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HomeMy WebLinkAboutbocc.con.amended.166.20 B8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11631100.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Lindsay Maisch County Representative Phone (970) 920-5766 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 20,000.00 $ 14,149.92 $ 16,617.16 $ 50,767.08 Human Services Additional Grantmaking software licensing and implementation/support services for three (3) users. This term beginning 5/31/2023 and ending 5/30/2024 will be billed annually at a rate of $16,617.16. Shown in Attachment "A"; subsequent renewal terms for years 2 and 3 will renew at a rate of $17,946.54 and $19,382.26 respectively. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Grantmaking License and Support Blackbaud Confidential $ 16,617.16 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 16,617.16 None Services/Maintenance 9/15/2020 5/30/2024 Change Order/Contract Amendment 166.20 B Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 166.20 Rev. 2018.06.13 btf Budget Line Item #: 11631100.531000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 166.20 B OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Blackbaud Confidential 2000 Daniel Island Drive Charleston, SC 29492 The Provision of Grantmaking License and Support Services (the “Contract”) dated September 24, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Blackbaud Confidential (the “Contractor”), is hereby amended as follows: Description of Change: 1. Additional Grantmaking software licensing and implementation services for three (3) users. This term beginning May 31, 2023 and ending May 30, 2024 will be at a rate of $16,617.16 and will be billed annually with subsequent renewal terms year 2 and 3 renewing at a rate of $17,946.54 and $19,382.26 respectively. 2. See Attachment “A” for the cost breakdown of the Grantmaking Software Reason for Change: Additional Grantmaking software licensing is needed for three (3) users. Original Contract Amount $ 20,000.00 Previous Change Order/Amendment Amount $ 14,149.92 This Change Order/Amendment Amount $ 16,617.16 New Contract Total $ 50,767.08 Contract #: 166.20 Rev. 2018.06.13 btf Budget Line Item #: 11631100.531000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. BLACKBAUD CONFIDENTIAL ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Jul-11-2023 Lindsay Maisch Human Services Director Jul-18-2023 Kevin Gregoire President, Enterprise Markets 65 Fairchild Street, Charleston, SC 29492 Order Form Site ID:113439 Order Number:Q-389872 PO Number: Bill To: Samuel Landercasper Pitkin County 530 E MAIN ST ASPEN,CO 81611 USA Purchased By: Samuel Landercasper Pitkin County 530 E MAIN ST ASPEN,CO 81611 USA Quoted Fees Valid Until: 06/30/2023 Effective Date: Currency:USD Payment Terms:Net 30 Subscriptions Net Selling Price Blackbaud Grantmaking Pro PAE Offer 3 Users Included: Unlimited Online Applications, Blackbaud Grantmaking Blueprint, Blackbaud Grantmaking Learn More, Outcomes, Unlimited Internal Reviews, Unlimited External Reviews Price: $19,382.26 Billed: Annual Contract term: 36 months Year 1:$16,617.16 Year 2:$17,946.54 Year 3:$19,382.26 Cancellations Credits for cancelled items are issued for the pre-paid, unused portions of cancelled items. Credits are calculated and issued when Your contract is signed and returned and can be applied to Your account at Your discretion. Blackbaud Grantmaking Pro PAE Offer Total Annual Investment:Year 1: $16,617.16 Year 2: $17,946.54 Year 3: $19,382.26 General Terms Enter text here to overwrite the above PO Number or add a note to the invoice: {{add_es_:signer1:string(maxlen=35)}} Blackbaud Confidential | 65 Fairchild Street, Charleston, SC 29492 Page 1 of 3 The fees and terms on this Order Form are valid if executed by You on or before 06/30/2023. This Order Form is governed by the Blackbaud Solutions Agreement and by all other applicable terms and conditions in the Online Terms and Conditions Center. By signing this Order Form, you agree to these terms. Renewals: Unless You notify Blackbaud in writing of Your desire to cancel on or before the deadline of forty-five (45) days prior to the start of the upcoming renewal term, (i) Your Subscription shall renew for consecutive terms of at least thirty-six (36) months; or (ii) if You are on a term greater than thirty-six (36) months, Your Subscription shall renew for a term equal to your current term. Recurring fees are subject to an annual adjustment. A Renewal Notice, including any changes to recurring fees, will be sent to You at least ninety (90) days prior to the start of the upcoming renewal term. Expenses, Invoicing and Payment: a. Expenses. If Blackbaud incurs reasonable travel and living expenses to perform Your Services, You are required to reimburse Blackbaud for such expenses pursuant to Blackbaud’s then-current travel policy, available to You upon request. b. Invoices. Blackbaud has the right to invoice You for Your initial Subscription term immediately following Order Form signature. Blackbaud’s process is to issue all annual invoices for Subscription fees according to the payment terms on this Order Form. For example, if Your net payment terms are the standard 30 days, Your invoice is issued 30 days before it is due. All invoices for Services will be issued in accordance with the applicable SOW. c. Payments and Late Payments. Payment is due as stated in this Order Form. All payments are non-refundable except in the event of Our uncured material default under this agreement. If You believe an invoice is inaccurate, You must notify Blackbaud in writing within thirty (30) days from the date of such invoice. Except for amounts subject to a good faith dispute, We may invoice You an interest rate allowable under applicable laws for any outstanding invoice not paid when due. Our records indicate that you are taxable. Blackbaud may charge sales tax on all or a portion of this purchase, depending on state law. If you provide a valid exemption certificate at a later date, you will not receive a credit for sales tax billed prior to receipt of the exemption certificate. You acknowledge that certain aspects of Our Solutions interface with and share client content with partner applications purchased by You from third parties (“Partner Applications”). We make no warranty with respect to any Partner Applications, and We shall have no liability should client content become unavailable from such Partner Applications for any reason. Your use and remedies with respect to such Partner Applications shall be pursuant to the applicable third-party agreements in place between You and the third-party provider of the Partner Application. The term of your Subscription commences on the day you execute this Order Form and continues for the duration set forth in the applicable line item above. Subscriptions are billed according to the schedule set forth above. Scopes of Work The Professional and Consulting services charges listed on this Order Form are for this purchase only and are subject to the Professional and Consulting Services General Terms. Information specific to the Professional and Consulting services project, or work, can be found in the applicable Statement(s) of Work (SOW). Project Contact Name: Enter text here to overwrite the above Project Contact Name: {{projConName_es_:signer1:string}} Blackbaud Confidential | 65 Fairchild Street, Charleston, SC 29492 Page 2 of 3 Project Contact Email: Enter text here to overwrite the above Project Contact Email: {{projConEmail_es_:signer1:isemail}} Blackbaud Grantmaking PRO Implementation Scope of Work Signatures: IN WITNESS WHEREOF, the parties have caused this Order Form to be executed by their duly authorized representatives. AGREED:   Client: Pitkin County Blackbaud Inc. By: {{_es_:signer:signature}} Name: {{_es_:signer:fullname}} Name: David Benjamin Title: {{_es_:signer:title}} Title: EVP, Chief Commercial Officer Date: {{_es_:signer:date}} Date: 05/24/2023 All proposed modifications, variations, edits, or additions to this Order Form are objected to and deemed material unless otherwise mutually agreed to in writing. Blackbaud Confidential | 65 Fairchild Street, Charleston, SC 29492 Page 3 of 3 Samuel Landercasper Deputy Director of Strategy & Operations May 31, 2023 Pitkin County-BBGM Rebundle with Additional UL Final Audit Report 2023-05-31 Created:2023-05-24 By:Julie Boor (Julie.Boor@blackbaud.com) Status:Signed Transaction ID:CBJCHBCAABAAH4ABXcMCE-aqCWfjaPq8YyFbNQqFn2Xe "Pitkin County-BBGM Rebundle with Additional UL" History Document created by Julie Boor (Julie.Boor@blackbaud.com) 2023-05-24 - 11:12:30 PM GMT- IP address: 13.110.74.8 Document emailed to Samuel Landercasper (samuel.landercasper@pitkincounty.com) for signature 2023-05-24 - 11:12:46 PM GMT Email viewed by Samuel Landercasper (samuel.landercasper@pitkincounty.com) 2023-05-24 - 11:14:28 PM GMT- IP address: 74.125.212.41 Email viewed by Samuel Landercasper (samuel.landercasper@pitkincounty.com) 2023-05-31 - 11:19:34 PM GMT- IP address: 66.102.7.5 Document e-signed by Samuel Landercasper (samuel.landercasper@pitkincounty.com) Signature Date: 2023-05-31 - 11:24:48 PM GMT - Time Source: server- IP address: 174.231.87.85 Agreement completed. 2023-05-31 - 11:24:48 PM GMT Certificate Of Completion Envelope Id: 6FF8892D0BE0429484A32156DB632C79 Status: Completed Subject: Blackbaud Confidential | Pitkin County Contract Amendment 166.20 B for Review and Signature Source Envelope: Document Pages: 7 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 98.50.0.31 Record Tracking Status: Original 7/11/2023 12:15:18 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Lindsay Maisch Lindsay.Maisch@pitkincounty.com Human Services Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 7/11/2023 12:17:58 PM Viewed: 7/11/2023 12:59:48 PM Signed: 7/11/2023 1:00:27 PM Electronic Record and Signature Disclosure: Accepted: 4/4/2022 5:26:47 PM ID: 7763213c-286f-4430-943b-eb745fb39f68 Company Name: Pitkin County, Colorado Kevin Gregoire Kevin.Gregoire@blackbaud.com President, Enterprise Markets Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 73.131.171.243 Sent: 7/11/2023 1:00:29 PM Resent: 7/17/2023 2:18:51 PM Viewed: 7/18/2023 6:35:59 AM Signed: 7/18/2023 6:37:51 AM Electronic Record and Signature Disclosure: Accepted: 7/18/2023 6:35:59 AM ID: 6000035b-02c1-4070-8e51-4e5423b60098 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 7/18/2023 6:37:52 AM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 7/18/2023 6:37:53 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/11/2023 12:17:58 PM Certified Delivered Security Checked 7/18/2023 6:35:59 AM Signing Complete Security Checked 7/18/2023 6:37:51 AM Completed Security Checked 7/18/2023 6:37:53 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Lindsay Maisch, Kevin Gregoire Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.