the precise number and location of geotechnical borings. However, in order to adequately characterize the subsurface conditions across the site, HBET anticipates drilling up to twenty-five geotechnical borings in the vicinity of the new single and multi-family structures, up to three borings in the vicinity of the wastewater treatment plant
(WWTP), and up to ten borings along the new roadways. In order to maximize subsurface information while also minimizing costs, HBET uses an iterative approach to subsurface investigation. Approximately half of the agreed upon number of borings are drilled in each critical location across the site and then the data evaluated. Where the
boring data shows very consistent subsurface conditions in an area, the remaining borings in that area may not be necessary. However, where significant differences are encountered, the remaining borings in those areas are completed. In some cases, unused borings from consistent areas can be drilled in inconsistent areas to provide the most comprehensive set of subsurface data. In other cases, the unused borings are not completed and the project costs are reduced
accordingly.
Phillips Affordable Housing E048-23 05/18/23
The structure and WWTP borings will be drilled to a competent bearing stratum; however, a minimum depth of twenty-five to thirty feet is anticipated based upon our experience drilling in
the hillsides above Highway 82. The pavement borings will be drilled to a depth of
approximately fifteen feet. Samples of the subsurface soils will be collected during Standard Penetration Testing (SPT), wireline coring, and/or using bulk sampling methods and returned to our laboratory for testing to determine the engineering properties of the subsurface materials. In addition, percolation testing will be conducted across the site to evaluate the suitability of the site
soils for stormwater infiltration; including drywells.
Laboratory testing may include grain-size analysis, Atterberg limits determination, swell/consolidation testing, natural moisture content and density determination, maximum dry density and optimum moisture determination (Proctor), California Bearing Ratio (CBR), and soil
corrosion potential. The laboratory testing will be conducted in accordance with current ASTM
procedures. Upon completion of the field investigation and laboratory testing, HBET will prepare a formal report. The report will include typed boring logs and laboratory testing results, discussion of the
site conditions, discussion of the subsurface conditions, discussion of groundwater conditions
and site drainage, discussion of any geologic hazards which may impact the development, results of slope stability analyses, and recommendations for structure foundations, engineered fill and compaction, site drainage, slabs-on-grade, pavements, and general construction and site development procedures. Subsequent to the report, HBET will work with Pitkin County and
other design team members with regard to debris flow areas above the site.
Project Schedule If HBET receives Notice-To-Proceed on May 27th, HBET anticipates to complete the work as indicated below:
• Finalize boring locations with design team by May 31st
• Start drilling the week of June 5th
• Complete drilling by June 16th
• Discuss debris flow hazards/mitigation with design team between June 5th and June 23rd
• Complete laboratory testing and submit final report by July 7th Project Fees
The estimated costs of completing the above scope of services are summarized below.
• Field Engineer (drilling/percs) $ 7,600.00
• Senior Engineer (analysis and reporting) $ 2,500.00
• Drilling Contractor $18,500.00
• Laboratory Testing $ 2,950.00
• Mileage/Per Diem/Supplies $ 950.00
$32,500.00 The estimate above is not-to-exceed based upon the scope of work outlined above. However, invoicing will reflect actual work completed where the level of effort is less than anticipated.
The estimated costs assume that the site is accessible to a truck or track mounted drilling rig. The estimated costs also assume that site access will be provided by the client.
Phillips Affordable Housing E048-23 05/18/23
We are pleased to be of service to your project. Please contact us if you have any questions or comments regarding the contents of this proposal. Thank you for your time and consideration.
Respectfully Submitted: Huddleston-Berry Engineering and Testing, LLC
Michael A. Berry
Vice President of Engineering 970-260-9415 mberry@huddlestonberry.com
STATEMENT OF QUALIFICATIONS
GEOTECHNICAL ENGINEERING SERVICES
PHILLIPS AFFORDABLE HOUSING
SNOWMASS, COLORADO
MAY 18, 2023
Huddleston-Berry Engineering and Testing, LLC 2789 Riverside Parkway Grand Junction, Colorado 81501
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
i
Table of Contents
1.0 COMPANY PROFILE AND PHILOSOPHY .......................................... 1
1.1 Laboratory and Administrative Office Locations ...................................................... 1
1.2 Administrative Structure ............................................................................................ 2
2.0 TECHNICAL AND MANAGEMENT STAFF ........................................ 2
2.1 Technical Organization .............................................................................................. 1 2.2 Technical and Management Resumes ........................................................................ 1 2.2.1 Engineering Services Manager ......................................................................... 1 2.2.2 Construction Services Manager ........................................................................ 2
2.2.3 Construction Services Project Manager / RSO / ICC Special Inspector .......... 3
2.2.4 Senior Engineering Technician /Special Inspector ........................................... 4 2.2.5 Field, Engineering, and Laboratory Technicians .............................................. 5
3.0 LABORATORY SERVICES ...................................................................... 6
4.0 SUBCONTRACTORS ................................................................................. 7
5.0 PROJECT EXPERIENCE .......................................................................... 8
6.0 REFERENCES ............................................................................................. 9
7.0 RATES ........................................................................................................ 10
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
1
1.0 COMPANY PROFILE AND PHILOSOPHY
Huddleston-Berry Engineering and Testing, LLC (HBET) was formed at the urging and with the encouragement of clients and local community development leaders. The service level demonstrated by the HBET key personnel is quickly becoming the new industry standard, and
HBET was formed to provide this new standard level of service on a consistent, reliable basis.
HBET takes pride in having developed an infrastructure that accommodates both the individual or small developer/builder needs, and the complex project management and support requirements of large construction and development projects. Through careful development of this infrastructure and the right combination of technical expertise and a comprehensive
understanding of the industry needs, HBET is able to offer this premium level of service without
charging a premium—keeping rates and project costs competitive. Huddleston-Berry Engineering and Testing, LLC (HBET) is a limited liability company formed in the State of Colorado to provide geotechnical engineering, construction materials
testing, and consulting services to developers, municipalities, contractors and individuals.
Huddleston-Berry Engineering and Testing LLC has been in business since November of 2005 with a combined professional experience of over 60 years.
1.1 Laboratory and Administrative
Office Locations
Laboratory, field and administrative operations are
all based in the same main facility located in Grand Junction, Colorado. Temporary job-site facilities are managed by the primary facility and are held to all of the requirements of the company quality system.
The main facility is located at: 2789 Riverside Parkway Grand Junction, Colorado 81501
Primary contact for this project: Michael A. Berry, P.E. Office: 970-255-8005
Cell: 970-260-9415 E-mail: mberry@huddlestonberry.com
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
2
1.2 Administrative Structure
HBET is a limited liability company owned and managed by Jason D. Collard and Michael A.
Berry. The administrative staff also occupies various technical management and supervisory positions. All projects are administered by Mr. Jason Collard and Mr. Michael Berry, P.E.
2.0 TECHNICAL AND MANAGEMENT STAFF
The qualifications of technical management
staff meet the requirements of AASHTO R18, ASTM C1077 and ASTM D3666. The Quality System is managed by the Quality System Manager with the aid of the Assistant Quality
System Manager. The Quality System Manager
oversees the Laboratory and Field Technical Supervisors. Structural inspections are performed by
individuals who are either Professional
Engineers with a background applicable to the inspections being performed, or are appropriately certified through NICET, International Code Council, AWS or other as
required.
HBET is committed to providing a high level of quality in service by maintaining rigorous training and certification requirements for technical staff and continually reviewing and implementing internal quality system procedures.
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
1
2.1 Technical Organization
The Project Manager will be assigned to projects on a full-time basis and act as the main
point of contact for project. The Project Manager will be responsible for periodic reporting of test and inspection results to the Client, Contractor, Building Department, and Engineer-of-Record as necessary or others at the
request of the Client. The Project Manager will operate under the direct supervision of the Materials or Engineering Supervisor, as appropriate and will directly supervise laboratory and field staff as shown in Figure 2.1.
Figure 2-1: HBET Technical Organizational Chart
HBET Principal Management Mr. Jason Collard Mr. Michael Berry
Construction Services Management Jason Collard
Engineering Services Management Michael Berry
Materials Lab Supervisor Brian Rabe
Materials Field Supervisor Brian Rabe
Steel Inspections Supervisor Scott Maxwell
Engineering Field Supervisor Wayne Anderson
Residential Inspections Supervisor Michael Berry
Quality System Manager Asst. Qual. Sys. Manager
Construction Services Project Management Jesse Lueras
Engineering Services Project Management Wayne Anderson
Lab Technicians Field Technicians / Inspectors Field Engineers
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
1
2.2 Technical and Management Resumes
This section includes the resumes and biographical sketches of the key personnel.
2.2.1 Engineering Services Manager
Michael A. Berry, P.E.; Vice President of Engineering/Senior Engineer Education/Certifications:
• Bachelor of Science (Geological Engineering) – Colorado School of Mines,
1996
• Master of Science (Civil Engineering) – Drexel University, 2004
• Master of Science (Engineering Management) – Drexel University, 2004
• P.E. Colorado – No. 39010
• P.E. Utah – No. 5911977-2202
• 40-Hour OSHA Hazardous Waste Operations and Emergency Response
29CFR1910(e), 1996
• 8-Hour OSHA Hazardous Waste Operations and Emergency Response Supervisor, 1999
• Radiation Safety Certification – Nuclear Testing Services
Professional History:
• Huddleston-Berry Engineering and Testing, LLC; VP Engineering
Services/Senior Engineer, (2005-Present)
• Western Colorado Testing, Inc.; Principal Geotechnical Engineer (2004-2005)
• Gannet-Fleming, Inc.; Project Engineer (1998-2004)
• Berkshire Environmental, Inc.; Staff Engineer (1996-1998)
Professional Biography: Mr. Berry has over twenty-seven years as a geotechnical engineer responsible for geological and geotechnical projects. Mike has performed various calculations and
computerized analyses for shallow and deep foundations, retaining walls, bridge
substructures, pavements, slopes, landfills, infiltration structures, utilities, and water supply facilities. Responsibilities include scoping, contracting, coordinating, and directing subsurface investigations, geologic hazards investigations, geotechnical instrument installation, and geophysical investigations. He has been responsible for
conducting Phase I, Phase II, and Phase III environmental site assessments, waste
characterization, and remedial design. Other responsibilities include conducting groundwater studies for geotechnical and environmental purposes. Mike has managed subsurface investigations, instrument installation, and geophysical investigations and has supervised and directed operations of geophysical, drilling, excavating, and
grouting contractors. Mike has written many detailed geotechnical, geological,
hydrologic, and environmental reports and specifications.
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
2
2.2.2 Construction Services Manager
Jason D. Collard; Vice President of Construction Services
Education/Certifications:
• International Code Council – Building Inspector Certificate #5036955-01
• International Code Council – Special Inspector, Structural Masonry Certificate #5036955-01
• NICET Level III – Construction Materials Testing Soils, E.T.
• NICET Level III – Construction Materials Testing Asphalt, E.T.
• NICET Level III – Construction Materials Testing Concrete, E.T.
• Radiation Safety Certification
• WAQTC – Soils and Embankment Testing
• ACI – Field Grade I Certification
• Hazardous Waste Operations and Emergency Response - HAZMAT
• 40 Hour – OSHA Safety
• 8 Hour – Supervisor Training Professional History:
• Huddleston-Berry Engineering and Testing, LLC; VP of Construction Services/Special Inspector (2007)
• Western Colorado Testing, Inc.; Project Manager/Special Inspector (2005-
2006)
• AMEC, Western Technologies, F.M. Fox & Associates; (1987-2005) Professional Biography:
Mr. Collard has over thirty years of experience in testing and supervising the testing
of soils, concrete, asphalt, masonry, and other various special inspections. He is also experienced in the laboratory with the testing of soils, asphalt, and concrete. Mr. Collard has extensive experience in supervising testing operations and building inspections for large construction projects with multiple subordinate technicians.
Recent large scale projects include Sandia National Labs and a $1.2 billion micro-
chip facility in New Mexico. Mr. Collard acted as project manager for testing and inspection services over six technicians for these and other projects.
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
3
2.2.3 Construction Services Project Manager / RSO / ICC Special Inspector
Jesse Lueras
Education/Certifications:
• Associate of Occupational Studies (Architectural and Structural Engineering) – Intellitec College
• Business Management – Mesa State College
• Radiation Safety Officer
• ICC Special Inspector – Sprayed Fire Resistant Materials
Certificate #8327631
• ACI – Field Technician Grade Level I
Professional History:
• Huddleston-Berry Engineering and Testing, LLC, (2007 – Present)
• Science Applications International Corporation, (2003 – 2007)
• Save More Resources, (2001 – 2003)
• Peak Telecom Group, (2000 – 2002)
• Mid Coast Builders; Framer/Framing Inspector, (1997 – 1998)
Professional Biography: Mr. Lueras has program management experience in Cement and Concrete Reference Laboratory (CCRL) and The AASHTO Materials Reference Laboratory (AMRL)
including HBET’s code and standard protocol compliance with these programs. He also manages the Nuclear Regulatory Commission (NRC), State and Federal Regulations as the Radiation Safety Officer for HBET’s code and regulatory protocol compliance. He works as the Project Manager for laboratory and the field construction materials testing on soils, concrete, and asphalt for residential,
commercial and municipal projects. He is also experienced in Special Inspections for reinforcing steel, concrete, masonry, wood framing, sprayed fire-resistant materials, intumescent fire-resistive materials, helical piers, drilled piles, screw piles, micro piles and caisson foundation installations for commercial projects, multi-story
structures and other deep foundation installations. He has work experience as a
framer and framing inspector out of Southern California working for Mid Coast Builders. At Huddleston-Berry Engineering and Testing, LLC he performed various lab and
field testing, special inspections and maintenance of lab certification and
accreditations. He has performed structural and non-structural concrete, reinforcing bar, masonry, wood framing, and fire proofing special inspections where applicable on various projects, but not limited to the Avalon Theater, Mesa County Work Force Center, Grand Junction Public Safety Facilities, St. Mary’s Hospital, Marriott Spring
Hill Suites, Value Place Hotel, Hobby Lobby, Sprouts, Grand River Mosquito
Control, Catholic Outreach, St. Martin’s, St. Joseph’s Church, First Presbyterian Church, Lower Valley Fire Department, Grand Junction Readiness Center and various structures at Colorado Mesa University (CMU).
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
4
2.2.4 Senior Engineering Technician /Special Inspector
Brian Rabe
Certifications:
• ICC Special Inspector – Reinforced Concrete Certificate #8327864
• ICC Special Inspector – Structural Masonry Certificate #8327864
• PTI Certified – Level 2 Unbonded PT Certificate # 00056641
• NICET Level III – Construction Materials Testing Soils, E.T.
• NICET Level III – Construction Materials Testing Asphalt, E.T.
• NICET Level III – Construction Materials Testing Concrete, E.T.
• ACI – Field Level I
• ACI – Strength Testing
• CAPA – Level A, B, & C
• Radiation Safety Certification
• 10 Hour – OSHA Safety Professional History:
• Huddleston-Berry Engineering and Testing, LLC (2010-Present)
• Capstone Enterprises West (2006-2010)
• Western Colorado Testing (2001-2006)
• Terracon (2000-2001) Professional Biography: Mr. Rabe has over twenty-three years’ experience in testing and supervising the
testing of soils, concrete, asphalt, masonry and other various special inspections. Brian is also experienced in the laboratory with the testing of soils, asphalt, masonry, and concrete. Mr. Rabe has experience in supervising testing operations for large construction projects with multiple subordinate technicians. Mr. Rabe’s experience
includes construction materials testing on Federal Aviation Administration (FAA),
Colorado Department of Transportation (CDOT), and Federal Highway Administration (FHWA) projects.
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
5
2.2.5 Field, Engineering, and Laboratory Technicians
In addition to the above key personnel, HBET’s staff includes field technicians, field
engineers, and laboratory technicians. These individuals are responsible for the bulk of geotechnical and/or materials field and/or laboratory testing. Our field technicians and engineers are experienced in geotechnical drilling and sampling, soil density testing using nuclear methods and sand cone methods, concrete sampling and testing, asphalt sampling and
testing, masonry sampling and inspection, wood-framing inspection, reinforced concrete
inspection, and other geotechnical and/or materials testing and special inspections. Our laboratory technicians are experienced in the whole range of soil mechanics testing, concrete testing, masonry testing, asphalt testing, and aggregates testing.
Some of the certifications of our current field and laboratory personnel include:
• NICET Highway Construction Level I
• NICET Asphalt Level II and III
• NICET Soils Level II and III
• NICET Concrete Level II and III
• CAPA A, B, and C
• ACI Lab Technician
• ACI Field Technician
• ICC Reinforced Concrete Special Inspector
• ICC Structural Masonry Special Inspector
• ICC Building Special Inspector
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
6
3.0 LABORATORY SERVICES
Huddleston-Berry Engineering and Testing, LLC has a full service testing laboratory. Testing is performed by trained, certified technicians and the laboratory adheres to the requirements of AASHTO R18, CCRL C1077, ASTM C1077, D3740 and D3666.
Laboratory Services include, but are not limited to basic soils testing, soil mechanics testing,
concrete and masonry properties testing, and asphalt properties testing HBET’s 5,000 square-feet testing laboratory includes state-of-the-art equipment in order to provide the highest level of service and timely results. Our laboratory includes three
concrete compression machines capable of conducting compressive strength testing on
everything from small grout cylinders to fully grouted CMU blocks. In addition, concrete, masonry, grout, etc. samples are stored/cured in our climate controlled moisture room providing storage for hundreds of samples. HBET’s asphalt testing equipment includes a gyratory compactor and we can determine asphalt content using either our chemical
extraction apparatus or burn-off ovens. In addition to basic soil mechanics testing
equipment, HBET’s laboratory includes twelve swell/consolidation apparatus, hydrometer equipment, a dedicated CBR/unconfined compression load frame, and direct shear apparatus. Overall, Huddleston-Berry Engineering and Testing’s laboratory facilities rival those of companies several times our size.
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
7
4.0 SUBCONTRACTORS
Huddleston-Berry Engineering and Testing, LLC (HBET) proposes to subcontract the geotechnical
drilling services to Colorado Drilling and Sampling.
Colorado Drilling has provided geotechnical, environmental, and mining drilling services in Western Colorado for over twenty years. Colorado Drilling is experienced in hollow stem augers, solid flight augers,
ODEX, wireline coring, Geoprobe, and mud rotary
drilling methods. Colorado Drilling has truck and track mounted drilling rigs. Colorado Drilling’s experience includes collecting samples using split-spoon samplers, Geoprobe sleeves, Modified California samplers,
Shelby tubes, and NQ and HQ rock cores.
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
8
5.0 PROJECT EXPERIENCE
The staff at Huddleston-Berry Engineering and Testing, LLC has a wide range of expertise and experience in subsurface investigation, geologic hazards investigation, geotechnical design, geotechnical consulting and oversight, construction materials testing and special inspections. In addition, HBET’s accredited laboratory has extensive experience
in the testing of soils, rock, masonry, concrete, and asphalt during design and as part of
quality assurance/quality control programs. Following is a brief compilation of recent technical staff project experience on projects similar to the Phillips Affordable Housing project.
Baseball Stadium, Kinesiology Building, Aspen II Dorm, and New Moss Performing Arts Center, Colorado Mesa University (2021-Present) – Grand Junction, Colorado HBET conducted geotechnical investigations for multiple projects on the Colorado Mesa University campus. HBET developed recommendations for foundations, pavements, and earthwork. HBET has conducted and is conducting special inspections and materials testing
during construction.
Bell Rippy Neighborhood (2021-2022) HBET conducted a geotechnical investigation for a multi-family development to include five apartment buildings in Glenwood Springs. The site is on a hillside above Highway 82 in a
geologically similar terrain to the Phillips Affordable Housing project. HBET developed
recommendations for foundations, pavements, and earthwork. In addition, HBET designed several modular block retaining walls for the project. The Slate on 25 (2022-Present)
HBET conducted a geotechnical investigation for a large multi-family development to
include six apartment buildings in Grand Junction. HBET developed recommendations for foundations, pavements, and earthwork. HBET is currently conducting special inspections and materials testing during construction.
Fruita Mews (2021) – Fruita, Colorado
HBET conducted a geotechnical investigation for ten new townhome buildings in Fruita. HBET developed recommendations for foundations, pavements, and earthwork. Grand Junction Regional Center Homes (2020-Present)
HBET conducted a geotechnical investigation for new group homes in Grand Junction,
HBET developed recommendations for foundations, pavements, and earthwork. HBET is currently conducting special inspections and materials testing during construction. 507/535 W. Aspen (2022) – Fruita, Colorado
HBET conducted geotechnical investigations for a large multi-family development in Fruita.
HBET developed recommendations for foundations, pavements, and earthwork.
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
9
6.0 REFERENCES
Drew Petersen Pitkin County Telecom
351 Southside Drive Basalt, CO 81621 Phone: 970-319-1426 MacKenzie Thorn Aspen Starwood 312 Aspen Airport Bus. Ctr., #D Aspen, CO 81611
Phone:646-413-2854
Dave Detwiler Wember, Inc.
435 Mediterranean Way Grand Junction, CO 81507 Phone: 970-261-6360 Carrie Gudorf Brian Shiu Mesa County Public Works Anthony Properties 315 N. Spruce Street 12770 Coit Road, Suite 970 Grand Junction, CO 81502 Dallas, Texas 75251
Phone: 970-244-1811 Phone: 972-991-4484
Curtis Marwitz Kent Marsh
Colorado Department of Human Services Colorado Mesa University
4112 South Knox Court 1100 North Avenue Denver, CO 80236 Grand Junction, CO 81501 Phone: 303-548-4912 Phone: 970-248-1303
Rick Dorris David Hood
City of Grand Junction City of Delta 250 N 5th Street 360 Main Street Grand Junction, CO 81501 Delta, CO 81416 Phone: 970-256-4034 Phone: 970-874-7903
Huddleston-Berry Engineering and Testing, LLC Statement of Qualifications 5/18/2023
10
7.0 RATE S
Certificate Of Completion
Envelope Id: 180B82A716544F65A8D730016447B14E Status: Completed
Subject: Huddleston-Berry Engineering & Testing | Pitkin County Contract 119.23 for Review and Signature
Source Envelope:
Document Pages: 83 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.237.91.144
Record Tracking
Status: Original
6/2/2023 8:42:20 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Gerald Fielding
gerald.fielding@pitkincounty.com
Engineering and Construction Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 162.246.199.60
Sent: 6/2/2023 8:51:09 AM
Viewed: 6/2/2023 8:51:32 AM
Signed: 6/2/2023 8:51:45 AM
Electronic Record and Signature Disclosure:
Accepted: 5/4/2020 2:25:51 PM
ID: 119874e5-b793-4ad0-a348-718953f54cfb
Company Name: Pitkin County, Colorado
Michael A. Berry
mberry@huddlestonberry.com
Member Manager
Huddleston-Berry Engineering & Testing, LLC
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 137.26.113.102
Sent: 6/2/2023 8:51:51 AM
Viewed: 6/5/2023 2:49:27 PM
Signed: 6/5/2023 2:50:40 PM
Electronic Record and Signature Disclosure:
Accepted: 6/5/2023 2:49:27 PM
ID: f9147567-7447-41f9-b6cb-fc5959900f95
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/5/2023 2:50:48 PM
Resent: 6/5/2023 2:50:58 PM
Carbon Copy Events Status Timestamp
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/5/2023 2:50:49 PM
Viewed: 6/5/2023 3:22:09 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/2/2023 8:51:09 AM
Certified Delivered Security Checked 6/5/2023 2:49:27 PM
Signing Complete Security Checked 6/5/2023 2:50:40 PM
Completed Security Checked 6/5/2023 2:50:49 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Gerald Fielding, Michael A. Berry
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.