HomeMy WebLinkAboutbocc.con.070.248/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 10021217.574000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Jodie Grady County Representative
Phone (970) 920-5396
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 34,447.60
$ -
$ -
$ 34,447.60
070.24
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
HHS Camera Additions
Vision Security
$ 34,447.60
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 34,447.60
Sole Source
Services/Maintenance
1/1/2024
12/31/2024
New Contract
Assets and Housing
New camera installation and maintenance services.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving. 1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: Jon Peacock, County Manager
DATE: January 1, 2024
FROM: Jodie Grady, Director of Assets & Employee Housing
Proposed Contractor: Vision Security
Product/Service: Additional Cameras & Video Surveillance for Pitkin County HHS
Estimate expenditure for the above Product/Service: $ 34,447.60
This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc):
Explain:
As the existing supplier and maintenance provider for the HHS facility, this contract is intended to
continue the existing relationship with Vision Security for installation and support of additional video
surveillance equipment at the HHS building. In addition to furnishing the existing HHS camera system,
Vision Security has also provided the surveillance equipment and systems for the County Admin
building, the Southside building, and the Courthouse. Continuing to work with Vision Security for this
project will maintain consistency and standardization of the County systems and eliminate redundancy if
a new system and supplier are introduced.
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving. 2
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code. Department Head Section Head
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager
Reason for Denial: ______________________________________________
!#COUNTY MANAGER SOLE#! Date
Jodie Grady
Assets Manager
Jan-23-2024
Rich Englehart
Jan-29-2024
Deputy County Manager
Rich Englehart
Deputy County Manager
Feb-06-2024
Contract # 070.24 Revision: 2022.08.04 CDD
1
PITKIN COUNTY CONTRACT FOR THE PURCHASE OF GOODS
THIS CONTRACT, made January 1, 2024 by and between the Board of County
Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611,
(hereinafter called the “County”) and Vision Security, 3710 Hwy 82, Suite 3, Glenwood Springs,
CO 81601 (hereinafter called the “Vendor”) to perform the following work: Health and Human
Services Camera System Additions (“Project”).
I. Goods Purchased. Vendor shall provide, install, and test the new cameras, monitoring
system and accompanying system infrastructure in conformance with the stated
description and any Technical Specifications attached to this contract at Attachment A
(Vendor Proposal), Attachment B (HHS Schematics), and Attachment C (HHS Floor
Plan).
II. Delivery of Goods. Goods, together with all warranties, guarantees, manuals,
support information and notice of any extended warranties, shall be delivered by
Vendor to the County at the following place and time:
Place: 405 Castle Creek Road, Aspen CO 81611
Date: Delivery & installation to be completed between January 15, 2024
and May 15, 2024.
III. Risk of Loss. At all times prior to delivery and County’s acceptance of the goods,
Vendor shall bear any and all risk of loss of or damage to the goods. During such period,
Vendor shall insure the goods for loss or damage in amounts and under appropriate
terms.
IV. Time is of the Essence. Vendor acknowledges that time is of the essence for the
delivery of goods.
V. Liquidated Damages. Vendor hereby agrees to be responsible to County for
liquidated damages for failure to deliver goods on time, (for delay and not as Penalty)
in the amount of Zero dollars and Zero cents ($0.00) per calendar day for each day or
part of a day that goods are not delivered on the date and time established in accordance
with this contract. The parties agree that the stated sum is a reasonable forecast of fair
compensation for the anticipated damages for delay and that they genuinely intend to
liquidate such damages. Any such damages are to be deducted from purchase price.
Contract # 070.24 Revision: 2022.08.04 CDD
2
VI. Acceptance of Goods. Delivery of goods shall be complete only upon acceptance
by County. County shall have one (1) month for inspection of goods. At delivery and
after inspection and acceptance, Vendor shall tender a Bill of Sale to the goods, together
with any and all other documents evidencing such ownership and title to the goods.
The goods shall be delivered to County free and clear of any liens, claims or
encumbrances, and Vendor shall warrant the same, which warranty shall survive
closing of this contract.
VII. Rejection of Goods. If goods are not delivered according to the specifications and
descriptions of this contract, County may reject goods. Upon Failure of Vendor to
deliver goods, County may terminate this contract or declare Vendor to be in default
and pursue remedies contained in this contract.
VIII. Warranty and Repairs.
A. Delivery of Warranty. Upon delivery of the goods, Vendor shall simultaneously
tender to County all warranties, guarantees, manuals and other documents specified
by the contract documents or in possession of Vendor.
B. Terms of Warranty and Repair. The Vendor hereby warrants that for a period of
one (1) year after goods are accepted, Vendor will, at Vendor’s own expense,
without any cost to the County, replace all defective parts and make any repairs to
the goods that may be required or made necessary by reason of defective material
or workmanship. Where practicable, warranty repairs are to be made in the field;
however, in the event of major repairs, the goods may be transported to Vendor’s
facility at no cost to the County.
C. Extended Warranties. In addition to the above, the County may avail itself of the
Vendor’s standard and/or extended warranties. The Vendor shall offer to the
County any extended warranties, which may be available from the manufacturer at
the time of delivery, or any subsequent extended warranties, for which the County
may be eligible, which become available thereafter. The County is under no
obligation to accept and pay for these extended warranties however.
IX. Payment. Full payment shall occur upon acceptance of goods delivered in compliance
with this contract. In consideration of delivery and acceptance of the goods to County
in accordance with this contract, County shall pay Vendor, and Vendor agrees to accept
as its full and only compensation, the stated sum of Thirty-Four Thousand Four
Hundred Forty-Seven dollars and Sixty cents ($34,447.60), but any payment by the
County may be offset by any amount the Vendor owes the County for any reason.
X. Termination Prior to Expiration of Contract Term. County has the right to
terminate this contract, with or without cause, by giving written notice to the Vendor
of such termination and specifying the effective date thereof.
Contract # 070.24 Revision: 2022.08.04 CDD
3
XI. County’s Remedies Upon Default of Vendor. Whenever Vendor shall default in
performance of this contract in accordance with its terms, County shall be entitled to
suit for damages, specific performance or other relief in law or equity.
XII. Assignability. This contract is not assignable by either party. Any use of
subcontractors by the Vendor for performance of this contract must be accepted in
writing by the County.
XIII. Severability. In the event that any provision of this contract shall be held to be
invalid or unenforceable, the remaining provisions of this contract shall remain valid
and binding upon the parties hereto.
XIV. Integration and Modification. This contract represents the entire and integrated
contract between the County and Vendor and supersedes all prior negotiations,
representations, or contract, either written or oral. This contract may be amended only
by written contract signed by both the County and Vendor.
XV. Exemptions. All purchases of construction or building or any other materials for
this contract shall not include Federal Excise Taxes or Colorado State or local sales or
use taxes. Pitkin County is exempt from such taxes under registration numbers 98-
02624 and 84-78000-5K.
XVI. Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Vendor agrees and understands that the County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms
(presently $150,000 per person and $600,000 per occurrence) or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act,
C.R.S. § 24-10-101, et seq., as from time to time amended, or otherwise available to
the County or any of its officers, agents or employees. Further, nothing in this contract
shall be construed or interpreted to require or provide for indemnification of the Vendor
by the County for any injury to any person or any property damage whatsoever which
is caused by the negligence or other misconduct of the County or its agent or
employees.
XIX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
Contract # 070.24 Revision: 2022.08.04 CDD
4
currently budgeted expenditures of Pitkin County as County. Pitkin County’s
obligations under this contract are subject to Pitkin County’s annual right to budget and
appropriate the sums necessary to provide the services set forth herein. No provisions
of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal
year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt
or other financial obligation of Pitkin County within the meaning of any constitutional
or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County’s bonds or any obligations payable
from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Jodie Grady
530 E Main Street
Aspen, CO 81611
Email: jodie.grady@pitkincounty.com
with copies to:
Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com
To Contractor: Vision Security 3710 Hwy 82, Suite 3 Glenwood Springs, CO 81601
Phone: (970) 945-4043
Email: jennifer@visionsecurity.net
Contract # 070.24 Revision: 2022.08.04 CDD
5
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. VISION SECURITY ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
Assets Manager
Jodie Grady
Jan-23-2024
President
Jennifer Ford-Johnson
Feb-06-2024
Pitkin County HHS Camera System Additions
Pitkin County
Presented By:
Vision Security
3710 Hwy 82, Suite 3
Glenwood Springs, CO 81601
970-945-4043
Modified:
Revision:0
5/19/2023
Proposal
Number:VISIO-1852
Attachment A
Thank you for allowing Vision Security the opportunity of providing you with a cost proposal for the above
referenced project. Please review the items we have included in our scope of work.
Scope of Work:
Wiring all 15 IP Camera's with new cat6e cable per on-site walk. (Conduit to be installed where necessary)
Installation of all 15 IP Camera's, New NVR, POE Switch, and Wireless Access Points
Programming new video recorder and adjust recording schedules per clients needs. Adjust camera views
accordingly.
Lift existing cameras to meet desired views. - Front Entry, Lobby Sitting area, and Shelter Hallway
(ONE) - 32 Channel embedded 4K 2U network video recorder, enhanced H.264, 16 Power Over Ethernet Port,
support up to 12 MP
(ONE) - 8 port Poe + Switch 30W
(ONE) - 8TB HDD (Also Re-using the existing NVR 8 TB)
(ONE) - Wireless Access Point
(ONE) - 2 X 4MP DUAL LENS IP WEDGE DOME. I-SNIPER. 2 X 2.8 FIXED LENSES (95). 98 FEET OF IR. BUILT-IN MIC
(ONE) - Junction Box for IP Camera
(FOURTEEN) - 4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.55 Mtrzd Lens
(THREE) - Dome Wall Mount for IP Camera
(2000 FT.) - CAT6 Plenum Cable
(36) - RJ45 Connectors for IP Camera's
(20 FT.) - Conduit
*All parts and labor are included in this proposal option**
*Internet to be provided by others*
Page 2 of 6Pitkin County HHS Camera System
Additions
5/19/2023Vision SecurityPresented By:
Project Name:VISIO-1852Project No.:
IP Surveillance System
Pre-Wire
1
I.T Closet
32-Ch. 4K 2U, Poe, 8TB, 16 Poe Ports, supports 12MP Cameras
32 Channel embedded 4K 2U network video recorder, 8TB, enhanced H.264, 16
Power Over Ethernet Port, support upto 12 Megapixel
1
TB Hard Drive8
New Smoking Area
POE Switch 8-Port
8-Port Gigabit desktop/rackmount switch
1
Wireless Bridge
1
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.551
Dome Wall Mount
Wall Mount Bracket for Mini IP Dome
1
New Smoking Area Parking Lot
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.551
Dome Wall Mount
Wall Mount Bracket for Mini IP Dome
1
Main Entry Ext. & Sidewalk
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.551
Parking Lot Overview
Vision Security
Page 3 of 6Pitkin County HHS Camera System
Additions
5/19/2023Vision SecurityPresented By:
Project Name:VISIO-1852Project No.:
12MP IP Indoor/Outdoor Full Size Bullet, Varifocal 2.7 - 12mm Motorized Lens
(103 - 44), 196.9 Feet Smart Ir POE + Capable, Ai (Advanced Intelligence) On-
Board Analytics
1
Shelter Yard
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.551
Dome Wall Mount
Wall Mount Bracket for Mini IP Dome
1
Conference Room #3
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.551
Day Center
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.552
Case Manager Offices
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.553
Detox Office
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.551
Back yard/Patio Area
2 X 4MP DUAL LENS IP WEDGE DOME. I-SNIPER. 2 X 2.8 FIXED LENSES (95). 98
FEET OF IR. BUILT-IN MIC, POE CAPABLE.
1
Camera Junction Box
Outdoor round junction box for camera.
1
2nd Fl.Elevator Vestibule
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.551
Vision Security
Page 4 of 6Pitkin County HHS Camera System
Additions
5/19/2023Vision SecurityPresented By:
Project Name:VISIO-1852Project No.:
2nd Fl. Elevator Lobby & Adult Fam Services
4MP IP Indoor/Outdooor Mid Size Vandall Dome. Varifocal 2.7-13.551
Vision Security
Page 5 of 6Pitkin County HHS Camera System
Additions
5/19/2023Vision SecurityPresented By:
Project Name:VISIO-1852Project No.:
Vision Security
Date
Date
Vision Security
Client:
Contractor:
Project Summary
Grand Total:$34,447.60
Page 6 of 6Pitkin County HHS Camera System
Additions
5/19/2023Vision SecurityPresented By:
Project Name:VISIO-1852Project No.:
Presented By:5/19/2023Modified:
3710 Hwy 82, Suite 3
Glenwood Springs, CO 81601
970-945-4043
Pitkin County
Pitkin County HHS Camera System
Additions
Vision Security
0Revision:AGREEMENT
Date:
Date:
Terms for Contractor will sign off all additions to this proposal in the form of a change order, prior to work
commencement.
All materials are guaranteed to be as specified above. Contracted work will be done in the specified time frame. Vision
Security Systems is not responsible for accidents and delays beyond our control. In the event of an alteration or
deviation from above specification incurring extra cost, such incident will be executed only upon a written change order,
and will become an agreeable extra charge above the contract. Customer agrees to pay a monthly service charge of 1.8%
for re-billing on this account plus reasonable attorney, court and collections costs on past due amounts turned over for
collection.
Conditions offered in this contract are good for 30 days from the date on the contract.
The customer agrees to pay a monthly service charge of 2% per month for re-billing on this account plus reasonable
attorney, court and collection costs on past due amounts turned over for collection.
Client:
Contractor:Vision Security
Payment Schedule Amount Due Date
Initial Deposit $17,223.80
Final $17,223.80
Vision Security Page 1 of 1
Attachment B
90
90
90
9
0
90
90
Attachment C
90
90
90
90
90
9090
9
0
90
90
9
0
90
90
90
Certificate Of Completion
Envelope Id: F63ADA3F307848FD972FFD0C2D3C02E3 Status: Completed
Subject: Vision Security, LLC | Pitkin County Contract 070.24 for Review and Signature
Source Envelope:
Document Pages: 18 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.237.91.144
Record Tracking
Status: Original
1/23/2024 11:21:35 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Jodie Grady
Jodie.grady@pitkincounty.com
Assets Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.153.240.216
Sent: 1/23/2024 11:31:57 AM
Viewed: 1/23/2024 11:51:05 AM
Signed: 1/23/2024 11:51:39 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rich Englehart
Rich.Englehart@PitkinCounty.com
Deputy County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 4.2.165.35
Sent: 1/23/2024 11:51:40 AM
Resent: 1/29/2024 3:17:37 PM
Viewed: 1/29/2024 9:32:49 PM
Signed: 1/29/2024 9:33:00 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jennifer Ford-Johnson
Jennifer@visionsecurity.net
President
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 192.173.6.126
Sent: 1/29/2024 9:33:02 PM
Viewed: 1/30/2024 1:05:15 PM
Signed: 2/6/2024 5:23:27 PM
Electronic Record and Signature Disclosure:
Accepted: 1/30/2024 1:05:15 PM
ID: 720c9502-989b-4b37-b3bc-36bc50065d66
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.231.64.123
Sent: 2/6/2024 5:23:29 PM
Viewed: 2/6/2024 8:44:05 PM
Signed: 2/6/2024 8:44:32 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 2/6/2024 8:44:33 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 2/6/2024 8:44:34 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Miosha Wauneka
miosha.wauneka@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Sent: 2/6/2024 8:44:34 PM
Electronic Record and Signature Disclosure:
Accepted: 9/19/2022 6:19:48 AM
ID: f9e9d817-3b89-43d1-bf19-74b12e5e7658
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/23/2024 11:31:57 AM
Certified Delivered Security Checked 2/6/2024 8:44:05 PM
Signing Complete Security Checked 2/6/2024 8:44:32 PM
Completed Security Checked 2/6/2024 8:44:34 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Jennifer Ford-Johnson, Miosha Wauneka
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us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.