HomeMy WebLinkAboutbocc.con.amended.008.19 A-31-C-R18/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 11836360.531500.10057
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Liza Mitchell County Representative
Phone (970) 429-2796
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 13,484.69
$ 9,471.72
$ 6,134.92
$ 29,091.33
Open Space & Trails
Amendment to (1) add services; (2) allocate additional funds in the amoung of $6,134.92; and (3) extend Task
Order End Date to 5/31/2024.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
SMP Sagebrush Test Plot Implementation
Peak Ecological Services, LLC
$ 6,134.92
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 6,134.92
Sole Source
Services/Maintenance
7/1/2021
5/31/2024
Change Order/Contract Amendment
008.19 A-31-c-R1
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract #: 008.19 Rev. 2018.06.13 btf Budget Line Item #: 11836360.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 008.19 A-31-C-R1
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
Peak Ecological Services, LLC
PO Box 827, 301 Boulder Canyon Drive
Nederland, CO 80466
The Provision of SMP Sagebrush Test Plot Implementation (the “Contract”) dated July 1, 2021
between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and
Peak Ecological Services, LLC (the “Contractor”), is hereby amended as follows:
Description of Change:
ADDITIONAL SERVICES/FUNDING:
TASK 6. QUANTITATIVE MONITORING & DATA ENTRY - 2023
This task includes the annual quantitative monitoring of sagebrush plots to be conducted in
2023, the second growing season after seeding and planting. The quantitative monitoring would
be conducted in September by Rea Orthner along with two field technicians to be provided by
Pitkin County OST. The field techs will be responsible for locating the sagebrush plugs,
measuring the height and width, and recording the data on a sheet to be provided by PeakEco.
Likewise, in the seeded plots, the field techs will identify the tagged sagebrush shrubs or any
new plants and take height and width measurements. Rea Orthner will train the field techs on
data collection. In addition, Ms. Orthner will evaluate the overall success of the seed mixes and
take a quick inventory of all species present within each of the plots in efforts to determine the
efficacy of the seed mixes applied. No line-point intercept vegetation sampling would be
conducted until the end of Year 3 or later. At the end of the field season, the data will be entered
into the master data spreadsheet by the OST field techs, verified by Rea Orthner, and then
uploaded to the data portal. Finally, Ms. Orthner will create a quick email memo documenting
the general results. A comprehensive report documenting the results would not be written until
the end of 2024 or later. This task also includes a few quick 1-2 hour site visits to review
progress during June, July, and/or August when Ms. Orthner is in the area on other projects.
Extend to 5/31/2024.
Contract #: 008.19 Rev. 2018.06.13 btf Budget Line Item #: 11836360.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
Reason for Change:
Additional funding and extension of services.
Original Contract Amount $ 13,484.69
Previous Change Order/Amendment Amount $ 9,471.72
This Change Order/Amendment Amount $ 6,134.92 New Contract Total $ 29,091.33
Contract #: 008.19 Rev. 2018.06.13 btf Budget Line Item #: 11836360.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 3
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
PEAK ECOLOGICAL SERVICES, LLC
________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
Liza Mitchell
Jul-18-2023
Pitkin County Open Space & Trails Natural Resource Planner/Ecologist
Jul-18-2023
Rea Orthner
Principal Ecologist/ Botanist
A-31 2020 SMP Sagebrush Restoration Budget
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2021 Rate 160.82$ 88.73$ 0.58$ 50.00$ ######GRAND TOTAL
Task 3.Seeding Oversight - Spring- Fall 2021
Subtotal $0.00 $2,358.15gg g
32 800 2
Subtotal $5,146.31 $0.00 $464.00 $400.00 $10,127.68
Total $5,146.31 $464.00 $400.00 $12,485.83
8% Admin Fee $998.87
GRAND TOTAL 2021 $13,484.69
2022 Rates 165.65$ 91.39$
Task 5. Monitoring & Reporting 2022 40 16 400 1 2
Subtotal $6,625.87 $1,419.67 $232.00 $50.00 $400.00 $8,727.54
8% Admin Fee $698.20
GRAND TOTAL 2022 $9,425.74 Amend TO with this amt.
9471.72 approved
$45.98 difference, minor
2023 Rates $170.62 $94.13 $0.655 $50.00 $250.00
Task 6. Monitoring & Data Entry 2023 30 0 400 1 1
OST to provide field techs for
measuring sage height & width,
and entering in data into
Subtotal $5,118.48 $0.00 $262.000 $50.00 $250.00 $5,680.48
8% Admin Fee $454.44
GRAND TOTAL 2023 $6,134.92
2024 Rates $175.73 $96.96 $0.655 $50.00 $250.00
Task 7. Monitoring & Data Entry 2024 16 0 400 1 1
Attachment A
Subtotal $2,811.75 $0.00 $262.000 $50.00 $250.00 $3,373.75
Task 8. Reporting - 3 Year Analysis (2022-2024)40 4 0 0 0
$7,029.39 $387.83 $0.000 $0.00 $0.00 $7,417.21
Total $10,790.97
8% Admin Fee $863.28
GRAND TOTAL 2024 $11,654.25
A-18 2021 SMP Sagebrush Restoration Budget
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2021 Rate 163.20$ 67.53$ 180.08$ 146.32$ 129.43$ 101.30$ 0.58$ 200.00$ GRAND TOTAL
Task 3. Mowing, Tilling, and Seeding Oversight - Spring- Fall 2021 2 2 8 4 4 4
Subtotal $326.40 $135.06 $1,440.64 $585.28 $517.72 $405.20 $3,410.30
32 32 2 8 2 16 800 2
Subtotal $5,222.40 $2,160.96 $360.16 $1,170.56 $258.86 $1,620.80 $464.00 $400.00 $11,657.74
Task 5. Fence Installation Coordination - Fall 2021 3 8
Subtotal $0.00 $0.00 $540.24 $0.00 $0.00 $810.40 $1,350.64
Total $5,548.80 $2,296.02 $2,341.04 $1,755.84 $776.58 $2,836.40 $464.00 $400.00 $16,418.68
8% Admin Fee $1,313.49
GRAND TOTAL 2021 $17,732.17
Task 6. Irrigation Installation Coordinaton - Spring 2022 4 8 400 1
Subtotal $0.00 $0.00 $720.32 $0.00 $0.00 $810.40 $0.00 $200.00 $1,730.72
Task 7. Monitoring & Reporting 2022 40 16 2 2 8 400 1
Subtotal $6,528.00 $1,080.48 $360.16 $292.64 $0.00 $810.40 $232.00 $200.00 $9,503.68
Total $6,528.00 $1,080.48 $1,080.48 $292.64 $0.00 $1,620.80 $232.00 $400.00 $11,234.40
8% Admin Fee $898.75
GRAND TOTAL 2022 $12,133.15
A-18 2021 SMP Sagebrush Restoration Budget
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2021 Rate 180.08$ 146.32$ 129.43$ 101.30$ 0.58$ 200.00$ GRAND TOTAL
Task 3. Mowing, Tilling, and Seeding Oversight - Spring- Fall 2021 8 4 4 4
Subtotal $1,440.64 $585.28 $517.72 $405.20 $2,948.84
2 8 2 16 800 2
Subtotal $360.16 $1,170.56 $258.86 $1,620.80 $464.00 $400.00 $4,274.38
Task 5. Fence Installation Coordination - Fall 2021 3 8
Subtotal $540.24 $0.00 $0.00 $810.40 $1,350.64
Total $2,341.04 $1,755.84 $776.58 $2,836.40 $464.00 $400.00 $8,573.86
8% Admin Fee $685.91
GRAND TOTAL 2021 $9,259.77
Task 6. Irrigation Installation Coordinaton - Spring 2022 4 8 400 1
Subtotal $720.32 $0.00 $0.00 $810.40 $0.00 $200.00 $1,730.72
Task 7. Monitoring & Reporting 2022 2 2 8 400 1
Subtotal $0.00 $0.00 $360.16 $292.64 $0.00 $810.40 $232.00 $200.00 $1,895.20
Total $0.00 $0.00 $1,080.48 $292.64 $0.00 $1,620.80 $232.00 $400.00 $3,625.92
8% Admin Fee $290.07
GRAND TOTAL 2022 $3,915.99
Certificate Of Completion
Envelope Id: 8766CD5ABD1C440BA65726172214B61C Status: Completed
Subject: Peak Ecological Services | Pitkin County Change Order 008.19 A-31-C-R1 for Review and Signature
Source Envelope:
Document Pages: 8 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.237.91.144
Record Tracking
Status: Original
7/18/2023 9:48:58 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Liza Mitchell
liza.mitchell@pitkincounty.com
Pitkin County Open Space & Trails Natural
Resource Planner/Ecologist
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.95.17.97
Sent: 7/18/2023 9:50:22 AM
Viewed: 7/18/2023 9:50:49 AM
Signed: 7/18/2023 9:52:33 AM
Electronic Record and Signature Disclosure:
Accepted: 7/18/2023 9:50:49 AM
ID: b9caf4a7-d491-4d76-8960-d102051d51eb
Company Name: Pitkin County, Colorado
Rea Orthner
rea@peakecological.com
Principal Ecologist/ Botanist
Peak Ecological Services LLC
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 8.2.40.17
Sent: 7/18/2023 9:52:34 AM
Viewed: 7/18/2023 10:42:55 AM
Signed: 7/18/2023 10:48:51 AM
Electronic Record and Signature Disclosure:
Accepted: 7/18/2023 10:42:55 AM
ID: 61782e21-278c-4bbe-be64-741bae5eaec5
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
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Intermediary Delivery Events Status Timestamp
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Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 7/18/2023 10:48:52 AM
Resent: 7/18/2023 10:48:57 AM
Carbon Copy Events Status Timestamp
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 7/18/2023 10:48:53 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kim Arensdorf
kim.arensdorf@pitkincounty.com
Administrative Specialist
Security Level: Email, Account Authentication
(None)
Sent: 7/18/2023 10:48:54 AM
Viewed: 7/18/2023 10:59:36 AM
Electronic Record and Signature Disclosure:
Accepted: 6/29/2023 9:35:53 AM
ID: 74d02199-140f-4977-8298-a351a9e51891
Company Name: Pitkin County, Colorado
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Certified Delivered Security Checked 7/18/2023 10:42:55 AM
Signing Complete Security Checked 7/18/2023 10:48:51 AM
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