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Home My WebLink Aboutbocc.con.amended.074.24 A-18.4.22 CDD Contract Number: Project Name: Contractor: Budget Line Item:!#40451100.531000#! !#BUDGET#! - - - Procurement Method: Type: Contract Effective Date: Contract End Date: Contract Type: Retainage/Bonding: County Representative:Dan Bartholomew County Rep. Phone #:(970) 429-2851 Department: Provide a brief description of the Contract or Change Order: $18,772.00 074.24 A-1 Pitkin County Contract Cover Sheet Formal Services/Maintenance 1/1/2024 12/31/2024 Task Order Please fully allocate New Contract Total if there are multiple codes $- $- $- $- If this is a new Vendor, please enter the New Vendor information into Munis for workflow approval and include a complete W-9. Contact Information for Pitkin County Contract/Project Lead: Contract Information Airport Task Order for initial planning, coordination, and scoping for Air Quality monitoring services. Original Contract Amount: Previous Change Order/Amendment Amount(s): This Change order/Amendment Amount: Contract Total: Contract Value Summary: No Initial Planning, Coordination, and Scoping for Air Quality Monitoring Mead & Hunt, Inc. $- $18,772.00 Master Service Agreement #: 074.24 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Phase 1: Initial Planning, Coordination, and Scoping Task Order Number: 074.24 A-1 Task Order Budget Line Item: 40451100.531000 OWNER: CONTRACTOR: Pitkin County Mead & Hunt, Inc. Dan Bartholomew – Airport Ryk Dunkelberg 233 Airport Road 1616 East 15th Street Aspen, CO 81611 Tulsa, OK 74123 Phone: (970) 429-2851 Phone: (918) 586-7272 Dan.Bartholomew@AspenAirport.com Ryk.Dunkelberg@meadhunt.com PROJECT NAME: PHASE 1: INITIAL PLANNING, COORDINATION, AND SCOPING START DATE: January 1, 2024 END DATE: December 31, 2024 The Noise Monitoring and Consultative Services for the Aspen/Pitkin County Airport (the “Agreement”) dated February 14, 2024 between the Board of County Commissioners of Pitkin County (the “County”) and Mead & Hunt, Inc. 1616 East 15th Street Tulsa, OK 74123 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall work with Project Lead, identified Stakeholders, and any applicable subcontractors to perform Tasks 1 and 2 as defined in the attached Phase 1 Proposal in accordance with the costs and deliverables contained therein. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Eighteen-Thousand Seven-Hundred Sevent-Two dollars and Zero cents ($18,772.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 074.24 A-1 and Phase 1: Initial Planning, Coordination, and Scoping. Invoices shall be sent electronically in PDF format to Dan.Bartholomew@AspenAirport.com. Master Service Agreement #: 074.24 Rev: 2018-10-10 btf 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Dan Bartholomew, ASE Airport Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. MEAD & HUNT, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Airport Director Dan Bartholomew Feb-15-2024 Ryk Dunkelberg Feb-16-2024 Vice President Noise Monitoring and Environmental ConsultaƟve Services for the Aspen/Pitkin County Airport Phase 1: IniƟal Planning, CoordinaƟon, and Scoping Scope of Work The Aspen/Pitkin County Airport (ASE or the Airport) has selected the Mead & Hunt Team to provide noise monitoring and environmental consultaƟve services for the Airport. To develop an approach that will allow Pitkin County to implement strategies that are customized for ASE and meet expectaƟons of the County, Airport, and Airport Advisory Board (AAB) Noise SubcommiƩee, the Mead & Hunt Team has organized the project into two phases:  Phase 1: IniƟal Planning, CoordinaƟon, and Scoping  Phase 2: ASE Noise Program This Scope of Work has been prepared to outline tasks included in Phase 1: IniƟal Planning, CoordinaƟon, and Scoping, as part of the noise monitoring and environmental consultaƟve services contract. The services in Tasks 1 and 2 will be based on a lump sum fee for this. Services included in Task 3 will be on a Ɵme and expense basis, and will be provided at the request of the client. A Scope of Work and associated budget for Phase 2: ASE Noise Program will be separate from this scope of services. Task 1: CoordinaƟon and Stakeholder MeeƟng Understanding local context and idenƟfying Airport prioriƟes are criƟcal to the success of the Aspen/Pitkin County Airport Noise Program. Planning and coordinaƟon with Airport stakeholders will help to frame the work to be completed throughout the coming years. Task 1 involves a virtual meeƟng with Airport staff to review the broad scope of services prior to discussion with the AAB. Subsequent to that meeƟng, the Consultant Team will hold one in‐person meeƟng with Airport staff, Pitkin County, and the AAB Noise SubcommiƩee to idenƟfy signiﬁcant issues of importance to the Airport regarding noise. The purpose of the meeƟng is to solicit input regarding Airport prioriƟes, program details, and preferred protocols, which will ulƟmately inform the development of the Scope of Work for the ASE Noise Program (Task 2). The meeƟng will focus on deﬁning tasks, approaches to data collecƟon, communicaƟon strategies, and frequency of updates, and will conﬁrm areas of interest and project goals. The Team will facilitate discussion to understand priority areas for the ASE Noise Program and will cover topics such as the following:  ConverƟng Temporary Noise Monitoring Sites to Permanent sites  Discuss possible locaƟons for addiƟonal permanent sites to best capture the informaƟon needed  Noise Monitoring System SoŌware and Radar data source  Development of Enhanced Fly Quiet Program  Establishing data collecƟon protocols (i.e., period of measurement, equipment?)  Development of voluntary compliance measures  DocumentaƟon preferences (i.e., how will data be reported?)  CommunicaƟon strategies (i.e., dashboard, website updates, frequency of communicaƟon?)  Stakeholder and public meeƟng approaches Task Includes: ‐ MeeƟng preparaƟon ‐ Development of materials ‐ FacilitaƟon of one virtual meeƟng ‐ FacilitaƟon of one in‐person Stakeholder MeeƟng ‐ Note‐taking/documentaƟon to inform Task 2 Task 2: Develop Scope of Work for ASE Noise Program Following Task 1, the Mead & Hunt Team will use the feedback solicited from Airport staff, Pitkin County, and the AAB Noise SubcommiƩee to develop a Scope of Work and associated budget for the Aspen/Pitkin County Airport Noise Program (Phase 2). Development of the Scope of Work will involve consultant team coordinaƟon to draŌ an approach that reﬂects ASE’s desires and expectaƟons for noise modeling, monitoring, and ulƟmately, noise reducƟon to meet the Community Visioning noise goal of reducing noise by 30% by no later than 2030. This task encompasses the efforts required to prepare and revise scope elements, review and revise budget, review and execute contracts, and other general administraƟve tasks that are essenƟal in effecƟvely and successfully managing the Noise Program. The Mead & Hunt Team will develop and maintain a detailed study schedule throughout the project. The project schedule will list each scope task and idenƟfy an expected start and compleƟon date. AddiƟonally, the schedule will list all AAB meeƟngs (should the Consultant be requested to present materials), as well as display key milestones. The schedule will be updated, as necessary. The Mead & Hunt Team will prepare a DraŌ ASE Noise Program Scope of Work for Airport staff, AAB Noise SubcommiƩee, and Pitkin County review. Once the Consultant Team has responded to all comments submiƩed during the review process, the Team will revise the Scope of Work, as needed. The Mead & Hunt Team will then (virtually) present the revised Scope of Work to the full Airport Advisory Board for a ﬁnal round of feedback. Based on input received, the Consultant will revise and ﬁnalize the Scope of Work for the ASE Noise Program. It is envisioned that Scope development will include an overall ﬁve‐year scope that can be phased on an annual basis for funding and program development review. Task Includes: ‐ Development of draŌ Scope of Work and proposed fee ‐ Development of project schedule ‐ One round of review/response to comments ‐ Development of ﬁnal Scope of Work and fee ‐ One presentaƟon (virtual) to the AAB of the ﬁnal project scope and fee ‐ One presentaƟon (virtual) to the BoCC of the ﬁnal project scope and fee Task 3: On‐call Services As part of this scope of work, the Consultant Team agrees to perform professional environmental services as directed from Ɵme‐to‐Ɵme by the Client, Pitkin County, regarding the Airport’s noise program. It is understood that addiƟonal tasks or needs may arise as a result of work conducted on behalf of the noise program. Therefore, on‐call services are included to capture addiƟonal work effort requested by the Pitkin County. Hourly rates provided to the Client will be used in developing cost esƟmates at the Ɵme that On‐call services are requested. Noise Monitoring and Environmental ConsultaƟve Services for the Aspen/Pitkin County Airport Phase 1: IniƟal Planning, CoordinaƟon, and Scoping Proposed Fee Task 1 Coordination and Stakeholder Meeting Task 2 Develop Scope of Work for ASE Noise Program Task 3 On‐Call Services* Company Role Rate/ Hr Task 1 Hours Task 1 Task 2 Hours Task 2 Total Fee/ Person Total Hours/ Person Total Labor Cost Mead & Hunt Project Principal $350 2 $700 4 $1,400 $2,100 6 $6,640 Project Manager $250 8 $2,000 6 $1,500 $3,500 14 Planner 2 $140 2 $280 2 $280 $560 4 Graphic Designer $120 2 $240 2 $240 $480 4 Tetra Tech Noise and Emissions $294 8 $2,352 4 $1,176 $3,528 12 $6,132 Reporting $186 4 $744 10 $1,860 $2,604 14 Expenses M&H N/A - $3,000 - Tetra Tech N/A - $3,000 - Total Expenses N/A $6,000 $0 Total by Task 26 hours $12,316 28 hours $6,456 Overall Total Cost $18,772 Overall Total Hours 54 hours *Note that a proposed budget for Task 3 On‐Call Services is NOT included. A separate fee will be developed for individual on‐call services requested by the client. Certificate Of Completion Envelope Id: F67F9D0C618B4D6DABD63036B9F88D48 Status: Completed Subject: Mead & Hunt, Inc. | Pitkin County Task Order 074.24 A-1 for Review and Signature Source Envelope: Document Pages: 7 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 2/14/2024 12:35:29 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 2/14/2024 12:38:51 PM Viewed: 2/14/2024 12:43:17 PM Signed: 2/14/2024 12:50:40 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Dan Bartholomew dan.bartholomew@aspenairport.com Airport Director Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.153.241.160 Sent: 2/14/2024 12:50:41 PM Viewed: 2/15/2024 10:16:35 PM Signed: 2/15/2024 10:16:49 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ryk Dunkelberg Ryk.Dunkelberg@meadhunt.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 162.194.222.159 Sent: 2/15/2024 10:16:50 PM Viewed: 2/16/2024 10:59:13 AM Signed: 2/16/2024 10:59:37 AM Electronic Record and Signature Disclosure: Accepted: 2/16/2024 10:59:13 AM ID: 1655dc9e-5983-4ead-8c9f-4b21717b807a Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 2/16/2024 10:59:38 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 2/16/2024 10:59:39 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jen Wolchansky Jen.Wolchansky@meadhunt.com Security Level: Email, Account Authentication (None) Sent: 2/16/2024 10:59:40 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/14/2024 12:38:51 PM Certified Delivered Security Checked 2/16/2024 10:59:13 AM Signing Complete Security Checked 2/16/2024 10:59:37 AM Completed Security Checked 2/16/2024 10:59:40 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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