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HomeMy WebLinkAboutbocc.con.amended.175.17 D8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451100.430042 Revenue Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Dan Bartolomew County Representative Phone (970) 429-2851 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ - $ - $ - $ - 175.17 D Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Airport Parking Operations Management LAZ Parking Midwest, LLC $ - Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ - Formal Other - Please explain below 8/1/2017 7/31/2024 Change Order/Contract Amendment Airport Net Revenue Contract. Renewal for an additional one (1) year term, expiring 7/31/2024. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Contract #: 175.17 Rev. 2018.06.13 btf Budget Line Item #: xxx.xx.00000.xxxxx *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 175.17 D OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: LAZ Parking Midwest, LLC 15 Lewis Street Hartford, CT 06103 The Provision of Airport Parking Operations Management (the “Contract”) dated July 24, 2017 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and LAZ Parking Midwest, LLC (the “Contractor”), is hereby amended as follows: Description of Change: 1. Extension of the Contract term for an additional one (1) year term, beginning August 1, 2023 and ending July 31, 2024. 2. LAZ Parking Midwest, LLC will be responsible for paying and maintaining improvements to the parking equipment described in Exhibits “A” and “B” below. Any improvements will become the property of ASE/Pitkin County upon completion or at the expiration of the extension period, whichever occurs first. Reason for Change: Expiration of current Contract term. Original Contract Amount $ Previous Change Order/Amendment Amount $ This Change Order/Amendment Amount $ New Contract Total $ 0.00 Contract #: 175.17 Rev. 2018.06.13 btf Budget Line Item #: xxx.xx.00000.xxxxx *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. LAZ PARKING MIDWEST, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Airport Director Oct-24-2023 Dan Bartholomew Michale Kuziak COO Oct-27-2023 Rich Englehart Deputy County Manager Oct-27-2023 Page 1 of 10 + Aspen Airport Q-58946 Proposal for: Laz Parking 09-06-2023 Facility at: 233 E Airport Rd Aspen, Colorado, 81611-3569 United States Created By: Drew Carpenter FlashParking, Inc. (800) 213-3706 drew.carpenter@flashparking.com Page 2 of 10 Quote Summary Product Type Monthly Recurring Subtotal One-time Subtotal Hardware $0.00 $6,300.00 Installation $0.00 $5,070.00 Subtotal $0.00 $11,370.00 Tax Details Tax Amount Sales Tax Details $577.53 Total $11,947.53 Hardware Product Qty Unit Price Subtotal EMV Smart Station Conversion Kit 4.00 $1,575.00 $6,300.00 Total $6,300.00 Installation Product Qty Unit Price Subtotal EMV Conversion Installation 4.00 $480.00 $1,920.00 EMV Gateway Setup 1.00 $3,000.00 $3,000.00 Shipping and Handling 1.00 $150.00 $150.00 Total $5,070.00 Page 3 of 10 Page 4 of 10 Lane Details Kiosk Upgrades & EMV Upgrade Product Qty Unit Price Monthly Cost One-time Cost EMV Smart Station Conversion Kit 4.00 $1,575.00 $0.00 $6,300.00 EMV Conversion Installation 4.00 $480.00 $0.00 $1,920.00 EMV Gateway Setup 1.00 $3,000.00 $0.00 $3,000.00 Shipping and Handling 1.00 $150.00 $0.00 $150.00 Total $0.00 $11,370.00 Page 5 of 10 DISCLAIMERS Travel & Expenses Travel & Expenses to be billed post installation on final invoice including: ●Market rates for airfare and hotel ●Per diem rates for meals not to exceed $90 per day per person Access Credentials Compatibility Any proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards that are existing and in use prior to installation of new FlashPARCS equipment must be submitted to Flashparking by mail for compatibility testing to ensure compatibility with Flash Systems. Unless expressly authorized and confirmed in writing following compatibility testing, FlashParking does not guarantee compatibility of Customer's existing proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards. FlashPARCS Equipment ●Equipment orders are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. ●The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. ●Orders for NON-FlashHaaS (FSH) Equipment are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. Delivery Lead Time ●Smart Stations and Magnetic Barrier Gates delivered and installed on average within 3-4 weeks for standard installations of 10 units or less - from time of contract signature (contingent upon credit approval and good standing of existing accounts receivable). Excludes orders with LED Barriers, Custom Wrapping for Smart Stations, LPR Cameras, AVI Readers or any other third-party equipment as these may have longer lead times from manufacturer. Cash Machine ●Cash Machine can be delivered and installed on average within 6-8 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received. ●Bill acceptor manufacturer provides a limited warranty on its equipment that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two years for parts and RTF (return to factory or authorized service center) labor warranty. Standard Installation •Internet connectivity and electricity is required and is to be provided by venue or parking operator. Installation also assumes there is a pathway to run CAT5/6 for internet from the source to the final installed location. ●Installation quote is based on the information provided by client. All other requirements not provided by the client before installation are subject to review, and additional fees may be assessed to cover the work. Page 6 of 10 ●Assumes a concrete surface on each lane, that the concrete is in good enough condition to install the saw cut loop, it has no major cracks and is not post tension construction. If the location is post tension construction then please inform install team during the kickoff process to send a concrete contractor to perform a surface penetration scan to ensure it is safe to make the cut for the loop, additional fees will apply. ●All work installation services to be performed during normal business hours, Monday through Friday, excluding holidays, by non-union labor. ●Installation assumes free and unfettered access to the island area for FlashParking or its installer to install equipment, energize and perform all necessary start-up and testing procedures during normal weekday business hours, unless mutually agreed upon in writing. Delays resulting from limited access to the work area or unfinished work that is to be provided by others as noted herein may result in additional costs. ●The installation includes uninstalling and removing of the existing in-lane equipment (and POFs, if applicable) and reusing certain aspects of the existing power, in-ground and other wiring that is currently installed in the lanes. Such removal must be done in a manner that ensures the preservation of this infrastructure otherwise additional costs may occur. However, because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actual, unknown site conditions. ●Reusing or running one ethernet cable from the network demarcation point to the FlashPARCS Smart Station Kiosk using existing pathway or conduit ** ●Mounting FlashPARCS network kit with back-up LTE in each lot or garage (will be pre-configured prior to shipping) ●Removing old entry (ticket/spitter) or exit (exit verifier) machine ●Removing old gate (when applicable) ●Cutting, installing & calibrating new arming and safety loops ●Connecting both loops to the gate ●Bolting down the Smart Station kiosk (they immediately get their configuration from the cloud infrastructure upon powering-up) ●Bolting down gate ●Running 3 pairs of cables from the Smart Station Kiosk to gate for (a) gate vend, (b) arming loop detection, and (c) closing loop detection ●The installation of door readers requires the door have the necessary electrified components/hardware, a pathway for a dry contact connection between our reader and the locked door, and 110 power within 25’ of our reader (or 24vdc within 100 feet in same conduit as CAT5) – all of which is to be provided by others and therefore has been excluded from our pricing herein. ●We will provide a set of dry contact wires to fire the overhead door (if applicable). Final Connections to the overhead door are to be done by overhead door vendor and are not our responsibility. ●For facilities requiring newly constructed parking island(s) in a mutually agreed-upon layout approved by us which will be provided by others. The island construction will include form, pour, and concrete finish and electrical conduits within the island as needed for the connection to line voltage via conduits and circuit/low voltage communications. ●LPR Solution (if ordered) requires runway length of about 33 feet from gate to cameras. Functionality may be compromised, and solution may not be possible if site conditions do not meet runaway length requirements. ●Commend (and AXIS security cameras, if applicable) pricing is for the hardware only. Any configuration and/or setup fees by Commend are subject to a separate agreement between management and Commend and are excluded from our pricing herein. Installation of AXIS cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us. ●Umojo pricing is for the hardware only. Any configuration and/or setup fees by Umojo are subject to a separate agreement between management and Umojo and are excluded from our pricing herein. Installation of Umojo cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us. ●Clean up: placing old machine and gate in a designated area within the facility (Old Equipment disposal not included) •Testing all components: getting a ticket, and every entry or exit method including real credit card payment transaction, microphone & speakers (placing a support call), barcode scanner, proximity card reader, Bluetooth access, vending gate and loop detection. For existing building / parking access prox cards, FlashParking must be sent active prox cards to test compatibility and match batch numbers with monthly credentials. If cards cannot be reused, new prox cards will have to be purchased for the HID readers. •Extending or re-routing existing electrical power lines to new SmartStation Kiosk and gate ****. Because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actuals. Page 7 of 10 ** Not to exceed 15 feet *** Old Equipment disposal not included in price EXCLUSIONS: ●All utility company charges, deposits and fees if any; Repairs for unforeseen underground utilities that may become damaged during installation of underground conduits; Performance and Payment Bonds. All other requirements if any are extra and are subject to review; (All Permit and Inspections are a Pass Through - plus Service Fees if applicable). Standard Installation EXCLUDES anything not specifically listed above. Standard Installation EXCLUSION examples: ●Removing booths, structures, or similar ●Replacing or installing new bollards ●Disposing of old equipment in a remote site or dump site ●Establishing new electrical lines ●Re-routing electrical lines ●Performing any civil work such as, but not limited to, island construction ●Obtaining permit or licensure in any capacity or anything that requires a permit ●Installing or adjusting post tension cable requiring alternative vehicle detection mechanisms ●(Anything not specifically listed in “Standard Installation Includes:” section above.) HaaS Warranty LIFETIME RETURN TO FACTORY WARRANTY on Smart Station, Mini-Smart Station, and Pay-on-Foot Smart Stations for HaaS equipment and Magnetic Barrier Gates. This warranty excludes (EMV/Chip readers). For avoidance of doubt, customer must pay Traditional Product prices for any equipment or services not listed in the “HaaS Product” section. Customer must pay Traditional Product prices for items not specifically included in “HaaS Product” section; examples include: ●Cash Machines, cash boxes, and related cash machine parts ●Additional gate kits ●AVI/LPR equipment, set-up, and installation ●Any gate more than 12 feet in length ●Any LED gate ●Installation costs in excess of standard rip and replace (See above for what is included and excluded.) ●Valet subscription services ●Valet hardware ●Kiosk wrap ●Custom controllers ●Any “new” integrations (outside the current existing LAZGO API integration), but subject to Section 2.8 ●Any additional modules, but subject to Section 2.8 ●Any custom software modifications ●Bollards ●Pedestal (i.e. prox only) ●Commend intercoms ●EMV Chip Credit Card Reader ●Rate Display ●Prox cards Page 8 of 10 Transcore Reader ●Products are warranted by TransCore to Purchaser against defects in workmanship and material for one (1) year after the date of installation. Warranty service will be provided in the United States at a repair facility designated by TransCore. Transportation costs to and from the repair facility shall be paid by Purchaser. LPR Cameras ●LPR (License Plate Recognition) Cameras can be delivered and installed on average within 8-10 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received. Gates ●Gates manufacturer provides a limited warranty on its barriers that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two (2) years from the date of first use provided that the operating instructions have been complied with, no unauthorized servicing of machine components has taken place, and that no mechanical damage to the machines is evident. ●LED lights for gates have a lead time of 2-3 weeks in addition to regular install schedule. Tagmaster Reader ●TagMaster provides a two (2) year (24 month) warranty period on all own products starting at the date of delivery. (Exceptions: Hard drives and batteries are warranted for one (1) year, commodities are excluded from warranty). A warranty repair or replacement during the warranty period shall not have the effect of extending the warranty period for the products. FlashValet ●FlashValet charges $0.49 per each mobile payment. Or $69/mo for unlimited mobile payments (when applicable). ●Order for FlashValet equipment, tickets, decals and texting number will be completed during kick-off call. These items will not be automatically ordered (when applicable). FlashValet equipment model and pricing is subject to change based on inventory availability. ●Flash Valet Standard package price includes 500 vehicles per month. Additional vehicles will be billed at $.10 per vehicle. ●Flash Valet Monthly Parking package includes up to 50 monthly parkers. Additional parkers will be billed at $1 per parker. ●Flash Valet mobile “ticketless” tickets (Ticketless Valet Module) will be billed at $.05 per mobile ticket. ●For the FlashValet solution the Agreement will commence on the Effective Date and will continue for a period of (1) one month (the “Term”). After the initial term unless otherwise specified in the schedule, the Agreement will be automatically renewed on an monthly basis unless one party notifies the other party in writing at least thirty (30) days prior to the end of the current Term of its desire not to renew. BILLING BEGINS UPON LOCATION GO-LIVE DATE, AND NO LATER THAN 30 DAYS AFTER SIGNING OF AGREEMENT. UNLESS OTHERWISE SPECIFIED BY CLIENT. * For EMV transactions Client requires to open an account with Windcave. FlashParking is not responsible for Merchant and Gateway fees associated with EMV transactions. * Merchant services related to the processing of credit card transactions must be sourced and paid for directly by the owner/parking operator. In addition, the following policy related to credit card gateway services applies: Magnetic stripe readers (non-EMV): FlashParking uses USA ePay as the gateway for magnetic stripe reader applications. The FlashParking software subscription fee includes gateway related charges for the first 5,000 magnetic stripe card reader- based payment transactions, per location/per month. FlashParking will bill at a rate of $49 per location for each additional 5,000 credit card transactions for those months where the gateway transaction volume allowance is exceeded. Page 9 of 10 Chip readers(EMV): FlashParking uses Windcave as the gateway for chip reader applications. Windcave requires a separate gateway agreement with the owner/parking operator. Payment gateway transaction fees apply and are payable directly to Windcave. https://www.windcave.com/ * Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical, or civil work, and any other item not specified in this quote unless otherwise clearly stated in the proposal. Equipment Service Options : A) Self-Served with 24/7 Remote Hands FlashParking Support Team: FlashParking designed its solutions with simplicity and efficiency as the driving tenets. We supply every customer with a FlashCare maintenance kit containing all the replacements components needed for every machine and gate supplied by FlashParking. Should any of them fail, the client can easily remove the failed part and insert the replacement part with assistance from our remote hands 24/7 support team. B) Remote/Smart Hands Support: Should you chose not to use our Self-Served with 24/7 Remote Hands FlashParking Support option. FlashParking employs an extensive network of highly vetted, independent repair technicians under the following terms below: Regions Mon-Fri (8-4PM)Mon-Fri (all day Sat) 4- 8PM Sundays and Holidays AK, CA, HI, NY, TX, WA & Puerto Rico $ 177.8 $ 267.4 $ 357 1 HR $ 287.80 $ 377.40 $ 467.00 2HRS $ 465.60 $ 644.80 $ 824.00 3 HRS $ 643.40 $ 912.20 $ 1,181.00 4 HRS $ 821.20 $ 1,179.60 $ 1,538.00 Regions Mon-Fri (8-4PM)Mon-Fri (all day Sat) 4- 8PM Sundays and Holidays AZ, CO, OR & PA $141.68 $212.52 $283.36 1 HR $251.68 $322.52 $393.36 2HRS $393.36 $535.04 $676.72 3 HRS $535.04 $747.56 $960.08 4 HRS $676.72 $960.08 $1,243.44 Regions Mon-Fri (8-4PM)Mon-Fri (all day Sat) 4- 8PM Sundays and Holidays Everywhere else (US only)$130.20 $195.30 $260.40 1 HR $240.20 $305.30 $370.40 2HRS $370.40 $500.60 $630.80 3 HRS $500.60 $695.90 $891.20 4 HRS $630.80 $891.20 $1,151.60 Page 10 of 10 Page 1 of 9 + Aspen Airport Q-59060 Proposal for: Laz Parking 09-06-2023 Facility at: 233 E Airport Rd Aspen, Colorado, 81611-3569 United States Created By: Alyssa Bowman FlashParking, Inc. (800) 213-3706 alyssa.bowman@flashparking.com Page 2 of 9 Hardware Product Qty Unit Price Subtotal 100 W Heater 6.00 $144.00 $864.00 Smart Station Touchscreen Gasket 6.00 $8.00 $48.00 USB Audio Adapter External Stereo Sound Card with 3.5mm Headphone and Microphone Jack 2.00 $24.00 $48.00 Zebra DS457-SR-Barcode Scanner 2.00 $456.00 $912.00 Power Cord for V2 Retro 6.00 $16.00 $96.00 FlashParking Controller 6.00 $720.00 $4,320.00 Smart Station Large Ticket Roll Retro Kit 1.00 $240.00 $240.00 Smart Station Belly Din Rail - Winterization Kit 6.00 $152.00 $912.00 Touch Screen with Controller Assembly - NO FLASH CONTROLLER 6.00 $912.00 $5,472.00 Smart Station Body Top Insulation 6.00 $152.00 $912.00 Smart Station Body Side Insulation 6.00 $152.00 $912.00 Smart Station Door Insulation 6.00 $152.00 $912.00 110VAC Power Cord for Heater 6.00 $8.00 $48.00 Total $15,696.00 Page 3 of 9 Page 4 of 9 DISCLAIMERS Travel & Expenses Travel & Expenses to be billed post installation on final invoice including: ●Market rates for airfare and hotel ●Per diem rates for meals not to exceed $90 per day per person Access Credentials Compatibility Any proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards that are existing and in use prior to installation of new FlashPARCS equipment must be submitted to Flashparking by mail for compatibility testing to ensure compatibility with Flash Systems. Unless expressly authorized and confirmed in writing following compatibility testing, FlashParking does not guarantee compatibility of Customer's existing proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards. FlashPARCS Equipment ●Equipment orders are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. ●The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. ●Orders for NON-FlashHaaS (FSH) Equipment are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. Delivery Lead Time ●Smart Stations and Magnetic Barrier Gates delivered and installed on average within 3-4 weeks for standard installations of 10 units or less - from time of contract signature (contingent upon credit approval and good standing of existing accounts receivable). Excludes orders with LED Barriers, Custom Wrapping for Smart Stations, LPR Cameras, AVI Readers or any other third-party equipment as these may have longer lead times from manufacturer. Cash Machine ●Cash Machine can be delivered and installed on average within 6-8 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received. ●Bill acceptor manufacturer provides a limited warranty on its equipment that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two years for parts and RTF (return to factory or authorized service center) labor warranty. Standard Installation •Internet connectivity and electricity is required and is to be provided by venue or parking operator. Installation also assumes there is a pathway to run CAT5/6 for internet from the source to the final installed location. ●Installation quote is based on the information provided by client. All other requirements not provided by the client before installation are subject to review, and additional fees may be assessed to cover the work. Page 5 of 9 ●Assumes a concrete surface on each lane, that the concrete is in good enough condition to install the saw cut loop, it has no major cracks and is not post tension construction. If the location is post tension construction then please inform install team during the kickoff process to send a concrete contractor to perform a surface penetration scan to ensure it is safe to make the cut for the loop, additional fees will apply. ●All work installation services to be performed during normal business hours, Monday through Friday, excluding holidays, by non-union labor. ●Installation assumes free and unfettered access to the island area for FlashParking or its installer to install equipment, energize and perform all necessary start-up and testing procedures during normal weekday business hours, unless mutually agreed upon in writing. Delays resulting from limited access to the work area or unfinished work that is to be provided by others as noted herein may result in additional costs. ●The installation includes uninstalling and removing of the existing in-lane equipment (and POFs, if applicable) and reusing certain aspects of the existing power, in-ground and other wiring that is currently installed in the lanes. Such removal must be done in a manner that ensures the preservation of this infrastructure otherwise additional costs may occur. However, because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actual, unknown site conditions. ●Reusing or running one ethernet cable from the network demarcation point to the FlashPARCS Smart Station Kiosk using existing pathway or conduit ** ●Mounting FlashPARCS network kit with back-up LTE in each lot or garage (will be pre-configured prior to shipping) ●Removing old entry (ticket/spitter) or exit (exit verifier) machine ●Removing old gate (when applicable) ●Cutting, installing & calibrating new arming and safety loops ●Connecting both loops to the gate ●Bolting down the Smart Station kiosk (they immediately get their configuration from the cloud infrastructure upon powering-up) ●Bolting down gate ●Running 3 pairs of cables from the Smart Station Kiosk to gate for (a) gate vend, (b) arming loop detection, and (c) closing loop detection ●The installation of door readers requires the door have the necessary electrified components/hardware, a pathway for a dry contact connection between our reader and the locked door, and 110 power within 25’ of our reader (or 24vdc within 100 feet in same conduit as CAT5) – all of which is to be provided by others and therefore has been excluded from our pricing herein. ●We will provide a set of dry contact wires to fire the overhead door (if applicable). Final Connections to the overhead door are to be done by overhead door vendor and are not our responsibility. ●For facilities requiring newly constructed parking island(s) in a mutually agreed-upon layout approved by us which will be provided by others. The island construction will include form, pour, and concrete finish and electrical conduits within the island as needed for the connection to line voltage via conduits and circuit/low voltage communications. ●LPR Solution (if ordered) requires runway length of about 33 feet from gate to cameras. Functionality may be compromised, and solution may not be possible if site conditions do not meet runaway length requirements. ●Commend (and AXIS security cameras, if applicable) pricing is for the hardware only. Any configuration and/or setup fees by Commend are subject to a separate agreement between management and Commend and are excluded from our pricing herein. Installation of AXIS cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us. ●Umojo pricing is for the hardware only. Any configuration and/or setup fees by Umojo are subject to a separate agreement between management and Umojo and are excluded from our pricing herein. Installation of Umojo cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us. ●Clean up: placing old machine and gate in a designated area within the facility (Old Equipment disposal not included) •Testing all components: getting a ticket, and every entry or exit method including real credit card payment transaction, microphone & speakers (placing a support call), barcode scanner, proximity card reader, Bluetooth access, vending gate and loop detection. For existing building / parking access prox cards, FlashParking must be sent active prox cards to test compatibility and match batch numbers with monthly credentials. If cards cannot be reused, new prox cards will have to be purchased for the HID readers. •Extending or re-routing existing electrical power lines to new SmartStation Kiosk and gate ****. Because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actuals. Page 6 of 9 ** Not to exceed 15 feet *** Old Equipment disposal not included in price EXCLUSIONS: ●All utility company charges, deposits and fees if any; Repairs for unforeseen underground utilities that may become damaged during installation of underground conduits; Performance and Payment Bonds. All other requirements if any are extra and are subject to review; (All Permit and Inspections are a Pass Through - plus Service Fees if applicable). Standard Installation EXCLUDES anything not specifically listed above. Standard Installation EXCLUSION examples: ●Removing booths, structures, or similar ●Replacing or installing new bollards ●Disposing of old equipment in a remote site or dump site ●Establishing new electrical lines ●Re-routing electrical lines ●Performing any civil work such as, but not limited to, island construction ●Obtaining permit or licensure in any capacity or anything that requires a permit ●Installing or adjusting post tension cable requiring alternative vehicle detection mechanisms ●(Anything not specifically listed in “Standard Installation Includes:” section above.) HaaS Warranty LIFETIME RETURN TO FACTORY WARRANTY on Smart Station, Mini-Smart Station, and Pay-on-Foot Smart Stations for HaaS equipment and Magnetic Barrier Gates. This warranty excludes (EMV/Chip readers). For avoidance of doubt, customer must pay Traditional Product prices for any equipment or services not listed in the “HaaS Product” section. Customer must pay Traditional Product prices for items not specifically included in “HaaS Product” section; examples include: ●Cash Machines, cash boxes, and related cash machine parts ●Additional gate kits ●AVI/LPR equipment, set-up, and installation ●Any gate more than 12 feet in length ●Any LED gate ●Installation costs in excess of standard rip and replace (See above for what is included and excluded.) ●Valet subscription services ●Valet hardware ●Kiosk wrap ●Custom controllers ●Any “new” integrations (outside the current existing LAZGO API integration), but subject to Section 2.8 ●Any additional modules, but subject to Section 2.8 ●Any custom software modifications ●Bollards ●Pedestal (i.e. prox only) ●Commend intercoms ●EMV Chip Credit Card Reader ●Rate Display ●Prox cards Page 7 of 9 Transcore Reader ●Products are warranted by TransCore to Purchaser against defects in workmanship and material for one (1) year after the date of installation. Warranty service will be provided in the United States at a repair facility designated by TransCore. Transportation costs to and from the repair facility shall be paid by Purchaser. LPR Cameras ●LPR (License Plate Recognition) Cameras can be delivered and installed on average within 8-10 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received. Gates ●Gates manufacturer provides a limited warranty on its barriers that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two (2) years from the date of first use provided that the operating instructions have been complied with, no unauthorized servicing of machine components has taken place, and that no mechanical damage to the machines is evident. ●LED lights for gates have a lead time of 2-3 weeks in addition to regular install schedule. Tagmaster Reader ●TagMaster provides a two (2) year (24 month) warranty period on all own products starting at the date of delivery. (Exceptions: Hard drives and batteries are warranted for one (1) year, commodities are excluded from warranty). A warranty repair or replacement during the warranty period shall not have the effect of extending the warranty period for the products. FlashValet ●FlashValet charges $0.49 per each mobile payment. Or $69/mo for unlimited mobile payments (when applicable). ●Order for FlashValet equipment, tickets, decals and texting number will be completed during kick-off call. These items will not be automatically ordered (when applicable). FlashValet equipment model and pricing is subject to change based on inventory availability. ●Flash Valet Standard package price includes 500 vehicles per month. Additional vehicles will be billed at $.10 per vehicle. ●Flash Valet Monthly Parking package includes up to 50 monthly parkers. Additional parkers will be billed at $1 per parker. ●Flash Valet mobile “ticketless” tickets (Ticketless Valet Module) will be billed at $.05 per mobile ticket. ●For the FlashValet solution the Agreement will commence on the Effective Date and will continue for a period of (1) one month (the “Term”). After the initial term unless otherwise specified in the schedule, the Agreement will be automatically renewed on an monthly basis unless one party notifies the other party in writing at least thirty (30) days prior to the end of the current Term of its desire not to renew. BILLING BEGINS UPON LOCATION GO-LIVE DATE, AND NO LATER THAN 30 DAYS AFTER SIGNING OF AGREEMENT. UNLESS OTHERWISE SPECIFIED BY CLIENT. * For EMV transactions Client requires to open an account with Windcave. FlashParking is not responsible for Merchant and Gateway fees associated with EMV transactions. * Merchant services related to the processing of credit card transactions must be sourced and paid for directly by the owner/parking operator. In addition, the following policy related to credit card gateway services applies: Magnetic stripe readers (non-EMV): FlashParking uses USA ePay as the gateway for magnetic stripe reader applications. The FlashParking software subscription fee includes gateway related charges for the first 5,000 magnetic stripe card reader- based payment transactions, per location/per month. FlashParking will bill at a rate of $49 per location for each additional 5,000 credit card transactions for those months where the gateway transaction volume allowance is exceeded. Page 8 of 9 Chip readers(EMV): FlashParking uses Windcave as the gateway for chip reader applications. Windcave requires a separate gateway agreement with the owner/parking operator. Payment gateway transaction fees apply and are payable directly to Windcave. https://www.windcave.com/ * Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical, or civil work, and any other item not specified in this quote unless otherwise clearly stated in the proposal. Equipment Service Options : A) Self-Served with 24/7 Remote Hands FlashParking Support Team: FlashParking designed its solutions with simplicity and efficiency as the driving tenets. We supply every customer with a FlashCare maintenance kit containing all the replacements components needed for every machine and gate supplied by FlashParking. Should any of them fail, the client can easily remove the failed part and insert the replacement part with assistance from our remote hands 24/7 support team. B) Remote/Smart Hands Support: Should you chose not to use our Self-Served with 24/7 Remote Hands FlashParking Support option. FlashParking employs an extensive network of highly vetted, independent repair technicians under the following terms below: Regions Mon-Fri (8-4PM)Mon-Fri (all day Sat) 4- 8PM Sundays and Holidays AK, CA, HI, NY, TX, WA & Puerto Rico $ 177.8 $ 267.4 $ 357 1 HR $ 287.80 $ 377.40 $ 467.00 2HRS $ 465.60 $ 644.80 $ 824.00 3 HRS $ 643.40 $ 912.20 $ 1,181.00 4 HRS $ 821.20 $ 1,179.60 $ 1,538.00 Regions Mon-Fri (8-4PM)Mon-Fri (all day Sat) 4- 8PM Sundays and Holidays AZ, CO, OR & PA $141.68 $212.52 $283.36 1 HR $251.68 $322.52 $393.36 2HRS $393.36 $535.04 $676.72 3 HRS $535.04 $747.56 $960.08 4 HRS $676.72 $960.08 $1,243.44 Regions Mon-Fri (8-4PM)Mon-Fri (all day Sat) 4- 8PM Sundays and Holidays Everywhere else (US only)$130.20 $195.30 $260.40 1 HR $240.20 $305.30 $370.40 2HRS $370.40 $500.60 $630.80 3 HRS $500.60 $695.90 $891.20 4 HRS $630.80 $891.20 $1,151.60 Page 9 of 9 Certificate Of Completion Envelope Id: 3832084374EE42968609ACC62FF2F2DF Status: Completed Subject: LAZ Parking Midwest, LLC | Pitkin County Contract Renewal 175.17 D for Review and Signature Source Envelope: Document Pages: 22 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 24.9.206.27 Record Tracking Status: Original 10/12/2023 11:08:21 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Dan Bartholomew dan.bartholomew@aspenairport.com Airport Director Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 10/12/2023 11:15:18 AM Resent: 10/17/2023 11:37:42 AM Viewed: 10/24/2023 9:11:53 AM Signed: 10/24/2023 9:12:01 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Michale Kuziak mkuziak@lazparking.com COO LAZ Parking Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 107.115.227.94 Signed using mobile Sent: 10/24/2023 9:12:02 AM Resent: 10/24/2023 12:22:30 PM Viewed: 10/26/2023 10:55:39 AM Signed: 10/27/2023 6:13:12 AM Electronic Record and Signature Disclosure: Accepted: 8/27/2020 8:42:57 AM ID: 9ebd3c62-f49c-4112-9788-c8cd7d02871b Company Name: Pitkin County, Colorado Rich Englehart rich.englehart@pitkincounty.com Deputy County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.103.36.134 Sent: 10/27/2023 6:13:14 AM Viewed: 10/27/2023 8:54:01 AM Signed: 10/27/2023 8:54:10 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/27/2023 8:54:11 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/27/2023 8:54:12 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/12/2023 11:15:18 AM Certified Delivered Security Checked 10/27/2023 8:54:01 AM Signing Complete Security Checked 10/27/2023 8:54:10 AM Completed Security Checked 10/27/2023 8:54:12 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Michale Kuziak Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.