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HomeMy WebLinkAboutbocc.con.amended.316.19 D A-98/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451100.554000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Greg Boyd County Representative Phone (970) 429-1889 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 30,224.00 $ - $ - $ 30,224.00 Airport Replacement bristles for snow removal at the airport. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Airport Broom Replacement Parts Eagle & Myslik, Inc. $ 30,224.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 30,224.00 Sole Source Goods, Equipment, Supplies Task Order Start Date 1/12/2024 Task Order End Date 2/29/2024 Task Order 316.19 D Task Order A-9 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Master Service Agreement #: 316.19 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Myslik Airport Broom Replacement Part Task Order Number: 316.19 D A-9 Task Order Budget Line Item: 40451100.554000 OWNER: CONTRACTOR: Pitkin County Eagle & Myslik, Inc. Greg Boyd – Airport Joe McKoewn 233 E Airport Road 141 Sanborn Road Aspen, CO 81611 Tilton, NH 03276 Phone: (970) 429-1889 Phone: (705) 395-1919 greg.boyd@pitkincounty.com jmckeown@eagle-myslik.com PROJECT NAME: MYSLIK AIRPORT BROOM REPLACEMENT PART START DATE: January 12, 2024 END DATE: February 29, 2024 The Title of Master Service Agreement (the “Agreement”) dated January 5, 2020 between the Board of County Commissioners of Pitkin County (the “County”) and Eagle & Myslik, Inc. 141 Sanborn Road Tilton, NH 03276 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall furnish the following goods: • 4 sets of bristles (part#4047355 / 168/20-56/12) at $7,556.00 each 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Thirty Thousand Two Hundred Twenty- Four dollars and Zero cents ($30,224.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 316.19 D A-9 and Myslik Airport Broom Replacement Part. Invoices shall be sent electronically in PDF format to ap@pitkincounty.com. Master Service Agreement #: 316.19 Rev: 2018-10-10 btf 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Greg Boyd, ASE Facilities Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. EAGLE & MYSLIK, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Jan-30-2024 Greg Boyd Manager of Airport Facilities and Construction General Manager Joe McKeown Jan-30-2024 Sold To: Date Page Jan 17, 2024 1 Invoice Number IN6001373 Qty. Ord. Qty. Shp. Qty. B/O Item Number Description Unit Price UOM Extended Price Ship To: ORD6001471 Order No. Jan 12, 2024 Order Date Customer No. PITKINCO01 Salesperson PO Number GREG Ship Via Terms N30 Invoice Pitkin County Fleet Management FinanceAccounts Payable 530 East Main Street, Suite 304 Aspen, CO 81611 USA Aspen Pitkin County 0233 East AIrport Rd, Ste A Attn Adrian 970.309.9414 Aspen, CO 81611 Eagle Safe Surfaces Colorado Inc. dba: Eagle & Myslik Inc 141 Sanborn Road TIlton, NH 03276 (855) 835-7171 30,224.007,556.0020'/45MM wire (168/20-56/12-W) SIB00301K50 EA0.004.004.00 4047355 0.00ABF trackingFREIGH Tracking # 110814307 Subtotal Tax Summary; Total amount Less payment Amount due USD 30,224.00 30,224.00 0.00 30,224.00 Return Policy: All returns shall be subject to a minimum 25% restocking fee. Shipping and brokerage fees are non-refundable. Electrical components and special order items are not returnable. No returns shall be accepted after 30 days from invoice. Please call for authorization prior to return. Please Remit to:141 Sanborn Road, Tilton, NH 03276 OR ACH Details: Beneficiary Bank: TD Bank NA, Tilton NH 03276 Routing:011400071 Account:9247633103 SWIFT:NRTHUS33 Please Note: 3% Processing fee if Paying By Credit Card Certificate Of Completion Envelope Id: A7F6713B8C0B4F70B81D9828CE553017 Status: Completed Subject: Eagle & Myslik, Inc. | Pitkin County Task Order 316.19 D A-9 for Review and Signature Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 76.25.143.56 Record Tracking Status: Original 1/23/2024 1:27:52 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Greg Boyd greg.boyd@aspenairport.com Manager of Airport Facilities and Construction Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 1/23/2024 1:29:57 PM Viewed: 1/30/2024 6:51:19 AM Signed: 1/30/2024 6:51:32 AM Electronic Record and Signature Disclosure: Accepted: 1/6/2021 6:23:48 PM ID: 069873a8-48e7-4d5a-b430-624b4c021f8c Company Name: Pitkin County, Colorado Joe McKeown jmckeown@eagle-myslik.com General Manager Eagle Safe Surfaces Colorado Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 209.226.199.73 Sent: 1/30/2024 6:51:34 AM Viewed: 1/30/2024 10:11:14 PM Signed: 1/30/2024 10:12:11 PM Electronic Record and Signature Disclosure: Accepted: 1/30/2024 10:11:14 PM ID: edecdf3c-8d46-42e3-87d3-5059341c4909 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 1/30/2024 10:12:12 PM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 1/30/2024 10:12:12 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/23/2024 1:29:57 PM Certified Delivered Security Checked 1/30/2024 10:11:14 PM Signing Complete Security Checked 1/30/2024 10:12:11 PM Completed Security Checked 1/30/2024 10:12:12 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Greg Boyd, Joe McKeown Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . 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