The URL can be used to link to this page

Home My WebLink Aboutbocc.con.amended.251.22 A8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836360.572000.10065 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Drew Walters County Representative Phone (970) 319-0475 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 214,755.93 $ - $ 53,297.96 $ 268,053.89 Open Space & Trails Amendment to Scope of Work to add services; allocation of additional funding in the amount of $53,297.96. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Yes - 5% retainage; 50% performance bond 2022 Pitkin County Glassier Open Space Lease B Center Pivot Pilot Creek Irrigation, LLC $ 53,297.96 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 53,297.96 Formal Construction 11/14/2022 6/30/2023 Change Order/Contract Amendment 251.22 A Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 251.22 Rev. 2018.06.13 btf Budget Line Item #: 11836360.572000.10065 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 251.22 A OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Pilot Creek Irrigation, LLC 8789 Marshalls Rd. Austin, CO 81410 The Provision of 2022 Pitkin County Glassier Open Space Lease B Center Pivot construction services (the “Contract”) dated November 14, 2022 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Pilot Creek Irrigation, LLC (the “Contractor”), is hereby amended as follows: Description of Change: 1. Amendment to Scope of Work to add the electric and irrigation services described in the attached invoices. 2. Allocate additional funding in the amount of $53,297.96 to cover the added products and services. Reason for Change: Following discussions with Holy Cross Energy and the Project engineer, SGM, Inc., it was determined that adding the irrigation intake filter installation and electrical work to the Contractor’s Scope of Work would be the most efficient way of completing these necessary tasks at the Glassier Open Space. Original Contract Amount $ 214,755.93 Previous Change Order/Amendment Amount $ This Change Order/Amendment Amount $ 53,297.96 New Contract Total $ 268,053.89 Contract #: 251.22 Rev. 2018.06.13 btf Budget Line Item #: 11836360.572000.10065 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. PILOT CREEK IRRIGATION, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Pitkin County Open Space and Trails Director Jun-28-2023 Gary Tennenbaum Pilot Creek Irrigation Owner Jun-29-2023 Brad Queen Jun-29-2023 Phylis Mattice Deputy County Manager Page 1 of 2 Pilot Creek Irrigation 8789 Marshalls Road Austin, CO 81410 US pilotcreekirrigation@gmail.com INVOICE BILL TO Pitkin County Open Space SHIP TO Pitkin County Open Space INVOICE 1142 DATE 05/31/2023 TERMS Net 30 DUE DATE 06/30/2023 DATE SERVICE DESCRIPTION QTY RATE AMOUNT 16" RS GATE VALVE FLGxFLG 1 5,218.94 5,218.94 12" 100# 90 ELL PIP 2 250.37 500.74 15" X 12" 100# TEE PIP 2 327.20 654.40 15"X16" PIP FLG PCK(2) P164206 2 118.10 236.20 15"X16" REPAIR BODY 1 330.47 330.47 16"x15" FLANGE PIP 125# 2 597.85 1,195.70 15" X 15" 100# TEE PIP 1 392.87 392.87 1 GALLON P-70 PRIMER 1 125.14 125.14 1 GALLON 711 GLUE 1 144.91 144.91 16" FULL FACE RR FLG GASKET 2 15.87 31.74 12" FLANGE GASKET RED 2 13.26 26.52 15"x20' SDR41 100# PIP 20 34.25 685.00 15" 100# 11-1/4 ELL PIP 1 147.30 147.30 12"x20' SDR51 80# PIP 40 17.42 696.80 12" SCH 80 FLANGE SOC PIP 1 212.54 212.54 12" SDR17 BUTT FUSE FLG 5 99.99 499.95 12" DI BACK UP RING 5 106.99 534.95 2" SDR17 BUTT FUSE MPT TRANS SS 1 32.99 32.99 1X6 COARSE BOLT SS 32 16.79 537.28 Page 2 of 2 1 COARSE NUT SS 32 2.63 84.16 1 FLAT WASHER SS 32 1.43 45.76 3/4" X 4" SS BOLT 24 5.32 127.68 3/4" SS NUT 24 1.17 28.08 LABOR W/EQUIPMENT ON-SITE LABOR WITH EQUIPMENT INCLUDES EXTRA EXCAVATION AND LABOR TO INSTALL ALL ADDITIONAL PARTS 1 3,000.00 3,000.00 SUBTOTAL 15,490.12 TAX 0.00 TOTAL 15,490.12 BALANCE DUE $15,490.12 Page 1 of 1 Pilot Creek Irrigation 8789 Marshalls Road Austin, CO 81410 US pilotcreekirrigation@gmail.com INVOICE BILL TO Pitkin County Open Space SHIP TO Pitkin County Open Space INVOICE 1143 DATE 05/31/2023 TERMS Net 30 DUE DATE 06/30/2023 DATE SERVICE DESCRIPTION QTY RATE AMOUNT CENTER PVT INSTALLATION ASSEMBLY OF PIVOT POINT AND SPANS 1 7,612.00 7,612.00 PIVOT PAD CONCRETE PAD FOR CENTER PIVOT 1 3,500.00 3,500.00 Z pipe assembly 1 3,041.00 3,041.00 Trench per linear foot 1,163 8.00 9,304.00 Electrical Enclosure Addition to or additional pad and building to cover Phase converter 1 3,800.00 3,800.00 Electrical Services Electrical Installation 1 13,288.32 13,288.32 FUSION SERVICES (IN FIELD) FUSION WELD PER LF 12" DR17 1,200 3.84 4,608.00 FUSION SERVICES (IN FIELD) FUSION WELD PER LF 10" DR17 440 3.24 1,425.60 Trench per linear foot TRENCHING AND PIPE INSTALLATION 1,565 6.00 9,390.00 SUBTOTAL 55,968.92 TAX 0.00 TOTAL 55,968.92 PAYMENT 3,330.46 BALANCE DUE $52,638.46 Page 1 of 1 Pilot Creek Irrigation 8789 Marshalls Road Austin, CO 81410 US pilotcreekirrigation@gmail.com INVOICE BILL TO Pitkin County Open Space SHIP TO Pitkin County Open Space INVOICE 1144 DATE 05/31/2023 TERMS Net 30 DUE DATE 06/30/2023 DATE SERVICE DESCRIPTION QTY RATE AMOUNT ELECTRICAL WIRE 3- 500MCM 1-2/0 1,200 15.75 18,900.00 FREIGHT/TRANSPORTAT ION 1 765.00 765.00 SUBTOTAL 19,665.00 TAX 0.00 TOTAL 19,665.00 BALANCE DUE $19,665.00 Page 1 of 1 Pilot Creek Irrigation 8789 Marshalls Road Austin, CO 81410 US pilotcreekirrigation@gmail.com INVOICE BILL TO Pitkin County Open Space SHIP TO Pitkin County Open Space INVOICE 1145 DATE 05/31/2023 TERMS Net 30 DUE DATE 06/30/2023 DATE SERVICE DESCRIPTION QTY RATE AMOUNT 9X5X5 IRRIGATION STRUCTURE 1 11,034.98 11,034.98 INSTALLATION LABOR/EQUIPMENT TO SET AND INSTALL BOX 1 1,200.00 1,200.00 Gravel and Delivery 1 800.00 800.00 DELIVERY DELIVERY OF BOX TO JOB SITE 1 1,030.00 1,030.00 FABRICATION MATERIAL, FABRICATION AND INSTALLATION OF SCREEN AND BOX COVER 1 3,020.00 3,020.00 SUBTOTAL 17,084.98 TAX 0.00 TOTAL 17,084.98 BALANCE DUE $17,084.98 Certificate Of Completion Envelope Id: C99AE923F6C4487388225AABA9FBA830 Status: Completed Subject: Pilot Creek Irrigation, LLC | Pitkin County Contract Amendment 251.22 A for Review and Signature Source Envelope: Document Pages: 8 Signatures: 3 Envelope Originator: Certificate Pages: 6 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 216.237.91.144 Record Tracking Status: Original 6/27/2023 4:15:35 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Gary Tennenbaum gary.tennenbaum@pitkincounty.com Pitkin County Open Space and Trails Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 6/27/2023 4:17:55 PM Viewed: 6/28/2023 10:44:22 AM Signed: 6/28/2023 10:44:30 AM Electronic Record and Signature Disclosure: Accepted: 6/28/2023 10:44:22 AM ID: e97686e6-74ea-4003-b1f4-aefdde7c8d83 Company Name: Pitkin County, Colorado Brad Queen pilotcreekirrigation@gmail.com Pilot Creek Irrigation Owner Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 170.10.84.190 Sent: 6/29/2023 9:35:54 AM Viewed: 6/29/2023 11:12:26 AM Signed: 6/29/2023 11:24:48 AM Electronic Record and Signature Disclosure: Accepted: 6/29/2023 11:12:26 AM ID: 337ed4f2-3c27-407c-a3b6-1a7d121d991d Company Name: Pitkin County, Colorado Phylis Mattice phylis.mattice@pitkincounty.com Deputy County Manager Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.3.201.158 Sent: 6/29/2023 11:24:50 AM Viewed: 6/29/2023 2:04:51 PM Signed: 6/29/2023 2:05:24 PM Electronic Record and Signature Disclosure: Accepted: 6/29/2023 2:04:51 PM ID: a3656e6e-5e10-46e0-b15f-cd3a4bc62fb2 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Kim Arensdorf kim.arensdorf@pitkincounty.com Administrative Specialist Security Level: Email, Account Authentication (None)Using IP Address: 75.70.101.157 Sent: 6/28/2023 10:44:31 AM Viewed: 6/29/2023 9:35:53 AM Electronic Record and Signature Disclosure: Accepted: 6/29/2023 9:35:53 AM ID: 74d02199-140f-4977-8298-a351a9e51891 Company Name: Pitkin County, Colorado Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 6/29/2023 2:05:26 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 6/29/2023 2:05:26 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Paul Holsinger paul.holsinger@pitkincounty.com Agriculture and Conservation Easement Manager Security Level: Email, Account Authentication (None) Sent: 6/29/2023 2:05:27 PM Electronic Record and Signature Disclosure: Accepted: 12/6/2022 9:29:07 AM ID: 5f0ad455-ee51-49d8-91ad-fcbfcbbed049 Company Name: Pitkin County, Colorado Drew Walters drew.walters@pitkincounty.com Agriculture Specialist Pitkin County Open Space Security Level: Email, Account Authentication (None) Sent: 6/29/2023 2:05:28 PM Electronic Record and Signature Disclosure: Accepted: 6/7/2023 12:12:54 PM ID: 7225a5ba-a6a9-4e2a-89ee-f242baaec511 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/27/2023 4:17:55 PM Envelope Updated Security Checked 6/27/2023 4:19:27 PM Envelope Updated Security Checked 6/27/2023 4:19:27 PM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 6/29/2023 2:04:51 PM Signing Complete Security Checked 6/29/2023 2:05:24 PM Completed Security Checked 6/29/2023 2:05:28 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Gary Tennenbaum, Brad Queen, Phylis Mattice, Kim Arensdorf, Paul Holsinger, Drew Walters Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.