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HomeMy WebLinkAboutbocc.con.amended.177.19 E8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 41652100.542500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Cathy Hall County Representative Phone (970) 429-2882 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 480,000.00 $ 1,324,000.00 $ 475,000.00 $ 2,279,000.00 177.19 E Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Single Stream Recycling Transfer Services Waste Management of Colorado, Inc. $ 475,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 475,000.00 Formal Services/Maintenance 9/1/2023 8/31/2024 Contract Extension Landfill Renewal of Contract for fourth one (1) year extension term and allocation of funding in the amount of $475,000.00 for the new extension term. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Contract #: 177.19 Rev. 2018.06.13 btf Budget Line Item #: 41652100.542500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 177.19 E OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Waste Management of Colorado, Inc. 321 Spring Creek Road Gypsum, CO 81637 The Provision of Single Stream Recycling Transfer Services (the “Contract”) dated August 20, 2019 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Waste Management of Colorado, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: 1. Upon execution of this Change Order/Contract Amendment by the County and the Contractor, the Contract is extended for the fourth of five (5) additional terms of one (1) year, as authorized by Section I of the Contract. The new expiration date will be 8/31/2024. 2. Allocation of funding in the amount of $475,000.00 for the new extension term of the Contract. Reason for Change: Expiration of the current extension term and allocation of funding for the new extension term. Original Contract Amount $ 480,000.00 Previous Change Order/Amendment Amount $ 1,324,000.00 This Change Order/Amendment Amount $ 475,000.00 New Contract Total $ 2,279,000.00 Contract #: 177.19 Rev. 2018.06.13 btf Budget Line Item #: 41652100.542500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. WASTE MANAGEMENT OF COLORADO, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Aug-02-2023 Cathy Hall Solid Waste Director Aug-08-2023 Public Sector Solutions Manager Curtis Gradner Aug-09-2023 Deputy County Manager Rich Englehart Waste Management 5500 S. Quebec St. Suite 250 Greenwood Village, CO 80111 720-413-5511 July 27, 2023 Ms. Cathy Hall Solid Waste Director Pitkin County 76 Service Center Rd. Aspen, CO 81611 RE: Contract Extension and Annual Rate Adjustments Dear Ms. Hall: It has been a pleasure serving Pitkin County. Waste Management (WM) sincerely values your patronage and looks forward to continuing our partnership. This letter services as WM’s request for Contract extension and notification of annual rate adjustments. Summary of Adjustments: • Contract Extension – Per Section I Term of Contract: At the expiration of the initial term, the contract may be extended for five (5) additional terms of one (1) year by the express written consent of both parties. WM respectfully requests a one (1) year contract extension, September 1, 2023 – August 31, 2024. • Rate Adjustments – Per Section II Contractor’s Obligations: Haul Cost will increase by a fixed 3.5% annually. Processing fee adjustment will be based on the average CPI for the twelve-month period preceding the anniversary. The CPI for Water and Sewer and Trash Collection Services for June reflects 5.1% and is attached for reference. Please let me share some additional information concerning the cost increases we are seeing in our industry, and their impact on our ability to provide our services. As you know, the US economy has continued to experience adverse impacts caused by inflation driven primarily by the response to COVID-19, as well as labor market and supply chain constraints. For WM, disruptions in the supply chain for critical materials and equipment, labor shortages, and significant increases in fuel costs have substantially increased WM's cost to provide services. The following are examples of some of our industry’s inflationary increase: • Front-line labor costs – These costs comprise a substantial portion of WM’s overall costs and, at their peak, have nearly doubled since 2020. Economists are projecting continued labor shortages posing upward pressure on labor costs. The Waste and Recycling Industry is experiencing the same increased commodity prices, supply constraints, and higher wages caused by labor shortages. • Fuel Increases – The price of fuel for both diesel and Compressed Natural Gas (CNG) that WM uses in its vehicles to service our communities and customers has increased. At peak, CNG increased more than 300% and Diesel WTI futures peaked up 99% since 2020. Waste Management 5500 S. Quebec St. Suite 250 Greenwood Village, CO 80111 720-413-5511 • Recycling – Current pricing is volatile, and it is unknown when the markets will recover, creating significant uncertainty going into 2023. Economic pressures, both globally and in North America, are likely putting pressure on packaging manufacturers who have previously committed to increasing their recycled content usage. Some additional inflationary examples affecting WM are: • Resin/HDPE Increases – Carts to service our customers has increased over 50% vs. 2020 • Hot Rolled Coil Steel - The price of the steel WM needs for solid waste and recycling vehicles and containers increased more than 200% at its peak over 2020. The impacts of inflation on the providers of goods and services such as WM are exemplified by the Producer Price Index (PPI) and the Producer Price Index Trucking. • The Producer Price Index (PPI) is a government economic report that measures the average change over time in selling prices received by domestic producers of goods and services. • The Producer Price Index (PPI) measures inflation from the perspective of costs to industry or producers of products. Because it measures price changes before they reach consumers, the PPI can be an earlier predictor of inflation than the CPI, which is typically viewed as a lagging indicator. • PPI and PPI Trucking are both leading indicators of the increased costs WM is experiencing to deliver services. • As of May 2023, the Producer Price Index (PPI) has risen 26% since January 2021. The Producer Price Index Trucking rose nearly 31% at its peak in November 2022. Due to these unforeseen and extraordinary market conditions, which the parties could not anticipate at the time the contract was executed, WM respectfully requests a Processing Fee extraordinary increase of $5.00 per ton to allow WM’s compensation to better keep pace with WM’s operating costs to provide critical services in your community. Although many of WM’s contracts include annual price adjustment mechanisms, in most instances those mechanisms do not provide an adjustment to offset the inflationary pressures WM has absorbed over the past years. For that reason, WM is respectfully requesting this immediate relief. Summary of Adjustments: Your new rates are effective September 1, 2023. Current Rate Fixed 3.5%New 2023 Rate 1,425.00$ 49.88$ 1,474.88$ Current Rate CPI 5.1% Increase Extraordinary New 2023 Rate 97.16$ 4.96$ 5.00$ 107.12$ Haul Cost Processing Fee Waste Management 5500 S. Quebec St. Suite 250 Greenwood Village, CO 80111 720-413-5511 WM is as committed as ever to provide best-in-class service to our customers and the communities we call home. We appreciate your partnership as we address these unusual market conditions. If you have any additional questions, I can be reached at 720-413-5511. Sincerely, Curtis E. Gardner Public Sector Solutions Manager cgardne7@wm.com Waste Management 5500 S. Quebec St. Suite 250 Greenwood Village, CO 80111 720-413-5511 Series Id: Series Title: Area: Item: Base Period: Years: Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2013 194.553 195.505 195.981 196.319 196.727 196.989 198.173 198.736 198.804 199.759 200.004 200.203 2014 201.169 202.149 202.657 203.084 203.124 203.396 205.022 206.171 206.363 207.633 208.562 209.414 2015 210.243 211.397 211.738 212.153 212.542 212.863 213.873 215.844 216.173 216.380 217.004 217.386 2016 218.370 219.036 219.649 220.506 221.360 221.396 221.358 222.554 223.111 223.420 224.399 224.745 2017 226.411 227.277 227.553 228.133 228.396 228.599 229.008 229.772 230.142 230.614 231.522 231.842 2018 232.977 233.858 234.215 235.141 235.878 236.493 237.186 238.439 238.512 238.936 241.774 242.204 2019 241.606 242.011 242.611 243.490 243.774 244.322 244.943 245.549 245.903 246.741 247.364 247.567 2020 248.846 249.751 250.359 250.673 250.921 251.435 252.401 253.974 254.266 254.781 255.650 256.456 2021 257.722 258.763 259.204 259.581 259.542 260.400 261.706 262.810 263.747 264.278 264.580 265.3652022268.128 269.521 269.621 270.419 270.844 271.925 273.097 274.984 276.759 276.892 277.824 278.464 2023 281.461 283.663 284.166 285.052 286.322 287.457 3366.141 3202.944 163.197 5.1% July - 2022 through June - 2023 Total July - 2021 through June - 2022 Total Change in 12-Month CPI Measure Percent Change in 12-Month CPI Water and sewer and trash collection services U.S. city average Water and sewer and trash collection services DECEMBER 1997=100 2013 to 2023 CPI for All Urban Consumers (CPI-U) Original Data Value CUUR0000SEHG,CUUS0000SEHG Not Seasonally Adjusted Waste Management 5500 S. Quebec St. Suite 250 Greenwood Village, CO 80111 720-413-5511 Certificate Of Completion Envelope Id: FF836A3340F44E058A829CF523A55D71 Status: Completed Subject: Waste Management of Colorado, Inc | Pitkin County Contract Renewal 177.19 E for Review and Signature Source Envelope: Document Pages: 8 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 98.50.0.31 Record Tracking Status: Original 8/2/2023 10:26:32 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Cathy Hall Cathy.Hall@pitkincounty.com Solid Waste Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 8/2/2023 10:29:16 AM Viewed: 8/2/2023 11:55:48 AM Signed: 8/2/2023 11:56:07 AM Electronic Record and Signature Disclosure: Accepted: 11/30/2020 1:11:06 PM ID: 42cb10b4-5893-4d9d-97fa-7bc7ddf6aee6 Company Name: Pitkin County, Colorado Curtis Gradner cgardne7@wm.com Public Sector Solutions Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 67.166.53.213 Sent: 8/2/2023 11:56:08 AM Resent: 8/4/2023 9:08:46 AM Resent: 8/8/2023 10:12:31 AM Resent: 8/8/2023 10:13:37 AM Viewed: 8/8/2023 10:34:17 AM Signed: 8/8/2023 4:06:18 PM Electronic Record and Signature Disclosure: Accepted: 8/8/2023 10:34:17 AM ID: d779541c-c39a-4076-854b-8b9a13cff644 Company Name: Pitkin County, Colorado Rich Englehart rich.englehart@pitkincounty.com Deputy County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.198.134.188 Signed using mobile Sent: 8/8/2023 4:06:19 PM Viewed: 8/9/2023 7:45:11 AM Signed: 8/9/2023 7:46:11 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/9/2023 7:46:12 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/9/2023 7:46:13 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/2/2023 10:29:16 AM Envelope Updated Security Checked 8/8/2023 10:12:30 AM Envelope Updated Security Checked 8/8/2023 10:12:30 AM Envelope Updated Security Checked 8/8/2023 10:13:36 AM Certified Delivered Security Checked 8/9/2023 7:45:11 AM Signing Complete Security Checked 8/9/2023 7:46:11 AM Completed Security Checked 8/9/2023 7:46:13 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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