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Pitkin County Core Plan 2024
Is the County submitting a Core II Plan? [x ] Yes [ ] No
Programmatic Pieces from County Core Plan Experts
Core Services Program/Volume 7:
● List of Definitions of Services - (Link to Volume 7.3)
○ Cut & paste this into your browser to access:
https://www.sos.state.co.us/CCR/GenerateRulePdf.do?ruleVersionId=10689&file
Name=12%20CCR%202509-4
● County Designed Services
○ Family Engagement Meetings
○ Trauma Informed Services - Non Traditional Therapies
○ Life Skills
Family Engagement Meetings
● Is this service innovative and/or otherwise unavailable in this county? Yes
● Can this service be funded by Medicaid or private insurance instead of Core? No
Which Core goal does this service best meet? (Check the box next to the selection)
Focus on the family strengths by directing intensive services that support and strengthen
the family and/or protect the child;
Prevent out-of-home placement of the child;
Return children in placement to their own home; or
Unite children with their permanent families.
Provide services that protect the child
To return children in placement to their own home or to unite children with their
permanent families” is defined as return to the home of a parent, an adoptive placement,
guardianship, supervised independent living placement, foster-adoption placement or to
live with a relative/kin if the goal for the child in the Family Services Plan is to remain in
the placement on a permanent basis.
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Trauma Informed Services - Non Traditional Therapies
● Is this service innovative and/or otherwise unavailable in this county? Yes
● Can this service be funded by Medicaid or private insurance instead of Core? No. Pitkin
County requires using private insurance or medicaid when eligible. If the client does not
have access to these, Core funding is used.
Which Core goal does this service best meet? (Check the box next to the selection)
Focus on the family strengths by directing intensive services that support and strengthen
the family and/or protect the child;
Prevent out-of-home placement of the child;
Return children in placement to their own home; or
Unite children with their permanent families.
Provide services that protect the child
To return children in placement to their own home or to unite children with their
permanent families” is defined as return to the home of a parent, an adoptive placement,
guardianship, supervised independent living placement, foster-adoption placement or to
live with a relative/kin if the goal for the child in the Family Services Plan is to remain in
the placement on a permanent basis.
Life Skills
● Is this service innovative and/or otherwise unavailable in this county? Yes
● Can this service be funded by Medicaid or private insurance instead of Core? No
Which Core goal does this service best meet? (Check the box next to the selection)
Focus on the family strengths by directing intensive services that support and strengthen
the family and/or protect the child;
Prevent out-of-home placement of the child;
Return children in placement to their own home; or
Unite children with their permanent families.
Provide services that protect the child
To return children in placement to their own home or to unite children with their
permanent families” is defined as return to the home of a parent, an adoptive placement,
guardianship, supervised independent living placement, foster-adoption placement or to
live with a relative/kin if the goal for the child in the Family Services Plan is to remain in
the placement on a permanent basis.
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COUNTY DESIGN NARRATIVE SECTION
Optional services approved as a part of the county’s Core Services Plan are approved on an
annual basis.
For a County Designed Service to be extended beyond one year, this portion of the plan must be
submitted and approved annually by the State Department.
Given that County Designed programs are not standardized across counties, it is important to
provide detailed information as outlined below.
The information listed below is to be completed for each County Designed Service and included
in the County(ies)’ Core Services Program Plan.
Family Engagement Meetings
1. Definition of Core Service:
This is a County Designed Service that is otherwise unavailable in Pitkin County, and
that meets the goals of the Core Services Program.
2. Describe the service and components of the service; define the goals of the program.
Pitkin County has implemented a program for Facilitated Family Engagement
Meetings when families are referred to child welfare services. Pitkin County staff and
contracted providers have been trained to facilitate/coordinate “Team Decision Making
Meetings” (Annie E. Casey Model), along with “Family Group Decision Making”
(American Humane Model), two common models for practice used in child welfare
cases. Pitkin County has added a less formal “Family Engagement Meeting” (FEM) to
be utilized in support planning and/or mediation with families. Family preference and
meeting purpose will determine the family meeting model to utilize for each unique
situation.
Family Engagement Meetings (FEM’s) in Pitkin County are used for all child welfare
program areas (PA-3, PA-4, PA-5, & PA-6). These meetings are designed for use at
critical decision making points such as; safety planning, considered removals,
considered reunifications, considered changes in placement, and for all permanency
decisions. These meetings are used with PA-4 cases-“Youth in Conflict,” in an attempt
to provide wrap-around services collaboratively with partner agencies who may also be
involved with the family. These meetings can also be effective in case planning when
families are seeking help to improve the health, safety and well-being of their children
and families and are in need of assistance.
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Family Engagement Meetings allow Pitkin County DHS to meet with family, kinship
connections, invited community support, professionals, and other necessary parties
who may have an invested interest in the safety and permanency decision for the
child(ren) and youth. The process typically involves a “neutral” facilitator, birth
families and or guardians, extended family, community members, resource families,
service providers and agency staff to ensure a network of support to help families
reach decisions on how to provide care and safety for their children. This process
encourages the family to take the lead and allows for the design of safety plans,
support plans, and case plans depending on the situation. FEM’s can be used in
collaborative efforts such as: CCR (Colorado Community Response) and CMP
(Collaborative Management Program Meetings) that contribute to the success of
“prevention” programming in Pitkin County.
There are many goals when using FEM’s in Pitkin County. Child safety, permanency,
and well-being are the primary objectives in Pitkin County’s work with families
referred to child welfare. The goals of the FEM program include developing a process
that demonstrates cultural awareness, family inclusion, agency transparency and
increases agency ability to provide supportive services when appropriate. Pitkin
County believes the process increases family engagement which can positively
impact child safety outcomes, and has dedicated .25 FTE of a caseworker to manage
this process.. Desired child welfare outcomes with the use of Family Engagement
Meetings include; decreases in child abuse/neglect rates, placement rates, moves in
care, time in care, and use of congregate care; increases in reunifications, kinship
placements, placements in the child/youth’s own community, siblings being placed
together, and timely permanency
3. Indicate if a new Trails service detail is necessary for this County Designed Program or
that the service detail is already an option in Trails.
The service detail for this County Designed Program is already an option in trails.
4. Define the eligible population to be served.
The eligible population would include families referred to child welfare services for
PA-3, 4, 5, & 6 area cases. This includes families of children from newborn through
17 years old and their parents, legal guardians or caretakers, including older youth
who entered the care prior to their 18th birthday.
5. Define the time frame of the service.
This service can be provided depending on family needs and duration of involvement
with Pitkin County on any level of the service continuum (prevention to intervention).
Pitkin County Human Services requires Family Engagement Meetings take place at
certain points:
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1. During child welfare assessments when families score “High” on the
Colorado risk assessment (for both High Risk Assessments & Family
Assessment Response).
2. During assessments when a safety concern has been identified and a safety
plan implemented (for both High Risk Assessments & Family Assessment
Response).
3. At the time of child welfare case opening (within seven business days).
4. Every 3 months during a child welfare case when a child in the family is
placed in out of home care.
5. Every 6 months during a child welfare case when the family remains
intact.
6. At the time of child welfare case closure.
6. Define the workload standard for the program:
• number of cases per worker- The facilitator will work with 2-3 families/month;
approximately 4 children, staff will time report to Core.
• number of workers for the program- .25 FTE
• worker to supervisor ratio- 1:1
7. Define the staff qualifications for the service, e.g., minimum caseworker III or equivalent
in rule?
• Employees and contracted service providers who facilitate family engagement
meetings will have attended and successfully completed a family engagement meeting
facilitation training.
• All Caseworkers providing facilitation are certified Child Welfare Caseworker’s in the
state of Colorado.
• The Child Welfare Supervisor is a certified Child Welfare Supervisor in the state of
Colorado.
• The Child Welfare Supervisor and Family Engagement Coordinator has guidance from
“Team Decision Making Meeting” (TDM) training (Annie E. Casey), along with
“Family Group Decision Making” (FGDM) training (American Humane).
8. Define the performance indicators that will be achieved by the service:
• ‘Parental Competency’: Parents will show ability to maintain a sound relationship with
their children and provide care, nutrition, hygiene, discipline, protection, instruction, and
supervision.
• ‘Resource Access Competency’ Parents will demonstrate ability to obtain help from the
community and within the local, state, and federal governments.
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• “Household Management Competency”: Parents will be able to provide a safe
environment for their children through competent household cleaning and maintenance,
budgeting and purchasing, and structuring mealtime and family activities.
• “Family Conflict Management”: The family shall demonstrate capacity to resolve
conflicts and disagreements contributing to child maltreatment, running away, status
offenses and delinquent behavior.
9. Identify the service provider.
This is a direct service provided by Pitkin County Human Services. The family
engagement caseworker has been designated as .25 FTE for facilitation.
10. Define the rate of payment (e.g., $100.00 per session/episode).
• All time is tracked hourly, (by quarters if necessary).
• Staff salary is the rate of payment used.
Trauma Informed Services - Non Traditional Therapies
1. Definition of Core Services:
These are contracted services that fall under the definitions of Home Based
Intervention, Life Skills, Intensive Family Therapy, Mental Health Services, and
Sexual Abuse Treatment.
2. Describe the service and components of the service; define the goals of the program.
PitkinCounty provides options for specialized approaches utilizing integrative/non-
traditional therapeutic techniques to address grief, loss, and trauma experienced by
children and families. These specialized therapies use an integrative healing therapeutic
approach and may be very helpful when traditional talk therapy has not led to improved
symptomatology.
The program goals include increasing family engagement with therapeutic services by
offering unique and alternative options, and to provide traditional therapies when there
are barriers to care, such as not having medicaid or health insurance.. The goals would
include increasing safety, permanency and well-being for the families working with
Pitkin County Human Services.
3. Indicate if a new Trails service detail is necessary for this County Designed Program or
that the service detail is already an option in Trails.
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The service detail for this County Designed Program is already an option in trails.
4. Define the eligible population to be served.
The population for trauma informed practices, nontraditional therapies includes
children, youth (ages 0-18) and their parents, legal guardians or caregivers who have
an open child welfare case and who meet the CORE Services Eligibility Criteria.
5. Define the time frame of the service.
This service can be provided from 2 weeks up to 18 months and varies depending on
family needs and duration of involvement with Pitkin County on any level of the
service continuum (prevention to intervention).
6. Define the workload standard for the program: • the number of cases per worker, • the
number of workers for the program, and • the worker-to-supervisor ratio.
• number of cases per worker
-N/A purchased services
• number of workers for the program
-N/A purchased service
• worker to supervisor ratio
-N/A purchased service
7. Define the staff qualifications for the service, e.g., minimum caseworker III or equivalent
in rule.
Pitkin County employees do not provide this service. Contracted service providers
will meet the Core Services requirements by having a bachelor’s degree or higher in
the human services field, such as counseling or social work and they will have current
licensure through DORA.
8. Define the performance indicators that will be achieved by the service
.
• “Family Conflict Management”: The family shall demonstrate capacity to resolve
conflicts and disagreements contributing to child maltreatment, running away, status
offenses and delinquent behavior.
• “Parental Competency”: Parents will show ability to maintain sound relationships
with their children and provide care, nutrition, hygiene, discipline, protection,
instructions, and supervision.
• “Personal and Individual Competency”: Families will show awareness in terms of
self-esteem, victim awareness, management of one's own history of victimization, sex
education, peer relationships enhancement establishing appropriate physical and
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emotional boundaries for themselves and for their children, demonstrating assertive
behavior, and assuming responsibility for one's own behavior.
• “Academic, Behavioral and Emotional Competency”: Children involved in day
treatment settings will demonstrate ability to meet school requirements, to control
behavior, and to control and communicate feelings.
9. Identify the service provider.
Delfina Huergo - therapeutic services in Spanish.
Micky Hohl - therapeutic services in Spanish.
Elizabeth Miller - in home therapeutic services.
Emily Supino - in home therapeutic services.
Great Expectations - in home parenting support.
Janet Early - trauma focused CBT specializing in sexual abuse.
Joel Karr - in home parent coaching.
Charles Elias - in home parent coaching.
Kelsey Carder - K9 assisted therapy.
Mack Bailey - music therapy.
Wind Walkers - equine assisted therapy.
Shari Havourd - nutrition therapy.
Mind Springs Health - mental health services including diagnostic and psychiatric
care.
10. Define the rate of payment (e.g., $100.00 per session/episode).
Local provider rates are hourly and vary and are around $90-$185 for therapeutic
services. Case Management rates are set at $50 for providers to participate in
meetings and for completion of administrative needs such as progress notes and
invoices. Sessions are typically an hour and are once a week. At times we authorize
more intensive services when appropriate to support the needs of the client.
Life Skills
1. Definition of Core Services:
These services fall under the definition of “County Designed Services”: innovative
and/or otherwise unavailable services proposed by a county that meet the goals of the
Core Services Program, and “Life Skills”: services provided primarily in the home that
teach household management, effectively accessing community resources, parenting
techniques, and family conflict management.
2. Describe the service and components of the service; define the goals of the program.
Pitkin County has developed an in house Life Skills program to serve youth in Pitkin
County. The program is administered by a caseworker using the CASEY life skills
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assessment tool. The caseworker then teaches needed life skills to children and youth
so that they may effectively access community resources, improve family
communication, functioning, and relationships, as well as to manage their own
activities of daily living such as budgeting, cooking, washing clothes, among other
necessary skills.
Pitkin County contracts with various service providers who are able to support families
and Pitkin Staff with interpretation and translation services. Pitkin County’s Spanish
speaking population is over 10%, requiring these services when working with local
families. The provider is able to meet with families and caseworkers at the office, at
private residences and in the community when needed. The provider is able to translate
written material when requested.
The goals of this program are to Prevent out of home placement of the child, return
children in placement to their own home, unite children with their permanent
families, and to provide services to protect the child. The in house life skills program
focuses on teaching children and youth useful skills that they are needing assistance
with so that they can maintain relationships with family and peers, hold jobs, and
manage activities of daily living as independently as possible. The translation
services portion of this plan allows non english speakers equal access to child welfare
services in a culturally competent manner.
3. Indicate if a new Trails service detail is necessary for this County Designed Program or
that the service detail is already an option in Trails.
The service detail for this County Designed Program is already an option in trails.
4. Define the eligible population to be served.
The population for life skills services includes children, youth (ages 0-18) and their
parents, legal guardians or caregivers who have an open child welfare case and who
meet the CORE Services Eligibility Criteria.
5. Define the time frame of the service.
This service can be provided from 2 weeks up to 18 months and varies depending on
family needs and duration of involvement with Pitkin County on any level of the
service continuum (prevention to intervention).
6. Define the workload standard for the program: • the number of cases per worker, • the
number of workers for the program, and • the worker-to-supervisor ratio.
In house life skills program:
• number of cases per worker- The life skills caseworker will work with 2-3 youth per
month.
• number of workers for the program- .25 FTE
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• worker to supervisor ratio- 1:1
Translation services are contracted. Each provider is responsible for addressing
capacity issues. In the event that issues of capacity arise, our staff can utilize the
multiple providers when making referrals. Each CORE services referral specifically
identifies the number and frequency of sessions being approved. The providers are
asked to send progress notes and invoices monthly and not to exceed the amount of
authorized sessions.
• number of cases per worker
-N/A purchased services
• number of workers for the program
-N/A purchased service
• worker to supervisor ratio
-N/A purchased service
7. Define the staff qualifications for the service, e.g., minimum caseworker III or equivalent
in rule?
The caseworker providing life skills has completed the child welfare caseworker
certification. Those providing interpretation services in Pitkin County verify that they
are a certified court interpreter, they are required to take Oral Proficiency Exams, the
English-Only Written Exam, and the Bilingual Oral Interpreting Exam in order to
obtain certification.
8. Define the performance indicators that will be achieved by the service.
• “Family Conflict Management”: The family shall demonstrate capacity to resolve
conflicts and disagreements contributing to child maltreatment, running away, status
offenses and delinquent behavior.
• “Parental Competency”: Parents will show ability to maintain sound relationships
with their children and provide care, nutrition, hygiene, discipline, protection,
instructions, and supervision.
• “Personal and Individual Competency”: Families will show awareness in terms of
self-esteem, victim awareness, management of one's own history of victimization, sex
education, peer relationships enhancement establishing appropriate physical and
emotional boundaries for themselves and for their children, demonstrating assertive
behavior, and assuming responsibility for one's own behavior.
• “Academic, Behavioral and Emotional Competency”: Children involved in day
treatment settings will demonstrate ability to meet school requirements, to control
behavior, and to control and communicate feelings.
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• “Competence in Maintaining Sobriety”: Parents will be able to maintain sobriety
and/or develop relapse plans to provide for the care, nutrition, hygiene, discipline,
protection, instruction, and supervision of the child(ren). Child(ren) will be able to
maintain sobriety and/or develop relapse plans to avoid running away, status offenses,
or delinquent behavior
9. Identify the service provider.
Pitkin County contracts primarily with a local provider for translation services, David
Perez. Pitkin County has designated a .25 FTE caseworker to provide the life skills
program.
10. Define the rate of payment (e.g., $100.00 per session/episode).
• $100/hour
• The caseworker is paid at the regular salary rate.
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SERVICE
Check here if
included in (PA3)
(Prevention)
Check here if included
in (PA4)
(Youth in Conflict)
Check here if
included in
(PA5)
Check here if included in (PA6)
(Adoption at risk of disruption,
FYIT)
1. Home-Based Intervention x x x x
2. Intensive Family Therapy x x x x
3. Sexual Abuse Treatment x x x x
4. Day Treatment x x x x
5. Life Skills x x x x
6. County-Designed Service x x x x
7. SEA - (Special Economic Assistance) x x x x
8. Aftercare Services x x x x
9. Mental Health Services x x x x
10. Substance Abuse Treatment x x x x
● Aftercare Services: Any of the Core Services provided to prepare a child for reunification with his/her family or other permanent placement and to prevent future
out-of-home placement of the child.
● County Designed Services: An optional service tailored by the specific county to meet the needs of families and children in the community in order to prevent the
out-of-home placement of children or facilitate reunification or another form of permanence. County-designed services encompass components of the menu of Core
Services, yet are structured in their delivery and tracked uniquely to gain detailed data on evidenced-based programs, as well as programs that are providing positive
outcomes in communities around the state.
● Day Treatment: Comprehensive, highly structured services that provide education to children and therapy to children and their families.
● Home-Based Intervention: Services provided primarily in the home of the client and include a variety of services, which can include therapeutic services, concrete
services, collateral services, and crisis intervention directed to meet the needs of the child and family. See Section 7.303.14 for service elements of therapeutic, concrete,
collateral, and crisis intervention.
● Intensive Family Therapy: Therapeutic intervention typically with all family members to improve family communication, functioning, and relationships.
● Life Skills: Services provided primarily in the home that teach household management, effectively accessing community resources, parenting techniques, and family
conflict management.
● Mental Health Services: Diagnostic and/or therapeutic services to assist in the development of the family services plan and to assess and/or improve family
communication, functioning, and relationships.
● Sexual Abuse Treatment: Therapeutic intervention designed to address issues and behaviors related to sexual abuse victimization, sexual dysfunction, sexual abuse
perpetration, and to prevent further sexual abuse and victimization.
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● Special Economic Assistance: Emergency financial assistance of not more than $2,000 per family per year in the form of cash and/or vendor payment to purchase hard
services. See Section 7.303.14 for service elements of hard services.
● Substance Abuse Treatment Services: Diagnostic and/or therapeutic services to assist in the development of the family service plan, to assess and/or improve family
communication, functioning, and relationships, and to prevent further abuse of drugs or alcohol.
County FTEs Funded With Core
Core Services Program
Using the list below, please subdivide your county's total number of FTEs according to what
area of child welfare they spend the most time working in.
Example: If you have an employee whose position is funded using Core and that employee
spends 25% of their time working on primary prevention efforts, 25% of their time working on
family engagement, and 50% of their time working on adoptions, then the assignment of that
FTE’s job duties toward the total number of FTEs for your county would be:
Primary Prevention .25 FTE, Family Engagement .25 FTE, and Adoptions .5 FTE.
Job Duties that Align with Core Goals Total Number of FTEs
Family meeting facilitation .25
Life Skills Program case management .25
Total number of FTEs funded through Core: .50
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Pitkin County(ies):
.50 How many total FTEs are funded using your county’s Core
Services allocation?
Page 15
80/20 Funding Summary
Core Services Program
Service Name: Allocation Percentage:
County Designed - Family Engagement Meetings 33.33 %
County Designed - Non traditional therapies 33.33%
County Designed - Life Skills 33.33%
Pitkin County(ies):
100% Total 80/20 Allocation Percentage
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100% Funding Summary
Core Services Program
Service Name: Allocation Percentage:
Home based Intervention 50%
Mental Health Services 50%
Pitkin County(ies):
100% Total 100% Allocation Percentage
Page 17
Final Budget Page
Core Services Program
CFMS Function
Code:
Service Name: 80/20 Allocation
Percentage
100% Allocation
Percentage
17 Family Engagement Meetings 33.33
17 Life Skills 33.33
18 Home Based Intervention Services 50
17 County Designed - Non traditional therapies 33.33
18 Mental Health Services 50
Totals: 100 100
*CFMS Function Codes 17xx denotes 80/20 allocation funded Core Service
**CFMS Function Codes 18xx denotes 100% allocation funded Core Service
Pitkin County(ies):
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CORE SERVICES
STATEMENT OF ASSURANCES
Pitkin County assures that, upon approval of the Core Services Program Plan the following will be adhered
to in the implementation of the Program:
Core Services Assurances:
● Operation will conform to the provisions of the Plan;
● Operation will conform to State rules;
● Core Services Program Services, provided or purchased, will be accessible to children and their
families who meet the eligibility criteria set forth in Rule Manual Volume 7, at 7.303;
● Operation will not discriminate against any individual on the basis of race, sex, national origin,
religion, age or mental/physical disability who applies for or receives services through the Core
Services program;
● Services will recognize and support cultural and religious background and customs of children
and their families;
● Out-of-state travel will not be paid for with Core Services funds;
● All forms used in the completion of the Core Services Plan will be State prescribed or State
approved forms;
● Core FTE/Personal Services costs authorized for reimbursement by the State Department will be
used only to provide the direct delivery of Core Services;
● The purchase of services will be in conformity with State purchase of service rules including
contract form, content, and monitoring requirements;
● Core Services Program expenditures will not be reimbursed when the expenditures may be
reimbursed by some other source. (Set forth in Rule Manual Volume 7, at 7.414,B);
● Information regarding services purchased or provided will be reported to the State Department
for program, statistical, and financial purposes;
● All providers of Core Services (through the purchase of service contracts) must be registered
with the Colorado Department of Regulatory Agencies (DORA). The provision of Life Skills is
the only exception to this mandate;
● County staff are responsible for monitoring their Program provider payments and for ensuring
the county and providers are following all statutory and regulatory requirements;
● All Core Services are made available, based on the need of each child/youth/family; and
● All contracts for services using Core Services Program funding will include all of the required
language of the attached contract template.
Page 19
July 27, 2023
Date
Resource List:
1. Volume 7 - Child Welfare Services (12 CCR 2509-4 ) effective 03/02/2023
○ https://www.sos.state.co.us/CCR/GenerateRulePdf.do?ruleVersionId=10689&fileName=12
%20CCR%202509-4
2. Colorado Code of Colorado Regulations webpage (for future updates to this Volume 7 PDF)
○ https://www.sos.state.co.us/CCR/DisplayRule.do?action=ruleinfo&ruleId=2823&deptID=9
&agencyID=107&deptName=Department%20of%20Human%20Services&agencyName=
Social%20Services%20Rules%20(Volume%207;%20Child%20Welfare,%20Child%20Car
e%20Facilities)&seriesNum=12%20CCR%202509-4
3. Volume 7 for Core Services Effective 20230302 - 12 CCR 2509-4
○ https://docs.google.com/document/d/12fHsbgqj3Aw-8NXJf_jcn42UjXeDvOwJ/edit?usp=s
haring&ouid=101377615796361637579&rtpof=true&sd=true
Lindsay Maisch, Director of Human Services
Sep-13-2023
Sep-13-2023Matthew McGaugh, Pitkin County PAC Chair
Francie Jacober, Pitkin Couny BOCC Chair
Page 1
PURCHASE OF SERVICE CONTRACT
Core Services Program
1. THIS CONTRACT, made this day of , 20 by and between the
County Department of Human/Social Services at , hereinafter called “County”
and (address) , (name) , (address) ,
hereinafter called “Contractor”. (Tax I.D. or Social Security Number)
2. This contract will be effective from until .
3. County agrees to purchase, and Contractor agrees to provide (Core Service)
To at at other such (population to be served) (location service is to be
provided) location as shall facilitate the provision of such services. This service is
described in Rule Manual Volume 7, Section 7.303.1 , and, if appropriate, the
State-approved County Core Service Plan.
4. County agrees to purchase, and the contractor agrees to furnish units of
service at the cost of per unit of service for a maximum amount of this
contract of $ .
5. The parties agree that the Contractor’s relationship with the county is that of an
independent Contractor.
6. The parties agree that payment pursuant to this Contract is subject to and contingent upon
the continuing availability of funds for the purpose thereof.
7. County agrees:
a) To determine child eligibility and, as appropriate, to provide information regarding
rights to fair hearings.
b) To provide the Contractor with written prior authorization on a child or family basis
for services to be purchased.
c) To provide the Contractor with referral information, including name and address of
family, social, medical, and educational information as appropriate to the referral.
d) To monitor the provision of contracted service.
e) To pay the Contractor after receipt of billing statements for services rendered
satisfactorily and in accordance with this Contract.
8. Contractor agrees:
a) Not to assign any provision of this Contract to a subcontractor.
b) Not to charge clients any fees related to services provided under this contract.
c) To hold the necessary license(s) which permits the performance of the service to be
purchased, and/or to meet applicable Colorado Department of Human Services
qualification requirements.
d) To comply with the requirements of the Civil Rights Act of 1964 and Section 504,
Rehabilitation Act of 1973 concerning discrimination on the basis of race, color, sex,
age, religion, political beliefs, national origin, or handicap.
Page 2
e) To provide the service described herein at a cost not greater than that charged to other
persons in the same community.
f) To submit a billing statement in a timely manner, no later than forty-five (45) days
after services. failure to do so may result in non-payment.
g) To safeguard the information and confidentiality of the child and the child’s family in
accordance with the rules of the Colorado Department of Human Services and the
County Department of Human/Social Services.
h) To provide County with reports on the provision of services as follows:
▪ Within weeks of enrollment/participation, submission of a treatment
plan for the child/child’s family with specific objectives and target dates. The
treatment plan is subject to county approval.
▪ At intervals of months, from the time of enrollment/participation,
submit reports that include progress and barriers in achieving provisions of the
treatment plan.
i) To provide access for any duly authorized representative of the County or the
Colorado Department of Human Services until the expiration of five (5) years after the
final payment under this Contract, involving transactions related to this Contract.
j) Indemnify the County and the Colorado Department of Human Services from the
action based upon or arising out of damage or injury, including death, to persons or
property caused or sustained in connection with the performance of this contract or by
conditions created thereby, or based upon any violation of any statute, regulation, and
the defense of any such claims or actions.
9. In addition to the foregoing, the County and Contractor also agree:
10. Termination: Either party may terminate this Contract by thirty (30) days prior
notification in writing.
11. All payments will be paid through the State’s approved automated system, as appropriate.
1 Core Services Program expenditures will not be reimbursed when the expenditures may be
reimbursed by some other source. (As set forth in Rule Manual Volume 7, at 7.414, B (12
CCR 2509-5).
ADDITIONAL PROVISIONS:
County Director’s Signature Date
Contractor’s Signature Date
Contractor’s Title
1
EMERGENCY RESOLUTION OF THE BOARD OF
COUNTY COMMISSIONERS (“BOCC”) OF PITKIN
COUNTY, COLORADO, ADOPTING PITKIN
COUNTY'S 2023-2024 CORE SERVICES PLAN
RESOLUTION NO. 069, 2023
RECITALS
WHEREAS, Pursuant to Section 2.8.3 (Actions) of the Pitkin County Home Rule Charter
(“HRC”) official action by formal resolution shall be required for all actions of the Board of
County Commissioners (“BOCC”) not requiring ordinance power on matters of significant
importance affecting citizens, and;
WHEREAS, Pursuant to Section 2.8.5 of the HRC the Board is authorized to approve
emergency resolutions, which shall become effective immediately upon adoption, and;
WHEREAS, In, 1991, Article 5.5 was enacted to create the Colorado Family Preservation
Act. Although the program is defined in State statutes as Family Preservation, the program
is referenced in Colorado Department of Human Services (CDHS) Section 7.303 (12 CCR
2509-4) as Core Services.
WHEREAS, Pitkin County is mandated to provide family preservation services (“Core
Services”), through their Departments of Human Services by the Colorado Family
Preservation Act, § 26-5.5-101, et seq., C.R.S., as amended, and the Colorado Children's
Code, § 19-3-208, C.R.S., as amended, with additional funding through the Emergency
Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act,
Section 26-5.3-101, et seq. C.R.S., as amended, and the federal Social Security Act; and
WHEREAS, The Board of County Commissioners desires to continue preserving safe and
stable families by utilizing Core Services funding for the provision of life skills support
services, home-based services, interpretation services, and therapeutic services.
WHEREAS, The BOCC finds that approval of this resolution is necessary for the
immediate preservation of the public health, safety and welfare of the citizens of Pitkin
County and therefore declares this resolution to be effective immediately pursuant to the
HRC Section 2.8.5.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Pitkin County, Colorado that it hereby adopts Pitkin County’s 2023-2024 Core Services
Plan and authorizes the Chair to sign the Resolution and upon the satisfaction of the County
Attorney as to form, execute any other associated documents necessary to complete this
matter.
2
INTRODUCED, READ AND ADOPTED AS AN EMERGENCY RESOLUTION ON
THE 13TH DAY OF SEPTEMBER 2023 AND SET FOR CONFIRMATORY PUBLIC
HEARING ON THE 27TH DAY OF SEPTEMBER, 2023.
NOTICE OF CONFIRMATORY PUBLIC HEARING AND TITLE AND SHORT
SUMMARY OF THE EMERGENCY RESOLUTION PUBLISHED IN THE ASPEN
DAILY NEWS ON THE 14TH DAY OF SEPTEMBER 2023.
NOTICE OF CONFIRMATORY PUBLIC HEARING AND THE FULL TEXT OF THE
EMERGENCY RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY
WEBSITE www.pitkincounty.com ON THE 7TH DAY OF SEPTEMBER 2023.
CONFIRMED AT A PUBLIC HEARING ON THE 27TH DAY OF SEPTEMBER 2023.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY
WEBSITE www.pitkincounty.com ON THE 28TH DAY OF SEPTEMBER 2023.
PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER CONFIRMATORY
PUBLIC HEARING, IN THE ASPEN DAILY NEWS ON THE 5TH DAY OF OCTOBER, 2023.
ATTEST: BOARD OF COUNTY COMMISSIONERS
By _________________________ By: _____________________________
Sam Engen Francie Jacober, Chair
Clerk to the Board
Date: ______________
APPROVED AS TO FORM: MANAGER APPROVAL
___________________________ _________________________________
John Ely, County Attorney Jon Peacock, County Manager
Form Revised 01-01-2023
Oct-20-2023