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HomeMy WebLinkAboutbocc.con.amended.002.22 A8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10021100.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Jodi Smith County Representative Phone (970) 920-5396 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 134,483.00 $ - $ 4,200.00 $ 138,683.00 Assets and Housing Amendment to add to Scope of Work, extend contract term to 10/31/2023, and add funding in the amount of $4,200.00. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Facility Electrification Capital Improvement Planning Kimley-Horn and Associates, Inc. $ 4,200.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 4,200.00 Formal Services/Maintenance 8/16/2022 10/31/2023 Change Order/Contract Amendment 002.22 A Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 002.22 Rev. 2018.06.13 btf Budget Line Item #: 10021100.531000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 002.22 A OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Kimley-Horn and Associates, Inc. Brian Smalkoski, P.E. 16 Kearns Road, Suite 212 Snowmass Village, CO 81615 The Provision of Facility Electrification Capital Improvement Plan (the “Contract”) dated August 16, 2022 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Kimley-Horn and Associates, Inc. Brian Smalkoski, P.E. (the “Contractor”), is hereby amended as follows: Description of Change: 1. Amendment to add the following Scope of Work: TASK 1 – ADDITIONAL SITE VISIT The County has requested that Kimley-Horn be present for its presentation on the project before the technical review board during the Pitkin County Budget Work Session on August 22, 2023. This request requires addition time and expense for travel, lodging, transportation, and meals for Kimley-Horn’s project manager not accounted for in the original contract. This amendment will also require an extension of the original contract end date. It is proposed that the new contract end date be extended to August 31, 2023. ADDITIONAL SERVICES Any services not specifically provided for in the above scope, as well as any changes in the scope requested by the County, will be considered additional services and will be performed at our then current hourly rates, or as we agree prior to their performance. FEES AND BILLING Kimley-Horn will perform the services in Task 1 as described for the indicated below. Contract #: 002.22 Rev. 2018.06.13 btf Budget Line Item #: 10021100.531000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 Task Lump Sum Fee Task 1 – Additional Site Visit $4,200 The total fee for the proposed scope is shown under the “This Change Order/Amendment Amount”. The breakdown above is for the County’s reference. 2. Extension of Contract term to October 31, 2023. Reason for Change: The County has requested that Kimley-Horn’s engineer be present for its presentation before the technical review committee during the Pitkin County Budget Work Session. This service goes beyond the scope of service agreed upon in the original contract. Original Contract Amount $ 134,483.00 Previous Change Order/Amendment Amount $ 0.00 This Change Order/Amendment Amount $ 4,200.00 New Contract Total $ 138,683.00 Contract #: 002.22 Rev. 2018.06.13 btf Budget Line Item #: 10021100.531000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 3 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. KIMLEY-HORN AND ASSOCIATES, INC. BRIAN SMALKOSKI, P.E. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Jodi Smith Director - Facilities Aug-09-2023 Jodi Smith Brian Smalkoski Aug-09-2023 Vice President Certificate Of Completion Envelope Id: 5624C0F574D6466E89278B969522D666 Status: Completed Subject: Kimley-Horn & Associates | Pitkin County Contract Amndmnt 002.22 A for Review and Signature Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 8/9/2023 10:20:02 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Jodi Smith jodi.smith@pitkincounty.com Jodi Smith Director - Facilities Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 8/9/2023 10:21:39 AM Viewed: 8/9/2023 10:25:10 AM Signed: 8/9/2023 10:25:16 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Brian Smalkoski brian.smalkoski@kimley-horn.com Vice President Kimley-Horn and Associates, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 165.1.214.168 Sent: 8/9/2023 10:25:17 AM Viewed: 8/9/2023 6:44:19 PM Signed: 8/9/2023 6:44:47 PM Electronic Record and Signature Disclosure: Accepted: 8/9/2023 6:44:19 PM ID: de8b0a96-4ce9-4692-beff-f93158fd7f58 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/9/2023 6:44:48 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/9/2023 6:44:49 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Miosha Wauneka miosha.wauneka@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 8/9/2023 6:44:49 PM Electronic Record and Signature Disclosure: Accepted: 9/19/2022 6:19:48 AM ID: f9e9d817-3b89-43d1-bf19-74b12e5e7658 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/9/2023 10:21:39 AM Certified Delivered Security Checked 8/9/2023 6:44:19 PM Signing Complete Security Checked 8/9/2023 6:44:47 PM Completed Security Checked 8/9/2023 6:44:49 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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