The URL can be used to link to this page

Home My WebLink Aboutbocc.con.165.2003 CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR S C ANNIN G / AR CHIVIN G Originating Department/Division: Contact Person. none ~: Services Maintenance _ License/Use Lease ~/.Construction __.Purchase Employment BOCC AGENDA ITEM (BOCC signature required) ~/ STAFF AUTHORIZED SIGNATURE (as per Procurement Code) Check Contract Type: Dollar Amount: ~7.h'] ,~ TI .~,~ STAFF AUTHOE~ZED SIGNATUIDE CONTRACT __JntergoYernmental Agreement (Requires BOCC Action) Non Profit Quasi-Public Grant Agreements (Requires BOCC Action) Other Signatures Required: Under 25K - Department Head 25-50K - Department Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Section Leader, County Manager Contractor/Business (Complete Name): fi'/_~.~_z~.---~z,-.~, iP04,1~6.~ Contract Start Date: ~/.~/g9 ~ Automatic Renewal (y/~'~:_ /k/ ~ Contract End Date: All Contracts should be proofed for the following: · No Pages Missing Ifa Page is Left Intentionally Blank - Note on Page Page numbered consecutively All Signatures Affixed · All Dates Filled In · All Other Blanks Filled In All Exhibits Attached · All Legal Descriptions Attached (if appropriate) · Notice of Award/ProceedAttached (if appropriate) Sent to Clerk and Recorder for Scanning/Archiving At,thorized Staff Person Signatm.e of authorized staff person indicate that document has been proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retainage schedule. M\procurement\tra~ning\clerknarrative.doc SIGNATURE CONTRACT #~.~ ~,~ PITKIN COUNTY CONSTRUCTION CONTRACT AGREEMENT THIS AGREEMENT, made this 3rd day of October, 2003, by and between the County of Pitkin, Colorado, a Colorado home-rule county, (hereinafter called the "County") and Mountain Parking Equipment, 320 Santa Fe Drive, Denver, Co 80223 (hereinafter called the "Contractor"). RECITALS A. The County intends to install an automated paid parking revenue control system, herein- after called the "Project", in accordance with the terms and conditions outlined in the Contract Documents and the associated Plans and Specifications as per attached Exhibit "A". B. Contractor's Proposal was the most responsive proposal. NOW, THEREFORE, the County and the Contractor, for the considerations hereinafter set forth, agree as follows: 1. The Contractor agrees to furnish all supervisory labor, materials, equipment, tools, and services necessary to complete in a workmanlike manner all tasks required within the scope of work for the completion of the Project, ie: to deliver the automated parking revenue control system 100% operational in all regards, in strict compliance with the contract documents herein mentioned, which are made a part of this Contract. 2. Contract Time and Liquidated Dama~. Work under this Agreement shall be commenced by October 10th, and shall be substantially completed by December 31st, 2003, and punch list completed fifteen (15) days thereafter, or the Contractor hereby ago'ecs to pay County Liquidated Damages for delay (and not as a Penalty) in the amount of $75 per calendar day for e~ch day or part of a day the Project is not completed by the completion date here established. The parties agree that actual damages for delay in completion is difficult or impossible to accurately estimate at this time, ~hat the sum stated is a reasonable forecast of fair compensation for the anticipated damages for delay and that they genuinely intend to liquidate such damages. 3. Subcontractors. The Contractor agrees to bind every subcontractor by the terms of the Contract Documents. The Contract Documents shall not be construed as creating any contractual relationship between the subcontractor and the County. 4. Payment: Offset. The County agrees to pay, and the Contractor agrees to accept, in full payment for the performance of this Contract, the top set price of two hundred and sixty five thousand three hundred and fifty one dollars and seventy six cents ($265,351.76) in accordance with the Contract Documents, subject to increase or decrease in accordance with the provisions of the Contract Documents; but any payment by the County may be offset by any amount the Contractor owes the County for any reason. 5. Payment Procedures: A. Contractor shall submit applications for payment in accordance with the General Conditions. Procurement Officer as provided in the General Conditions will process applications for payment. B. County shall make progress payments on account of the Contract Price on the basis of Contractor's applications for payment, as recommended by Procurement Officer, within forty-five (45) 29 days of County's approval of Contractor's pay request. All progress payments will be on the basis of the progress of Project measured by the schedule of values provided for in the General Conditions. (1) If Contractor is satisfactorily performing this agreement, progress payments shall be in an amount equal to ninety (90) percent of the calculated value of any work completed, less the aggregate of payments previously made until fifty (50) percent of the work required by this agreement has been performed. Thereafter, unless a different arrangement is provided for in Special Conditions for contracts less than $80,000.00, County shall pay all remaining progress payments without retaining additional funds, if, in the opinion of the Procurement Officer and County, satisfactory progress is being made on the Project. If, in the opinion of the Procurement Officer and County, satisfactory progress is not beJ~ng made on the Project, or if claims are filed under Section 38-26-107, Colorado Revised Statutes, as amended, County may retain such additional amounts as County may deem necessary to assure completion of the Work or to pay such claims and any Procurement Officer's and attorney's fees reasonably incurred or to be incurred by County in defending or handling such claims. The withheld percentage of the Contract Price shall be retained until the Project is completed satisfactorily and finally accepted by County in accordance with the provisions of the Contract Documents. Progress payments shall not constitute final acceptance of the Work. (2) . Payments will not be made for materials stored off-site (unless othenvise · provided by Addendum or Change Order) but will be made for materials stored on-site. Contractor will remain responsible for security of the materials and the replacement at Contractor's sole cost of materials lost, damaged, destroyed or stolen. C. County shall make final payment, including release of retainage, to Contractor as recommended by Procurement Officer, and in accordance with the Contract Documents and Section 38-26- 107, C.R.S. and Section 24-91-103, C.R.S. 6. Contract Documents. The Contract consists of the documents listed below and references to Contract, Contract Documents, or Agreement includes all such documents. In the event that any provision of one Contract Document conflicts with the provision of another, the provision in the Contract Document listed first below shall govern, except as otherwise specifically stated. A~ B. C. D. E. F. G. H. I. Pitkin County Construction Contract Agreement; County Required Clauses; Attachment "A", Scope of Work and Proposal Request for Proposal; Bond; Notice of Award; Notice to Proceed; General Conditions; Notice of Substantial Completion and Notice of Final Acceptance. 7. Authority and Responsibility of the Procurement Officer· All work shall be done under the general supervision and direction of the Procurement Officer or his/her designee. The Procurement Officer shall decide any and all questions which may arise as to the quality and acceptability of materials famished, work performed, rate of progress of the work, interpretation of the Contract, change orders (within the limits of her authority) and all other questions as to the compliance with the Contract on the part of the Contractor. 8. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Contractor or County may assign this Agreement in accordance with the specific written permission, any fights to claim damages or to bring any 29 Agreement in accordance with the specific written permission, any rights to claim damages or to bring any suit, action or other proceeding against either the County or Contractor because of any breach or because of any of the terms or conditions herein contained. 9. Waiver. No waiver by either party of uny rig~at, term or condition of the Contract Documents shall be deemed or construed as a waiver of any other right, term or condition, nor shall a waiver of any breach hereof be deemed to constitute a waiver of any subsequent breach, whether of the same Or of a different provision of the Contract Documents. 10. Waiver of Presumption This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review, or drafting of this Agreement. 11. Authorized Representative. The undersigned representative of Contractor, as an inducement to the County to execute this Agreement, represents that he/she is an authorized representative of Contractor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement on behalf of Contractor. 12. Contractor's Representations. A. In order to induce County to enter into this Agreement, .Contractor makes the following representations: (1) Contractor has familiarized himself with the nature and extent of the. Contract Documents, work, locality, and with all local conditions and federal, state, and local laws, ordinances, roles and regulations that in any manner may affect cost, progress, or performance of Project. (2) Contractor has carefully studied the site and has performed all necessary investigations, tests, subsurface investigations to define the latent physical conditions of the construction site affecting cost, progress, or performance of Project. (3) Contractor has made or caused to be made examinations, investigations, and tests and studies of such reports and related data as he deems necessary for the performance of Project at the Agreement Price, within the Contract time, and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports, or similar data are or will be required by Contractor for such purposes. (4) Contractor has Correlated the results of all such observations, examinations, investigations, tests~ reports and data with the terms and conditions of the Contract Documents. (5) Contractor has given Procurement Officer written notice of all conflicts, errors, or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by Procurement Officer is acceptable to Contractor. 13. County's Representations. A. County makes the following representations: (1) Authority exists in the law and County has budgeted, appropriated and otherwise made available funds equal to, with a sufficient unencumbered balance thereof remains available, for payment of or in excess of the Agreement Price. (2) County, by issuing any Change Order or other form of order or directive requiring additional compensable work to be performed by Contractor, which work causes the aggregate amount payable under the Agreement to exceed the amount appropriated for the original Agreement Price, represents to Contractor, that lawful appropriations to cover the costs of the additional work have been made. 14. Miscellaneous. 3O A. Terms used in this Agreement, which are defined in Part 1 of the General Conditions, shall have the meanings indicated in the General Conditions. B. If any term, sbction, or other provision of the Contract Documents shall, for any reason, be held to be invalid or unenforceable, the invalidity or unenforceability of such term, section, or other provision shall not affect any of the remaining provisions of the Contract Documents, and to this end, each term, section and provision of the Contract Documents shall be severable. C. None of the remedies provided to either party under the Contract Documents shall be required to be exhausted or exercised as a prerequisite to resort to any further relief to which such party may then be entitled. Every obligation assumed by, or imposed upon, either party hereto shall be enforceable by any appropriate action, petition or proceeding at law or in equity. In addition to any other remedies provided by law, the Contract Documents shall be specifically enforceable by either party. D. This Agreement may be executed in multiple counterparts, each of which shall constitute an original, but all of which shall constitute one and the same document. E. Unless other~vise expressly provided, any reference herein to days shall mean calendar days. All times stated in the Contract Documents are of the essence. 1N WITNESS WHEREOF, the parties have executed this Agreement as of the date first set out herein above. COUNTY OF PITKIN, COLORADO Mountain Parking Equipment 320 Sante Fe Drive, Denver, Co 80223 MANAGER APPROVAL: Hilary p3Jetcher Smith, 'C'ounty Manager Date RECOMMENDED FOR APPROVAL: Carrington Brown SECTION APPROVAL: Date 31 REQU]]RED CLAUSE5 Rev. 2/26/02 For purposes of these Required Cbuses, "Contractor" me~ns (INSERT NAfAE OF SERVICE PROVIDER). Contractor shall be subject to the following provisions: COMPLIANCE W~TH P[~OCUREN~ENT CODE AND APPLT. CABLE STATE CONT~AC'r~zN~ LAW B. The ContracTor shall ~mmediately notify the County Manager m writing of any violation of said Coae or statutes by the County s employees or agents, which violation(s) is known or shoula nave peen known by mm. and failure to SO notify the County of any violation(s) within five (5) days of knowleage of such violations shall be considered a breach of this Agreement. Further. such failure to notif~ the County of violation of the Procurement Code or statutes within five (5) days of knowledge sh~ll be deemed os a wmver of any action or defense that the Contr=ctor may have against the County by reason of such violation of the Procurement Code or STaTuTes. WARRANTTZES A~AT. IXLST CONTTZN~ENT FEES. ~RATUIT-rES. KT. CKBACK5 AND CONFLZCT OF INTEREST A. Covenant Against Contingent Fees. The Contractor warrants that no person or selling agency has Deer empJoyed or retained to solicit or secure this Agreement upon an agreement or undersTandmg for a commission. percentage, brokerage, or contingent fee, excepting bona fide employees or bon~ fide established commercial or selling agencies maintained by the Contractor for tbe ~ur~ose of securing t~asmess B. Gratuities Prohibited The Contractor agrees not to give any employee or former employee of Pitkin County a gr=tuity or any offer of employment ,n connection with any decision, approval, disapproval, recommendation preparation of any port of a pragrarn requirement or a purchase request, influencing the content of any specificatior~ proceeding or applicx~tion, request for ruling, determination, claim or controversy, or of her particular matter, pertaining to this Agreement, or to any solicitation or proposal therefor. C. ~ratuity me~ns a payment, loan, subscription, advance deposit of money, serwces, or anything of more than nam hal value present or promised, unless consideration of substantially equal or greater value is received. b. Kickbacks Prohibited. It shall be a breach of Agreement for any pa/merit, gratuity, or offer of employment to be mede by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, es an inducement for the award of a subcontract or order. The Contractor is prohibited from inducing, by any means, any person employed under this Agreement to give up any port of the compensation to which he/she is otherwise entitled. The Contractor shall comply with all applicabe local state and federal "anti-kickback" statutes or regulations. ' E. Conflict of Interest Prohibited. No official, officer, employee or representative of the County duriag the term of this Agreement or one (t) year thereafter shall have any interest, direct or indirect, in this Contract or the proceeds thereof. (Additional restrictions on present and fo~mer empbyees of County are found in Article 7 of the Procurement Code). F. 5ub-contraat Clause. The prohibitions against contingent fees, gratuities, kickpocks and conflict of interest prescribed in this Agreement shall be made a condition of and conspicuously set forth in every sub-contract and solicitation therefor. Conspicuously means written in such special or distinctive format, print, or manner that a reasonable person against whom it is to operate ought to have noticed it. VII-11 H. Remedies. In addition to other remedies it may have for bre~ch of the prohibitions against contingent gratuities, kickbacks and conflict of interest, the ~ounty shall have the right (1) Terminate this Agreement without liability by the County~ (2) beb~r or suspend the offending parties from being a contractor or sub-contractor under County contracts; (3) beduct from the contract price or consideration, or otherwise recover, the value of an~hing transferred or received by the Contractor; and (4) Recover such value from the other offending parties. EQUAL EAAPLOYAAENT OPPORTUNITY AND DT.$ADVANTA6ED/AAIKIORITY/WOAAEN BUSINESS ENTERPRISES (DBE/AABE/WBE) Pursuant to local, state and/or federal anti-discrimination and affirmative action prog~, contractor ~et ~1~ epplicoble r~quirements with res~ct ¢o employ~n¢ ond subcontroctin9 in connection ~ith Disedvantoges/~inority/Women individuals ~nd enterpris~ (DME/M~E/W~E). In connection ~ifh the execution ond edminist~tion of this Agr~ment, and ony subconfrocts, the Controctor sho]l not d~scriminote against any employee or op¢icont for empby~nt becouse of rece~ r~hgion, color~ ~n connection with the performance of this Agr~ment, the ~ont~ctor will cooperate with the Coun~ in m~ting the County's commit~nts ~nd g~is with raged to the ~imum utilization of disedwntoged, minority ~nd ~imum practicable opportunity fo compete for employment ond/or subcontract work, if ~ny, under this b. The Contractor will furnish oil neceF~ infarction and reports end will ~rmit ~ccess to its b~ks, E. Employment ~to and Affirmative Action Plan. If requestS, the Contractor agrees to submit on EmpIoy~nt ~t~ Form to ~ provided by the County, the data sho~ing the utilization of disodwntoged persons, minorities ~nd ~omen by job cote9o~ ~ithin its organization. Where the ~ntractor h~ fifty (~) or more employe~ or it is ~rtici~ting in contracts with the ~oun~, whi6h ex~d FifW-Thousond ($50,~O.~) Doll~s, on ~ffir~tive Action Plan must be submitt~ to th~ ~unty ~h~n r~u~t~ by the County Attorney's Office ~ithin ten (tO) days after ~election. F. ~ncomplionce. [n the event of the Contractor's noncomplionce with the nondiscrimi~tion/offir~tive be ~ppropriote, including, but not limited to: (1) Withholding of ~yments under the ~gree~nt until the Contractor complies, ond/or (2) ~ncellotion, termi~tion, or sus~nsion of the Agree~nt, in whole or in TERMZN~ON FOR DEFAUbT OR FOR CONVE~EN~E OF [n Oddition to the right of cancellation referenced in P~rogroph 7 of the Agr~nt, the perfor~nce of work under the ~gr~ment ~y be terminat~ by Pitkin ~ounty: (1) Whenever the Cont~ctor shall d~foult in perfor~nce of this ~greement in accordance ~ith its terms, and fails to cure or show ~use why such failure to perform should be excus~ ~ithin t~n (10) days (or longer the Coun~ ~y allow or shorter, but not less than three (3) d~ys, for fdlure to provide proof of insurance or ~intenonce of any dangerous condition) oft~r hand-deliver, facsimile or mailing to the Controctor of notice s~ci~ing the default os provided in Paragraph tl of the Agreement. The Cont~ctor shall not be in default by re~ons of ~ny failure in perfor~nce of this Agreement in occordonce ~ith its terms if such failure oris~ out of cous~ beyond the control ond ~ithout the fault or negligence of the ~ontroctor. Such cous~ ~y include, but ore not restrict~ to, ~cts of God, natural dis~ters, strikes, or freight em~rgoes, but in ~ve~ c~se the failure to perform must be beyond the VI1-12 V11-13 control and without the fault or negligence of the Contractor. Upon request of the Contractor. the County s~ll ascertain the fonts and failure, and. if the County shall determina that any failure to perform consti- tuted a valid commercial excuse, the performance shall be revised accordingly and notice of default withdrawn; or (2) Whenever for any re~son and in its sole discretion the County shall determine that such termination is in its B. Notice of Termination. ~:n the event of termination, the County shall deliver to the Cont~ctor a written notice of term nation specifyin9 ,he restarts ,herefor and ,he effective de,e of such termination. The ~ffectiv¢ date shall not be ~rlier ,hah ,he dete of henri-deliver, facsimile or the date of ~ilin9 of the notice, ~ provided in Paragraph 11 of the Ag~ement. C. Termination Procedure. After the effective date of the notice of cancellation, termination for default or for the convenience of the Count-/, unless otherwise directed by the County, the Contnactor shaft: (1) Stop work under the Agreement on the date specified in the notice of termination. (2) Place no funther orders for materials, services or facilities. (3) Terminate all orders and subcontnantors to the extent that they relate to the performance of work terminated by.the notice of termination. (4) With the approval or notification of the County, s~ttl~ all outstanding liabilities and afl claims arising out of such termination on orders or subcontracts, the cost of which would be compensable or reimbursable in whole or in Pert in accordance with this Agreement. b. Termination Payment. After the effective date of a notice of termination for the convenience of the County, the Contnactor shall submit to the County his termination clai~n in the form of a final invoice in accordance with the provisions in "Method of Payment," including costs incurred to the dete of termination, and costs incurned because of term n~tion, which termination costs shall not exceed ].0% of the total amount of proposal; p~ovided, however, that in the event of default by the Contractor, no extna costs incurred because of termination sh~ll be Paid to the Contractor and any costs paid shall not be a waiver of any claim, counterclaim or set-off by the County agdnst the Contractor on account of any default. Such claim must be submitted promptly, but in no event later than thirty (30) days from the effective date of termination, unless one or mane extensions are gnanted in writing by the County. U ' ' . pon the Contractor s fa lure to submit a claim m the t me allowed, the County may review the information available to it and determine the amount due the Contractor, if any, and pay the Contractor the amount os deter- mined. E. Termination 5ett!ement. 5ub, ject to Paragraph 4.b., the Contractor and County may negotiate the whole or any part of the amount or amounts to be paid, if any, upon c~ncellation, termination for default or for the convenience of the County. F. I~emedies. The Contractor shall have the right of appeal from any determination made by the County under "Cancellation or Termination for Default or for Convenience of County," except that if the Contractor has failed to submit his claim within the time provided in Paragnaph 4.b., above, and has failed to properly request extension, he shall have no such right of appeal. Zn any case where the County has made a determination of the amount due under Paragraphs 4.D. or 4.5., above, the County shall Pay the Contractor: (].) the amount the County has determined if there is no right to appeal or if no timely appeal has been taken, or (2) the amount finally determined on such appeal if en appeal has been taken. G. Method of Appe~t. ]:f the Contractor disagrees with the County's determination under Paragraphs 4. b. or 4.E, he can appeal this decision in writing to the County. ,Such appeal must be made within twenty (20) days of receipt in writing of the County's determination. The County shall have twenty (20) days in which to respond in writing to the appeal. The County's response shall be final and conclusive unless within thirty (30) days fr~m the date of receipt of such response the Contractor submits the dispute to a court of competent jurisdiction or submits a demand for erbitration if required by the Contract Documents. ZNTEG~A'i3:ON ANb MODZF'_rCAT~.ON A, The Agreement constitutes the full and complete agreement of ~th¢ parties and supersedes or incorporates any prior written and oral agreements of the p~rties. In addition, the Contractor understands that unless the contract is for goods or services of o value less th~n $50,000, no Coun~ official or employee, other than the ~rd of County Commissioners acting as a body at a Board m~ting, has authority to enter into ~ contract or to modify the terms of the Agreement on behalf of the County~ Any such contract or modification to this Agreement must be in writing and be exes~ted by the parties hereto. B. With respect to change orders under the Agreement, the County and the Contractor sh~li process and approve/disapprove requests for change orders as otherwise provided in this Agreement, subject to the requirements of the Procurement Code and the Finance Office. INDEMNITY A. The Contractor (including, by definition here and hereinafter, its officials, employees, agents and representatives, subcontractors and suppliers), sh~ll and hereby does release, discharge, indemnify and hold harm- ]ess the County of Pitkin end its officials, employe~, agents and representativ~ from and against liability for any claim, de.nd, bss, ~g~. ~nol~, judgment. ~nses, costs (including costs of inv~tigation ~nd defense), fe~ (including reeso~ble attorney and exert withes fees) or compens~ion in any form or kind whats~ver for a~ bodily inju~, d~th, ~rsonol inju~ er property do.ge orising oat of or in connection with o~ negligent oct, intentio~l oct, er~r or omission by the Cont~ctor, and for any consequential liability ~lleged to accrue o~nst the Coun~ on account of tbe Contractor's acts, ~rors or omissions; provided, however, t~ such indemni~ s~it ~t be construed ~ on indemnity for bodily inju~ Jr property do.ge arising from the sole n~ligence of the Coun~ or its employees. B. The Cont~ctor further s~ll investigate, p~ocesS, res~nd to, ed just, provide defense for and defend, ~y or settle oil cbi~, de~nds, or bwsuits related hereto at its sole ex~nse and shall ~r oil other costs and ex- pens~ relat~ thereto, even if the cbim, de.nd or lawsuit is g~undless, f~lse or fraudulent. INSURANCE A. In whole or in Port, the Contractor shall secure and maintain for the term of its contractual relationship with the County such insurance policies, from companies licensed in the State of Cobrodo, as will protect itself, the County (with the Couni~/r~med 0-¢ additional insured) and others c~ specified, from claims for bodily injuries, death, personal injury or property damage, which r~y arise out of or result from the Contractor's acts, errors or amis- storm. The following insurance coverage, at or above the limits indicated and including such endorsements as are indicated by on "X", are required: (1) Statutory Workers' Compen~tion: Colorado statutory minimums (2) Commercial General Liability- I$0 199B Form or equivalent Each Occurrence Limit ~eneral Agg~gate Limit Preducts/~mpleted Operations Agg~gate Limit Comprehensive Fo~m (All risks) ¢o include (place X by ~pplic~b~e provisions): X Premis~/Operations Underground, Explo~ion & Co~lapse ~zord X preducts/~mpleted Operations X Cant r~ct~l bi~bili~ ~_ Zndependent Contractors aed 5ubcont~dors ~X_ Broed Form Pro~r~ ~ge ~_ Personal [nju~ $1,000,000.00 $2,000,000.00 $2,000,000.00 (3) Business Auto Coverage: Combined Single Limit Liability (e~ch accident) $1,000,000.00 VI1-14 Coverage to include [place X by'applicable provisions): ~..~_ Any Auto Ail Owned Autos Hired Autos Non-Owned AUTOS ~arage Liability (4) SPecial Coverages (check as appropriate and insert (~mount): __x__[l) Performance Labor and Ma,erial Pavment Bond in the amoun, of the installa, ion cost (2) Professional Errors and Omissions 3) Aircraft L[abiflty (4) Owner's Pra,estive __x__(5) Builder's Risk amount of installation cost (6) Boiler end Machinery (7) Loss of Use Insurance (8) Poilu,ion Liability (9) Crime, including Employe~ Dishonesty Coverage. or Fidelity Bond PROOF QF ]:NSU~ANCE SHQULD BE SENT TO: Pitkin Coun?y Cio Corrington Braw~ 233 East Airport Rd., Suite A. Aspen, CO 815Z~ 970-9~0-5378 B. To prowae evidence of the required insurance coverage's, copies of Certificates of Insurance in a form acceotable to the CounTy shall be filed with the Counly (through the County RepreSentative) no later than ten (10) calend~r days prior to commencement of operations affecting the County. Failure TO file or rn~intam acceo,oble by ce~ified mail. return receipt requested (effective upon proper me ling), has been sent to the County (through the Count-/s Risk Deportment). (For purposes of this provision. "materialh/altered" shall mean a change affecting he coverages requ red harem, mcbd ng d change to po icy limits as set out in the then-current policy d~clarations page). Simultaneously with the Certificates of Insurance, the Contractor shall file with the County's Risk Department (and promptly update, as necessary) a certified statement as to claims pending against the required coverages, reserves established on account of such claims, defense costs expended and amounts remaining on policy limits. C. In eddition, these Certificates of Insurance shall contain the following ~lauses: (I) The clause "other insurance provisions," in a policy in which the County of Pitkin holds a Certificate, shall not apply to the county of Pitkin. (2) The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for I~'ment of any premiums or for assessments under any form of policy. (3) Any and all deductibles in the above-described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. (4) Location of operations shall be: "all operafions and locations at which work for the referenced ProJect is being done." VII-15 b. Certificates of Insurance for oll renewal policies shall be delivered to the Count,s Representative at least fifteen (].5) days prior to o policy's expiration date except for any policy expiring on the expiration dote of this E. The County reserves the right to request and receive a copy of any policy and any policy endorsement. ].0. ].1. 12. 14. EXEMPTZON5 AND PREFERENCES A. All purchases of construction or building or any other re~terials for this Agreement shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. PitkJn County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K. B. Pursuant to state statute and ,o the extent permitted by law, Colorado labor sboll be employed to perform the work to the extent of not less than eighty percent (80%) of each type or class of labor employed on such project; except for highway construction, which is subject to C.R.$. 43-2-208, which provides that all laborers shall be bor~ fide residents of Colorado with a preference to residents of the County where the work is performed. ¢. Preference is given, to the extent permitted by law, to: m~terials, supplies and provisions produced, manufactured or grown in Colorado, quality being at least equal to materials, supplies and provisions from outside the state; and to local (Roaring Fork Valley) services and labor of quality at least e~ual to non-local services and labor. RECORDS The Contr~ctor shall maintain comprehensive, complete and accurate books, records, and documents concerning its performance relating to this Agreement for a period of three (3) yex~rs after tirol payment under the Agreement and the County shall have the right within the three (3) year period to inspoct and audit these books, records and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing standards, compliance with all provisions of the Agreement and applicable law. THIRD PARTIES This Agreement does not and shall not be deemed or construed to confer upon or gr~nt to any third party or parties, except to parties to whom Contractor or County may assign this Agreement in accordance with the specific written permission, any rights to claim damages or to bring any suit, action or other proceeding against either the County or Contractor because of any breach hereof or becx~use of any of the terms, covenants, agreements or conditions herein contained. AGREEMENT MADE IN COLORADO The parties agree that this Agreement was made in accordance with the laws of the StYe of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. ATTORNE"/' $ FEES In the event that legal action is necessc~y to enforce at~/of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. GOVERNMENTAL IMMUNITY Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this Agreement, the monetary limitations or terms (presently $1§0,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10- 10]., et. seq., C.R.5., as from time to time amended, or otherwise aveibble to Pitkin County or any of its officers, agents or employees. Further, nothing in these Required Clause or the Agreement sboll be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. CURRENT YEAR OBLIGATIONS The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County's obligations VII-16 under this Agreement are subject to Pitkin County's annual right to budget and appropriate the sums necessar~ to provide the services set forth herein. No provisions of the Agreement shall constitute o mandatom/charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the Agreement shall be construed or interpreted as creating a multiple-fisca! year direct or indirect debt or other financial oblig~tio~ of Pitki. Coun~ ~ithi~ th~ meaning of any co,stitutio.el or statutory d~bt limitation. This Agreement sh~ll not directly or indirectly obligate Pitki~ Cou,ty to m~ke any ~yments b~yond thos~ ~pproprbted for Pitki, County's then current fiscal year. No provisions of this Agreement shall be construed to pledge or create ~ lien on any class or source of Pitkin County's moneys, nor sh~ll any provision 6f this agreement restrict the future issuance of Pitkin County's bonds.or ~ny obli~tions ~yable f~om any cl~s or source of Pi¢kin Count,s money. V11-17 Aspen/Pitkin County Airport Express Parc w/Counts Parking Control Syste,,, PAID PARKING REVENUE CONTROL SYSTEM PART 1 GENERAL 1.1 SUMMARy General: Furnish and install the Paid Parking Revenue Control System equipment as specified herein and noted on the architectural drawings. Any approved substitutions will be acknowledged by Addendum only. Parking equipment installer shall install (or sub-contract) all components included in the contract and shall deliver the system 100% operational in all regards. This includes operation of the credit card satellite system, and set up of ADS account, installation of three phone lines, computer soRware setup etc. Parking Equipment installer shall install all components necessary for a completely operational system as described herein. Equipment supplier shall review shop drawings for related work in other sections. Supplier shall have at least 5 years experience in parking control equipment and maintain a stock of replacement parts for the materials specified. B. Base Section Includes: 1. Ticket Dispensers 2. Barrier Gates 3. Vehicle Detectors 4. Express Parc Exit Stations 5. Automatic Pay Stations -Pay Points 6. Intercom - Sentex Crown Jewel 7. McGann Software 8. Amano Centralized Credit Card 9. Installation 10. Miscellaneous Recommended Spare Parts C. Optional Packages D. Start Up Materials 1.2 SUBMITTALS A. Shop Drawings: Provide complete equipment layout, conduit and outlet locations, power requirements and electrical wiring riser drawings upon award of contract. B. Product Data: Provide data on operating equipment, characteristics, operating range. C. Warranty: Submit manufacturer warranty. -1- AsperdPitkin CounW Airoort Express Parc w/Counts Parking Control System 1.3 QUALITY ASSURANCE A. Contractor shall have 5 years experience specializing in the sales, installation and service of parking equipment. B. Contractor shall be approved by the manufacturer of the parking equipment. 1.4 PROJECT SITE CONDITIONS A. Coordinate the placement of conduit, accessories and the power wiring to operating equipment. B. Owner will provide clean power, which shall be defined as 115 VAC +/- 10% ~ 60 Hz from circuits dedicated to the parking equipment. C. Sequence installation to ensure utility connections are achieved in an orderly and expeditious manner. 1.5 FACILITY OPERATION A. Normal operation will be transient long term and short term parking. Current operations utilize the same rate structure. However the system will be able to be programmed to automatically issue and calculate a long term and separate short term rate structure. PART 2 PRODUCTS 2.1 ACCEPTABLE MANUFACTURERS A. Manufacturer must have been in continuous operation for a minimum of five years. B. Manufacturer shall have current version of each primary component currently operating successfully in five or more parking facilities of same size and magnitude of this facility. C. Primary parking products listed are based on Amano Cincinnati and McGann Software Systems and represent the features and quality desired. 2.2 EQU~MENT A. The following equipment list consists of basic system components. Provide auxiliary items required for the proper functioning of the system, whether mentioned or not, including but not limited to: heaters, coolers, control wiring, transformers, relays, pedestals, etc. to provide a complete operating system. B. Locate equipment as shown on the drawings and/or as recommended by equipment supplier. C. All lane equipment shall be (UL) approved. -2- AsperffPitkin County Airport Express Parc w/Counts Parking Control System D. Equipment Listing: Lot A (Close In) Entry Lane a. One (I) Amano, AGP-2000 Ticket Dispenser with programmable voice announcc~aent b. One (1) Amano, AGP-1700 Parking Gate with gate arm c. one (1) Amano, AGP-0234 DUal Channel Vehicle Detector Lot A (Close In) Exit Lane a. One (1) Amano, AGP-4400 Express Parc b. One Sentex Crown Jewel direct dial intercom c. one (I) Amano, AGP-iT00 Parking Gate with gate arm d. One (1) Amano, AGP-0234 Dual Channel Vehicle Detector Lot B (Over Flow) Entry Lane a. One ( 1 ) Amano, AGP-2000 Ticket Dispenser with programmable voice announcement b. one (1) Amano, AGP-1700 Parking Gate with gate arm c. One (1) Amano, AGP-0234 Dual Channel Vehicle Detector Lot B (Over Flow) Exit Lane a. One (1) Amano, AGP-4400 Express Parc b. One Sentex Crown Jewel ~rect dial intercom c. One (1) Amano, AGP-1700 Parking Gate with gate arm d. One (1) Amano, AGP-0234 Dual Channel Vehicle Detector Parking Office COntrol Equipment One (1) Amano, HR-200 Hand Encoder Security Booth One (1) Host Facility Management Computer with McGann Facility Revenue Sof~ware with Ticket Tracking, and Report Generator PCAnywhere support software installed One (1) Computer Server for Amano Charge - centralized credit card software, high speed central credit processing with ADS Alliance Systems PCAnywhere support software installed One (1) KVM switch (permits 2 pc's to share below hardware) One (1) 17" color monitor shared by both pc's One (1) Key board and mouse shared by both pc's One (1) HP Laser Jet Printer Miscellaneous Items - Recommended Spare Parts for Pay Stations a. Pay Station - accessories Bill lock box, Bill Dispenser (2), Coin lock Box -3- AsperdPitkin County Airport Express Parc w/Counts Parking Control System 2.3 PERFORMANCE SPECIFICATIONS & DATA SHEETS A. Primary components of the parking and revenue control system: 1. Shall be microprocessor based in on-line communications with the central facility computer system. 2. AIl field programmable functions of the system shall be programmable from the central facility computer. 3. All clock functions for card access and count systems shall be controlled from the central facility computer. 4. In the event ora communications failure from a riel{ device andthe central facility computer, the field devices shall continue to function in an off-line mode and shall buffer a minimum of 400 transactions, which will update to the central facility computer when communications are restored. -4- Aspen/Pitkin County Airport Express Parc w/Counts Parking Control Systel,, B. Ticket Dispenser 1. Reference. Amano Cincinnati, Inc. AGP-2000 2. Purpose. The model AGP-2000 Series Ticket Dispenser issues parking tickets and magnetically encodes and prints the entry information on the ticket. The AGP-2000 shall operate as a stand-alone unit or as a networked on-line unit, via RS485 communications to the McGann Soft'ware, to create a parking revenue control system. 3. Required Featnres/Fnnetions. a. Printed circuit board with microprocessor control b. Field programmable data input utilizing hand held remote c. Electronic 9 X 7 dot matrix printer with ribbon cartridge d. Self sharpening ticket cutter e. Automatic, semi-automatic, or manual ticket issuance f. LCD Graphic Display with backlight g. Automatic Backout and Void Ticket Control: 1. Backout: a. If a patron backs Out of the entrance lane taking the issued ticket, the ticket dispenser shall open the parking gate. The ticket dispenser shall then signal the gate to close after a programmed time period once the car has moved offthe ticket dispenser's arming loop. b. Invalid ticket data shall be recorded in the McGann Software host computer to prevent illegal use of the ticket. 2. Void: Ifa patron backs out of the entrance lane without taking the issued ticket, the ticket shall be aUtomatically vaulted b~ck into the ticket dispenser and voided both with a pr/nted mark and on the magnetic stripe. h. Internal Memory Module will store the following data: 1. Transaction data: standard buffer capacity 0fat least 1000 transactions 2. Err°r data: standard buffer capacity is at least 1000 error messages. i. Vault Box 1. The AGP-2000 shall count the number of tickets vaulted 2. A ticket will not be issued when the vault is 100% full j. Voice Announcement 1. Delivers verbal instructions to patrons as they enter the parking facility 2. Field programmable for custom messages k. Built-in intercom 1. Construction: 1. Heavy duty steel construction 2..Heavy duty polyethylene cover m. Ticket box: each holds 5,000 tickets per carton; Dual Ticket Feed (DTF) allows 2 cartons of tickets to be fed into the AGP-2000 unit at one time. n. Printed Ticket Data: 1. Machine (lane) number (01 - 20) (programmable option) 2. Applicable rote (code) key (A ~ H) (programmable option) 3. Ticket issue number (00001 - 99999) 4. Year (2 digits), month (01-12), date (01-31), and time in military format (01-24) of issuance 5. Invalid mark for voided tickets -5- AspenfPitkin County Airport Express Parc w/Counts Parking COntrol System o. Encoded Ticket Data: 1. Lot number (01 -99) 2. Machine number (01 - 20) 3. Applicable rote key (A - H) 4. Ticket issue number (00001 - 99999) 5. Month (01-12), date (01-3 I), hour (00-23) and minute (00-59) of issuance p. Electrical: 1. Power Source: 100 - 240V AC, 50/60Hz, 2. Power consumption: maximum 7.5 amps 3. Power reserve: l'he clock, entry number, and program data are protected for 4 years by the Lithium battery q. Drying lamp: 120 VAC, 60W shock resistant lamp r. Printer: 9 x 7 electronic dot matrix -6- Aspen/Pitkin County Airport Express Parc w/Counts Park'ing Control System C. Parking Gate 1. Reference. Amano Cincinnati, Inc. AGP-1700 2. Purpose. One way pay direction traffic with gate opening initiated by removal of a ticket from the AGP-2000 ticket dispenser. The gate shall be closed, where required, bY a vehicle detector signaling the departure of a veh/cle with dry contact operation. 3. Required Features/Functions. The gate control circuitry shall be contained on a printed circuit board unit that shall be housed in a pluggable control box. The control box shall all°w access to control switches mounted on the printed circuit board. The gate operational modes and features shall be dip switch selectable. A switch to raise, lower and select automatic functioning of the gate shall be provided on the control box. a. Extra Sensory: This feature shall ensure that the gate arm will reverse direction and return to the UP position if it strikes an object during its descent. The gate arm will remain up until automatically reset. The reset means shall be switch selectable between a time period of 5 or 10 seconds, and a close signal. This function shall be initiated by a mechanical sensing action that must be contained in the gate housing. The external mounting of tubes, wiring and electrical devices on the gate arm shall not be accepted. b. Auto Stop: The gate ann shall immediately stop its downward travel if the gate closing loop detector senses the presence of a vehicle, and will resume its downward travel after the vehicle leaves the closing loop. c. Rotating Upper Mechanism: The gate housing shall be configured to allow for the rotation of the upper mechanism in 90° increments in relationship to the pedestal base. This feature allows the access door to be placed in any one of four positions independent of the gate arm. d. Gate Cabinet: 1. Heavy-duty, 14-gauge all-weather steel welded construction with high-density polyethylene cover. 2. Manufacturer's standard powder-coated paint finish e. Service Access: 1. Removable cover over drive mechanism for 360© access 2. Removable door for access to electrical connections and control box f. Motor Characteristics: 1. Horsepower: 1/3, single phase 2. Instantly reversing motor 3. Heavy duty single V-belt to drive gear reducer 4. Internal thermal/overload circuit breaker protection with manual reset 5. Heavy duty sleeve bearing, capacitor type motor 6. All motor, relay and solenoid power shall be provided with fused protection g. Electrical: Gate operation shall be controlled by microcontroller technology contained on a solid state PCB. Low voltage DC circuits shall be used to provide positive control. AC control circuits will not be acceptable. -7- Aspen/Pitkin CoUnty Airport Express Parc w/Counts Parldng Control System Plug-in, printed circuit modules shall be incorporated for low voltage power. 1. Input voltage 120VAC, 60 Hz 2. Connections: a. Main power DIN rail terminal blocks b. Removable field wiring terminal block assembly 3. Automatic thermostatically controlled heater strip h. Control Panel: 1. Plug-in installation 2. ON/OFF main power and logic circuit breakers 3. Manual UP/NORMAL/DOWN switch 4. Two utility power outlets 5. Service Light with ON/OFF switch -8- Aspen/Pitkin CounW Airport Express Parc w/Counts Parking Control System D. Vehicle Detector 1. Reference. Ameno Cincinnati, Inc. AGP-0234 Dual Detector 2. Purpose. Vehicle Detectors shall be installed and used in conjunction with the parking gates, ticket dispensers, end fee comPuters. The installation of the vehicle detector shall include an inductance lo°P embedded in the pavement of the traffic lane. This loop end detector combination shall detect the presence cfa vehicle as it passes over the loop. The vehicle presence signal cen then be used to arm the parking eqUiPment for use, to signal the operation of the equipment (ticket issuance, gate arm opening or closure), end used for facility count end monitoring purposes. 3. Required Features/Functions. a. Compact Plug-In Design b. Selectable Permanent Presence c. Loop Isolation Protection d. Loop Frequency Selection e. Automatic Sensitivity Boost f. Detection Filter Guards Against Small or Fast-Moving Objects g. Selectable Directional Logic E. Inductive Loops - as needed 1. Shall be cut-in to paving surface 2. Shall be sized to equipment menufacturer specifications. 3. Shall not be spliced. 4. Limit loop lead length, 100 feet maximum. 5. Loop leads to be twisted 4 twists per foot minimum 6. Be contained in separate conduit to prevent interference from electrical signals. Loop depth to be 1 ½" maximum. Loop sealant to be "Bondo Loop Sealent" -9- AsperffPitkin County Airport Express Parc w/Counts Parking Control System Express 1. 2. Parc Credit Card Payment System Hardware Reference. Amano Cincinnati, Inc. AGP-4400 ExpressParc Purpose. Insertion ora ticket dispensed fi:om the AGP-2000 ticket dispenser by the patron initiates the AGP-4400 to read the entry time on the magnetic stripe ticket. If the ticket has been paid at the AGP-7800 Automatic Pay Station, and the patron has exited within the allotted grace time, the AGP-4400 will validate and vault the ticket and the gate will vend. If the ticket has not been previously paid at the AGP-7800 or the patron has extended their stay beyond the grace time, the time on the magnetic stripe ticket is read and the information communicated to the McGann ExpressParc host software. The host will calculate the parking fee, then display the parking fee at the AGP-4400 and prompt the patron for their credit card. The patron will insert their credit card, the validity of the credit card information is checked and sent to the ExpressParc host. The host will approve or deny the credit card with the financial processor. Credit card is returned to the patron and a receipt is dispensed. Entry ticket is then ' validated and vaulted. One validation may be inserted upon initial fee calculation, applying applicable discount for patron. Required Features/Functions. a. Printed circuit board with microprocessor control b. Field programmable data input utilizing hand held remote e. Electronic 9 X 7 dot matrix pr/nter with ribbon cartridge d. Self sharpening ticket cutter e. LCD Graphic Display with backliglat f. Vault Box 1. The AGP-4400 shall count the number of tickets vaulted 2. A ticket will not be issued when the vault is 100% full (1000 3. tickets) g. Receipt Box holds 5,000 fanfold receipts h. Voice Announcement 1. Delivers verbal instructions to patrons as they enter the parking facility 2. Field programmable for custom messages i. Built-in intercom j. Credit Card Receipt includes entry month, date and time, exit month date and time, parking fee, card type, card number (partial) and transaction number. k. Interfaces with McGann Software for fee calculation and credit card processing. 1. Construction: 1. Heavy duty steel construction 2. Heavy dtity polyethylene cover m. Electrical: 1. Power Source: 100 ~ 240V AC, 50/60Hz, 2. Power consumption: maximum 7.5 amps 3. Power reserve: The clock, entry number, and program data are protected for 4 years by the Lithium battery n. Drying lamp: 120 VAC, 60W shock resistant lamp o. Printer: 9 x 7 electronic dot matrix - 10- Aspen/Pitkin County Airport Express Parc w/Counts Parking Control Systen, MODEL AGP-7800 SERIES AUTOMATIC PAY STATION 11150 -2 I. GENERAL The model AGP-7800 Series Automatic Pay Station is designed for unattended operation 24 hours a day, 365 days a year. The AGP-7800 shall operate as a standalone umt, or as a networked on-line unit via RS485 communication to create a parking network management system. The AGP-7800 Series Automatic Pay Station is manufactured by Ama. no Cincinnati. Inc. and shall meet or exceed the following specifications. 11150 - 3 II. OPERATIONAL OVERVIEW The AGP-7800 Series Automatic Pay Station shall be used in conjunction with Amano Cincinnati's magnetic stripe ticket dispenser (ETP-22), Entry Station [AGP-2000 series), lag- time reader (AGP-6000 series,TF-6500), or Exit Station (AGP-4400 series ExpressParc) to achieve the optimum revenue control system. A. The parking patron shall drive up to the ticket dispenser or entry station located at the facility entrance lane. The patron shall take a ticket from the ticket dispenser or entry station and park. The ticket must be kept with the patron when leaving trek vehicle. B. The automatic pay station shall be cenually located within the facility for easy access by parking pa~ons. Prior to returning to their vehicle, the patron shall insert the entry ticket into the pay station. The pay station shall automatically calculate the patron's parking fee. accept fee payment, tender any change due, issue a customer receipt, validate, and return the exit ticket to the patron. The patron shall then retrieve his/her car to exat the facility. C. The automatic pay station shall be used in conjunction with a lag-time reader or exit station located at the facility exit. The patron is permitted to exit the facility within a programmed time after payment has been made at the pay station. The patron shall insert the exit ticket into the lag-time reader or emt station. If the patron has paid and exited within the programmed lag-time, the gate will vend. 4 III. FEATURES Transaction ProgrammSng: 1. Rates: a. Ten (10) variable rates and 15 flat rates are programmable b. Unlimited number of schedules within each rate c. Daily maximum fee calculated either 24 hours from entry time or a specific time of day d. Weekly maximum fee calculated based on format selected for Daily maximum e. Holiday Schedule programmed to be Active will use this rate schedule by default for those holidays which are defined in the pay station f. Rates are assigned to Normal Tickets, Lost Tickets, Pre-Paid Tickets (Pay-in-Advance) and Events 11150. A. Tickets: Normal Ticket Rate: Normal rate is the rate charged to patrons who insert a valid entry ticket, 1. Up to 8 different areas of the facility can be defined (Areas A-H) 2. Each area name can be user-labeled using up to 25 -11- Aspen/Pitkin County Airport Express Parc w/Counts Parking Control System characters 3. Fixed or Variable rate can be assigned b, Lost Ticket Rate: Lost rate is the rate charged to patrons who lose their tickets and have obtained a pta-issued "Lost Ticket" from the parking facility manager. 1, Fixed or Variable rate can be assigned c. Pre-Paid Ticket Rate: After patron inserts an entry ticke{, the pre-paid ticket will become a validated exit ticket that can be used to exit the facility up to the selected time. 1. Up to 6 pre-paid times can be assigned 2. Patron allowed to select one of two of the next available advance exit times which are displayed 3. Exit time programmed in 24 hour mode 4. Area Rate assigned to calculate the advance payment fee d. Event Rate: Event rate is the rate to apply when a ticket has been validated for attending a specific event, location, etc. I. Up to 9 different events can be defined 2. Each event rate can be user-labeled using up to 15 characters 2. Fixed or Variable rate can be assigned 1. Fee Discount: A parking fee. 2. Validation Accounts: a. Store ID's (validation accounts) are assigned lo participating merchants that will be validating parking patron's valid entry tickets with an HR-200 encoder b. Each Store ID is programmed in the Pay Station with its own unique ID (1-999) c. Discount types: specified dollar amount subtracted from the total calculated Entry Time Discount: Beginning with the entry time, this discount subtracts an amount of time from the sequence of time intervals defined in the Fee Table. Example: A Vehicle parks from 3:30 to 6:00, a total of 2.5 hours. If a 2 hour Entry Time Discount is applied to the parking fee, the pay station will delete the first two sequences in the Fee Table, in this example, because they equal the first 2 hours of vehicle stay. (Sequence one is from 3:30 to 5:00 for $5.00, Sequence two is from 5:00 to 5:30 for $3.0_0) Discount is $8.00. Exit Time Discount: Beginning with the exit time, this discount subtracts an amount of time from the sequence of time intervals defined in the Fee Table. Example: A vehicle parks from 3:30 to 6:00, a total of 2.5 hours. If a 1 hour Exit Time Discount is applied for the parking fee, the pay station will delete sequence three of the fee table in this example, because it covers the total amount of time the vehicle has stayed in that sequence (Sequence three of {he fee table is from 5 p.m. to 6:30 p.m. for $1.00). Discount is $1.00. Percent Discount: The percentage that will be deducted from the total fee amount. Note: If multiple discounts are - 12- Aspen/Pitkin County Airport Express Parc w/Counts Parkin~ Control System applied to the same transaction, the percentage discount will apply to the total grass fee. 5. Rate to Switch: Automatically recalculates the parking fee using a designated Event Rate. 6. Flat Fee Amount: A fixed amount that is charged for the parking fee, regardless of the length of stay or entry and exit times. (Flat Fee Amount may not be used with any other discount) 7. Surcharge Amount: A fee that is charged in addition to the parking fee. 8. Sliding Time Discount: Automatically shifts the entry time of a vehicle forward in time. Example: If a vehicle enters the parking facility at 3 p.m., a 1 hour sliding time discount will "slide" the entry time to 4 p.m, The discount will be according to the Fee Table for that particular time interval sequence. 4. Service Cards: a. Issued to contractors, service persons, special visitors or any other individuals for Whom a special rate is offered, created by the AGP- 9700 Encoding SofhVare System. b. Three types of Service Card can be defined: Type A, Type B, Type C c. Discount is programmed for each Service Card Type d. Discount Types: 1. Fee Discount: A specified dollar anaount subtracted from the total calculated parking fee. 2. Entry Time Discount: Beginning with the entry time, this discount subtracts an amount of time from the sequence of time intervals defined in the Fee Table. Example: A vehicle parks from 3:30 t° 6:001 a total of 2.5 hours. If a 2 hour Entry Time Discount is applied to the parking fee, the pay station will delete the first two sequences in the Fee Table, in this example, because they equal the first 2 hours of vehicle stay. (Sequence one is from 3:30 to 5:00 for $5.00, Sequence two is from 5:00 to 5:30 for $3.00) Discount is $8.00. 3. Exit Time Discount: Beginning with the exit time, this discount subtracts an amount of time from the sequence of time intervals defined in the Fee Table. Example: A vehicle parks from 3:30 to 6:00, a total of 2.5 hours. If a 1 hour Exit Time Discount is applied for the parking fee, the pay station will delete sequence three of the fee table in this example, because it covers the total amount of time the vehicle has stayed in that sequence (Sequence three of the fee table is from 5 p.m. to 6:30 p.m. for $1.00). Discount is $1.00. 4. Percent Discount: The percentage that will be deducted from the total fee amount. Note: If multiple discounts are applied to the same transaction, the percentage discount will apply to the total g~oss fe~. 5. Rate to Switch: AUtomatically recalculates the parking fee using a designated Event Rate. ' 6. Flat Fee Amount: A fixed amount that is charged for the parking fee, regardless of the length of stay or entry and exit times. (Flat Fee Amount may not be used with any other discount) - 13- Aspen/Pitkin Count,/Airport Express Parc w/Counts Parkin~ Control System Sliding Time Discount: Automatically shifts the entry time of a vehicle forward in time. Example: If a vehicle enters the parking facility at 3 p.m., a 1 hour sliding time discount will "slide" the entry time to 4 p.m. The discount will be according to the Fee Table for that particular time interval sequence. Taxes: Up to four different tax rates programmable to be incorporated into the fee automatically Rules for calculating taxes defined in the Pay Station as follows: 1. Tax Calculation: Calculated separately or compounded 2. Reverse Calculation: If programmed Yes, fees printed will be the net fee with tax removed 3. Calculate Tax Before Discounts: If programmed Yes, tax will be calculated on gross fee before discounts. B. Accepted: 1. Entry Ticket: The AGP-7800 shall read the ent~ time magnetically encoded on the entry ticket by the ticket dispenser or entry station, and compute the parking fee from time of entry to current time. 2. Expired Exit Ticket: The AGP-7800 shall read the exit time magnetically encoded on the paid parking ticket (by the Amano cenixal pay system), and compare it to the current time. If the patron has exceeded the grace time encoded on the ticket, pay station shall compute the parldng fee from time previously paid at central location to current time for patron re-payment. 3. Entry Ticket validated with HR-200 (optional): The AGP-7800 shall read the entry time and the store account (HR-200 encoded) magnetically encoded on the entz3' ticket and compare it to the store account information programmed in the pay station. Pay station shall calculate the fee based on the store account information, display the adjusted parking fee, and prompt patron for payment, if due. 4. Validation Coupon (optional): The AGP-7800 shall accept validation coupons inserted into the pay station after insertion of a valid entry ticket. After the entry ticket is inserted and the fee is calculated, patron will insert validation coupon. Pay station shall re-calculate fee based on the store account information, display the adjusted parking fee, and prompt patron for payment, if due. Validation coupon is voided and vaulted by the pay station. 5. Lost Ticket: The AGP-7800 shall accept Lost tickets created by entry station or mag-striPe ticket dispenser. Option to select a Lost ticket at the pay station shall not be acceptable. Lost ticket fee is pre-programmed in the pay station rate structure. Patron shall insert Lost ticket obtained from parking facility manager. The AGP-7800 shall read the Lost ticket and display the Lost ticket parking fee. 6. Service Card (optional): The AGP-7800 shall accept Service card inserted into the pay station aider insertion ora valid entry ticket. After the entry ticket is inserted and the fee is calculated, patron will insert Service card. Pay ~tation shall re-calculate fee based on the discount programmed for the Service card type, display the adjusted parking fee, and prompt patron for payment, if due. Service card is then returned to patron. C. RWPV Mechanism: - 14- Asper~Pitkin County Airport Express Parc w/Counts Parking Control Syst¢i~ 1. Reads all entry tickets, expired exit tickets, managemen{ cards, service cards, validation coupons and credit cards; 2. Writes(encodes) all paid tickets with transaction data including mon?,.date, and time of validation, and validation coupons with remaining uses, if applicable; 3. Prints all paid tickets with transaction data including month, date, and time of payment; and 4. Vaults used validation Coupons. D. Coin Acceptor (optional): 1. Accepts: a. U.S.$ - nickels, dimes, quarters, and Susan B. Anthony dollar coins b. Canadians - nickels, dimes, quarters, dollar and two dollar coins 2. Acceptable coin sizes: a. Diameter: .59" (15mm) to 1.18" (30mm) b. Thickness: .039" (lmm) to .129" (3.3mm) E. Coin HopPers (optional): Up to 3 recycling hoppers to increase coin change amount Fourth non-recycling hopper Applicable coin sizes: Diameter: .75' (19.0 mm)- 1.14' (27;0 mm); .05" (1.3 mm) - .09" (2.3 mm) thick Coin capacity: US .25, 500 coins; US .05, 650 coins Dispenses 6 coins per second, 360 coins per minute F. Note Acceptor: Zero Note Escrow (Standard): 1. Factory programmable to accept either: a. USS- $1, $5, $10, $20, $50 and $100 bills b: CDN$ - $5, $10, $20, $50 and $100 bills c. USS - $1, $5, $10, $20 & CDN$ ~ $5, $~10, $20, 2. 4-way note insertion 3. 1000 note cash box capacity 4. Complete transport cycle: 4.5 seconds per note 5. Fee dependable banknote acceptance function Fifteen Note Escrow (option): 1. Factory pregrammable to accept either: a. USS - $I, $5, $10, $20, $50 and $100 bills b. CDN$ - $5, $10, $20, $50 and $100 bills c. USS - $1, $5, $10, $20 & CDN$ - $5, $10, $20, 2. 4-way note insertion 3. 1000 note cash box capacity 4. Complete transport cycle: 2 seconds per note 5. Fee dependable banknote acceptance function Note Dispenser (Optional): 1. 0 note dispensing standard 2. Option to add from 1 to 3 note cassettes with reject vault 3. Each cassette dispenses 1 type of note 4. Each cassette secured with keyed lock 5. Each cassette capacity of approximately 2000 notes 15- Aspen/Pitkin County Airport Express Parc w/Counts Parking Control System 6. Cassettes interlock both mechanically and electronically to allow for servicing of the pay station without need to remove cassettes H. Credit Card PaYment System: 1. Reads all major credit cards (consult financial processor for availability) 2. Dial-up or Dedicated line real time to central credit card processing PC Note: Customer required to set up merchant account with a bank that can provide credit card processing. I, Vaults: 1. Note vault: stores all notes collected by note acceptor (capacity approximately 1000 bills) 2. Coin vault: stores overflow coins from coin sorter (capacity approximately 2000 US .25 coins) 3. Three key operation: a. One key to remove vaults from pay station b. One key to open vault c. Separate keys to open coin unit or note stacker 4. Full pro-warning @ 80% of coin & note capacity 5. Full warning @ 100% of coin & note capacity Receipt/Report Printer: 1. 8" thermal paper roll a. Width: 2.28" - 3.25" (58 - 82.5mm) b. Thickness: .00256 - .0061" (65 - 155 mm) 2. 200 mm printer per second at high resolution 3. Approximately 3700 receipts per mil 4. Programmable receipt retractor to retrieve untaken receipt and drop into an internal receptacle ~fter a specified time interval 5. Auto cutter K. Front Panel: 1. 15" color flat panel graphic monitor displays all user information in three user selected languages 2. Operational buttons: Buttons are located below the monitor to select/respond to program prompts 3. Lighted LED arrows provide guidance to patrons: Ticket, Coin and Note, Change, Receipt L. Journal Logging: System is user-selectable to choose where to send reports: a. (A:), the built-in floppy drive b. (C:), the root directory of the system hard drive c. (Printer), the pay station's thermal printer M. Note/Coin Full Operation: 1. When the note vault is full, coin and credit card payments are still accepted 2. When the coin vault is full, the Pay Station displays Out of Service N. Cancellation of a Transaction: - 16- AsperffPitkin County Airport Express Parc w/Counts Parking Control System applicable) 3. 1. 2. 3. 4. 5. 6. 7. 8. A transaction may be cancelled at any time prior to completed payment of the parking fee (If credit card is applicable in this machine, credit card transactions cannot be cancelled after the approval process starts) Partial amount tendered is refunded in coins and notes (if Any applied discounts are encoded to the patron's parking ticket, the validation coupon (if applicable) voided and vaulted, and the entry ticket returned to patron Once full parking fee payment is completed, transaction cancellation cannot be performed and refunds shall not be available. Reports: Credit Card Settlement Report Totals Report Inventory Status Reports Inventory Maintenance Activities Transaction Journal Report Event Journal Report Totals Journal Report Discounts Report On/Off LL~e Control 1. Off-Line Operation: a. The model AGP-7800 may operate as a stand alone unit b. Programming: the keyboard of the internal PC shall be used to program the pay station 2. On:Lin~ Op~rati0n: a. RS~485 communication with the parking management software host b. Data sent from the pay station to the Host PC 1) Individual transaction data 2) Alarm and event messages c. Data sent from the parking management software to pay station: 1) Update program data and time synchron zat on 2) BackoUt ticket data 3) In/out service Q. Security 1. Multi-point safety lock system with concealed hinges a. Access Lock: Secures the main locking mechanism utilizing a plug-type lock to be removed in order to gain access to the Inner Lock, b. Inner Lock: Secures the pay station door utilizing a T-shaped key 2. IntrUder alarm R. Uninterruptible Power Supply (UPS): 1. Protects the pay station from poor qualitY AC line power. 2. PrOtection shall be provided from surges, Iow voltage, high voltage, and complete power failure. 3. On power fail, UPS will initiate an emergency shutdown: a. If transaction is in progress, transaction will be completed prior - 17- AsperdPitkin County Airport Express Parc w/Counts Parking Control System to shutting down. b. Display will go blank and PC will power down. Provides protection of the software databases. S. Voice Announcement: 1. Voice Announcement messages included: a. b. d. the right" e. "if you need a receipt, please press the receipt button" f. "Receipt will be printed after the transaction is completed" g. "Please take ticket with you and insert into reader at the exit of the facility~ h. "Transaction is cancelled, please remove the ticket" i. "This machine is out of service" j. "Please pay with cash" k. "Please pay with cash or credit card" I. "Your credit card has not been approved. Please try another card or pay with cash" m. "Please collect your change" n. "Thank you, please come again" o. "Please wait while your credit card is being processed" p. "Sorry, but this machine is out of change. Please retain the receipt for a refund" q. "Your ticket is invalid" r. "Insert ticket to pre-pay up to..,." s. "Time out for pre-pay" "Please pay here before returning to your vehicle" "Please insert your parking ticket with the stripe facing up and to the dght" "Your parking fee is.. ?' "Unable to read, please try again with the stripe facing up and to T. Compliance Meets both ADA (Americans with Disabilities Act) and ANSI (American National Standards Institute) requirements U. Other Highlights 1. PC keyboard can be used for configuring operations Configurabte receipt header and trailer 3. Dial-up intercom option 4. Multiple languages programmable, including English, French and Spanish V. Alarms: 1. Coin Validator status alarms 2. Coin box capacity and status alarms 3. Coin hopper capacity and status alarms 4. Banknote capacity and status alarms 5. Banknote box capacity and status alarms 6. RWPV status alarms 7. System status alarms 8. Receipt]Report status alarms 9. Door or cassette opened alarm I8- AsperffPitldn Count,? Airport Express Parc w/Counts Parking Control System 10. Component tamper detection and forced open alarms 11. Communication alarms 12. Pay Station Door forced open 13. Battery Status alarms 14. UPS Status alarms 15. Credit card terminal alarms W. Invalid Ticket Control: 1. A voice announcement accompanied by a display message informs the patron of the reason for the denial: a. Unreadable (Ticket inserted improperly or mag-stripe unreadable) b. Expired (Credit card expiration date) c. Invalid 0Nrong lot or invalid ticket type) 2.The parking ticket is returned to the patron 3.Credit card is returned to the patron X. Management Cards: Allows an operator to enter the Management Mode of the pay station to maintain cash and currency reserves and print status reports. 1. Three different types of Management Cards, each with different levels of access restrictions. a. Inventory Card aIIows access to every item in every menu of the Management Mode. 1 .) The only card that is allowed access to the Inventory Menu 2.) The only card that is allowed access to the Master Total Report b. Total Card allows access to the Master Total subtotal and Grand Total subtotal in the Totals menu c. G Total Card allows access to the Master Total subtotal, Grand Total subtotal, and the Grand Total in the Totals Menu 2. All cards will print a Coin Box Total Report upon removal of the Coin Safe and zero the content totals, rolling those totals into the Grand Total subtotal database. 3. All cards will print a Note Box Total Report upon removal of the Note Safe andzero the content totals, rolling those totals into the Grand Total subtotal database. Y. Programming Card: Gives authorized personnel access to the system and database files for setting all operational parameters. 11150 - 5 IV. DETAILED SPECIFICATIONS A. Housing: 1. Dimensions: a. Without Fiberglass Front Cover: 1) Height: 63' (1600 mm) 2) Width: 31.7" (806 mm) 3) Depth: 23.8" (605 mm) b. With Fiberglass Front Cover: 1) Height: 63.1" (1603 mm) 2) Width: 38.3" (973 mm) - 19- Aspen/Pitkin Count,/Airport Express Parc w/Counts Parking Control System 3) Depth: 27.2" (690 mm) 2. Construction: Sheet steel housing 3. Fiberglass Front Cover 4. Cabinet Finish: Textured Powder coat finish PAL 7032 5. Door Finish: Polyurethane paint on fiberglas~ 6. Total Weight: Approximately 800 lb. (363 kg) B. Ambient Envh'om'nent: 1. Temperature: 14° F to 104° F (-10°C to 40°C) 2. Relative humidity: 10% to 90% (no water condensation) 3. Automatic thermostat-controlled heaters and fan included C. Electrical: 1. Power source: 120VAC, 50/60HZ 2. Power consumption: Average 60W, maximum 1100W 3. Power reserve: Clock and program data are protected for 72 hours by a Ni-Cad battery D. Time Control: 1. Quartz oscillated, accurate within +-3 seconds per week at 68°F to 86°F (20°C to 30°C) 2. Perpetual calendar 3. Programmable daylight savings time adjustment E. Interface: 1. RS-485 Communication F. Intercom System- Sentex Crown Jewel 1. Purpose. The intercom system shall provide communications capabilities between exit lanes and a "duty Phone". Features/Functions a. Provide ability for parker to communicate with Duty phone (cell). b. Kemote gate opc~n option. - 20 - Aspen/Pitkin County Airport Express Parc w/Counts Parking Control Syste,, G. McGann Software Systems - Parking Management Software 1. RevenUe Control Software with Ticket Tracking a. The McGANN Revenue Management software module supports one or more of the Amano Cincinnati AGP7800 series Pay Stations to commumcate with an IBM compatible cOmPuter. It shall provide transaction sorting, consolidated report generation, communication status monitoring, attendant sign-on/sign-off, and validation summary reporting. A record of all vended transactions from multiple fee computers shall be stored in Microsoft Access Database file format on the.computer hard disk with built-in exporting utility to transfer to a variety of software packages. The system shall allow users to edit rate structures, program information from a PC, and download to the fee computers. User-friendly interactive color graphics and contact- sensitive help shall ease software operation. The revenue software shall meet the following minimuTM requirements: I. Configure Ports. This option allows a user to configure the system ports by setting the baud rate, parity, data bits, stop bits, and the type of counection. 2. Configure Sites. This option allows a user to add sites to the system. The number of sites is limited only by the amount of memory in the PC. Sites shall be configured by selecting the device type, eom port, poll address, poll delay, and lot number. 3. Configure Devices. This option allows a user to add devices to the system. Devices are added by setting the corn port, poll address, Poll delay, and lot number, and if applicable, the type of Firmware. 4. Read Transactions. This option shall allow a user to set up a connection with a specific site. 5. Program Device. This option shall allow a user to remotely program devices. The following devices can be programmed: AGP2000 Ticket Dispensers, APG 7800 Pay Stations, and AGP6000 Exit Readers. Devices shall be programmed by setting the following types of data: Flat Rates, Rates, Receipts, and Validations. 6. OPtions. Within this option a user shall be able to set up security restrictions and communication parameters for a modem. 7. Macros Setup. The Macros Setup option allows a user to create macros. Macros may be created to perform tasks ~such as starting and halting transaction readings, cleating reports, and ending communications. 8. Macro Log. This option shall display a log of recorded macro information. Every time a macro runs, information shall be recorded in a log, such as status, time, date, and the result. 9. Sign On. The Sign On option shall require a user to sign onto the system if Password Protection is enabled. The user must enter a user name and password before accessing program features. - 21 - AsperfPitkin County Airport Express Parc w/Counts Parkin~ Control System 10. 11. 12. Sign Off. The Sign Offoprion shall require a user to sign offthe system when they are done with their shift. Help Menu shall allow a user to access on4ine help. The user shall also be able to access help by pressing FI whenever in an area of question. Reports menu shall allow the user to create many Revenue reports. All reports may be sent the screen, (where it will display in a Print Preview Window), or to the printer. From the Print Preview Window, the user shall be able to view the document in three different magnifications, send the report to the printer after viewing it, or export the report to a file or E-mail address. a. Transaction Report. The Transacriun Report shall display all transient transactions written by the McGANN Revenue Management system, including cleared, canceled, and valid transactions. The total number of transactions shall appear at the end of the report. The user shall be able to specify the report date and time range. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: machine class, machine number, entrance, exit, attendant, transaction number, ticket number, rate, code, gross, net, amount tendered, change escrow, money short, miscellaneous key, miscellaneous amount, tax, dispenser number, ticket type, complimentary transaction, number of validation 1,2,3; validation 1,2,3; discount amount 1,2,3; store number, store amount, exit count, card type, card number, card amount, number of service A,B,C; amount of service A,B,C. The user shall have the option of selecting the fields to be displayed in the report or choosing the Standard Report option. The Standard Report will display data for the following fields: gross amount, net amount, attendant ID, code 1,code 2, code 3, ticket number, number of validations, exit date and rime, lane number, entrance date and time, transacrion number, validation 1, validation 2, and validation 3. The user shall be able to specify from which transaction types transient data is to be accessed: auto-pay stations, fee computer, and/or lag time readers. The user shall be able to define the parameters the report is to be based upon from an input screen. The user may select up to three fields and define the parameters for each by cmtering a date range, a number range, or text. The user shall be able to control the final report design. The report shall display in a Report Layout Screen before displaying in the user-defined output destination. In the Report Layout Screen, users shall edit the report rifle, edit column headings, and move, delete, and resize columns. b. Parking Fee Report. The Parking Fee Report shall print a - 22 - AsperdPitkin County AirPort Express Parc w/Counts Parking Control Syst~,,, report that summarizes ticket charges. The report is useful in determining revenue amounts generated from tickets. A bar graph clearly displaying the number of tickets per fee category is displayed at the end of the report. The user shall be able to specify the report date and time range. The user mUst have the option of setting twenty-five dollar amount categories or using the default categories. Categories may be set to any dollar amount and may overlap. The default categories shall be set up as follows: from $0.00-$0.00, $0.01-$0.99, $1.00-$1.99, $2.00-$2.00, $3200-$3.99, etceteral The user shall be able to select the lot number(s). c. General Totals Report. The General Totals Report shall provide a statistical view of the dollar amounts and transaction counts of all transient transactions. The report shall display the dollar amounts and transaction counts for each lane number and the entire facility. A bar graph shall display the net dollar amounts by lane number at the end of the report. The user shall be able to specify the report date and t/me range, and the lane or lot number(s)i The user shall be able to choose the report output destination: screen, printer, or file. The user shall have the option of diSPlaying data for all lane numbers, which is the default, or for a user-defined range of lane numbers. d. Attendant Totals Report. The Attendant Totals Report shall list the total dollar amount and transaction count per category, rate type, and validations by attendant number. A bar graph Shall display the results at the end of the report. The user shall be able to specify the report date and time range, and the lane or lot number(s). The user shall have the option of displaying data for all attendants, which is the default, or entering a range of attendants. e. Dally Revenue Report. The Daily Revenue Report shall list the amount of revenue collected each day from ticket transactions. The numbers on the report should match the totals on the General Totals Report. Data is divided into sections by date, and data is displayed by lane, revenue amount, and number of transactions. Totals for each date are boldly displayed at the end of each section. A pie graph illustrating revenue by lane, appears to the right of each secti°n. Revenue and transaction grand totals appear at the end of the report, along with a bar graph that illustrates daily revenue in dollar amounts for each report date. The user shall be able to specify the report date and time range and lot number(s). The user shall have the option to display daily revenue data by lane number. f. Validation Report. The Validation Report shall display the validations by validation number, date, dollar - 23 - Aspen/Pitkin County Airport Express Parc w/Counts Parking Control System amount, and the number of validations. Grand totals for validations in dollar amounts and in number, display at the end of the report. Two bar graphs shall display at the end of the report. The first shall represent the validations in dollar amounts and the second shall represent the validations by number. The user shall be able to specify the report date and time range. The user shall have the option of including all validations in the report. (which is the default), or entering a range of validation numbers. The user shall also be able to select the lane and lot number(s). g. Canceled Transaction Report. The Canceled Transaction Report shall list all transactions that were canceled before they were vended. Data will be displayed by exit lane number for the following fields: gross amount, net amount, attendant ID, code t, code 2. code 3, ticket number, number of validations, exit date and time. lane number, entrance date and time, transaction number, validation 1, validation 2, and validation 3. Canceled transactions for the gross and net dollar amounts for each lane shall display at the end of each section. Cumulative totals for all exit lane numbers shall appear at the end of the report. The user shall be able to specify the report date and time range. The user shall have the option of including all lot numbers, which is the default, or entering a range of lot numbers. h. Attendant Sign On/Off Report. The Attendant Sign On/Off Report shall display the sign on and sign off dates and times, transaction numbers, and cash totals for all attendant ID cards used in the fee computers. The report totals should match the T-Totals report printed from the AGP5000 fee computer. Data is grouped by attendant number. Totals appear atthe end of each attendant section. The user shall be able to specify the report date and time range. The user Shall be able to organize the data by performing up to three sorts on one or more of the following fields: machine type, machine number, attendant, start date, end date, start cash, end cash, start transaction, and end transaction. i. Alarms Report. The Alarms Report shall print a report listing all alarms recorded in the McGANN Revenue Management system. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: alarm, date and time, machine number, machine type, and status. The user shall be able t0 choose the report output destination: screen, printer, or file. The user shall be able to define the parameters the report is to be based upon from an input screen. The user shall be able to specify the report date and time range. The user may define the parameters for the following fields: alarm - 24 - Aspen/Pitkin County Airport Express Parc w/Counts Parking Control Systec,, type, machine type, machine number, and status, by selecting the desired option from a drop-down list, entering a number range, or by selecting the desired option button. j. Ticket Type Report. The Ticket Type Report shall display ticket dispenser transactions for Backout and Valid tickets. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: date and time, ticket type, machine number, and ticket number. k. Ticket Revenue Report. The Ticket Revenue Report displays revenue information generated from pay station transactions. The total number of transactions and the total fee dollar amount will be displayed at the end of the report. The user shall be able to specify a date and time range. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: machine class, machine number, entrance, exit, attendant, transaction number, ticket number, rate, code, gross, net, amount tendered, change escrow, money short, miscellaneous key, miscellaneous amount, tax, dispenser number, ticket issue, ticket type, transaction, validation, discount, store number, store amount, card ID, card type, and exit count. The standard report shall print data for the following fields:transaction number, entrance date and time, pay station, exit date and time, rate, and fee amount. 1. Discount Ticket Report. The Discount Ticket Report shall print ticket transactions with validations for the pay stations and lag time readers. The totals for discount tickets, service tickets, and store discounts are displayed at the end of the report. m. Shortages Report. The Shortages Report shall list all transactions that resulted in a shortage. The total number of shortage transactions shall be displayed at the end of the report. The user shall be able to specify the report date and time range. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: machine class, machine number, entrance, exit, attendant, transaction number, ticket number, rate, code, gross, net, amount tendered, change escrow, money short, miscellaneous key, miscellaneous amount, tax, dispenser number, ticket issue, ticket type, transaction, validation, discount, store number, store amount, card ID, card type, and exit count. n. Lag Time Reader Report. The Lag Time Reader Report shall display the ticket numbers that exited the facility through the lag time reader. The user shall be able to specify the report date and time range. The user shall be able to organize the data by performing up to - 25 - AsperffPitkin County Airport Express Parc w/Counts Parking Control System three sorts on one or more of the following fields: machine class, machine number, exit, and ticket number. o. Revenue Summary Report. The Revenue Summary Report shall display transaction information for pay stations. Total revenue dollar amounts and total number of transactions are displayed for the following fields: gross sales, net sales, total discounts, discount tickets, service discounts, store discounts, net sales for all rates, service ticket discounts, and shortage transactions. The user shall be able to specify a report date or time range. The user shall have to option of displaying data for all pay stations, which is the default, or for a range of pay stations. p. Revenue Ticket Tracking Ticket Tracking is an optional enhancement for facilities with ticket dispensers and fee validators. The additional Revenue Management reports track outstanding and unreconciled tickets. q. Outstanding Ticket Report: The Outstanding Ticket Report shall display outstanding ticket information on tickets that are in or void, and that have not been archived. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: ticket number, date and time, ticket type, and machine number. The user shall be able to select the fields to be displayed in the report or choose the standard report option. The standard report shall display data for the following fields: transaction number, machine number, machine type, exit date and time, entrance date and time, rate, gross amount, net amount, number of validations, and shortage amount. The user shall be able to specify from which transaction types transient data is to be accessed: auto-pay stations, fee computer, and/or lag time readers. r. Unreconciled Ticket Report. The Unreconciled Ticket Report shall list all unreconciled and all void tickets in the system that have been archived. The user shall he able to organize the data by performing up to three sorts on one or more of the following fields: ticket number, date and time, ticket type, and machine number. r. Ticket Status Report. The Ticket Status Report shall display status information on the tickets that are in, used, or void. The report allows the user to check the current status of a ticket. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: entrance, exit, ticket number, machine number, and status. The user shall be able to define the parameters upon which the report is based from an input screen. The user shall be able to specify the report date and time range. The user shall be able to define the parameters for the following fields: ticket type, ticket number, and machine number. Or, the user - 26 - Aspen/Pitkin County Airport Express Parc w/Counts Parking Control System may accept the default parameters, which include all entries for the fields. H. Amano Centralized Credit Card Amano Centralized Credit card is a high speed, centralized, credit card processing feature developed in cooperation with Alliance Data Systems. This specialized credit card process utilizes a high speed interact connection to quickly process the credit card informatiOn. The system can be connected via T1 hardwire or Satellite line of sight. AMANO CENTRALIZF, B CREDIT CARD PRocESSING REQUIRE~NTS A) Install Credit Card Database Server with minimum requirements: a. Windows 2000 Server operating system b. Two (2) hard drives 30Gb each c. Two (2) network cards I0/100 MBps d. Pentium III processor - 1 Ghz or equivalent from AMD Athlon 1 Ghz e 256 MB memory f. 56K modem (optional for PCAnywhere remote access + phone line) g. PCAnywhere (optional for remote access) B) Arrange communication - Satellite + receiver or T1 line C) Run cable for ethemet connect (category 5) D) Customer must switch to Alliance Data Systems (ADS) Network eleahnghouse, if they are not already utilizing. PART 3 EXECUTION 3.1 INSTALLATION The equipment supplier shall install the parking control equipment as follows: 1. Pull all low voltage, computer communications and intercom cables. 2. Hook-up all low voltage control wire and cable. 3. Pour concrete at Lot B Entry and Exit Island 4. Mount all equipment in place. 5. Set up all computer systems associated with the Revenue Control System. a. Including all system software McGann, ADS, etc. b. Including all support soRware PCAnywhere. 6. Install all vehicle detector loops. 7. Checkout the parking control system for 100% functional operation. 8. Provide a complete operating system. B. Training Mountain Parking Equipment will provide complete training and maintenance manuals for all equipment as specified. We will provide 2 sets complete manuals for all equipment and operator manuals, programming guides and service manuals. Further, a comprehensive program of on-site training is planned as part of our overall approach. - 27 - Aspen/Pitkin CounW Airport Express Parc w/CoUnts Parking Control System The training is divided into three specific areas: · Execute/Management training Operator/Cashier training Maintenance/Service training This training is designed to ensure that operator personnel can be completely self- sufficient in the day-to-day operations and management of the systmn. The training included and described in this specification is not limited to one-on-one training. As many personnel as the client wishes may participate in the training classes. Key elements for the system are discussed below: Executive/Management Training (16 hours) A comprehensive on-site training program for managers and supervisors is included in our proposal. This will consist of both instruction and hands on use of the equipment in such areas 'as: · Review of fee computer management reports · Add/change/delete card holders · Changing of printer ribbons · Reloading journal printer tapes 3.2.B Operator/Cashier Trainin~ (4 hours) A complete on-site training session is planned for your booth attendants. This will be coordinated and augmented by our staff and the management parking team by areas of coverage to include: · Ticket processing and fee transactions (both manual and automated) · Proper handling of exception transactions (lost ticket, etc.) · System log-on/log-off · Cash device handling for both management and operators. 3.2~C Maintenance/Service Training (4 hours) Training is directed toward engineering and maintenance personnel. Key aspects to this training is to allow the local staff to continue in their degree of self-sufficiency when it comes to dealing with replenishing consumable items, dealing with jammed tickets and other simple operations. This covers the following areas: · Loading of tickets · Clearing of jammed tickets · Basic system troubleshooting and problem identification. 1. The Monntain parking Equipment shall provide 16 hours of on-site training in the operation of the system. Training shall be based on initial 8-hour session with two, 4-hour follow up sessions. 2. Provide 8 hours of on-site preventative maintenance and service training on the equipment and system. 3. Provide two copies of all maintenance manuals, bound in 3-ring binder. 4. Provide two copies of all operation manuals for both hardware and software, bound in 3-ring binder. - 28 - AsperffPitkin County Airport Express Parc w/Counts Parking Control Syste,,, Count/Monitoring Software a. The McGANN Count Monitor software module supports one or more McGANN Lane Controller Interface units, interfacing with the lane devices of most manufacturers. It shall provide automatic and manual control of gates, full signs, reversing lane switch-overs, and other devices. The software shall display real-time lane activity as it occurs. McGANN's programmable lane controllers shall allow inexpensive multi-drop technology, reducing system wiring. The system shall allow users to remotely control gates, full signs, and other devices with a click of the mouse. Users shall be able to customize alarm messages, program controls, automatically reverse lanes, and open or close lanes at a pre-programmed time of day using the switch-time scheduler. User-friendly interactive color graphics and contact-sensitive help shall ease software operation. The MCGANN Mapping software module shall provide users an interactive' map to mirror the actual facility layout. It shall provide users with an overhead view of the facility, giving users single-point control over it. Alarm monitoring shall provide users with visual and audible signals when c~tain user-defined conditions occur. All information shall be stored in a Microsoft Access Database file format on the computer hard disk with built-in exporting utility to transfer to a variety.of sofavare packages. Reports and other programs may run while maintaining single-point monitoring. User-friendly interactive color graphics and contact-sensitive Help shall ease software operation. 3. 4. 5. 6. 7. 10. Differentials. The Differential counts option shall display total facility counts, contract cou~nts, and any other differential counts. Bar Graph. The Bar Graph option shall display a bar graph with two counts for each type of differential. Counts Entrances. The Counts Entrances option shall allow the user to view the non-reset counts for all entrance lanes. Counts Exits. The Counts Exits .option shall allow the user to view the exit lane counts. Monitors Entrances. The Monitors Entrances option shall allow the user to view the monitors at the entrance lanes. Monitors Exits. The Monitors ExitS option shall allow the user to view the monitors at the exit lanes. Controls Entrances. The Controls Entrances option shall allow the user to view and/or change the current state of all controls at entrance lanes. Controls Exits. The Controls Exits option shall allow the user to view and/or change the current state of all controls at exit lanes. Messages. Supervisors shall select this option to enter messages to be relayed to their attendants. Attendants shall select this option to view messages. Setup Facility. The Setup Facility option shall contain options that allow the user to set up several facility features. The user shall be able to enable or disable the Password - 29 - _Aspen/Pitkin CounW Airport Express Parc w/Counts Parking Control System Protection option. The user shall be able to set the Database Capture Interval, (the interval at which the system automatically records lane counts, alarms, and other data in a daily database file). The system may be based on either spaces available or spaces occupied. Finally, the user shall set the hour and minute at which the daily counts will be reset. 11. Setup Autofull. The Setup Autofull option shall allow the user to set a control to activate or deactivate upon a differential count meeting specific conditions. 12. Setup Switching. The Switch-Time Scheduler shall allow the user to schedule up to twelve events and their consequent actions. 13. Setup AlarmS. The Setup Alarms option shall allow the user to set alarm activation dependent upon a condition being met. 14. Sign On. The Sign On option shall require a user to sign onto the system if Password Protection is enabled. The user must enter a user name and password before accessing program features. 15. Sign Off. The Sign Off option shall require a user to sign offthe system when they are done with their shift. 16. Change Password. This option shall allow a user to change a password. 17. Board Status. The Board Status option shall allow a user to view the status of the controller boards. If the status is normal, the screen shall disappear after a coUPle of seconds. If a board should go off-line, the screen will pop up on- screen. The screen shall also display upon starting Count Monitor. 18. Speaker Disable. By default, alarms shall be audible. The user shall select this option to make alarms inaudible. 19. Count Diagnostics. The Count Diagnostics option shall allow the user to view the resettable counts for the entrances and exits. 20. Reports Menu. This report module shall allow the user to print various reports with count statistics and monitoring status information. a. Connt Totals Report. The Count Totals Report shall display differential, entrance, and exit counters and counts for a specific date and time. The user shall be able to enter the report date and time. The user shall be able to select the fields to be displayed in the report from the following: differential counts, entrance counts, and exit counts. b. Count Statistics Report. The count statistics Report shall display the beginning count, ending count, and the difference for the differential, entrance, and exit counters. The user shall be able to specify the report date and time range. The user shall be able to Select the fields to be displayed in the report from the following: - 30 - Aspen/Pitkin County Airport Express Parc w/Counts Parkin~ Control System differential counts, entrance counts, and exit counts. Or, the user may accept the default, which includes all fields. Count Activity Report. The Count Activity Report shall print a report listing the differential, entrance, or exit counts for the user-selected fields. The user shall be able to specify the report date and time range. The user shall be able to select the type of counts they wish to print report for: differential, entrance, or exit. Upon selecting the desired type of count on which to base the report, the available fields shall display in a list. The user shall be able to select the fields to be displayed in the report, or select a button that will select all the fields. Remote Vend Report. The Remote Vend Report shall list the controls that were vended from the computer. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: user, date and time, and vend type. The user shall be able to define the parameters upon which the report is based from an input screen. The user shall be able to specify the report date and time range. The user shall be able to enter a range of user names they wish to include in the report, or accept the default, which includes all user names. Count Alarms Report. The Count Alarms Report shall list all alarms recorded in the McGANN Count Monitor system. For each alarm occurrence the following information is listed: the date and time, a message, the shams, and the user that responded to the alarm. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: alarm, date and time, user, and status. The user shall be able to define the parameters upon which the report is based from an input screen. The user shall be able to specify the report date and time range. The user may define the parameters for the user and status fields, by selecting the desired option from a dropqtown list, or selecting the desired option button. Or, the user may accept the default parameters, which include all entries for the user and status fields. Count User Changes Report. The Count User Changes Report shall display all modifications by users in the McGANN Count Monitor system. The user may organize the data by performing up to three sorts on one or more of the following fields: user, date and time, and change. The user shall be able to define the parameters upon which the report is based from an ~nput screen. The user shall be able to specify the report date and time range. The user shall be able to enter a range of users the report is to include, or accept the default, which includes all users. -31 - AsperffPitkin Count~ Airport Express Parc W/Counts Parking COntrol System Count/Monitoring Hardware Located in the "Close In Lot" and in the "Over Flow Lot" would be McGann I/O 7000 intelligent controllers. These monitor the lane activity such as ticket issue, entry count, exit count, and gate up. This information is communicated back to the McGann computer. As vehicle enter the lot the lot count is incremented. As vehicles exit the lot the lot occupied count is decrmnented. 3. Lot OPEN/FULL Sign As patrons turn off of the Airport Frontage Road toward the airport parking an LED sign will indicate whether the various lots have available parking or if they are full. This green OPEN/and red FULL are controlled by the McGaun Count/Monitor Software. Signage letters are made of a durable vinyl material, which may be removed without damaging the base sign, in order to accommodate future changes to the parking lot layout.. Access Control Software with Debit and Credit Card ReplenishmenffExpressParc a. The McGANN Card Access software module shall control access from one or more Amano AGP-4400 Express Parc machines. Debit can be set up for hard debit or soft debit. The custom database shall be stored in Microsoft Access Database file format on the computer hard disk with built-in exporting utility to transfer to a variety of sof~vare packages. All changes to the system's operating status shall be recorded in a log, providing management with an audit trail on operators' activities. User-friendly interactive color graphics and contact-sensitive help shall ease software operation. 1. Configure Ports. The Configure Ports option will allow the user to set up the port configurations for the McGANN Card Access system. 2. Configure Readers. The Configure Readers option shall allow the user to configure the readers. 3. Access Groups. The Access Groups option shall allow the user to program an unlimited number of access groups. Each access group shall support a maximum of 256 active readers. 4. Card Status. The Card Status option shall allow the user to modify the status of one card, a group of cards, or all cards. For the card or the range of cards the user defines, the Mode, In/Out Status, and relative Access Groups are displayed. 5. Quick Search. The Quick Search option shall allow the user to search the Parker Database for a specific card number. 6. Parker Database. The Parker Database is the database accessed by the Card Access system that stores card information. The Parker Database can be searched or sorted based on user-defined criteria, and the fields in the database can be customized. - 32 ~ .Aspen/Pitkin County Airport Express Parc w/Counts Parking Control Svster. 12. 7. Special Options. This option shall allow the user to set up several Card Access system features. a. The user shall be able to set Security Features with the Password Protection and Auto-Sign Off Features. The Password Protection option must be enabled here to require users to sign on before accessing the system. If enabled, the Auto-Sign Off feature shall automatically sign offthe current user if no activity has occurred within the user-specified time. b. The Start Reader Communications option shall allow the transactions to be automatically read from a specified site upon starting Card Access. c. The Environment options shall allow the user to control what is viewed on-screen. The Toolbar, Toolbar Help Pop-ups, and Status bar can be toggled on and off. d. Special Card Access settings shall allow the user to set the Ar/ti-Passback Time and Nesting Time. e. Print Logging options shall allow the user to select what they want to print. f. The Communications options shall allow the user to set communications via a modem. The Automatic Lockout options shall allow the user to select a Lockout field. 8. Set Up Alarms. The system alarms shall be set up here. The user shall be able to set alarms to audible, bring the alarm window to the top, and write the alarm to a file for report generation at a later time. 9. Set Up Parker Database. This set up option shall allow the user to customize the Parker Database. The user shall be able to edit, add, and delete the fields. 10. Set Up Holidays. This set up option shall allow the user to assign holiday access groups to cards for days designated by their facility as holidays. Holidays can be added and deleted. 1 I. Sign On. The Sign On option shall require a user to sign onto the system if Password Protection is enabled. The user must enter a user name and password before accessing program features. Sign Off. The Sign Off option shall require a user to sign 0ffthe.system when they are done with their shift. Change Password. This option shall allow a user to change a password. Credit Card Replenishment. The credit card software module will allow for automatic replenishment of debit card balances. The software will store credit card information to allow for batch transaction posting. 15. Credit Card ExpressPare. The ExpressParc credit card module will interface with AGP-4400 terminal to process ticket transactions without cashier. The software will - 33 - Aspen/Pitkin County Airport Express l~arc w/Counts Parking Control System 16. process transaction based on entrance time and date based on programmable rate structures in McGann software. The software will confirm, process and print receipt with the AGP-4400 terminal. Reports Menu. This report module shall allow the user to print various card status reports and other reports associated with the McGANN Card Access system. a. Card Status Report. The Card Status Report shall print a card status report from the card status file for a specific card, a range of cards, or all cards in the system. The report shall clearly display the card access rights of individual cards, sorted by and including any of the following fields: card number, in/out status, mode, holiday access, last name, first name, and issue level. The card status file shall update each time a card is used in a card reader. The report shall serve as a guide in determining the current status and mode of all cards in the system. The Card Status Report must allow the user to organize the data by performing up to three sorts on one or more of the following fields: Card Number, In/Out Status, Mode, Holiday Access, Last Name, First Name, and Issue Level. The user shall have the option of selecting the fields to be displayed in the report or choosing the Standard Report option. The Standard Report shall list the access groups by name, while in a user-defined report, the access groups are listed by code number. Code numbers for access groups are automatically assigned in ascending numerical order. The user may view a list of the access groups with their corresponding code numbers from the Access Groups option in the second input screen of the Card Status Report. The Standard Card Status Report sliall automatically list data by the following fields: card number, access groups, last name, first name, status, and mode. The user shall be able to control the final report design. The report shall display in a Report Layout Screen before displaying in the user-defined output destination. In the Report Layout Screen, users may edit the report title, may column headings, and move, delete, and resize columns. b. Card Activity Report. The Card Activity Report shall access card transactions stored in daily activity files and print a report that displays card activity by one or more of the following fields: reader, direction, date, time, access type, and access result. Card activity may be printed for a specific card, a range of cards, or all cards in the system. The report shall allow the user to closely examine access violations. The Card Activity Report must allow the user to organize the data by performing up to three sorts on one or more of the following fields: card number, reader, direction, date, time, access type, - 34 - Aspen/Pitkin County Airport Express Parc w/Cot[nts Parking Control System and allowed. The user shall be able to select the fields to be displayed in the report. The user shall be able to define the parameters the report is to be based upon from an input screen. The user shall specify the report date and time range. The user shall be able to define the card numbers, direction, reader, and access type. Last Activity Report. The Last Activity Report shall display the last transaction, status, reader, time, and date recorded for a specific card, a range of cards, or all cards in the system. The report allows users to quickly access most recent card activity. The Last Activity Report shall allow the user to specify the dates the report is to include, or to accept the default, which includes all dates in the system. The user shall be able to enter the range of card numbers the report is to include. Holiday Report. The Holiday Report shall allow the user to quickly view the holidays that were added to the holiday schedule in the McGANN Card Access system. The report lists the holidays, descriptions, and whether or not the holiday is applied to this year only. Holiday ~s sorted by date. Cardholder Report. The Cardholder Report shall allow the user to access information on accounts stored in the McGANN Card Access system's Parker Database. The report may be customized to sort records on one or more of the following fields if using the standard Parker Database: card number, last name, first name, middle initial, account name, account number, balance due, card deposit, city, vehicle color, contract rate, contract type, floor/stall, home phone, license number, lockout status, vehicle make/model, paid-through date, registration number, renewal, security deposit, state, street, work phone, zip, and year. The database fields listed above exist in the Parker Database at the time of McGANN Card Access installation. However, the fields can be customized, and if that is the case, the Cardholder Report may be sorted by the new fields. The user must be able to organize the data by performing up to three sorts on one or more of the fields listed above, or the fields in the McGANN Card Access Parker Database. The user shall be able to select the fields to be displayed in the report from those in the Parker Database. The user shall be able to define the parameters the report is to be based upon from an input screen. The user shall select up to three parameters from the list of available report fields, and depending on the field selected, enter a number range, a date range, or text to define the parameters. Or, the user shall also be able to accept the default, which includes all entries for the selected fields in the report. The user shall be able to control the final report design. The report shall display in a Report Layout Screen - 35 - Aspen/Pitkin CoUnty Airport Express Parc w/Counts Parking Control System before displaying in the user-defined output destination. In the Report Layout Screen, users shall edit the report title, edit column headings, and move, delete, and resize columns. Alarms Report. The Alarms Report shall print a report listing all alarms recorded in the McGANN Card Access system. The user must be able to organize the data by performing up to three sorts on one or more of the following fields: alarm, date and time, reader, and status. The user shall be able to define the parameters the report is to be based upon from an ii, put screen. The user shall be able to select the date and time range the report is to include. The user shall de~ine the parameters for any of the following fields: alarm type, reader, and status, or accept the default, which includes all entries for the fields. Depending on the field selected, the user shall then select the parameter from the drop-down list or option button. The Alarm Type field may be defined by a hard anti-passback violation, a hard nesting violation, a reader not responding, a soft anti-passback violation, or a soft nesting violation. The Reader field may be defined by any of the readers configured in the McGANN Card Access system. The Status field may be defined to display the time at which the alarms went off ("On"), or to display all alarms that were acknowledged and turned off (''Off'). User Changes Report. The User Changes Report shall display all card status changes and Parker Database updates made by users in the McGANN Card Access system. This report allows managers to monitor the activities of their employees. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: user, date and time, beginning card, ending card, and change. The user shall be able to define the parameters the report is to be based upon from an input sereen. The user shall specify the report date and time range. The user shall be able to define the parameters for the user and status change fields, or accept the default, which includes all entries for the two fields. h. Reader Performance Report. The Reader Performance Report shall print a report that lists all card reader performance statistics, such as the number of card reads and misreads, the percentage of cards that were misread, and the on-line percentage. The user shall be able to organize the data by performing up to three sorts on one or more of the following fields: reader number, date, polls, card reads, card misreads. The user shall have the option of displaying information in cumulative order by reader number. With this option, graphs showing summary information are displayed. The user shall be - 36 - Aspen/Pitkin CounW Airport Express Parc w/Counts Parking Control System able to define the parameters the report is to be based upon from an input screen. The user shall specify the report dates. The user shall be able to define the parameters for the following fields: reader, polls, card reads, and card misreads, or accept the default, which includes all entries for the fields. i. Debit Card Report. The Debit Card Report shall allow a user to view debit card account information stored in the McGANN Card Access system databases. The user must be able to organize the data by performing up to three sorts on one or more of the following fields: account number, account name, street, city, zip, home phone, work phone, debit value, debit time, and debit uses. The user shall be able to select the fields to be displayed in the report. The user shall be able to define the parameters the report is to be based upon from an input screen. The user shall select up to three parameters from the list of available report fields, and depending on the field selected, enter a number range, a date range~ or text to define the parameters. j. Debit Payment Report. The Payment Report shall access the payment table in the McGANN Card Access system and print a report displaying any payments to the debit system. The user must be able to organize the data by performing up to three sorts on one or more of the following fields: account number, account name, street, city, zip, home phone, work phone, debit value, debit time, and debit uses. The user shall be able to define the parameters the report is to be based upon from an input screen. The user may select up to three fields and define the parameters for each by entering a date range, a number range, or text. Optional Package - Express Park with Counts This package combines the Express Park hardware/software with the Count hardware/sof[ware capabilities, - 37 - Aspen/Pitkin County Airport Express Parc w/Counts Parking Control System WARRANTY .~TE~S ~ND CQND!T[0NS WARRANTY MOUNTAIN PARKING EQUIPMENT warrants material to be free from manufacturing defects for a period of one year. Warranty labor is provided on the parking and access control equipment for a period of one year. Warranty does not cover misuse, abuse, vandalism, collisions, acts of God, or failure due to external sources or modifications/repair or installation of equipment performed by unauthorized persons. WARRANTY SERVICE All warranty work is to be performed during business hours only (8:00 AM to 5:00 PM, Monday through Friday, excluding holidays,). Warranty hours of 8:00 am - 5:00 pm is exclusive of time to and from the airport. Any and all work performed outsade normal bus~ness hours wall be charge labor at the then established rates. Includes system software, and compUter hardware. Integral to the warranty/maintenance is the pCAnywhere link allowing contact with the system from the Mountain Parking main office. LIABILITY MOUNTAIN PARKING EQUIPMENT shall not be liable to any person or persons for any direct, indirect, or consequential damage including, but not limited to, lost profits, vehicular or personal damage, or injury connected with the manufacture, sale, repair, maintenance or use of the products. INSTALLATION The installation price quoted herein provides for all labor and materials necessary to mount, hook-up, and test the equipment listed in the proposal. Also included is the assembly and connection of ali subsystems components. Owner training is also provided as part of the installation. All electrical power and conduit to be completed by electrical contractor. Any and all permits by electrical contractor. - 38 - AspetdPitkin County Airport Express Parc w/Counts Parking Control Syste,, Item Description Each Price Qty Total Cost 1 Amano AGP-7800 Pay Station $ 40,500.00 2 $ 81,000.00 2 Amano AGP-2000 Ticket Dispenser $ 11,550.00 2 $ 23,100.00 3 Amano AGP-1700 Barrier Gate $ 1,850.00 4 $ 7,400.00 4 Amano AGP-0234 Digital Detector $ 195.00 4 $ 780.00 5 Amano AGP-4410 Express Parc $ 12,600.00 2 $ 25,200.00 6 Sentex Crown Jewel $ 1,020.00 3 $ 3,060.00 7 Manager System PC w/McGann Software $ 52,159.27 1 $ 52,159.27 8 MPS 1156PRO Revenue with Ticket Tmc 9 MPS750PRO Count Software MPS4252DPRO Professional Debit MPS6958PRO Professional Credit Card MPS4057 Professional Accounts Rec. I0 I/O 7000 Controllers 11 Amano Credit card PC with software 12 AGP-9400 Amano charge central cc software 13 High speed credit card processing 14 Amano HR200 Hand Encoder 15 Amano HR200 Hand Encoder base 16 Amano TC Converters 17 Ethernet booster for Pay Station Hub 18 Saw cut vehicle detection loops 19 Sub Total 20 Any sales or use tax if applicable to be added 21 Installation, terminations,testing,training 22 Freight 23 24 Electrical Costs 25 R&A Enterprises electrical conduit & Power 26 Permit & License Fees 27 28 $ 3,900.00 2 $ 7,800.00 $ 12,500.00 1 $ 12,500.00 $ 570.00 1 $ 570.00 $ 129.00 1 $ 129.00 $ 240.50 2 $ 481.00 $ 1,610.00 2 $ 3,220.00 $ 215.00 4 $ 860200 $ 218,259.27 Sub Total $ 11,320.00 $ 2,530.00 $ 232,109.27 $ 23,650.00 $ 243.49 Total Cost $ 256,002.76 - 39 - Aspen/Pitkin County Airport Express Parc w/Counts Parking Control System CENTKALIZED CILEDIT CARD PROCESSING High Speed ADS credit card connection 1 T1 unique point to point Airport to ADS Installation rough estimate Monthly T1 service fee aprox $4000.00 $900-$1200 2 Satellite connection Installation Monthly Fee $ $ 300.00 INDIVIDUAL OPTIONS Additional Pay Station accessories Item Description Each Price Qty Total Cost 1 Spare Lock Box for Bill collection $ 364.00 1 2 Spare Bill cassette for bill dispenser $1 notes $ 625.00 1 3 Spare Bill cassette for bill dispenser $5 notes $ 625.00 1 4 Spare coin collection box $ 125.00 1 Start up supplies Item Description EachPfice Qty $ 611.00 1 1 40,000 Magnetic Stripe tickets $ 364.00 $ 625.00 $ 625.00 $ 125.00 $ 1,739.00 Tot~ Cost $ 611.00 2 Inked Ribbon cartridges 6 month supply (24) $ 240.00 3 Pay Station receipt paper $ 310.00 1 $ 240.00 1 $ 310.00 $ 1,I61.00 Start up supplies included Item Description 1 Taper pins & (1) 5/16 punch Each Price Qty Total Cost $ 10 $ 2 Gate V belt 3 Canned air 4 Magnetic sthpe cleaning cards 5 Gate limit switches 6 Gate V belt 7 Canned air 8 Magnetic stripe cleaning cards $ $ $ $ $ $ $ 1 $ 6 $ 12 $ 2 $ 1 $ 6 $ 12 $ ~ 40 - Aspen/Pitkin County Airport Express Parc w/Counts Parkin~ Control System CONTRACT TOTAL COSTS REFLECTING CHOSEN OPTIONs: 1) Base system with counts option 2) Start up supplies 3) Pay Station accessories $256002.76 $ 1,160.00 $ 1,739.00 Sub Total $258 901.76 Performance Bond $ 6,450.00 Contract top set cost $265,351.76 Aspen/Pitkin County Airport Express Parc w/Counts Parkin~ Control System ADDENDUM 1 BONDING Due to the State Mandate for payment & performance bonds being necessary for City & Municipality projects in the amount of $50,000.00 or greater. Mountain Parking Equipment will have to add to the contract amount the sum of $6,450.00 for issuance of our performance & payment bond.