HomeMy WebLinkAboutbocc.con.080.248/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 12332100.581500
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative John Ely County Representative
Phone (970) 920-5193
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 128,836.00
$ -
$ -
$ 128,836.00
Attorney
Contract to provide Project Management, Site Reconnaissance & Survey, Design, Permitting, and Construction
Support services for the improvement of the Sam Caudill SWA Boat Ramp as part of the Healthy Rivers project.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
Sam Caudill SWA Boat Ramp Improvements
River Restoration.org
$ 128,836.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 128,836.00
Sole Source
Services/Maintenance
2/9/2024
2/8/2025
New Contract
080.24
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Rev 2023.12.15 CDD
1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST TO: County Manager DATE: February 9, 2024
FROM: Lisa MacDonald Proposed Contractor: River Restoration.org Product/Service: Consulting, Design, Permitting, Construction Management Estimated expenditure for the above Product/Service: $ 128,836.00
This form is required in documenting a Sole Source exception from an otherwise competitive bidding process
when sufficient competition does not exist, a single vendor represents a clear and best value to Pitkin County, or other factors are present that preclude other vendors from being able to provide the product(s), service(s), and/or construction. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original manufacturer, no regional distributor, standardization etc):
Explain:
At the direction of the River Board, River Restoration was hired to explore the feasibility of in-channel
restoration and provide a cursory review on possibilities for the Westbank boat ramp improvements, also
known as the Sam Caudill State Wildlife Area, and/or Ironbridge boat ramp. This direction was a result of
a request from CO Parks and Wildlife's request to partner on an improvements project at the area. CWP is
the owner of the property.
River Restoration worked closely with CPW engineers on design and plans. After that review the River
Board moved to partner with CPW and fund the in-channel and other improvements with CPW. The
River Board and the BOCC have both approved the project through its 2024 budget process and funding is
in place for 2024 with input from River Restoration. River Restoration has provided a scope of work and
opinion of fees for the final design and permitting process for the project. These include sub-contractors
for civil, geotech and landscape professionals.
River Restoration has worked closely with CPW's engineers and have gathered and provided surveys, a
hydrographic survey,and exchanges of data and technical files with CPW. Such info includes topo points,
grade surfaces and proposed linework. Due to River Restoration's knowledge of the area, working
relationship with the CPW team, including the engineers, expert river engineering knowledge and tools
we recommend a sole source contract to continue this work. Going through the RFP process would result
in delays and the project is under a timeline due to CPW's funding as well as allowable in-channel work
windows.
Rev 2023.12.15 CDD
2
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code. Department Representative Department Director
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager Reason for Denial:
________________________________________
!#COUNTY MANAGER SOLE#! Date
Feb-09-2024
Lisa MacDonald
Paralegal
Feb-09-2024
John Ely
Cty Atty
Deputy County Manager
Feb-20-2024
Rich Englehart
Contract # 080.24 Revision: 2023.12.15 CDD
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made February 9, 2024 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and River Restoration.org, P.O. Box 248, Carbondale, CO 81623 (hereinafter called the
“Contractor”) to perform the following work: Sam Caudill SWA Boat Ramp Improvements
(“Project”).
I. Term of Contract: The term of this Contract is from February 9, 2024 to February 8,
2025. At the expiration of the initial term, the contract may be extended for an
additional term of one (1) year by the express written consent of both parties.
II. Contractor’s Obligations. Contractor shall provide the Project Management, Site
Surveying, Design, Permitting, and Construction Management/Consultation services
described in the attached Scope of Work (“Attachment A”).
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
One Hundred Twenty-Eight Thousand Eight Hundred Thirty-Six dollars and Zero cents
($128,836.00) for all services rendered. By contract or amendment, the County and
Contractor may reallocate the budget among project tasks if the total budget amount
remains unchanged. Contractor shall invoice for the project monthly based on hours
worked, with payment expected within thirty (30) days of invoice. Any payment by the
County may be offset by any amount the Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
Contract # 080.24 Revision: 2023.12.15 CDD
2
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Lisa MacDonald, Pitkin County Healthy Rivers will manage
the project as the County’s Representative. In the event that Lisa MacDonald is not
available, John Ely shall assume the County Representative’s duties. The services
provided and products delivered by the Contractor under this Contract will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
Contract # 080.24 Revision: 2023.12.15 CDD
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VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
Contract # 080.24 Revision: 2023.12.15 CDD
4
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Contract # 080.24 Revision: 2023.12.15 CDD
5
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
Contract # 080.24 Revision: 2023.12.15 CDD
6
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
Contract # 080.24 Revision: 2023.12.15 CDD
7
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
Contract # 080.24 Revision: 2023.12.15 CDD
8
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Lisa MacDonald 530 E. Main Street, Suite 301
Aspen, CO 81611
Email: lisa.macdonald@pitkincounty.com
with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301
Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor: River Restoration.org
P.O. Box 248 Carbondale, CO 81623 Phone: (970) 947-9568 Email: quinn.donnelly@riverrestoration.org
Contract # 080.24 Revision: 2023.12.15 CDD
9
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. RIVER RESTORATION.ORG ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date
John Ely
Cty Atty
Feb-09-2024
Project Manager (signed for Jason Carey)
Feb-15-2024
Quinn Donnelly
Rich Englehart
Deputy County Manager
Feb-20-2024
P.O. Box 248, Carbondale, CO 81623
Sam Caudill SWA Boat Ramp Improvement Project- Final Design and Permitting 1
January 30, 2024
Pitkin County Healthy Rivers Board
Attn: Lisa MacDonald, Healthy Rivers Program Director
530 E. Main St, Suite 301
Aspen, CO 81611
Re: Sam Caudill SWA Boat Ramp Improvements – Final Design and Permitting – Scope
of Work and Opinion of Fees
Dear Ms. MacDonald,
Please see the attached Scope of Work and Opinion of Fees for the final design and permitting of
the Sam Caudill SWA Boat Ramp Improvement Project. The attached scope of work (attachment
A) and opinion of fees (attachment B) represents the level of effort for preliminary design,
permitting, final design, and bid support services. RiverRestoration will continue to work with
Colorado Parks and Wildlife (CPW) staff to develop a comprehensive plan for the site that meets
the project goals while considering the ecological needs of the Roaring Fork River and its
riparian corridor. For the final design effort, RiverRestoration has included three sub-consultants.
Logan Simpson, based out of Fort Collins, will perform the aquatic resource
delineation/reporting and develop a planting and irrigation plan for the ecological restoration
components of the project. Glenwood Structural and Civil, based out of Glenwood Springs, will
provide structural design of the boat ramp and any retaining walls. Finally, Kumar and
Associates, based out of Garfield County, will provide geotechnical design services, primarily in
support of the structural elements. All of these subconsultants will be managed by
RiverRestoration.
Thanks for the opportunity to work with Pitkin County Healthy Rivers on this project. We look
forward to working with you to see the project to its successful completion.
Sincerely,
Quinn L Donnelly, P.E.
Project Manager, RiverRestoration
quinn.donnelly@riverrestoration.org
(970) 947-9568
Attachment A
P.O. Box 248, Carbondale, CO 81623
Sam Caudill SWA Boat Ramp Improvement Project- Final Design and Permitting 2
Attachment A
Scope of Work
Task 1 – Project Management and Coordination
The purpose of this task is to manage resources to generate deliverables, meet deadlines, and
coordinate with Pitkin County Healthy Rivers and other project partners. This task includes the
following work activities:
1.1 Conduct general coordination with Pitkin County Healthy Rivers staff and project
stakeholders.
Deliverables: None
1.2 Attend up to two (2) Pitkin County Healthy Rivers Board meetings.
Deliverables: Presentation materials, as required.
1.3 Perform monthly tracking, reporting, and invoicing.
Deliverables: Monthly status reports and invoices.
Task 1 Assumptions:
None.
Task 2 – Site Reconnaissance and Survey
The purpose of this task is to augment the survey of the river channel and banks collected in
Spring 2023. This task includes the following work activities:
2.1 Perform additional topographic/hydrographic survey of Roaring Fork River through the
project reach as needed to support the preliminary and final design process. This will
include water surface elevations through the hydrographic and additional
riverbed/riverbank information needed as more detail is added to the design.
Deliverables: None
Task 2 Assumptions:
A boundary survey and legal descriptions of property, which requires a Professional Land
Surveyor, is not needed for this project. GIS based property data or information provided
by CPW staff will be sufficient.
Task 3 – Conceptual Design
The purpose of this task is to complete the conceptual design developed in Spring/Summer 2023
and present project information to Pitkin County. This task includes the following work
activities:
3.1 Complete conceptual design plans, hydraulic models, and opinion of probable
construction costs (occurred in July/August 2023).
Deliverables: None
P.O. Box 248, Carbondale, CO 81623
Sam Caudill SWA Boat Ramp Improvement Project- Final Design and Permitting 3
3.2 Prepare presentation and present project to the Pitkin County Healthy Rivers Board
(occurred in July 2023).
Deliverables: Presentation materials.
3.3 Attend multiple Pitkin County Board of County Commissioners (BOCC) meetings to
discuss project details (occurred in fall 2023).
Deliverables: None
Task 3 Assumptions:
None
Task 4 –Preliminary Design
The purpose of this task is to develop a preliminary (60%) design of the preferred alternative to
present to Pitkin County staff and project stakeholders. The 60% design will build upon the
conceptual design from Phase 1 and will add detail to the boat ramp and in-channel
improvements. The 60% plans will be used in the permitting process with the US Army Corps of
Engineers and Garfield County floodplain administrator. This task includes the following work
activities:
4.1 Update two-dimensional SRH-2D model developed in Phase 1 for final hydraulic
evaluation of the project.
Deliverables: None.
4.2 Perform sediment transport and erosion/scour calculations to support the project design.
Deliverables: None
4.3 Perform geotechnical and structural design of the boat ramp.
Deliverables: None.
4.4 Develop planting plan for ecological restoration of the site and general landscaping.
Deliverables: None.
4.5 Develop 60% plans to communicate the project to the state and federal agencies. The
60% plans will include plan view, profiles, typical sections, structural details, and
temporary care of water/erosion control plans.
Deliverables: 60% Plan Set in PDF format.
4.6 Develop Engineer’s Opinion of Construction Costs for the 60% design.
Deliverables: 60% opinion of construction costs in PDF format.
4.7 Author a hydraulic design memo.
Deliverables: 60% opinion of construction costs in PDF format.
4.8 Present 60% plans and opinion of construction costs at a Preliminary Design Review
(PDR) meeting with Pitkin County staff and project stakeholders.
Deliverables: PDR Presentation materials
Response to Stakeholder review comments.
Task 4 Assumptions:
P.O. Box 248, Carbondale, CO 81623
Sam Caudill SWA Boat Ramp Improvement Project- Final Design and Permitting 4
This task does not include professional land surveying and assumes these services are not
needed.
Task 5 – Permitting
The purpose of this task is to prepare technical documentation to support permit applications for
the project as it relates to impacts to waters of the United States and impacts to the regulatory
floodplain. This task includes the following work activities:
5.1 Coordinate with federal, state and local agencies as the project progresses to identify
project constraints and work windows associated with permitting the project.
Deliverables: Summaries of meetings and phone discussions with agencies in email
format.
5.2 Perform aquatic resource delineation (wetlands and ordinary high water) and author
aquatic resource delineation report to support the USACE permitting effort.
Deliverables: Aquatic Resource Delineation report.
5.3 Complete a Nationwide Permit Pre-Construction Notification (PCN) cover letter and
form and submit to the Grand Junction regional office of the USACE.
Deliverables: PCN cover letter, form, and supporting documentation.
5.4 Perform a floodplain impact analysis of the proposed project with a 1D HEC-RAS
hydraulic model.
Deliverables: Copy of updated 1D HEC-RAS model used for analysis.
5.5 Draft a no-rise certification letter and submit to the Garfield County floodplain
administrator.
Deliverables: Copy of No-rise Certification letter submitted to Garfield County
floodplain administrator.
Assumptions:
There is no federal funding associated with the project and therefore no NEPA will be
required.
A cultural resource study will not be required for this project, if required, additional
scope and fees will be needed to hire a specialty firm to perform this work.
Design selected by the County will qualify for a Nationwide Programmatic (NWP)
Permit, either NWP 27, 36 or NWP 42. Individual consultation and a Biological
Assessment will not be required. If the project cannot qualify for a Nationwide Permit,
additional scope and fees will be needed.
For the Garfield County Floodplain permit, it is assumed that the preferred alternative
selected by the stakeholder group will meet a “no-rise” condition. The current scope of
work does not include coordination with FEMA or work associated with the LOMR or
CLOMR process.
Pitkin County will compile and submit a final application and pay any fees associated
with permit submittals and/or reviews.
P.O. Box 248, Carbondale, CO 81623
Sam Caudill SWA Boat Ramp Improvement Project- Final Design and Permitting 5
Task 6 – Final Design and Bid Documents
The purpose of this task is to finalize the design presented in the preliminary design phase and
prepare a plan set, technical specifications, and construction cost estimate for the purposes of
bidding and construction. This task includes the following work activities:
6.1 Update project design and hydraulic modeling based on Pitkin County staff and project
stakeholder review.
Deliverables: None
6.2 Develop 90% level plans of the boat ramp, riparian corridor, and in-channel
improvements.
Deliverables: 90% plans in PDF format.
6.3 Develop 90% level front end and technical specifications for the proposed project.
Deliverables: 90% front end and technical specifications in PDF format.
6.4 Develop 90% level Engineer’s opinion of construction costs for the project.
Deliverables: 90% Engineer’s Opinion of Construction Costs in PDF format.
6.5 Present project at a Final Design Review (FDR) meeting.
Deliverables: FDR Presentation materials
Response to Stakeholder review comments.
6.6 Finalize plans, specifications and bid tabulation based on stakeholder 90% review and
prepare the project for advertisement and contractor bidding.
Deliverables: PE stamped Final Plan Set, Front End and Technical Specifications and
Bid Tab in PDF Format.
Task 6 Assumptions:
None.
Task 7 – Bid Support Services
The purpose of this subtask is to support Pitkin County staff during the bid and award process.
This sub-task includes the following work activities:
7.1 Attend the pre-bid meeting on site.
Deliverables: Notes from pre-bid meeting.
7.2 Answer technical questions from contractors about the project and bid documents.
Deliverables: Responses to technical questions during bidding process.
7.3 Review bids and provide feedback to Pitkin County staff.
Deliverables: Feedback about bids to Pitkin County staff.
Task 7 Assumptions:
Pitkin County staff and project stakeholders will advertise the bid documents, evaluate
the bids, and award the construction contract.
Pitkin County staff will plan all logistics associated with the pre-bid meeting.
Construction Support Services are not included in this scope of work and will be included
in the final cost estimates for budgeting with the project’s construction costs.
P.O. Box 248, Carbondale, CO 81623
Sam Caudill SWA Boat Ramp Improvement Project- Final Design and Permitting 6
Task 8 – Construction Support Services
This task is not included in this scope of work and will be completed as part of a future phase.
Attachment B
Client: Pitkin County Healthy Rivers v2
Project: Westbank Boat Ramp Improvements - Ph 2 - Final Design and Permitting
Location: Garfield County, Colorado
Waterbody: Roaring Fork River
Standard Rates and Opinion of Engineering Fees
Task Description
Principal
Engineer I
(RRO)
Engineer VI
PE/PM (RRO)
Engineer EIT
III (RRO)
Engineer EIT I
(RRO)
Total
Hours
Total Budget by
Task
1.0 Project Management, Meetings, and Coordination 24 24 $4,514
2.0 Site Assessment and Survey 3 10 13 $2,022
3.0 Concept Design 7 20 27 $4,231
4.0 Preliminary Design 8 45 124 177 $28,417
5.0 Permitting 25 64 89 $14,030
6.0 Final Design and Bid Documents 7 55 122 184 $29,771
7.0 Bid Support Services 12 4 16 $2,840
8.0 Construction Support Services
Total Hours 15 171 344 530
Standard Rates $235.09 $188.07 $145.75 $126.95
Total Labor Cost $3,526 $32,160 $50,138 $85,824
Direct Expenses
Mileage $250
Survey Equipment Charge $390
Misc Expenses
Sub-consultant - Logan Simpson $32,197
Sub-consultant - Glenwood Structural and Civil $6,325
Sub-consultant - Kumar and Associates $3,850
Consultant Total $128,836
Fee estimate notes:*Standard Rates may increase up to 5% for upon each subsequent anniversary of the Subconsultant Agreement
Reimbursable Expenses and Sub-consultant fees include 10% markup.
January 30, 2024
Certificate Of Completion
Envelope Id: 961F816C319A45F0B9BB38AFBE630C1E Status: Completed
Subject: River Restoration.org | Pitkin County Contract 080.24 for Review and Signature
Source Envelope:
Document Pages: 19 Signatures: 6 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.237.91.144
Record Tracking
Status: Original
2/9/2024 2:17:36 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Lisa MacDonald
Lisa.MacDonald@PitkinCounty.com
Paralegal
Security Level: Email, Account Authentication
(None)Signature Adoption: Drawn on Device
Using IP Address: 174.215.19.164
Signed using mobile
Sent: 2/9/2024 2:23:34 PM
Viewed: 2/9/2024 2:56:38 PM
Signed: 2/9/2024 2:57:17 PM
Electronic Record and Signature Disclosure:
Accepted: 2/9/2024 2:56:38 PM
ID: d6985ec5-f22a-48d5-96f3-8e7469927df9
Company Name: Pitkin County, Colorado
John Ely
john.ely@pitkincounty.com
Cty Atty
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 73.229.128.106
Sent: 2/9/2024 2:57:18 PM
Viewed: 2/9/2024 3:05:54 PM
Signed: 2/9/2024 3:06:59 PM
Electronic Record and Signature Disclosure:
Accepted: 2/9/2024 3:05:54 PM
ID: 250e431c-e202-4b2f-9b10-822a514d9ec8
Company Name: Pitkin County, Colorado
Quinn Donnelly
quinn.donnelly@riverrestoration.org
Project Manager (signed for Jason Carey)
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 67.223.174.122
Sent: 2/9/2024 3:07:00 PM
Viewed: 2/15/2024 3:52:39 PM
Signed: 2/15/2024 5:04:38 PM
Electronic Record and Signature Disclosure:
Accepted: 2/15/2024 3:52:39 PM
ID: a93446d2-3f94-4b40-add8-987e676982a6
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.103.36.129
Sent: 2/15/2024 5:04:40 PM
Viewed: 2/20/2024 2:08:09 PM
Signed: 2/20/2024 2:08:37 PM
Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 2/20/2024 2:08:39 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 2/20/2024 2:08:40 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/9/2024 2:23:34 PM
Certified Delivered Security Checked 2/20/2024 2:08:09 PM
Signing Complete Security Checked 2/20/2024 2:08:37 PM
Completed Security Checked 2/20/2024 2:08:40 PM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
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