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Home My WebLink Aboutbocc.con.amended.099.23 B8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10022220.574500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Carrie Labbe County Representative Phone (970) 319-2513 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 20,000.00 $ 20,000.00 $ 5,000.00 $ 45,000.00 099.23 B Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No GIS Cloud Migration Digital Data Services, Inc. $ 5,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 5,000.00 None Services/Maintenance 4/1/2022 3/31/2024 Change Order/Contract Amendment BITS Change Order to allcoate additional funding in the amount of $5,000.00 for work needed for project completion. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Contract #: 099.23 Rev. 2018.06.13 btf Budget Line Item #: 10022220.574500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 099.23 B OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Digital Data Services, Inc. 200 Union Blvd., Suite 200 Lakewood, CO 80228 The Provision of GIS Cloud Migration Services (the “Contract”) dated April 1, 2022 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Digital Data Services, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: Allocation of additional funding in the amount of $5,000.00 for ArcGIS Imagery Services/Software fixes in order to complete the project. See Attachment “A” for cost breakdown. Reason for Change: Additional funding is required for GIS Migration software services and project completion. Original Contract Amount $ 20,000.00 Previous Change Order/Amendment Amount $ 20,000.00 This Change Order/Amendment Amount $ 5,000.00 New Contract Total $ 45,000.00 Contract #: 099.23 Rev. 2018.06.13 btf Budget Line Item #: 10022220.574500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. DIGITAL DATA SERVICES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Carrie Labbe Director of Information Technology Oct-03-2023 Oct-03-2023 Principal Tom Neer Jon Peacock County Manager Oct-06-2023 Invoice DATE 8/31/2023 INVOICE # DDS-13816 BILL TO Pitkin County BITS 530 East Main Street, 2rd Floor Aspen, Colorado 81611 SHIP TO Pitkin County BITS Ms. Mary Lackner 530 Main Street Garden Level, Suite 100 Aspen, CO 81611 United States PO # 099.23 A TERMS Net 30 REP TMN SHIP DATE 8/31/2023 SHIP VIA EMail / FTP PROJECT # 5-3194 WorkEtc. Invoice 159074015 State & Local Total Subtotal ITEM DESCRIPTION QTY RATE AMOUNT 2023 Enterprise GIS Migration - Contract Extension 132-51-I App Develop... 8/1/2023: Raster TPKX Review 1 135.00 135.00 132-51-I App Develop... 8/1/2023: Pitkin | ETL Scripts - Developed Portal Layer publishing script. 3 135.00 405.00 132-51-I App Develop... 8/2/2023: Pitkin County GIS Status Updates 0.5 135.00 67.50 132-51-I App Develop... 8/2/2023: Pitkin | Migration Status Meeting 1 135.00 135.00 132-51-I App Develop... 8/3/2023: Pitkin | GCE Migration - Migrated ComDev Viewer. Updated Search By & Property Report WFs for it. 4 135.00 540.00 132-51-I App Develop... 8/6/2023: Pitkin | GCE Migration - Migrated ComDev Viewer. Updated Search By & Property Report WFs for it. 7 135.00 945.00 132-51-I App Develop... 8/7/2023: Pitkin | GCE Migration - Migrated ComDev Viewer. Updated Search By & Property Report WFs for it.. 5 135.00 675.00 132-51-I App Develop... 8/9/2023: Pitkin | GCE Migration 1 135.00 135.00 132-51-I App Develop... 8/10/2023: Pitkin | GCE Migration - Addressed several items per Mary's Email 08/10. 2 135.00 270.00 132-51-I App Develop... 8/10/2023: Pitkin County GIS Status Updates 0.5 135.00 67.50 132-51-I App Develop... 8/10/2023: Pitkin | Status Meeting - Status update meeting w/ Mary & Tom. 0.5 135.00 67.50 132-51-I App Develop... 8/13/2023: Pitkin | Clip N' Ship Migration - Migrated Clip N Ship scripts, updated GCE Workflow. 3 135.00 405.00 132-51-I App Develop... 8/17/2023: Pitkin County GIS Status Updates 0.5 135.00 67.50 132-51-I App Develop... 8/20/2023: Pitkin | GCE Service Updates 5 135.00 675.00 Page 1 Invoice DATE 8/31/2023 INVOICE # DDS-13816 BILL TO Pitkin County BITS 530 East Main Street, 2rd Floor Aspen, Colorado 81611 SHIP TO Pitkin County BITS Ms. Mary Lackner 530 Main Street Garden Level, Suite 100 Aspen, CO 81611 United States PO # 099.23 A TERMS Net 30 REP TMN SHIP DATE 8/31/2023 SHIP VIA EMail / FTP PROJECT # 5-3194 WorkEtc. Invoice 159074015 State & Local Total Subtotal ITEM DESCRIPTION QTY RATE AMOUNT 132-51-I App Develop... 8/28/2023: Pitkin | ComDev Migration 2 135.00 270.00 132-51-I App Develop... 8/31/2023: Pitkin | ComDev Migration 2 135.00 270.00 132-51-I App Develop... 9/3/2023: Pitkin | ComDev Migration - Updates per Mary, involved debugging a couple of items particularly the Geology Avalanche scanned map which still is misbehaving. Also made updates to the feedback form and tried to debug publishing of the BaseOverlay service. 4 135.00 540.00 Not to Exceed Credit for not to exceed limit -698.75 -698.75 Budget $ 20,000.00 Invoiced to date: $20,000.00 Remaining: $0.00 Sales Tax 2.90% 0.00 Page 2 $4,971.25 $4,971.25 Certificate Of Completion Envelope Id: D9DF22B29DD24F88B92D40B77DB33C2B Status: Completed Subject: Digital Data Services | Pitkin County Contract Amendment 099.23 B for Review and Signature Source Envelope: Document Pages: 5 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 24.9.206.27 Record Tracking Status: Original 9/28/2023 3:17:54 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Carrie Labbe carrie.labbe@pitkincounty.com Director of Information Technology Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 76.37.220.19 Sent: 9/28/2023 3:20:07 PM Resent: 9/29/2023 11:22:33 AM Viewed: 10/3/2023 7:27:58 AM Signed: 10/3/2023 7:28:20 AM Electronic Record and Signature Disclosure: Accepted: 9/28/2023 7:21:54 PM ID: 9e806184-955d-4985-9234-979c94e0246b Company Name: Pitkin County, Colorado Tom Neer tom.neer@digitaldataservices.com Principal Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 96.93.193.217 Sent: 10/3/2023 7:28:21 AM Viewed: 10/3/2023 1:35:22 PM Signed: 10/3/2023 1:35:41 PM Electronic Record and Signature Disclosure: Accepted: 10/3/2023 1:35:22 PM ID: b9c3fcb7-42a3-447e-848d-82635200627d Company Name: Pitkin County, Colorado Jon Peacock jon.peacock@pitkincounty.com County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 75.71.107.170 Sent: 10/3/2023 1:35:43 PM Viewed: 10/6/2023 9:25:26 AM Signed: 10/6/2023 9:26:03 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/6/2023 9:26:05 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/6/2023 9:26:05 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/28/2023 3:20:07 PM Envelope Updated Security Checked 9/29/2023 11:22:33 AM Envelope Updated Security Checked 9/29/2023 11:22:33 AM Envelope Updated Security Checked 9/29/2023 11:22:33 AM Envelope Updated Security Checked 9/29/2023 11:22:33 AM Certified Delivered Security Checked 10/6/2023 9:25:26 AM Signing Complete Security Checked 10/6/2023 9:26:03 AM Completed Security Checked 10/6/2023 9:26:05 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. 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