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Home My WebLink Aboutbocc.con.amended.134.21 B8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10022100.531500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Carrie Labbe County Representative Phone (970) 319-2513 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 55,900.00 $ 45,900.00 $ 51,248.52 $ 153,048.52 BITS Licensing for all-county use for Monday.com platform. Annual subscription cost of $51,248.52 for user licenses shall apply for the period 12/31/2023 - 12/30/2024. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No All-County Monday.com Licensing SaaS Agreement Monday.com Ltd $ 51,248.52 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 51,248.52 Sole Source Services/Maintenance 7/2/2021 12/30/2024 Change Order/Contract Amendment 134.21 B Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 134.21 Rev. 2018.06.13 btf Budget Line Item #: 10022100.531500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 134.21 B OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Monday.com Ltd 6 Yithak Sadeh St. Tel Aviv, Israel 6777506 The Provision of Monday.com User Licensing (the “Contract”) dated July 2, 2021 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Monday.com Ltd (the “Contractor”), is hereby amended as follows: Description of Change: Renewal of Monday.com user licensing platform that organizes, prioritizes, assigns, and tracks tasks across all or within departments for the new period 12/31/2023 – 12/30/2024. See Attachment “A” for pricing summary. Reason for Change: Current term expires 1/4/2024. Original Contract Amount $ 55,900.00 Previous Change Order/Amendment Amount $ 45,900.00 This Change Order/Amendment Amount $ 51,248.52 New Contract Total $ 153,048.52 Contract #: 134.21 Rev. 2018.06.13 btf Budget Line Item #: 10022100.531500 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 Nov-29-2023 Carrie Labbe Director of Information Technology kara silbernagel Nov-30-2023 Deputy County Manager Sales Order for Pitkin County Thanks again for the opportunity to present this proposal. Below, please find our proposed solution and its expected business impact. We have also included our recommended implementation, training and pricing plans. I look forward to hearing from you. Please let me know if you have any questions. Sincerely, Joe Jacobin About monday.com monday.com is a Work OS, where teams plan, run and track their processes, projects, and everyday work seamlessly. Teams can shape any workflow, code-free, within minutes, automate manual work and push projects forward, while connecting distributed teams and strengthening remote collaboration. The platform’s features include: customizable workflow templates, time tracking, automations, data dashboards, and integrations with popular tools. Thousands of companies around the world connect their teams on monday.com monday.com Ltd 6 Yitzhak Sadeh St., Tel-Aviv, Israel 6777506, Israel Tel.: 077-3180262 Fax: 077-3180262 Company Number: 514744887 To: Carrie Fleischman Company Legal Name: Pitkin County Tax ID: 84-0609057 Billing Address: 530 E Main St #3, Aspen, Colorado,81611, United States Sales Rep: Joe Jacobin MO-227771 Sold-To Name: Pitkin County Sold-To Address: 530 E Main St #3, Aspen, Colorado, 81611, United States Order Date: Dec 31, 2023 Valid Date: Dec 31, 2023 Pricing Summary Description List Price Quantity Duration Plan Period Start Date End Date Discount %Net Price monday.com Work OS - Enterprise Plan $44.00 140 12 Yearly Dec 31, 2023 Dec 30, 2024 30%$51,744.00 Customer Success Manager Plan: Gold 10 Strategic Touchpoints 15 Consulting Hours (Per Year) $0.00 -12 --0%0 Balance Carryover For WorkOS/Work Management (Enterprise Plan) Product Under the previous contract ($25.60)150 0.129032 Dec 31, 2023 Jan 4, 2024 -($495.48) Total List Price $73,920.00 Discount 30% Total Net Price $51,248.52 Activation Period: Dec 31, 2023 - Dec 30, 2024 Payment Terms: Net 30 If this Sales Order is not returned signed by Customer by Dec 31, 2023, this offer expires. This SO does not reflect any applicable taxes that may arise as a result of this SO. If monday.com is registered to collect and remit such applicable taxes (e.g. sales tax, VAT, etc.) monday.com will set forth such taxes in the applicable invoice related to this SO. Customer hereby acknowledges and agrees that the shipping and billing information set forth in this SO may be relied upon by monday.com for purposes of calculating such taxes. Purchase Order Form – monday.com services This Sales Order form (the “Order”) for monday.com services as described above (the “Services”) is issued under and shall be governed by monday.com’s Terms of Service available at: https://monday.com/terms/tos (the “Terms”) and any addendum thereto entered into by the parties in writing (“Addendum”); however, if a SaaS agreement was signed by monday.com Ltd. and the customer identified above (the “Customer”) in respect of the Services (the “Agreement”) then the engagement hereunder shall be governed by the Agreement. This Order, Terms, Addendum and Agreement (as the case may be) and any exhibits or appendices referred therein, constitute the entire agreement by and between monday.com and Customer in respect of the provision of the Services. Any other arrangements, either oral or in writing, in respect of the Services shall have no force or effect. Name: Carrie Labbe Title: IT Director Date: Nov 29, 2023 9:42:40 AM UTC-0700 Signature: • If you are exempt from paying sales tax please attach a tax exemption certificate in order for us to process the correct invoice • If you require a purchase order number to be quoted on the invoice, please attach a copy of the Purchase Order. • Please confirm the finance contact, preferably an accounts payable e-mail address, where invoices should be sent Certificate Of Completion Envelope Id: 9736526D1B0845D098B4E8C735DE3C05 Status: Completed Subject: Monday.com Ltd | Pitkin County Contract Renewal 134.21 B for Review and Signature Source Envelope: Document Pages: 7 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 11/29/2023 11:38:43 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Carrie Labbe carrie.labbe@pitkincounty.com Director of Information Technology Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 67.166.60.25 Sent: 11/29/2023 11:46:11 AM Viewed: 11/29/2023 2:15:38 PM Signed: 11/29/2023 2:15:57 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign kara silbernagel kara.silbernagel@pitkincounty.com Deputy County Manager Pitkin County Colorado Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.203.8.247 Sent: 11/29/2023 2:15:58 PM Viewed: 11/30/2023 2:15:13 PM Signed: 11/30/2023 2:15:32 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 11/30/2023 2:15:33 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 11/30/2023 2:15:34 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carrie Labbe carrie.labbe@pitkincounty.com Director of Information Technology Pitkin County Security Level: Email, Account Authentication (None) Sent: 11/30/2023 2:15:34 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/29/2023 11:46:11 AM Envelope Updated Security Checked 11/29/2023 11:47:02 AM Certified Delivered Security Checked 11/30/2023 2:15:13 PM Signing Complete Security Checked 11/30/2023 2:15:32 PM Completed Security Checked 11/30/2023 2:15:34 PM Payment Events Status Timestamps