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HomeMy WebLinkAboutbocc.con.075.248.4.22 CDD Contract Number: Project Name: Contractor: Budget Line Item:!#BUDGET#! !#BUDGET#! - - - Procurement Method: Type: Contract Effective Date: Contract End Date: Contract Type: Retainage/Bonding: County Representative:Dan Bartholomew County Rep. Phone #:(970) 429-2851 Department: Provide a brief description of the Contract or Change Order: Per Task Order 075.24 Pitkin County Contract Cover Sheet Formal Services/Maintenance 1/1/2024 12/31/2024 Master Service Agreement Please fully allocate New Contract Total if there are multiple codes $ - $ - $ - $ - If this is a new Vendor, please enter the New Vendor information into Munis for workflow approval and include a complete W-9. Contact Information for Pitkin County Contract/Project Lead: Contract Information Airport Master Agreement to govern the terms, conditions, and costs associated with air quality monitoring and consultative services for ASE. Costs will be defined on a per-task basis according to the rates included in this Agreement. Original Contract Amount: Previous Change Order/Amendment Amount(s): This Change order/Amendment Amount: Contract Total: Contract Value Summary: No AIR QUALITY ENVIRONMENTAL SERVICES FOR ASE Mead & Hunt, Inc. $ - Project #: 070.23 Rev. 2022.08.04 CDD NOTICE OF AWARD Date: January 25, 2024 To: Mead & Hunt, Inc. Ryk Dunkelberg 1616 East 15th Street Tulsa, OK 74123 RE: RFQ 070.23 – Air Quality Environmental Services for the Aspen/Pitkin County Airport The County, having duly evaluated the Proposal submitted on September 21, 2023 for the work or purchase in response to the Request for Proposal Document titled RFQ 070.23 – Air Quality Environmental Services for the Aspen/Pitkin County Airport at the provided hourly rates and as defined in individual task orders and it appearing that the pricing, qualifications, and other information in your Response are fair, equitable, and to the best interest of the County, hereby accepts and awards the Project to your organization. In accordance with the terms of the Contract Documents, you are required to execute the Contract within ten (10) consecutive days from this Notice of Award or within ten (10) days following successful Contract negotiations, whichever shall occur sooner. In addition, you are required to furnish in the said time a complete W-9 along with Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents. PITKIN COUNTY, COLORADO _____________________________________________________ !#COUNTY REPRESENTATIVE#! Date Receipt of the above Notice of Award is hereby acknowledged _____________________________________________________ !#VENDOR SIGNATURE#! Date Feb-15-2024 Dan Bartholomew Airport Director Ryk Dunkelberg Vice President Feb-16-2024 Contract # 075.24 Revision: 2023.12.15 CDD 1 MASTER SERVICE AGREEMENT FOR PROVISION OF AIR QUALITY ENVIRONMENTAL SERVICES FOR THE ASPEN/PITKIN COUNTY AIRPORT THIS MASTER SERVICE AGREEMENT (“Agreement”), is made and entered by and between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (“County”) and Mead & Hunt, Inc., 1616 East 15th Street, Tulsa, OK 74123 (hereinafter called the “Contractor”). I. Term of Contract: The term of this contract is from January 1, 2024 to December 31, 2024. At the expiration of the initial term, the Master Agreement and any outstanding Task Orders may be extended for additional terms of one (1) year by the express written consent of both parties through Project completion. II. Contractor’s Obligations. Contractor shall provide Air Quality services for various County projects as set forth herein and as set forth in the individual Task Orders, which Task Orders shall be made a part of this contract upon execution by the County and the Contractor. Contractor shall complete the scope of work as defined in the individual Task Orders issued by the County, from time to time, and agreed upon by Contractor. The projects defined in the individual Task Orders shall be the County’s engineering requirements for work with an estimated value of under Three-Hundred Thousand dollars and Zero cents ($300,000.00). All projects that are estimated to be over Three- Hundred Thousand dollars and Zero cents ($300,000.00) shall be subject to formal Request for Proposal/Quotation. The scope of services shall include, but are not limited to the disciplines and anticipated monitoring, consultation, project management, coordination and procurement of equipment, public outreach, and all other activities deemed necessary to successfully complete project tasks and goals as described in Exhibit A – RFQ Documents and Exhibit B – M&H Qualifications, attached hereto and incorporated as part of this Agreement. Billing for Contractor’s hourly or per unit rates shall be as defined below with no increases for the initial calendar year of this Agreement. Any rates for work or subcontracted services which are not referenced below will be negotiated, approved, or denied on a per-task-order basis. Contract # 075.24 Revision: 2023.12.15 CDD 2 Title Hourly Rate Me a d & H u n t Project Principal $350.00 National Practice Leader $325.00 Department Manager $275.00 Project Manager $250.00 Senior Engineer $240.00 Senior Planner $220.00 Planner 4 $190.00 Planner 3 $165.00 Planner 2 $140.00 Planner 1 $110.00 Senior Graphic Designer $185.00 Graphic Designer $120.00 Tech Editor $180.00 Project Assistant $95.00 CM T Project Environmental Scientist $280.00 Project Environmental Specialist $240.00 Senior Air Quality Scientist $240.00 Senior Environmental Scientist $240.00 Project Manager $180.00 Air Quality Modeler $180.00 Environmental Scientist $180.00 Environmental Planner $175.00 Air Quality Scientist $150.00 AE C O M Scientist I $110.00 Scientist II $135.00 Scientist III $160.00 Scientist IV $170.00 Scientist V $210.00 Scientist VIII $315.00 Engineer IV $170.00 Data Administrator I $110.00 Data Administrator III $160.00 Project Administrator II $100.00 Project Administrator III $110.00 Technician II $100.00 Technicial VI $170.00 Program Manager $250.00 Sr Project Director $315.00 Linx Strategies Principal $298.00 Synergy Consultants President $300.00 Contract # 075.24 Revision: 2023.12.15 CDD 3 Ae r o d y n e Principal Scientist II $293.00 Principal Scientist III $254.00 Principal Scientist V $163.00 Manager of Field Measurements $121.00 Principal Scientist V $156.00 If required, the Contractor shall utilize the following subcontractors to complete the work defined in the Task Orders. Additional subcontractors may be added by written agreement from both parties:  CMT  AECOM  Linx Strategies  Synergy Consultants  Aerodyne III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budgets and Schedules set out in the Task Orders. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum defined in the Task Orders. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. IV. County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this Agreement shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other business purposes. Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this Agreement, including the right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of this Agreement for marketing purposes and professional presentations, articles, speeches and other business purposes. V. Pitkin County’s Obligations. Pitkin County shall administer this Agreement through a County Representative identified in the individual Task Orders. The services provided and products delivered by the Contractor under this Agreement will be subject Contract # 075.24 Revision: 2023.12.15 CDD 4 to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. VI. Termination Prior to Expiration of Contract Term. The County has the right to terminate this Agreement, with or without cause, by giving written notice to the Contractor of such termination and specifying the effective date thereof. Such notice shall be given at least ten (10) days before the effective date of such termination. In such event all finished or unfinished documents, data, studies and reports prepared by the Contractor pursuant to this Agreement shall become the County’s property. Contractor shall be entitled to receive compensation in accordance with the Agreement for any satisfactory work completed pursuant to the terms of this Contract prior to the date of termination. Notwithstanding the above, Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the Contractor. VII. Independent Contractor Status. A. The parties to this Agreement intend that the relationship between them contemplated by the Agreement is that of independent contractor. Contractor, and any agent, employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. B. Contractor is not required to offer his services exclusively to Pitkin County under this Agreement. Contractor may choose to work for other individuals or entities during the term of this contract, provided that the basic services and deliverable products required under this Agreement are submitted in the manner and on the schedule defined under this Agreement. C. Contractor warrants that all work produced will conform to all applicable industry standard of care, skill and diligence in the performance of Contractor’s obligations under this Agreement. D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this Agreement. E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin County and is responsible for payment of any federal, state, FICA and other income taxes. VIII. Assignability. This Agreement is not assignable by either party. Any use of subcontractors by the Contractor for performance of this Agreement must be accepted in writing by the County. IX. Severability. In the event that any provision of this Agreement shall be held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain valid and binding upon the parties hereto. Contract # 075.24 Revision: 2023.12.15 CDD 5 X. Integration and Modification. A. This Agreement represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or Agreement, either written or oral. This Agreement may be amended only by written Agreement signed by both the County and the Contractor. B. The County may, from time to time, request changes in the scope of services of the Contractor to be performed hereunder. Such changes, including the increase or decrease in the amount of the Contractor’s compensation, which are mutually agreed upon between the County and the Contractor, shall be in writing and upon execution shall become part of this Agreement. XI. Indemnity. A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's right to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing permits for any work included in the project,, hereinafter referred to as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character or any nature arising out of the work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this Agreement of indemnity applies. In consideration of the award of this Agreement, the Contractor agrees to waive all rights of subrogation against the County its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent. XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Agreement are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements for this Agreement and in no way limit the indemnity covenants contained in this Agreement. Contract # 075.24 Revision: 2023.12.15 CDD 6 The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Agreement by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. A. Coverage and Limits of Insurance. Coverage and Limits of Insurance. Contractor shall provide coverage with limits of liability not less than those stated below. An umbrella and/or excess liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a “following form” basis. 1) Statutory Workers’ Compensation: Colorado statutory minimums a. Policy shall contain a waiver of subrogation against the County. b. This requirement shall not apply when a contractor or subcontractor is exempt under Colorado Workers’ Compensation Act AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form. Minimum Limits: Coverage A (Workers’ Compensation) Statutory Coverage B (Employers Liability) $ 500,000 $ 500,000 $ 500,000 2) Commercial General Liability – ISO 1CG 0001 form or equivalent. (With County named as an additional insured) Minimum Limits: General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Each Occurrence Limit $ 1,000,000 Personal/Advertising Injury $ 1,000,000 Fire Damage (Any One Fire) $ 50,000 Medical Payments (Any One Person) $ 5,000 Coverage to include:  Premises and Operations  Explosions, Collapse and Underground Hazards  Personal / Advertising Injury  Products / Completed Operations Contract # 075.24 Revision: 2023.12.15 CDD 7  Liability assumed under an Insured Contract (including defense costs assumed under contract)  Independent Contractors  Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997 Edition) or equivalent  Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010 (2004 Edition) or equivalent  Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037 (2004 Edition) or equivalent  The policy shall be endorsed to include the following additional insured language on the Additional Insured Endorsements specified above: “County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers named as an additional insured with respect to liability and defense of suits arising out of the activities performed by, or on behalf of the Contractor, including completed operations”. 3) Auto Liability: Bodily injury and property damage for any owned, hired and non-owned vehicles used in the performance of this Contract. Minimum Limits: Statutory Coverage Bodily/Property Damage (Each Accident) $ 1,000,000 4) Special Coverages (check as appropriate and insert amount): a. ☐ Performance Bond $ b. ☒ Professional Errors and Omissions c. ☐ Aircraft Liability d. ☐ Owner’s Protective e. ☐ Builder’s Risk f. ☐ Boiler and Machinery g. ☐ Loss of Use Insurance h. ☐ Pollution Liability i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity Bond B. Proof of Insurance: 1) Each insurance policy required by the insurance provisions of this Agreement shall provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days prior written notice has been given to the County, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall be emailed directly to Procurement@pitkincounty.com. If the insurance carrier will not provide the required notice, the Consultant/Contractor and or its insurance broker shall notify the County of any cancellation, or Contract # 075.24 Revision: 2023.12.15 CDD 8 reduction in coverage or limits of any insurance within seven (7) days of receipt of insurers’ notification to that effect. Simultaneously with the Certificates of Insurance, the Contractor shall file with the Procurement Officer a certified statement as to claims pending against the required coverages, reserves established on account of such claims, defense costs expended and amounts remaining on policy limits. 2) In addition, these Certificates of Insurance shall contain the following clauses: a. The contractor’s insurance shall be primary and non-contributory with any insurance or self-insurance purchased by the County. b. The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. c. Any and all deductibles or self-insured retentions in the above- described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. d. Location of operations shall be: “all operations and locations at which work for the referenced Project is being done.” 3) Certificates of Insurance for all renewal policies shall be delivered to the Procurement Officer at least fifteen (15) days prior to a policy’s expiration date except for any policy expiring on the expiration date of this contract or thereafter. 4) The County reserves the right to request and receive a copy of any policy and any policy endorsement at any time during the term of this Agreement. XIII. Exemptions and Preferences. All purchases of construction or building or any other materials for this Agreement shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5k. XIV. Records. The Contractor shall maintain comprehensive, complete and accurate books, records, and documents concerning its performance relating to this Agreement for a period of three (3) years after final payment under the Agreement and the County shall have the right within the three (3) year period to inspect and audit these books, records and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing standards, compliance with all provisions of the Agreement and applicable law. XV. Contract Made in Colorado. The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. Contract # 075.24 Revision: 2023.12.15 CDD 9 XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the substantially prevailing party shall be entitled to its costs and reasonable attorney’s fees. XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this Agreement, the monetary limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in this Agreement shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. XVIII. Current Year Obligations. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under this contract are subject to Pitkin County’s annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County’s then current fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County’s bonds or any obligations payable from any class or source of Pitkin County’s money. XIX. Notice. Any notice required or permitted under this Agreement shall be in writing and shall be provided by electronic delivery to the e-mail addresses set forth below and by one of the following methods 1) hand-delivery or 2) registered or certified mail, postage pre-paid to the mailing addresses set forth below. Each party by notice sent under this paragraph may change the address to which future notices should be sent. Electronic delivery of notices shall be considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process. To Pitkin County: Pitkin County Procurement 530 E. Main St., Suite #304 with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Contract # 075.24 Revision: 2023.12.15 CDD 10 Aspen, CO 81611 Procurement@PitkinCounty.com Aspen, Colorado 81611 Attorney@pitkincounty.com To Contractor: Mead & Hunt, Inc. 1616 East 15th Street Tulsa, OK 74123 Phone: (918) 586-7272 Email: Ryk.Dunkelberg@meadhunt.com Contract # 075.24 Revision: 2023.12.15 CDD 11 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set out herein above. MEAD & HUNT, Inc. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO COUNTY MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date ATTORNEY APPROVAL: ________________________________________________ !#COUNTY ATTORNEY#! Date Feb-16-2024 Ryk Dunkelberg Vice President Asst. County Attorney Feb-16-2024 Richard Neiley Rich Englehart Deputy County Manager Feb-20-2024 PUBLIC NOTICE Pitkin County is accepting qualifications for the provision of Air Quality Environmental Services for the Aspen/Pitkin County Airport. More information is available online at www.BidNetDirect.com/Colorado. Any and all questions, or requests for clarification, must be submitted by 2:00 PM MT on September 5, 2023. Questions and requests for clarification will only be accepted via email at procurement@pitkincounty.com. Response documents must be uploaded to the BidNet Direct website no later than 2:00 PM MT on September 19, 2023. Published in the Aspen Daily News: August 21, 2023 and August 28, 2023 TITLE VI SOLICITATION NOTICE Pitkin County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d.4) and the applicable regulations, hereby notifies all submitters that it will affirmatively ensure that any contract entered into pursuant to this Public Notice, disadvantaged business enterprises will be afforded full and fair opportunity to submit qualifications in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The requirements of 49 CFR part 26 will apply to any contract or services agreement awarded as a direct or indirect result of this RFQ process. It is the policy of Pitkin County to practice nondiscrimination based on race, color, sex or national origin in the award or performance of this contract. The County encourages participation by all firms qualifying under this solicitation regardless of business size or ownership. bocc.con.075.24 Exhibit A - RFQ Documents AIR QUALITY ENVIRONMENTAL SERVICES FOR THE ASPEN/PITKIN COUNTY AIRPORT Table of Contents I. INTRODUCTION 3 II. AIRPORT INFORMATION & BACKGROUND 3 A. AIRPORT INFORMATION 3 B. BACKGROUND 4 II. SCOPE OF WORK 4 A. QUALIFICATIONS FORM 4 B. SCOPE OF SERVICES 4 III. SELECTION PROCESS 6 A. SUBMITTALS 7 B. MINIMUM QUALIFICATIONS 8 C. TIME SCHEDULE 8 D. EVALUATION CRITERIA 9 E. SELECTION COMMITTEE 9 F. DBE PARTICIPATION 9 G. MASTER SERVICES AGREEMENT 10 QUALIFICATIONS FORM 12 INSTRUCTIONS TO RESPONDENTS 15 bocc.con.075.24 Exhibit A - RFQ Documents REQUEST FOR QUALIFICATIONS Air Quality Environmental Services for the Aspen/Pitkin County Airport GENERAL INFORMATION TO RESPONDENTS I. INTRODUCTION This Request for Qualifications (RFQ) is being issued to solicit statements of qualifications form experienced professional consulting firms (individuals, partnerships, companies and corporations), interested in Environmental (Air Quality) Services, for the Aspen/Pitkin County Airport (Airport). Pitkin County, which owns and operates the Airport, will accept and review Statements of Qualifications from firms and select the most suitable and beneficial firm(s) to provide services to the Airport. Those firms considered most qualified by the Airport may be requested to make further submittals and/or to be interviewed prior to the Airport making its final selection(s). The deadline for submitting Statements of Qualifications is 2:00 PM, MT September 19, 2023 via the BidNet Direct website. Pitkin County anticipates funding for this project, all or in part, through Federal grant funds issued by the FAA. The project should be conducted in accordance with applicable FAA Advisory Circulars and other federal, state, and local requirements. II. AIRPORT INFORMATION AND BACKGROUND A. AIRPORT INFORMATION The Airport is a single runway, primary commercial service airport located approximately three (3) miles northwest of the City of Aspen, Colorado, at an elevation of 7,837-feet. Air traffic at the facility is served by an on-site FAA Air Traffic Control Tower. ASE is Colorado’s third busiest commercial service airport, enplaning approximately 300,000 passengers annually. The Airport handles approximately 50,000 aircraft operations, of which approximately 80- percent are classified as general aviation. The Airport has a mix of year-round and seasonal commercial air service provided by United Airlines, American Airlines, and Delta Airlines, which operate from the existing 44,000 square-foot terminal building. The facility is served by five (5) rental car agencies, and employs around 150 individuals. The Airport has one FBO, and extensive general aviation jet activity, particularly during the winter and summer seasons. The airport is also in the preliminary stages of implementing a MicroGrid to add sustainability and resilience. bocc.con.075.24 Exhibit A - RFQ Documents Based on the Airport’s current configuration, all aircraft operating to/from the Airport must not have a wingspan greater than 95-feet. The Airport utilizes primarily opposite direction operations (ODO) due to close in terrain and to facilitate aircraft away from downtown Aspen. An operational curfew is in effect at the Airport between the hours of 2300 and 0700 local time. ASE does not offer U.S Customs, Immigrations, and United States Department of Agriculture services and all foreign originating aircraft must pre-clear prior to arrival at the airport. B. BACKGROUND The County recently completed a robust Community Visioning Process which outlined specific recommendations for the future development and operation of the Airport. These recommendations, many of which will be applicable to this solicitation, were codified in Pitkin County Board of County Commissioners Resolution 105-2020 – ASE, included in Appendix B. This effort will include the establishment of reliable emissions baselines at the airport which will be fundamental in measuring progress in future years to meet the goal of reducing emissions (Green House Gas and Local/Criteria Pollutants) by at least 30% by no later than 2030. For the purpose of establishing a comprehensive and reliable baseline emissions attributable to the airport and ground transportation at the airport, the Airport Advisory Board (AAB) developed an ASE Climate and Emission Baseline and Inventory Updates Memorandum (AAB Policy #2023-001), included in Appendix C. In addition, a comprehensive Plan and Program will need to be developed as a roadmap to guide, track goals, and establish methods in which the goals can be achieved, quantified, implemented and managed. III. SCOPE OF WORK A. QUALIFICATIONS FORM Respondents will be required to submit qualifications of their proposed team evidencing their ability to deliver the anticipated Scope of Services. Only responses with a complete Qualifications Form will be considered for award. B. SCOPE OF SERVICES This solicitation is for environmental air emissions services. Respondents to this RFQ must provide evidence that their firm, and any identified or anticipated subconsultants, are qualified and have the staffing capacity to provide the following services over the length of the contract. The response shall include specific, relevant examples of previous projects that demonstrate the skills and experience to successfully execute projects/programs that are similar to this RFQ. In addition, evidence that their firm has the ability to apply the attached ASE Climate Emission Baseline and Inventory Updates Plan in the work completed for the airport. bocc.con.075.24 Exhibit A - RFQ Documents To fulfill the objectives of reducing both greenhouse gas emissions and local/criteria pollutants, the airport will require a plan to measure, monitor and report efforts to reduce emission and recommendations for continued reductions. These efforts also require the development of models, a plan/program, implementation and maintenance of monitors, consistent reporting methods, plans to meet the established reduction goals, and coordination with the County and other local stakeholders. The following tasks/services are expected to be part of this project, but are not to be considered exhaustive. Additional tasks may be issued on a task-order basis: Airport Local/Criteria Emissions Program Services: Develop, implement and manage Local/Criteria Pollutant Emissions Program for the Aspen/Pitkin County Airport (ASE) with the goal to achieve a reduction in local/criteria pollutants by at least 30% (from baseline) by 2030. This is to include: 1) Work with airport staff, members of the Airport Advisory Board, and coordinate with Pitkin County and the City of Aspen on the planning/development/design of the Program. 2) Identify and quantify Criteria/Local Pollutants that should be measured at the airport that include but not limited to NOx, Sox, VOCs and PM10. 3) Identify and quantify Ultra Fine Particles (UFPs) that should be measured at the airport 4) Identify sources of relevant airport pollutants, and if possible, identify and quantify pollutants emanating from airport sources versus other local sources as a means to quantify the airport’s impacts. 5) Establish a baseline for Criteria/Local Pollutants, preferably using previously captured data. Where previous data is not available, propose alternatives to staff to generate accurate baseline data. 6) Develop a plan and program to monitor, model and manage on-going local/criteria pollutant emission attributable to the airport and achieve reduction goals. This should include: i) Identify the number, type, make/model, and location/s for criteria/local pollutant monitoring. (Proper equipment required for the types of pollutants identified and the proper location to place equipment). ii) Acquire, install and maintain monitoring and/or sensor equipment. iii) Equipment shall provide data that is compatible with the County and City of Aspen efforts, as applicable and feasible. iv) Integrate and/or coordinate airport inventory with other Pitkin County and City of Aspen programs, as appropriate, and develop a coordination plan to align implementation between the Airport, Pitkin County, and the City of Aspen programs. v) Modeling Local/Criteria Pollutants using the Aviation Environmental Design Tool (AEDT). vi) Longitudinally track and monitor progressive levels of identified airport pollutants. bocc.con.075.24 Exhibit A - RFQ Documents vii) Suggest alternatives to reduce emissions from identified sources. 7) Provide periodic program updates to the Aspen/Pitkin County Airport Advisory Board (AAB) and the Pitkin County Board of County Commissioners (BoCC). 8) Identify, develop, and implement methods to report program progress (Reports, public facing dashboards, etc.). 9) Provide community outreach and presentations as needed. Airport Greenhouse Gas (GHG) Program Services: Develop, implement and manage GHG Emissions Program for the Aspen/Pitkin County Airport (ASE) with the goal to achieve a reduction in GHG emissions of at least 30% (from baseline) by 2030. This is to include: 1) Applying approved Baseline, as outlined in Aspen/Pitkin County Airport Advisory Board Policy #2023-001 (Attached), and measurements for the program in order to accurately identify a reduction. 2) Work with Airport staff and members of the Airport Advisory Board on the development of the Program. 3) Utilize Aspen/Pitkin County Airport Advisory Board Policy #2023-001 (Attached) from which to develop a Greenhouse Gas Plan/Program with the goal to reduce GHG emissions attributable to aviation and ground operations at ASE by at least 30% by the year 2030. 4) Develop a plan and program to analyze, model and manage on-going airport GHG emissions and achieve reduction goals. This should include: a) Apply baseline b) Establish methods for identifying and tracking sources of GHG at the facility. c) Longitudinally collect data and model progressive levels of identified GHGs. d) Establish and provide modeling of GHG emissions and establish schedule for period updates. Leverage existing data in creating a proper baseline identify progress toward reduction goals. e) Modeling GHG emissions using the Aviation Environmental Design Tool (AEDT). f) Suggest alternatives to reduce facility GHG emissions. 5) Provide periodic program updates to the Aspen/Pitkin County Airport Advisory Board (AAB) and the Pitkin County Board of County Commissioners (BoCC). 6) Identify and develop methods to report progress (Reports, public facing dashboards, etc.) 7) Provide community outreach and presentations as needed. IV. SELECTION PROCESS The County is required by the terms of the Pitkin County Procurement Code to conduct a competitive selection process to select a Contractor for the above-described RFQ. This process shall be through formal qualifications submitted in response to this Request for Qualification. bocc.con.075.24 Exhibit A - RFQ Documents Given that the funding for the contract resulting from this RFQ is anticipated in whole or in part through a federal grant issued by the FAA, the selection of the services shall follow the FAA’s Advisory Circular 150/5100‐14E (Change 1 consolidated): https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5100-14E- consolidated.pdf A. SUBMITTALS 1. Respondent shall submit their qualifications as outlined in the Request for Qualifications and Scope of Services. Response Format: Each response shall be 8½” X 11” in size. Font, Times New Roman, size shall be no smaller than 12 point and submission shall not exceed thirty (30) pages total, excluding any additional information (e.g., attachments, diagrams, or other information). Respondents shall ensure any additional information (e.g., attachments, diagrams, or other information) submitted is relevant and pertinent to the submittal and shall not exceed a total of ten (10) additional pages (for a total of 40 pages). Respondents must be able to demonstrate the ability to include all the information detailed below: a. The response must contain name, address, daytime phone number(s), and e-mail address for person(s) to whom additional selection process requests should be communicated; b. Detailed discussion of the respondent firm’s interest; c. Detailed discussion of the Respondent’s experience and qualifications relative to the requested services including relevant airport experience in the last ten (10) years including the following: -Project name, location, year of project, contact person and a description of the project as it relates to the services requested herein; d. Detail the Respondent's knowledge, experience and capabilities relevant to the successful completion of relevant projects and services. Describe technical experience, capability and expertise of key personnel that will be working with the airport. Include Resumes of key personnel. e. A detailed proposed approach and description of how the Respondent will proceed with the services listed within the RFQ. f. Demonstrate your ability and commitment to completing the projects listed within the RFQ as well as the services requested; g. Detail the Respondent’s familiarity with similar services in similar airports; h. List of all subconsultants, including qualifications and their role in the services requested. 2. Respondent may be required to supply additional information upon request, or to make additional submissions under secondary selection criteria, if necessary. 3. Any and all questions or comments shall be submitted via email to procurement@pitkincounty.com no later than 4:00 PM MT on September 5, 2023. All requests must have the email subject line, “RFQ 070.23: Request for Clarification and bocc.con.075.24 Exhibit A - RFQ Documents Questions.” All questions, comments and answers provided shall be shared with all Respondents via addendum posted on BidNet Direct. 4. All Qualifications must be uploaded to the BidNet Direct website. Qualifications will not be accepted in any other form or manner. 5. During the Request for Qualifications selection process, all responses shall remain confidential. The entire selection process (procurement) file shall be available to the public (which includes all Respondents) after an agreement is approved by the County, except those items for which confidentiality has been requested in writing by the Respondent, and providing that the County Attorney has reviewed and determined said item(s) to be the properly classified as confidential under the State Open Records Act and other relevant statutes and regulations. B. MIMIMUM QUALIFICATIONS The following minimum experience criteria must be met:  Minimum of 5 completed similar services/projects within the last 10 years.  Display current workload and capacity to meet the services and projects described in the RFQ.  Evidence that that Respondent has made good faith efforts in meeting DBE goals (49 CFR 26.53). C. TIME SCHEDULE The County will endeavor to use the following timetable: RFQ Process: August 21, 2023 Request for Qualifications publicly advertised, posted on website and/or direct solicitations mailed. September 5, 2023 Respondent’s request for clarification and questions due via email to procurement@pitkincounty.com by 4:00 PM MT September 12, 2023 County’s response to request for clarification and questions posted on BidNet Direct via addendum September 19, 2023 RESPONSES MUST BE UPLOADED TO BIDNET DIRECT BY 2:00 PM MT Sept 25 (Week of) Meeting of Selection Committee; checking of references; selection of Respondents to interview if necessary Tentative Milestones: October 2023 Interview(s) with short-listed Respondent(s) if necessary Oct – Nov 2023 Master Services Agreement and Task Order 1 negotiations. bocc.con.075.24 Exhibit A - RFQ Documents D. EVALUATION CRITERIA Selection of the "short-listed" Respondents to be interviewed and/or the selection of the top- ranked Respondent will be based upon the following criteria (or as the same may be amended or supplemented by published secondary selection criteria, if any): E. SELECTION COMMITTEE Communications between Respondent and any member of the selection committee during the selection process except when and in the manner expressly authorized by the Request for Qualifications, is prohibited. Violation of this restriction is grounds for disqualification from the process. Voting Members of the Selection Committee: Nonvoting counsel to the Selection Committee: -Rich Englehart, Deputy County Manager -Dan Bartholomew, ASE Airport Director -Diane Jackson, ASE Deputy Airport Director -Kurt Dahl, Environmental Health Manager -CJ Oliver, City of Aspen -Michael Port, Climate Action Analyst -Tim Ritcey, Airport Operations Training Supervisor -County Attorney -County Procurement F. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION Category:Weight: Project Experience (Qualifications, Technical Expertise, and Similar Work Experience of proposed staff and/or subcontractors) 25% Proposed Project Team (Experience individually and as a team, availability of key personnel including proximity to ASE and current workload/capacity) 15% Understanding of Project and Familiarity with ASE Airport & Community Goals (ASE Vision Goals and Climate Goals) 25% Approach to Services 15% Quality of RFQ Response 10% Past Performance of Similar Services including References 10% bocc.con.075.24 Exhibit A - RFQ Documents Since this project will be funded in whole or in part using FAA funds, it is the policy of Pitkin County to ensure that Disadvantaged Business Enterprises (DBEs), as defined in 49 CFR Part 26, can compete fairly for opportunities to participate as subcontractors and suppliers on all contracts awarded by the County to ensure a level playing field. The County has not established a firm DBE participation percentage requirement as of the issuance of this RFQ for the anticipated project period. The requirement will be communicated as quickly as possible following adoption. Previous projects of similar scope have included a DBE commitment of 2.6% for reference only. The Respondent must include information about each subcontractor that would or may be utilized under an awarded contract. The Respondent shall include its DBE commitment for the contract that results from this RFQ. The Respondent will provide evidence that it will meet the DBE goal as defined in the Federal Regulations through the submission of a DBE participation plan describing in detail the work and responsibilities that the DBE(s) will perform. The Respondent can meet the DBE requirements set forth herein in either of two ways: 1. The Respondent can meet the goal by documenting commitments for participation by DBE firms sufficient for this purpose. 2. If the DBE participation plan proposed does not fully meet the intended goal, the Respondent must document adequate good faith efforts in order to be considered further. The firms utilized by the Respondent under its plan must be validated by the County as a certified DBE in accordance with 49 CFR Part 26. Each Response will be reviewed by the County for responsiveness to the criteria. Additionally, in accordance with 49 CFR 26.55, only DBE participation that results from a commercially useful function may be counted toward the DBE participation commitment. A DBE performs a commercially useful function when it is responsible for execution of the work of the contract and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. A DBE does not perform a commercially useful function if its role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of DBE participation. G. MASTER SERVICES AGREEMENT Upon selection of a top-ranked Respondent, negotiations will commence immediately for a Master Services Agreement with terms to be consistent with this Request for Qualifications. The development of the first Task Order will also start at the same time. It is anticipated that the scope of Task Order 1 will be a review and evaluation of existing ASE data, documentation and information. This information will be provided to the selected consultant. A copy of the County’s Standard Master Services Agreement (MSA) is attached for reference (Appendix A). Respondents bocc.con.075.24 Exhibit A - RFQ Documents must submit any exceptions to this agreement with their Response. No other changes to the MSA will be considered. Change requests will only be reviewed upon completion of scoring and will not be a consideration during the course of Qualifications evaluation; as such, no information that could or should be included for consideration of submitted Qualifications should be made or entered into the sample MSA. Federal Regulations. Contractor, as it relates to the services that will be required upon award of a contract, represents and acknowledges to the County that it and its subcontractors are knowledgeable as to any and all codes, rules and regulations applicable in the jurisdictions in which the services will be performed and the funding sources for the services, including without limitation, County and local ordinances and codes, Colorado laws, rules, regulations and grant requirements, and Federal laws, rules, regulations, advisory circulars and grant requirements, including without limitation, PFC requirements, requirements of the Americans with Disabilities Act, and requirements of the FAA, and the Federal Transportation Security Administration ("TSA") and the Colorado Department of Transportation ("CDOT"). In the performance of services, the contractor and its subcontractors shall comply with all such laws, codes, rules, regulations, advisory circulars and requirements now in effect and as may be amended or adopted at any time during the term of the contract, and shall further take into account in the performance of its services hereunder, all known or publicly announced pending changes to the foregoing. The contractor and its subcontractors shall provide any and all certifications to the County as to compliance with such laws, codes, rules, regulations, advisory circulars and requirements, as may be required by any governmental body, including FAA, TSA, CDOT and County departments. The contractor shall insert all required FAA provisions in its subcontractor agreements. bocc.con.075.24 Exhibit A - RFQ Documents QUALIFICATIONS FORM From: Phone: E-mail: To: Air Quality Environmental Services for the Aspen/Pitkin County Airport 0233 E Airport Road Aspen, CO 81611 Response Time: 2:00 PM MT Response Date: September 19, 2023 Pursuant to a request by the Pitkin County Commissioners, the undersigned Respondent, having examined this Request for Qualifications (RFQ), including the site of the proposed Service and being familiar with existing conditions including the availability of materials and labor, hereby proposes to furnish all labor, materials, supplies, applicable permits, services and supervision required to perform the Services as detailed in this RFQ. Description: Statement and Approach to Service: Qualifications of Respondent: Please insert names address, phone numbers and description of similar Service for Reference Checks. bocc.con.075.24 Exhibit A - RFQ Documents 1. 2. 3. QUALIFICATIONS OF PERSONNEL Please list assigned personnel and their qualifications: Personnel #1.________________________________________________ Qualifications: List of similar Service performed: Reference Name, & Phone Number: Personnel #2.________________________________________________ Qualifications: List of similar Service performed: Reference Name, & Phone Number: Personnel #3.________________________________________________ bocc.con.075.24 Exhibit A - RFQ Documents Qualifications: List of similar Service performed: Reference Name, & Phone Number: It is further understood that the right is reserved by the County to reject any and all Statements of Qualifications. The Respondent acknowledges receipt of Addenda Nos. . The right is reserved to waive any informalities and to reject any Statement of Qualifications. Dated this day of , 2023 (Corporate seal) RESPONDENT: SIGNATURES: If the Response is being submitted by a Corporation, the Respondent should be signed by an officer, i.e. President or vice-president. The signature of the officer signing shall be attested to by the secretary and properly sealed. If the Response is being submitted by an individual or a partnership, the Response shall so indicate and be properly signed. bocc.con.075.24 Exhibit A - RFQ Documents INSTRUCTIONS TO RESPONDENTS FOR PITKIN COUNTY OPPORTUNITIES 1. a. A "Qualification" is a responsive, conforming, unconditional, complete, legible and properly executed offer on the Pitkin County Qualifications Form to do the work called for in the Request for Qualifications (“RFQ”). b. Qualifications must be submitted electronically in PDF format and submitted at the time and place designated in the RFQ. Electronic submissions must be clearly marked as a "sealed Qualification" with the project name and the name, contact person, mailing address and telephone number of the Respondent. For electronic submissions, the County reserves the right to request verification of any original or electronic signature at any time before issuing a Notice of Award. c. It shall be the responsibility of the Respondent to ensure that the Qualification is in proper form and in the County's possession by or before the scheduled time and date of public Qualification opening. Qualifications will not be accepted after the scheduled time and date of opening. Any Qualifications received late will be returned to the Respondent unopened, if possible. In the event that it is impossible to determine who the late Respondent is unless the envelope is opened, the envelope will be opened, the address determined, and the envelope and Qualification returned immediately to the Respondent. d. If specified in the Request for Qualifications, parties who request packages of Qualification documents will be required to pay a fee for the document package. All parties who request packages must provide the name of the potential Respondent, along with the name of a contact person, address, telephone number, fax number and email address for the purpose of dissemination of Addenda or additional Qualification information. e. If a mistake is made or discovered at or after the public opening, the County reserves the right to determine which party made the mistake and whether the mistake is material and, after these determinations, the County, in its sole discretion, shall make the decision whether to accept or reject the Qualification. No advantage shall be taken by either party of manifest clerical errors or omissions in the Qualification documents or the Request for Qualifications (and plans and specifications). All Respondents are required to notify the County immediately of any errors of omissions that may be encountered. (See 2.a. and 2.c., below). f. The signer of the Qualification Form must initial any alteration or erasure. If provided on the required Qualification Form, the Qualification price of each item must be stated in numerals and words; in case of a conflict, the words will control. In case of conflict between the indicated sum of any addition of figures and the correct sum, the correct sum will control. bocc.con.075.24 Exhibit A - RFQ Documents g. No reimbursement will be made by the County for any costs incurred in the preparation of a statement of qualifications, Qualifications, or attendance at a site inspection, pre-bid conference or interviews. h. No person, firm, corporation or other entity shall be allowed to make, file or be interested in more than one Qualification for the same work, unless alternate Qualifications are called for. A person, firm, corporation or other entity who has submitted a sub-Qualification to Respondent, or who has quoted prices on materials to a Respondent, is not hereby disqualified from submitting a sub- qualification or quoting prices to other Respondents. 2. a. If any person contemplating submitting a Qualification is in doubt as to the true meaning of any part of the Drawings, Specifications or other Qualification or Contract Documents, or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the Drawings or Specifications or the Qualification process, he/she must submit to the Procurement Officer a written request for an amplification, clarification, explanation, interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the Respondent of the Drawings, Specifications or other Qualification or Contract Documents as is, and (2) a waiver by the Respondent of any and all claims arising, or that might arise, out of such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions. b. Respondents may propose substitute materials or techniques if such substitution is equal to or better than the materials or techniques described in the RFQ and if the substitution has been submitted in writing at least ten (10) days prior to the public Qualification opening. The burden of proof of equality or superior quality is on the Respondent. If accepted as equal by the County in its discretion, the substitute will be designated as an alternative on a formal addendum distributed to all Respondents at least three (3) days prior to the deadline for Qualification submission. c. Any amplification, clarification, explanation, interpretation or correction of the documents will be made only by written Addendum duly issued and a copy of the Addendum will be mailed or delivered to each person receiving a set of the Qualification Documents. Delivery, as used in these Instructions, shall include electronic delivery through e-mail, facsimile, web-posting or other electronic means. Neither the County nor the Procurement Officer will be responsible for any information, representations, explanations or interpretations of the Contract Documents not in written addenda. d. The County reserves the right to call a pre-Qualification conference; if called and conducted, a summary of the pre-Qualification conference will be mailed bocc.con.075.24 Exhibit A - RFQ Documents or electronically delivered to all parties receiving a set of Qualification documents. e. On request, the County will provide each Respondent access to the site to conduct, at Respondent's sole cost, such inspections, tests and investigations as each Respondent deems necessary for submission of a Qualification. No information provided by County representatives at such a site inspection shall be deemed a waiver of the requirements of 2.a. and 2.c., above. f. Any Addenda issued during the time of the Qualification process, or forming a part of the Qualification Documents, shall be covered in the Qualification, and shall be considered a part of the RFQ. Receipt of each Addendum shall be acknowledged in the Qualification. g. If specified in the RFQ, a request for qualifications may precede the RFQ process. 3. a. Each Qualification, if required by the Qualification Documents, shall be accompanied by a certified check or bid bond in a form acceptable to the County Attorney, in an amount specified, payable without condition to the County as a guarantee that the Respondent, if awarded the Contract, will promptly execute the Agreement in accordance with the Qualification, and will furnish, if required by the Qualification, good and sufficient bonds for the faithful performance of the Contract and for the payment to all persons supplying labor and material for the work (see 10.a., below). The Qualification guaranties of all parties except the three highest scoring Qualifications will be returned promptly after the opening of Qualifications. After execution of the Contract and issuance of a Notice to Proceed, the remaining two Respondents’ guaranties will be returned. b. Respondent also, if required by the Qualification Documents, will fully complete and submit with the Qualification a Pitkin County Qualification Statement, or an updated Statement if one is already on file. Pitkin County reserves the right to pre-qualify Respondents based on said qualification statements. c. Respondent also must submit with the Qualification a list of subcontractors, independent contractors and suppliers to be employed under the Contract. If the County has a reasonable objection to any such subcontractor, independent contractor or supplier, it shall notify the Respondent and the Respondent may then: (a) withdraw the Qualification; or (b) substitute an acceptable contractor or supplier. If required by the Contract Documents, subcontractors, independent contractors and/or suppliers may be required to submit a Contractor's Qualification Statement. bocc.con.075.24 Exhibit A - RFQ Documents d. Qualifications by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature. e. Qualifications by partnerships or limited liability companies (“LLC”) must be executed in the partnership or LLC name and signed by a partner, authorized LLC officer, whose title must appear under the signature and the official address of the partnership or LLC must be shown below the signature. The state in which the entity was formed and whose law governs the entity shall be shown below the signature. f. All names must be typed or printed below the signature. 4. a. Respondent acknowledges that this Qualification is solicited and submitted subject to the requirements of the "Pitkin County Procurement Code," (Ordinance #026-2005, as amended by Ordinance #03-2007 (copies available on the Pitkin County website at http://pitkincounty.com/DocumentCenter/Home/View/5314 or upon request for a nominal charge). As such, the Respondent agrees to comply with all applicable requirements of said Procurement Code relating to proposing, contract drafting, contract administration and ethics. The requirements of the Procurement Code are incorporated herein by this reference. b. The Respondent shall immediately notify the County Manager in writing of any violation of said Code by the County's employees or agents, which violation is known or should have been known by Respondent, and failure to so notify the County of violations within five (5) days of knowledge of such violations shall disqualify the Respondent from award of the Contract being proposed and shall be deemed as a waiver of any action or defense that the Respondent may have against the County by reason of such violation of the Procurement Code. c. The submission of a Qualification shall be conclusive evidence and legal admission that the Respondent: (1) has no questions, complaints or objections in connection with the Qualification process and/or documents, subject to any requests made by Respondent for amplification, clarification, explanation, interpretation or correction pursuant to Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the completeness, sufficiency, scope or detail of the Qualification Documents; and (3) has full knowledge of the scope, nature, quality and quantity of work to be performed, the detailed requirements of the Qualification Documents including any and all contract documents, the plans and specifications, the site and conditions under which bocc.con.075.24 Exhibit A - RFQ Documents the work is to be performed, the Pitkin County Procurement Code and applicable Colorado law. 5. a. All Qualifications may be opened and read in public by name of Respondent only. No Qualifications may be withdrawn after the beginning of a public opening. The County, in its sole discretion, may delay a Qualification opening for no longer than two (2) business days if weather or other circumstances beyond control of Respondents results in delay in receipt of Qualifications. Qualifications may be withdrawn at any time prior to the beginning of the public opening or modified by a document executed and delivered in a form substantially similar to the Qualification Form prior to opening. b. All Qualifications submitted must be valid for a minimum period of sixty (60) days after the date of the Qualification opening. During this time, Respondents are investigated, and Qualifications are evaluated. 6. a. Qualifications will be awarded to the highest scoring Respondent complying with the terms, conditions, guidelines, selection criteria, plans and specifications presented in the Request for Qualifications. All rights are reserved by the County to determine, in the County's sole reasonable discretion, whether the Qualification meets the needs or a purpose intended and is within the project budget. b. The County will consider the quality of Respondents services and products as judged by the County; past experience with Respondents, subcontractors, independent contractors, products or suppliers; qualifications of the Respondents and/or subcontractors, independent contractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar considerations, all as specified in detail in the RFQ. c. The County reserves the absolute right to conduct such investigations as it deems necessary to assist in the evaluation of any Qualification and to establish the experience, responsibility, reliability, references, reputation, business ethics, history, qualifications and financial ability of the Respondents and proposed subcontractors, independent contractors and suppliers. The purpose of such investigation is to satisfy the County that the Respondent has the experience, resources and commercial reputation necessary to perform the work and support any warranties in accordance with the Contract Documents in the prescribed manner and time. d. The County, at its sole discretion, may require the apparent successful Respondent to demonstrate, at a place and time designated by the County, that the Qualification meets the performance criteria specified, or to otherwise provide documented proof from independent reliable sources acceptable to the bocc.con.075.24 Exhibit A - RFQ Documents County that said performance criteria will be met prior to final acceptance of the Qualification. The burden of proof of such a demonstration is on the Respondent. In the event that the apparent successful Respondent fails to demonstrate or provide acceptable proof of meeting required performance criteria, that Qualification will be rejected and the next eligible Respondent in the selection ranking will be invited to participate in the same process until a Qualification meeting performance criteria is found within the ranking of eligible Respondents. The County reserves the rights to reject any or all Qualifications or to otherwise accept the Qualification which in the County's sole discretion is in the best interest of the County. e. Pitkin County reserves the right, if it deems such action to be in the best interests of the County, to reject any and all Qualifications or to waive any irregularities or informalities therein. Any incomplete, conclusory, false or misleading information provided by Respondent shall be grounds for rejection of the Qualification. If Qualifications are rejected, the County further reserves the right to investigate and accept the next best Qualification in order of ranking or to reject all Qualifications and re-solicit for additional Qualifications. f. Any questions or disputes involving the documents or procedures not covered by these Instructions or other Qualification Documents shall be resolved by the Procurement Officer on the basis of fairness, custom in the industry, maximization of competition and best interests and convenience of the County. 7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to Proceed shall be as specified in the Contract Documents. 8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate agreement with the Respondent. Copies of any applicable standard forms are included with the Qualification Documents. The County reserves the right to negotiate with the Respondent for contract terms not specified in the Proposing Documents. Any changes from the Pitkin County standard form contract may result in a delay in the issuance of a Notice to Proceed in order to obtain any necessary County Attorney review of changes from the standard form. Respondent agrees that any such delays shall not be grounds for either additional compensation or an extension of time to complete the work that is the subject of the Qualification. 9. If the contract awarded as a result of a Qualification extends beyond the calendar year, nothing herein shall be construed as an obligation by the County beyond any amounts that may be, from time to time, appropriated by the County on an annual basis. It is understood that payment under any Contract is conditional upon annual or supplemental statutory appropriation of funds by said governing body and that before providing services, the Respondent, if he/she so requests, will be advised as to the status of funds appropriated for services or materials and shall not be obligated to provide services or materials for which funds have not been appropriated. bocc.con.075.24 Exhibit A - RFQ Documents MASTER SERVICE AGREEMENT FOR ENVIRONMENTAL SERVICES FOR THE ASPEN/PITKIN COUNTY AIRPORT THIS MASTER SERVICE AGREEMENT (“Agreement”), is made and entered by and between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (“County”) and *TBD – AWARDED RESPONDENT*, STREET ADDRESS, CITY, ST ZIP (hereinafter called the “Contractor”). I.Term of Contract: The term of this Agreement is from TBD II.Contractor’s Obligations. *REFER TO RFQ DOCUMENT* III.Compensation and Expenses, Invoicing, Payment and Offset. This Agreement is funded in part through grant funds the County will receive through the FAA. The County shall compensate Contractor for its services in accordance with the Project Budgets and Schedules set out in the Task Orders. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum(s) as defined in individual Task Orders. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Invoicing and payment shall be consistent with the hourly rates as provided below. Contractor is expected to assess and responsibly assign workloads to staff members for tasks consistent with associated disciplines in order to deliver a quality work product without overburdening the County with inflated hourly rates. IV.County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this Agreement shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other bocc.con.075.24 Exhibit A - RFQ Documents business purposes. Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this Agreement, including the right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of this Agreement for marketing purposes and professional presentations, articles, speeches and other business purposes. Any modifications made by the County to any of the Contractor’s documents, or any use, partial use, or reuse of the documents without written authorization or adaption by the Contractor will be at the County’s sole risk and without liability to the Contractor. V. Pitkin County’s Obligations. Pitkin County shall administer this Agreement through a County Representative identified in the individual Task Orders. The services provided and products delivered by the Contractor under this Agreement will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. VI. Termination Prior to Expiration of Contract Term. The County has the right to terminate this Agreement, with or without cause, by giving written notice to the Contractor of such termination and specifying the effective date thereof. Such notice shall be given at least ten (10) days before the effective date of such termination. In such event all finished or unfinished documents, data, studies and reports prepared by the Contractor pursuant to this Agreement shall become the County’s property. Contractor shall be entitled to receive compensation in accordance with the Agreement for any satisfactory work completed pursuant to the terms of this Contract prior to the date of termination. Notwithstanding the above, Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the Contractor. VII. Independent Contractor Status. A. The parties to this Agreement intend that the relationship between them contemplated by the Agreement is that of independent contractor. Contractor, and any agent, employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. B. Contractor is not required to offer his services exclusively to Pitkin County under this Agreement. Contractor may choose to work for other individuals or entities during the term of this contract, provided that the basic services and deliverable products required under this Agreement are submitted in the manner and on the schedule defined under this Agreement. C. Contractor warrants that all work produced will conform to all applicable industry standard of care, skill and diligence in the performance of Contractor’s obligations under this Agreement. As used herein, the term “Standard of Care” refers to the required standard for the Services to be provided by the Contractor. All Services provided by the Contractor shall comply with the requirements of any and all laws, bocc.con.075.24 Exhibit A - RFQ Documents codes, ordinances, rules and regulations applicable to the project, the proposed Scope of Work or promulgated by any federal, state and local Authority Having Jurisdiction (“AHJ”) regarding the project and/or task. The Services shall fulfill the degree of skill and care that would be used by a similar contractor working on similar projects in the state of Colorado. All instruments of service provided by the Contractor must clearly and accurately indicate or illustrate all essential points of the work to which they refer. The County’s knowledge or approval of the Contractor’s use of any subcontractor to perform any portions of Services required for under this contract shall not relieve, release or absolve the Contractor of its responsibility for all Services provided pursuant to this Agreement. As may be applicable, the Contractor represents that it and each of its subcontractors shall be properly licensed in the jurisdiction of the projects or tasks and legally authorized to perform the Services to be provided by them. Further, the Contractor agrees that each of its employees and the employees of its subcontractor shall be qualified to perform the Services assigned to them in the performance of this Contract. At any time, and without any additional cost or expense to the County, the County may reject any subcontractors, vendors, suppliers and agents used by the Contractor to perform any portion of the work or services, and the same shall be immediately replaced with a replacement acceptable to the County as determined by its Airport Director or his designee. D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this Agreement. E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin County and is responsible for payment of any federal, state, FICA and other income taxes. VIII. Assignability. This Agreement is not assignable by either party. Any use of subcontractors by the Contractor for performance of this Agreement must be accepted in writing by the County. IX. Severability. In the event that any provision of this Agreement shall be held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain valid and binding upon the parties hereto. X. Integration and Modification. A. This Agreement represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or Agreement, either written or oral. This Agreement may be amended only by written Agreement signed by both the County and the Contractor. B. The County may, from time to time, request changes in the scope of services of the Contractor to be performed hereunder. Such changes, including the increase or decrease in the amount of the Contractor’s compensation, which are mutually bocc.con.075.24 Exhibit A - RFQ Documents agreed upon between the County and the Contractor, shall be in writing and upon execution shall become part of this Agreement. XI. Indemnity. A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's right to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing permits for any work included in the project,, hereinafter referred to as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character or any nature, to the extent arising out of the negligent acts, errors, and omissions of the Contractor, in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this Agreement of indemnity applies. In consideration of the award of this Agreement, the Contractor agrees to waive all rights of subrogation against the County its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Agreement are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements for this Agreement and in no way limit the indemnity covenants contained in this Agreement. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Agreement by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. A. Coverage and Limits of Insurance. Coverage and Limits of Insurance. Contractor shall provide coverage with limits of liability not less than those stated below. An umbrella and/or excess liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a “following form” basis. bocc.con.075.24 Exhibit A - RFQ Documents 1) Statutory Workers’ Compensation: Colorado statutory minimums a. Policy shall contain a waiver of subrogation against the County. b. This requirement shall not apply when a contractor or subcontractor is exempt under Colorado Workers’ Compensation Act AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form. Minimum Limits: Coverage A (Workers’ Compensation) Statutory Coverage B (Employers Liability) $ 500,000 $ 500,000 $ 500,000 2) Commercial General Liability – ISO 1CG 0001 form or equivalent. (With County named as an additional insured) Minimum Limits: General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Each Occurrence Limit $ 1,000,000 Personal/Advertising Injury $ 1,000,000 Fire Damage (Any One Fire) $ 50,000 Medical Payments (Any One Person) $ 5,000 Coverage to include:  Premises and Operations  Explosions, Collapse and Underground Hazards  Personal / Advertising Injury  Products / Completed Operations  Liability assumed under an Insured Contract (including defense costs assumed under contract)  Independent Contractors  Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997 Edition) or equivalent  Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010 (2004 Edition) or equivalent  Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037 (2004 Edition) or equivalent  The policy shall be endorsed to include the following additional insured language on the Additional Insured Endorsements specified above: “County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers named as an additional insured bocc.con.075.24 Exhibit A - RFQ Documents with respect to liability and defense of suits arising out of the activities performed by, or on behalf of the Contractor, including completed operations”. 3) Auto Liability: Bodily injury and property damage for any owned, hired and non-owned vehicles used in the performance of this Contract. Minimum Limits: Statutory Coverage Bodily/Property Damage (Each Accident) $ 1,000,000 4) Special Coverages (check as appropriate and insert amount): a. ☐ Performance Bond $ b. ☐ Professional Errors and Omissions c. ☐ Aircraft Liability d. ☐ Owner’s Protective e. ☐ Builder’s Risk f. ☐ Boiler and Machinery g. ☐ Loss of Use Insurance h. ☐ Pollution Liability i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity Bond B. Proof of Insurance: 1) Each insurance policy required by the insurance provisions of this Agreement shall provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days prior written notice has been given to the County, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall be emailed directly to Procurement@pitkincounty.com. If the insurance carrier will not provide the required notice, the Consultant/Contractor and or its insurance broker shall notify the County of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days of receipt of insurers’ notification to that effect. Simultaneously with the Certificates of Insurance, the Contractor shall file with the Procurement Officer a certified statement as to claims pending against the required coverages, reserves established on account of such claims, defense costs expended and amounts remaining on policy limits. 2) In addition, these Certificates of Insurance shall contain the following clauses: a. The contractor’s insurance shall be primary and non-contributory with any insurance or self-insurance purchased by the County. b. The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. bocc.con.075.24 Exhibit A - RFQ Documents c. Any and all deductibles or self-insured retentions in the above- described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. d. Location of operations shall be: “all operations and locations at which work for the referenced Project is being done.” 3) Certificates of Insurance for all renewal policies shall be delivered to the Procurement Officer at least fifteen (15) days prior to a policy’s expiration date except for any policy expiring on the expiration date of this contract or thereafter. 4) The County reserves the right to request and receive a copy of any policy and any policy endorsement at any time during the term of this Agreement. XIII. Exemptions and Preferences. All purchases of construction or building or any other materials for this Agreement shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5k. XIV. Records. The Contractor shall maintain comprehensive, complete and accurate books, records, and documents concerning its performance relating to this Agreement for a period of three (3) years after final payment under the Agreement and the County shall have the right within the three (3) year period to inspect and audit these books, records and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing standards, compliance with all provisions of the Agreement and applicable law. XV. Contract Made in Colorado. The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. XVI. Submittals for Agency Reviews. As applicable, any and all documents prepared as part of the services furnished pursuant to this Contract shall be submitted to the County for review and approval prior to transmittal to other regulatory agencies or AHJ. Specifically, the Contractor agrees: A. That any facility to be used in the performance of this Contract is not listed on the Environmental Protection Agency (EPA) List of Violating Facilities; B. To comply with all the requirements of Section 114 of the Clean Air Act, as amended, 42 U.S.C. 1857 et seq. and Section 308 of the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. relating to inspection, monitoring, entry, reports, and information, as well as all other requirements specified in Section 114 and Section 308 of the Acts, respectively, and all other regulations and guidelines issued thereunder; and C. That, as a condition for the award of this Contract, the Contractor will notify the awarding official of the receipt of any communication from the EPA indicating that bocc.con.075.24 Exhibit A - RFQ Documents a facility to be used for the performance of or benefit from the Contract is under consideration to be listed on the EPA List of Violating Facilities. XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the substantially prevailing party shall be entitled to its costs and reasonable attorney’s fees. XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this Agreement, the monetary limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in this Agreement shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. XIX. Current Year Obligations. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under this contract are subject to Pitkin County’s annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County’s then current fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County’s bonds or any obligations payable from any class or source of Pitkin County’s money. XX. Accounting Practices. A. The Contractor must follow standard accounting practices for a “not-to-exceed” or lump sum contract agreement, as well as accounting practices and document retention procedures required by the Department of Transportation Title 49, CFR Part 21. The Contractor shall permit a representative of the County or the Federal Aviation Administration to inspect its Project books and records at any time. Such records are to be kept available for six (6) years from the date of the final payment for Services performed pursuant to this Contract. B. The County and the Federal Aviation Administration shall have the right to audit the Contractor’s records pertaining to the Services performed pursuant to this bocc.con.075.24 Exhibit A - RFQ Documents Contract at any time. The County’s audit rights include, but are not limited to, inspecting records to verify personnel hours (by payroll classification, billing rate or direct hours) spent on the projects, DBE participation activities, all invoices for Reimbursable Expenses (whether by the Contractor or any subcontractors) and overhead rates and charges. C. The Contractor shall maintain an acceptable cost accounting system. The Contractor agrees to provide the County, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers, and records of the contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this Contract for a period of not less than six (6) years after final payment is made and all pending matters are closed. XXI. Notice. Any notice required or permitted under this Agreement shall be in writing and shall be provided by electronic delivery to the e-mail addresses set forth below and by one of the following methods 1) hand-delivery or 2) registered or certified mail, postage pre-paid to the mailing addresses set forth below. Each party by notice sent under this paragraph may change the address to which future notices should be sent. Electronic delivery of notices shall be considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process. To Pitkin County: Pitkin County Procurement 530 E. Main St., Suite #304 Aspen, CO 81611 Procurement@PitkinCounty.com with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Attorney@pitkincounty.com To Contractor: AWARDED RESPONDENT STREET ADDRESS CITY, ST ZIP Phone: ( ) Email: *EMAIL* XXII. Public Contracts for Services and Public Contracts with Natural Persons. In conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and C.R.S. §§ 24-76.5-101, et seq., as amended: bocc.con.075.24 Exhibit A - RFQ Documents A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S. [Not applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental agreements, or information technology services or products and services] Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Agreement and will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E-Verify Program established under Pub. L. 104-208 or the State verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a Subcontractor that fails to certify to Contractor that the Subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor (i) shall not use E- Verify Program or State program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed, (ii) shall notify the Subcontractor and the contracting State agency within 3 days if Contractor has actual knowledge that a Subcontractor is employing or contracting with an illegal alien for work under this Agreement, (iii) shall terminate the subcontract if a Subcontractor does not stop employing or contracting with the illegal alien within 3 days of receiving the notice, and (iv) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that Contractor has examined the legal work status of such employee, and shall comply with all of the other requirements of the State program. If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency, institution of higher education or political subdivision may terminate this Agreement for breach and, if so terminated, Contractor shall be liable for damages. B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S. Contractor, if a natural person 18 years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of §§24- 76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103, C.R.S. prior to the Effective Date of this Agreement. XXIII. Confidentiality. The Contractor agrees that any information the Contractor receives or reviews concerning the County or the Airport, including, but not limited to, any information concerning the County or Airport’s past, present and future research, development, operations and business activities, and any other information or material proprietary to the County of which the Contractor may obtain knowledge or access bocc.con.075.24 Exhibit A - RFQ Documents from the County during the Contractor’s performance hereunder (hereinafter “Confidential Information”) is proprietary and confidential to the County. The Contractor agrees, on behalf of itself and all of its agents, to hold in confidence and not to directly or indirectly reveal, report, publish, disclose or transfer any of the Confidential Information to any person or entity, or utilize any of the Confidential Information for any purpose, except as may be agreed in writing in advance between the County and the Contractor. Prior to disclosure of Confidential Information to any of its employees or other authorized persons or subcontractors, the Contractor agrees to obtain an appropriate agreement, containing all of the elements set forth herein, from those persons or firms to whom such information is disclosed or who otherwise gain access to such information to maintain the confidentiality of Confidential Information. The Contractor further agrees to indemnify the County against any and all liability, loss, cost, legal or other professional fees resulting from, or arising in connection with, unauthorized use or disclosure of Confidential Information by the Contractor, its employees or any other authorized person to whom the Contractor has disclosed Confidential Information. XXIV. Disadvantaged Business Enterprise (DBE). A. This Contract will be funded in part or in whole by one or more grants from the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) and this Project must comply with the FAA and United States Department of Transportation (USDOT) Rule 49 CFR Part 26 pertaining to compliance with DBE requirements. B. Projects receiving such funding must comply with USDOT Code of Federal Regulations 49 CFR Part 26, and with the County's Disadvantaged Business Enterprise Program. The Contractor agrees that it shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this contract or such other remedy as the County may deem appropriate. The Contractor has committed to Two and Six-Tenths percent (2.6%) DBE Participation. C. Contract Assurances. The following clauses pertaining to compliance with 49 CFR Part 26 are incorporated into and are a part of this Contract, and are hereby incorporated into the terms of the Contractor's solicitations, subcontracts, material supply contracts and purchase orders. 1) Compliance monitoring will be conducted to determine if the Contractor and its subcontractors are complying with the requirements of the DBE Program. Failure of the Contractor to comply with this provision may result in the County imposing penalties or sanctions pursuant to the provisions of the DBE regulation, bocc.con.075.24 Exhibit A - RFQ Documents 49 CFR Part 26. Contract compliance will encompass monitoring for contract dollar achievement and DBE utilization. The County’s authorized representative shall have the authority to audit and monitor this Contract. 2) The Contractor shall be responsible for ensuring proper documentation with regard to its utilization and payment of DBE subcontractors. 3) The Contractor agrees to submit a monthly report on DBE participation, which shall contain a record of payments made to its DBE subcontractors. 4) The Contractor agrees to submit a final DBE report containing the total amount paid to its DBE subcontractors. This report must be submitted with the Contractor's request for final payment. D. Nondiscrimination – The Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate. E. Prompt Payment – The Contractor hereby agrees to pay its DBE subcontractors, subcontractors and suppliers within thirty (30) calendar days following receipt of payment from the County for work satisfactorily completed by the subcontractors. Further, if Contractor has withheld retainage from its DBE subcontractors, subcontractors and suppliers, it shall release and pay such retainage within thirty (30) calendar days of the date the work was satisfactorily completed if County did not withhold retainage from Contractor or within thirty (30) calendar days after receipt of payment of the retained amounts from County. A finding of nonpayment to subcontractors and suppliers is a material breach of this Contract. XXV. Waiver of Default. No waiver by the Parties hereto of any default or breach of any term, condition, or covenant of this Contract will be deemed to be a waiver of any subsequent default or breach of the same or of any other term, condition, or covenant contained herein. XXVI. Federal Government Agreements. This Contract is subordinate to the provisions of any existing or future agreements between the County and the United States of America relative to the operation and maintenance of the Airport, the execution of which has been or may be required as a condition precedent to the expenditure of federal funds for the development of the Airport. XXVII. National Emergency. All provisions of this Contract are subordinate to the right of the United States of America to lease or otherwise assume control of the Airport, or any part thereof, during time of war or national emergency, for military use, and any provisions of this Contract inconsistent with the provisions of such agreement with the United States of America will be suspended thereby. bocc.con.075.24 Exhibit A - RFQ Documents XXVIII. Successors and Assignment. The terms, conditions, and covenants contained in this Contract apply and inure to the benefit of, and are binding upon the Parties hereto and their respective successors in interest and legal representatives, except as otherwise herein expressly provided. All rights, powers, privileges, immunities and duties of the County under this Contract including, but not limited to, any notices required or permitted to be delivered by the County to the Contractor hereunder may, at the County’s option, be exercised or performed by the County’s agent or attorney, including but not limited to its Airport Director. The Contractor may not assign its rights, interests or obligations under this Contract without the prior and express written consent of the County. The Contractor agrees the work and Services to be furnished to the County are of a unique and specialized character, and the County may otherwise object to and reject any proposed assignment as the County deems fit. XXIX. Title VI Clauses for Compliance with Nondiscrimination Requirements (FAA Provision A6.3.2). During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”), if not already subject to nondiscrimination requirements, agrees as follows: A. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts And Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this Contract. B. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under this contract and the Nondiscrimination Acts And Authorities on the grounds of race, color, or national origin. D. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts And Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the sponsor or the Federal bocc.con.075.24 Exhibit A - RFQ Documents Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the Non-discrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to: 1) Withholding payments to the Contractor under this Contract under the Contractor complies; and/or 2) Cancelling, terminating, or suspending the Contract, in whole or in part. F. Incorporation of Provisions: The Contractor will include the provisions of paragraphs XXX.A through XXX.F in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the County to enter into any litigation to protect the interests of the County. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. XXX. Title VI List of Pertinent Non-discrimination Acts and Authorities (FAA Provision A6.3.6). During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); B. 49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The Department of Transportation—Effectuation of Title VI of The Civil Rights Act of 1964); C. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); F. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by bocc.con.075.24 Exhibit A - RFQ Documents expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); H. Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38; I. The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non- discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; K. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); L. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et. seq). XXXI. Federal Fair Labor Standards Act (FAA Provision A16). This Contract and any sub- contractor contract shall incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part time workers. The Contractor has full responsibility to monitor compliance to the referenced state or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division. XXXII. Occupational Safety and Health Act of 1970 (FAA Provision A19). This Contract and any sub-contractor contract shall incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. Contractor must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Contractor retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). Contractor must address any claims or disputes that pertain to a referenced requirement bocc.con.075.24 Exhibit A - RFQ Documents directly with the U.S. Department of Labor – Occupational Safety and Health Administration. XXXIII. General Civil Rights Provisions (FAA Provision A5). The Contractor agrees that it will comply with pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. The provision binds the Contractor and sub-tier contractors from the bid solicitation period through the completion of the Contract. This provision is in addition to that required of Title VI of the Civil Rights Act of 1964. XXXIV. Buy American Preference (FAA Provision A4). The Contractor agrees to comply with 49 USC § 50101, which provides that Federal funds may not be obligated unless all steel and manufactured goods used in AIP funded projects are produced in the United States, unless the FAA has issued a waiver for the product; the product is listed as an Excepted Article, Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy American Waivers Issued list. XXXV. Clean Air and Water Pollution Control (FAA Provision A7). Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act (42 U.S.C. § 740-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251-1387). The Contractor agrees to report any violation to the County immediately upon discovery. The County assumes responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration. Contractor must include this requirement in all subcontracts that exceed $150,000.00. XXXVI. Contract Workhours and Safety Standards Act Requirements (FAA Provision A8). A. Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. B. Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in paragraph (A) of this Section, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (A) of this Section, in the sum of $10 for each calendar day on which such bocc.con.075.24 Exhibit A - RFQ Documents individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (A) of this Section. C. Withholding for Unpaid Wages and Liquidated Damages. The Federal Aviation Administration (FAA) or the County shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other Federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (B) of this Section. D. Subcontractors. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (A) through (D) and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (A) through (D) of this Section. XXXVII. Debarment and Suspension. By signing this Contract the Contractor certifies that neither it nor its principles are presently debarred or suspended by any Federal department or agency from participation in this Contract. A. The Contractor, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must verify each lower tier participant of a “covered transaction” under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The Contractor will accomplish this by: 1) Checking the System for Award Management at website: http://www.sam.gov; 2) Collecting a certification statement similar to the Certificate Regarding Debarment and Suspension (Bidder or Offeror), above; 3) Inserting a clause or condition in the covered transaction with the lower tier contract. XXXVIII. Prohibition of Segregated Facilities (FAA Provision A18). A. The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this clause is a violation of the Equal Opportunity clause in this Contract. B. “Segregated facilities,” as used in this clause, means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees, that are segregated by explicit directive or are in fact segregated on the bocc.con.075.24 Exhibit A - RFQ Documents basis of race, color, religion, sex, or national origin because of written or oral policies or employee custom. The term does not include separate or single-user rest rooms or necessary dressing or sleeping areas provided to assure privacy between the sexes. C. The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal Opportunity clause of this Contract. XXXIX. Access to Records and Reports (FAA Provision A1). The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the County, the Federal Aviation Administration, and the Comptroller General of the United States or any of their duly authorized representatives, access to any books, documents, papers, and records of the contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this Contract for a period of not less than three years after final payment is made and all pending matters are closed. XL. Affirmative Action Requirement (FAA Provision A2). Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity. A. The Contractor’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal Opportunity Construction Contract Specifications” set forth herein. B. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s aggregate workforce in each trade on all construction work in the covered area, are as follows: 1) Goals for minority participation for each trade: 32.3% 2) Goals for female participation in each trade: 6.9% These goals are applicable to all of the Contractor's construction work (whether or not it is Federal or federally-assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the contractor also is subject to the goals for both its federally involved and non-federally involved construction. The Contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3(a), and its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from contractor to contractor or from bocc.con.075.24 Exhibit A - RFQ Documents project to project for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR Part 60- 4. Compliance with the goals will be measured against the total work hours performed. C. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier for construction work under this Contract. The notification shall list the name, address, and telephone number of the subcontractor; employer identification number of the subcontractor; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed. D. As used in this notice and in the contract resulting from this solicitation, the "covered area" is Aspen, Pitkin County, Colorado. XLI. Copeland “Anti-Kickback” Act (FAA Provision A9). Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C. 3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation to which the employee is entitled. The Contractor and each subcontractor must submit to the County, a weekly statement on the wages paid to each employee performing on covered work during the prior week. The County must report any violations of the Act to the Federal Aviation Administration. XLII. Disadvantaged Business Enterprises (FAA Provision A12). A. Contract Assurance (§ 26.13) - The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate. B. Prompt Payment (§26.29) - The prime Contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than ten (10) days from the receipt of each payment the prime contractor receives from Pitkin County. The prime contractor agrees further to return retainage payments to each subcontractor within ten (10) days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the County. This clause applies to both DBE and non-DBE subcontractors. XLIII. Energy Conservation Requirements (FA Provision A14).Contractor and subcontractors agree to comply with mandatory standards and policies relating to energy efficiency as bocc.con.075.24 Exhibit A - RFQ Documents contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201 et seq). XLIV. Equal Opportunity Clause (FAA Provision A15). A. The Contractor agrees as follows: 1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identify or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. 3) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this Section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 6) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order bocc.con.075.24 Exhibit A - RFQ Documents 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 7) The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. B. As used in these specifications: 1) “Covered area” means the geographical area described in the solicitation from which this Contract resulted; 2) "Director" means Director, Office of Federal Contract Compliance Programs (OFCCP), U.S. Department of Labor, or any person to whom the Director delegates authority; 3) "Employer identification number" means the Federal social security number used on the Employer's Quarterly Federal Tax Return, U.S. Treasury Department Form 941; 4) "Minority" includes: a. Black (all persons having origins in any of the Black African racial groups not of Hispanic origin); b. Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin regardless of race); c. Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and d. American Indian or Alaskan native (all persons having origins in any of the original peoples of North America and maintaining identifiable tribal affiliations through membership and participation or community identification). C. Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these specifications and the Notice which contains the applicable goals for minority and female participation and which is set forth in the solicitations from which this contract resulted. D. If the Contractor is participating (pursuant to 41 CFR 60-4.5) in a Hometown Plan approved by the U.S. Department of Labor in the covered area either individually or through an association, its affirmative action obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan for bocc.con.075.24 Exhibit A - RFQ Documents those trades which have unions participating in the Plan. Contractors shall be able to demonstrate their participation in and compliance with the provisions of any such Hometown Plan. Each contractor or subcontractor participating in an approved plan is individually required to comply with its obligations under the EEO clause and to make a good faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith performance by other contractors or subcontractors toward a goal in an approved Plan does not excuse any covered contractor's or subcontractor's failure to take good faith efforts to achieve the Plan goals and timetables. E. The Contractor shall implement the specific affirmative action standards provided in paragraphs H1 through H16 of these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as percentages of the total hours of employment and training of minority and female utilization the contractor should reasonably be able to achieve in each construction trade in which it has employees in the covered area. Covered construction contractors performing construction work in a geographical area where they do not have a Federal or federally assisted construction contract shall apply the minority and female goals established for the geographical area where the work is being performed. Goals are published periodically in the Federal Register in notice form, and such notices may be obtained from any Office of Federal Contract Compliance Programs office or from Federal procurement contracting officers. The Contractor is expected to make substantially uniform progress in meeting its goals in each craft during the period specified. F. Neither the provisions of any collective bargaining agreement nor the failure by a union with whom the contractor has a collective bargaining agreement to refer either minorities or women shall excuse the Contractor's obligations under these specifications, Executive Order 11246 or the regulations promulgated pursuant thereto. G. In order for the non-working training hours of apprentices and trainees to be counted in meeting the goals, such apprentices and trainees shall be employed by the contractor during the training period and the contractor shall have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees shall be trained pursuant to training programs approved by the U.S. Department of Labor. H. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of the Contractor's compliance with these specifications shall be based upon its effort to achieve maximum results from its actions. The Contractor shall document these efforts fully and shall implement affirmative action steps at least as extensive as the following: 1) Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in all facilities at which the contractor's employees are assigned to work. The Contractor, where possible, will assign two or more women to each construction project. The Contractor bocc.con.075.24 Exhibit A - RFQ Documents shall specifically ensure that all foremen, superintendents, and other onsite supervisory personnel are aware of and carry out the contractor's obligation to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. 2) Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when the contractor or its unions have employment opportunities available, and maintain a record of the organizations' responses. 3) Maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-street applicant and minority or female referral from a union, a recruitment source, or community organization and of what action was taken with respect to each such individual. If such individual was sent to the union hiring hall for referral and was not referred back to the contractor by the union or, if referred, not employed by the contractor, this shall be documented in the file with the reason therefore along with whatever additional actions the contractor may have taken. 4) Provide immediate written notification to the Director when the union or unions with which the contractor has a collective bargaining agreement has not referred to the contractor a minority person or female sent by the contractor, or when the contractor has other information that the union referral process has impeded the contractor's efforts to meet its obligations. 5) Develop on-the-job training opportunities and/or participate in training programs for the area which expressly include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant to the contractor's employment needs, especially those programs funded or approved by the Department of Labor. The Contractor shall provide notice of these programs to the sources compiled under H2 above. 6) Disseminate the contractor's EEO policy by providing notice of the policy to unions and training programs and requesting their cooperation in assisting the contractor in meeting its EEO obligations; by including it in any policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at least once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at each location where construction work is performed. 7) Review, at least annually, the company's EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination, or other employment decisions including specific review of these items with onsite supervisory personnel such a superintendents, general foremen, etc., prior to the initiation of construction work at any job site. A written record shall be made and bocc.con.075.24 Exhibit A - RFQ Documents maintained identifying the time and place of these meetings, persons attending, subject matter discussed, and disposition of the subject matter. 8) Disseminate the Contractor's EEO policy externally by including it in any advertising in the news media, specifically including minority and female news media, and providing written notification to and discussing the contractor's EEO policy with other contractors and subcontractors with whom the Contractor does or anticipates doing business. 9) Direct its recruitment efforts, both oral and written, to minority, female, and community organizations, to schools with minority and female students; and to minority and female recruitment and training organizations serving the Contractor's recruitment area and employment needs. Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, the contractor shall send written notification to organizations, such as the above, describing the openings, screening procedures, and tests to be used in the selection process. 10) Encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer, and vacation employment to minority and female youth both on the site and in other areas of a contractor's workforce. 11) Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR Part 60-3. 12) Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel, for promotional opportunities and encourage these employees to seek or to prepare for, through appropriate training, etc., such opportunities. 13) Ensure that seniority practices, job classifications, work assignments, and other personnel practices do not have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and the contractor's obligations under these specifications are being carried out. 14) Ensure that all facilities and company activities are non-segregated except that separate or single user toilet and necessary changing facilities shall be provided to assure privacy between the sexes. 15) Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations. 16) Conduct a review, at least annually, of all supervisor's adherence to and performance under the contractor's EEO policies and affirmative action obligations. I. Contractors are encouraged to participate in voluntary associations, which assist in fulfilling one or more of their affirmative action obligations (H1 through H16). The efforts of a contractor association, joint contractor union, contractor community, or other similar groups of which the contractor is a member and bocc.con.075.24 Exhibit A - RFQ Documents participant, may be asserted as fulfilling any one or more of its obligations under H1 through H16 of these specifications provided that the Contractor actively participates in the group, makes every effort to assure that the group has a positive impact on the employment of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the Contractor's minority and female workforce participation, makes a good faith effort to meet its individual goals and timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf of the Contractor. The obligation to comply, however, is the contractor's and failure of such a group to fulfill an obligation shall not be a defense for the Contractor's noncompliance. J. A single goal for minorities and a separate single goal for women have been established. The Contractor, however, is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male and female, and all women, both minority and non-minority. Consequently, if the particular group is employed in a substantially disparate manner (for example, even though the contractor has achieved its goals for women generally,) the contractor may be in violation of the Executive Order if a specific minority group of women is underutilized. K. The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any person because of race, color, religion, sex, or national origin. L. The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts pursuant to Executive Order 11246. M. The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal Opportunity Clause, including suspension, termination, and cancellation of existing subcontracts as may be imposed or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of Federal Contract Compliance Programs. Any contractor who fails to carry out such sanctions and penalties shall be in violation of these specifications and Executive Order 11246, as amended. N. The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action steps, at least as extensive as those standards prescribed in paragraph H of these specifications, so as to achieve maximum results from its efforts to ensure equal employment opportunity. If the contractor fails to comply with the requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed in accordance with 41 CFR 60-4.8. O. The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by the Government, and to keep records. Records shall at least include for each employee, the name, address, telephone number, construction trade, union affiliation if any, employee identification number when assigned, social security number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), bocc.con.075.24 Exhibit A - RFQ Documents dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy this requirement, contractors shall not be required to maintain separate records. P. Nothing herein provided shall be construed as a limitation upon the application of other laws which establish different standards of compliance or upon the application of requirements for the hiring of local or other area residents (e.g., those under the Public Works Employment Act of 1977 and the Community Development Block Grant Program). XLV. Lobbying and Influencing Federal Employees (FAA Provision A17). The Contractor certifies, to the best of his or her knowledge and belief, that: A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub- grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. XLVI. Rights to Inventions (FAA Provision A21). Contracts or agreements that include the performance of experimental, developmental, or research work must provide for the rights of the Federal Government and the County in any resulting invention as established by 37 CFR part 401, Rights to Inventions Made by Non-profit Organizations and Small Business Firms under Government Grants, Contracts, and Cooperative Agreements. This Contract incorporates by reference the patent and inventions rights as specified in 37 CFR §401.14. Contractor must include this requirement in all sub-tier contracts involving experimental, developmental or research work. XLVII. Veteran’s Preference (FAA Provision A25). In the employment of labor (excluding executive, administrative, and supervisory positions), the Contractor and all sub-tier contractors must give preference to covered veterans as defined within Title 49 United bocc.con.075.24 Exhibit A - RFQ Documents States Code Section 47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as defined by 15 U.S.C. 632) owned and controlled by disabled veterans. This preference only applies when there are covered veterans readily available and qualified to perform the work to which the employment relates. XLVIII. Trade Restriction Certification (FAA Provision A24). The Contractor certifies that with respect to this Contract, the Contractor: A. Is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (U.S.T.R.); B. Has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the U.S.T.R; and C. Has not entered into any subcontract for any product to be used on the project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the U.S.T.R. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001. The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to an Offeror or subcontractor: 1) Who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the U.S.T.R; or 2) Whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such U.S.T.R. list; or 3) Who incorporates in the public works project any product of a foreign country on such U.S.T.R. list. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed bocc.con.075.24 Exhibit A - RFQ Documents that which is normally possessed by a prudent person in the ordinary course of business dealings. The Contractor agrees that it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by U.S.T.R, unless the Contractor has knowledge that the certification is erroneous. This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA. XLIX. Procurement of Recovered Materials (FAA Provision A20). Contractor and subcontractor agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the highest percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40 CFR Part 247 whenever: A. The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or, B. The Contractor has procured $10,000 or more of a designated item using Federal funding during the previous fiscal year. C. The list of EPA-designated items is available at www.epa.gov/epawaste/conserve/tools/cpg/products/. D. Section 6002(c) establishes exceptions to the preference for recovery of EPA- designated products if the contractor can demonstrate the item is: 1) Not reasonably available within a timeframe providing for compliance with the contract performance schedule; 2) Fails to meet reasonable contract performance requirements; or 3) Is only available at an unreasonable price. L. Seismic Safety (FAA Provision A22). A. In the performance of design services, the Consultant agrees to furnish a building design and associated construction specification that conform to a building code standard which provides a level of seismic safety substantially equivalent to standards as established by the National Earthquake Hazards Reduction Program bocc.con.075.24 Exhibit A - RFQ Documents (NEHRP). Local building codes that model their building code after the current version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety. At the conclusion of the design services, the Consultant agrees to furnish the Owner a “certification of compliance” that attests conformance of the building design and the construction specifications with the seismic standards of NEHRP or an equivalent building code. B. The Contractor agrees to ensure that all work performed under the contract, including work performed by subcontractors, conforms to a building code standard that provides a level of seismic safety substantially equivalent to standards established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes that model their code after the current version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety. LI. Distracted Driving (FAA Provision A13). In accordance with Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving" (10/1/2009) and DOT Order 3902.10 “Text Messaging While Driving” (12/30/2009), the FAA encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or sub-grant. In support of this initiative, the County encourages the Contractor to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The Contractor must include the substance of this clause in all sub-tier contracts exceeding $3,500 which involve driving a motor vehicle in performance of work activities associated with the project. bocc.con.075.24 Exhibit A - RFQ Documents IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set out herein above. *TBD*AWARDED RESPONDENT* ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ASPEN/PITKIN COUNTY AIRPORT ________________________________________________ !#VENDOR SIGNATURE#! Date COUNTY MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date COUNTY ATTORNEY APPROVAL: ________________________________________________ !#COUNTY ATTORNEY#! Date bocc.con.075.24 Exhibit A - RFQ Documents RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS ("BOCC") OF PITKIN COUNTY, COLORADO, APPROVING “PITKIN COUNTY BOARD OF COMMISSIONERS AMENDMENTS AND ADDITIONS, TO THE ASE VISION COMMITTEE COMMON GROUND RECOMMENDATIONS AND AIRPORT MAP FOR THE ASPEN/PITKIN COUNTY AIRPORT” RESOLUTION NO. 105-2020 RECITALS: WHEREAS, Pursuant to Section 2.8.3 (Actions) of the Pitkin County Home Rule Charter (“HRC”) official action by formal resolution shall be required for all actions of the Board not requiring ordinance power on matters of significant importance affecting citizens, and; WHEREAS, Pursuant to Section 2.8.4 (Actions) of the Pitkin County Home Rule Charter ("HRC"). This matter will be acted upon by formal resolution and will call for public comment at both first and second reading; and WHEREAS, Pitkin County has been advancing the development of a replacement terminal, landside and airfield improvements to bring the airfield into compliance with Federal Aviation Administration (FAA) safety standards. The process involves extensive coordination and vision to ensure any investments are reflective of the needs of the local community, the air services markets, regulatory agencies, and the airlines/air service providers; and Pursuant to Resolution No. 104-2012, the Board of County Commissioners (“BOCC”) approved an update to the Airport Master Plan and Airport Layout Plan. Airspace and industry trends have been studied since 2013 with the airport's Air Service Study. WHEREAS, in 2015, the airport embarked jointly with the FAA assessing the environmental effects of these improvements and advancing the Pitkin County’s eligibility for federal funding and regulatory approval of the project. The Aspen-Pitkin County Airport Improvements Environmental Assessment received a Finding of No Significant Impact (FONSI) from the FAA in July of 2018; and WHEREAS, The BOCC sought to co-design and co-create the next phase of the project with the community in an open, inclusive and transparent forum; and WHEREAS, on October 9, 2018, the BOCC gave direction to the Aspen/Pitkin County Airport staff to begin advertising for four community advisory groups to provide salient stakeholder perspectives and establish community priorities, as well as to consider technical information to help inform decision-making for the ASE Vision public outreach process; and WHEREAS, Pitkin County received applications between October 25, 2018 and December 14, 2018 from a broad cross section of residents from the Roaring Fork Valley; and WHEREAS, on January 23, 2019, the BOCC approved resolution 006-2019 establishing the Airport Vision Committee, the Community Character Working Group, the Technical Working Group, the Airport Experience Working Group and the Focus bocc.con.075.24 Exhibit A - RFQ Documents Group to understand Federal decisions that apply to the Aspen/Pitkin County Airport, determine future air service needs and the trade-offs associated with achieving it, consider the improvements and risks, and develop the Vision for the Airport that will help prioritize any improvements or investments over the next 30 years; and WHEREAS, on October 3, 2019 and December 5, 2019 the Community Character Working Group, the Technical Working Group, the Airport Experience Working Group, and the Focus Group presented their findings and recommendations to the Vision Committee based on the strategic questions the Vision Committee requested; and WHEREAS, the Airport Vision Committee formally appointed by the BOCC as the recommending body took into account the findings and recommendations from the working groups and began to develop and produce a final set of recommendations centered on looking through the “ a community character lens” developed by the Community Character Working Group; and WHEREAS, the overall process for development of recommendations took into account 123 Community Volunteers serving on five (5) Airport Advisory Groups that resulted in 47 public meetings which from time-to-time received additional data from 16 Experts including the Aspen Institute – Future of Aviation Symposium with an estimated 200 in attendance; and WHEREAS, beginning January 9, 2020, the Vision Committee held weekly meetings until March 10, 2020 during which the Visioning Committee voted 20-1 to submit to the BOCC what is known as the Common Ground Recommendations that contained 15 overall recommendations with 71 sub recommendations; and WHEREAS, on April, 16, 2020, the Visioning Committee submitted their findings to the BOCC; and WHEREAS, due to COVID-19 the BOCC held off taking public comment and making a final decision on Vision Committee recommendations until such time in person meetings for public comment could take place ; and WHEREAS, on August 13, 2020, the BOCC held an in person public meeting, followed by a virtual public meeting on August 17th to take comments on the Vision Committee’s Common Ground Recommendations; and WHEREAS, since August 17, 2020, the BOCC met numerous times in work sessions with staff, and upon request, outside third party experts, and considered numerous written public comments to develop recommended changes to the final recommendations of the Vision Committee; and WHEREAS, on November 10th, 2020 at the Jerome Hotel, in Aspen, Colorado, the BOCC conducted a combination in person and virtual public comment session in which those participating, provided both verbal and written comments on the draft redlined BOCC recommendations; and bocc.con.075.24 Exhibit A - RFQ Documents WHEREAS, the BOCC has determined through thoughtful, transparent decision-making, taking into consideration all information provided, to adopt the Common Ground Recommendations as edited by the BOCC as “Attachment A”; and WHEREAS, this Resolution and the “Pitkin County Board of Commissioners Amendments and Additions, to The ASE Vision Committee Common Ground Recommendations and Airport Map For The Aspen/Pitkin County Airport” (Attachment A) will be joined with the Vision Committee’s Report to provide decision making criteria for future airport initiatives and projects; and WHEREAS, the BOCC finds that it is in the best interest of the citizens and the visitors of Pitkin County to approve this Resolution. NOW, THEREFORE. BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that it hereby: 1. Adopts a Resolution of the Board of County Commissioners of Pitkin County, Colorado, Approving “Pitkin County Board of Commissioners Amendments and Additions, to The ASE Vision Committee Common Ground Recommendations and Airport Map For The Aspen/Pitkin County Airport” (Attachment A). 2. Further, the Board of County Commissioners directs staff to begin the process to: ●Open discussions with the Federal Aviation Administration (“FAA:) the Airlines and other partners using the contents provided in “Pitkin County Board of Commissioners Amendments and Additions, to The ASE Vision Committee Common Ground Recommendations and Airport Map For The Aspen/Pitkin County Airport” (Attachment A) as a starting point for the eventual development of an FAA required Airport Layout Plan; and ●Resolution No. 105-2020 will repeal the formal appointment of the Visioning Committee as established by Resolution 024-2020 and put in motion the process of seeking candidates for appointment to sit on an Airport Advisory Board to be formalized consistent with the other Commissioner appointed advisory boards; and ●As part of the Airport Layout Plan, develop a cost analysis and timeframe for implementation of the phasing of projects to be vetted through the Airport Advisory Board and presented to the Board of County Commissioners for inclusion as part of the annual budget processes; and ●Continue to update studies, forecasts and develop appropriate noise and emissions data to be included as part of Airport Advisory Board review and Board of County Commissioners approvals moving forward. bocc.con.075.24 Exhibit A - RFQ Documents INTRODUCED AND FIRST READ ON THE __2nd_____ DAY OF___December____________, 2020 AND SET FOR SECOND READING AND PUBLIC HEARING ON THE _16th_____DAY OF _December______________ 2020. NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE _3rd______ DAY OF __December___________, 2020. NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com ) ON THE __3rd____DAY OF __December_____________ 2020. ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE __16th____ DAY OF _December______________ 2020. PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE _24th____ DAY OF __December__________, 2020. POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com ) ON THE __17th____DAY OF_December______________ 2020. ATTEST:BOARD OF COUNTY COMMISSIONERS By _________________________ By: _____________________________ Jeanette Jones Steven F. Child, Chair Deputy County Clerk Date: ______________ APPROVED AS TO FORM: ___________________________ John Ely, County Attorney MANAGER APPROVAL _________________________________ Phylis Mattice for Jon Peacock, County Manager Dec-18-2020 bocc.con.075.24 Exhibit A - RFQ Documents “ATTACHMENT ” PITKIN COUNTY BOARD OF COMMISSIONERS AMENDMENTS AND ADDITIONS, TO THE ASE VISION COMMITTEE COMMON GROUND RECOMMENDATIONS AND AIRPORT MAP FOR THE ASPEN/PITKIN COUNTY AIRPORT Introduction On January 23, 2019, the BOCC approved ​Resolution 006-2019​ establishing the Airport Vision Committee, the Community Character Working Group, the Technical Working Group, the Airport Experience Working Group and the Focus Group. The purpose of establishing these groups was to understand Federal decisions that apply to the Aspen/Pitkin County Airport, determine future air service needs and the trade-offs associated with achieving it, consider the improvements and risks, and develop the ​Vision​ for the Aspen/Pitkin County Airport that will help prioritize future improvements and/or investments. Over the course of 12 months over 130 Community Volunteers comprised the five (5) different Airport Advisory Groups that met regularly in 47 public meetings with presentations and that included 16 experts from across the airline industry. On ​December 5, 2019​, the Technical Working Group, Airport Experience Working Group, Community Character Working Group and Focus Group presented their reports to the Vision Committee. Beginning January 9, 2020, the Vision Committee received recommendations from each of the Working Groups and met weekly to develop their final recommendations. On March 20, 2020, the Vision Committee voted 20-1 to submit to the Board of County Commissioners (BOCC) what is known as the Common Ground Recommendations. The ​Common Ground​ ​Recommendations report includes supporting data and each of the Working Groups recommendations. On ​April 16, 2020​,​ the Vision Committee presented their Common Ground Recommendations to the Board of County Commissioners. The BOCC, having reviewed all of the Common Ground Recommendation report, began their process. Two public work sessions were conducted in the summer of 2020 to seek additional public comments on the Common Ground Recommendations prior to beginning the BOCC’s own review. ​The first was a COVID-19 restricted, in person public comment session on ​August 13, 2020​ followed by one virtual public comment session on ​August 17, 2020​. Since that initial public input, the BOCC conducted numerous work sessions to review each of the recommendations, consider additional written comments, and seek additional third party professional input to develop a BOCC redline of the Common Ground Recommendation. The BOCC hosted an extended work session on ​November 10, 2020​ to take public comment on the BOCC redlines. Those comments were taken into consideration and are reflected in the BOCC finalized recommendations in this document. 1 bocc.con.075.24 Exhibit A - RFQ Documents The recommendations below is a culmination of all these efforts over the past two years that can be found on the Pitkin County Website at ​https://pitkincounty.com/164/Airport​.​ This resolution now serves as a blueprint for the County and community to achieve the BOCC aspirational goals for the Aspen/Pitkin County Airport over the next 30 years. Those goals and recommendations are as follows: Pitkin County Board of Commissioners Goals and Recommendations Vision Statement The Board of County Commissioners will assure that the Aspen Pitkin County Airport safely meets the community’s and resort’s dynamic air service needs while remaining true to the unique community character of Pitkin County. We will continue to support the overall quality of life of residents and visitors of Pitkin County, recognizing that the ​airport is a vital economic asset and reflects our commitment to sustainability and stewardship of the natural environment. ASE VISION COMMUNITY VALUES Safety in the Air and on the Ground Adaptable, Flexible, Future-Proof •Ability to serve aircraft of the future •Ability to adapt to future uses. Preserve space for future uses Environmental Responsibility to Address •Noise Pollution •Air Pollution •Water Quality •Carbon emissions – aspire to net carbon neutrality •Light Pollution •Sustainability – energy efficiency •Respect wildlife habitat, open space and natural surroundings Community Character – Reflect local culture and values •Maintain community input into the airport’s future by creating an Citizen Airport Advisory Board •Connection to place: It should ​feel like ​Aspen and Pitkin County •Unique mountain airport feeling – unpretentious •Tell Aspen story: reflect culture, mining heritage, skiing, ranching, etc. 2 bocc.con.075.24 Exhibit A - RFQ Documents •Retain rural and small-town feel •Reasonable growth - Modest expansion •Control growth of emplacements and operations through a number of gates, etc. •“Just Big Enough” “Right-Sized” Economic Vitality •Growth is not controlled at the airport, but the airport is a component of community discussions about growth management plans •Adaptable to the economic sustainability of our resort and our community •Convenience: More direct flights •More carriers and competition Warm and Welcoming •Friendly and personable for both residents and visitors •Comfortable with excellent food & drink amenities •Guest-friendly for passengers and peak crowds •Stress free •Improved, but not so different from today •Still welcoming •Views of mountains •A practical airport: Better waiting rooms and employee areas •Convenient access to/from airport Design Excellence •Unique – Distinctive – Great architecture •Should look like Aspen – Small is important – Small but beautiful •Incorporate mountain surroundings •Awe-inspiring views •It should be surprising! Efficiency – an airport that works well •Well planned •Better functionality than today •Incorporate new technology •Efficient in service, time, operations •In design, give commercial passengers priority over private planes •Reliable gateway for visitors Preserve High Quality of Life •Neighbor Friendly •Mitigate noise and emissions •Maintain curfew 3 bocc.con.075.24 Exhibit A - RFQ Documents Convenient & Easy Ground Transportation •Mitigate noise and emissions •Multi-modal transit options •Seamless connectivity to transit Core Community Goals for the Pitkin County-Aspen Airport 1.Safety in the air and on the ground 2.Reduce greenhouse gas and other pollutant emissions by ​at least 30% 3.Manage the growth of airline enplanements to be consistent with community growth management plans with input and assistance from the Airport Advisory Board to attain the core community goals for the Pitkin County-Aspen Airport. 4. Reduce noise by ​at least 30% Goals and Recommendations #1 - Maximize the Safety of Our Airport •Work with non-airline pilots and insurance providers to encourage and provide training and safety resources related to the unique characteristics and challenges of flying into ASE •Work with FAA and Airlines on implementing NEXTGEN program, which includes safe clearances, enhanced efficiency, and precision approaches •Work with the FAA to enhance safety by increasing the separation between aircraft in the air and on the ground (This may reduce flow rate during peak periods) #2 - Maximize the Sustainability of Our New Airport ●Strive towards carbon neutral/free and tie decisions to the Climate Action Plan o Implement short and long-term energy goals for airfield, landside and facilities, pursue and optimize renewable energy and storage both onsite and offsite, including ground and roof solar, geothermal, etc. while honoring view planes and open spaces o Utilize the most energy efficient technologies throughout the landside, terminal, and airside, such as LED lighting o Include carbon offsets as a strategy to increase the overall sustainability ●Fuel and Emissions 4 bocc.con.075.24 Exhibit A - RFQ Documents o Establish the most accurate emissions baseline possible as a starting point by using industry best practices and experts in the field. Implement strategies to reduce emissions by at least 30% as soon as possible, but no later than 2030 o Employ both modeling and local monitoring to track GHG and criteria pollutants, such as volatile organic compounds (VOCs) and particulates o Reduce overall use of aviation leaded fuel o Incorporate biofuels that genuinely reduce the overall carbon footprint o Pursue other fuel options as they become available o Create financial incentives through things like landing fees and fuel prices by allocating airport costs from excessive GHG emissions to the aircraft operations that create those costs and, thus, rewarding aircraft operators that meet the airport emission goals o Emphasize public transportation and commercial flights as first choice solutions ●Noise o Maintain and strictly enforce the curfew o Electrify the airfield for both GA and commercial operations o Use berms and sound walls to mitigate noise impacts. Use landscaping to enhance the visual appearance of berms and walls o Incentivize quieter planes ●Other sustainability goals should be pursued to ensure water conservation, elimination of single use items, and promotion of recycling are happening throughout the airport #3 - Seamless Ground Connectivity •Increase utilization of RFTA •Provide internal and external wayfinding to promote transportation modes into town •Infrastructure encourages electric ground transportation •Encourage multi-passenger and ride-sharing opportunities in hotel shuttles, taxis and TNCs / ride hailing (Uber/Lyft), reducing reliance on single-occupancy vehicle trips to and from the airport •Develop airport-specific circulator(s) with luggage capacity connecting to Rubey Park and Brush Creek Park and Ride •Improve baggage transport options for all traveling public to and from the terminal •Reserve space for future multimodal opportunities which may be included in future planning processes, in concert with the Multi-Modal Upper Valley Transportation Plan #4 - Improve Airline Service Reliability •Work with the FAA and Airlines to institute a NEXTGEN and/or a Reservation System for commercial and GA operations during peak periods to protect airline schedules –as part of this, evaluate the past reservation system and reasons for its elimination •Consider a Peak Period GA Pricing Program (if reservation system isn’t sufficient) •Seek further actions that other airports may have implemented 5 bocc.con.075.24 Exhibit A - RFQ Documents •East side taxiway and ramp design and moving GA to the north allows airliners to queue up more quickly for take offs #5 Non-airline Reserved Parking (ramp space) •Reconfigure GA ramp space to move large GA and Air Taxi to the north end of the airport away from noise-sensitive residential areas •Provide electrical and tempered air hook-ups at each parking space •Implement International Civil Aviation Organization (ICAO) spacing standards •Avoid crowded “aircraft carrier parking” •County requires aircraft to plug in and minimize auxiliary power unit (APU) use. If County can’t require plugin, County should subsidize to incentivize plug in use •Maintain current number of aircraft parking spots to avoid increases in drop and go’s County should add non-airline parking spaces incrementally and measure impacts before adding additional space to reduce drop-and-go’s •Analyze if the addition of hangars would reduce drop-and-go’s •Phased incremental approach to construction buildout with space reservations as shown as part of Airport Layout Plan (ALP) •Reserve space in the ALP for the current number of general aviation aircraft parking spots #6 - FBO Reflects Community Values •The new FBO terminal should be designed striving towards carbon neutral/free emissions •Include the voluntary noise abatement into any design RFP •Require FBO to convey community character, values and culture in the same way as the commercial terminal when a new GA terminal is constructed #7 - Build New Terminal •Meet best practices for travelers and employees, including sterile spaces, pet areas, re-composure areas, overflow area for luggage needs, and operational efficiency •Create spaces that are peaceful with comfortable, appealing dwell time •Design terminal around arts and culture that reflect our community •Locally sourced programming, food, engagement, education from local institutions •Welcome booth and information desk should be visible and accessible •Accommodate all levels of mobility •Build terminal spaces that can handle peak capacity but not the feeling of built for peak capacity •Integrate helpful technology but don’t let it dominate the visitor experience •Expand curbside check-in and provide space for automated kiosks 6 bocc.con.075.24 Exhibit A - RFQ Documents •Sponsor exhibits, local advertisements, (pre)historical exhibits to reflect a cultural and recreational experience •Sell character •Promotion of health and environmental ethics - best practice/values including recycling #8 - Enhance the Traveler and Staff Experience •Implement traveler satisfaction survey •County will monitor gate utilization during regular and irregular operations and the impacts on staff •Design of new terminal shall improve traveler and staff experience and provide sufficient surge capacity for irregular operations •Emphasize ease of information, efficiency, comfort and service to our airline traveling public •Have architecture that is both memorable and outstanding that reflects our unique history and vision of the future •Emphasize our place in the natural world and foster a sense of respect, appreciation and responsibility to the environment •Continue to promote carbon offset programs •Develop coordinated strategy for greeting and delivering visitors to Aspen whose flights are diverted and end up arriving and departing by ground transportation after the Airport is closed. #9 - Open air Jetways •Jetways may be used, if supported by the future terminal design chosen, with defined parameters as defined by the Board of County Commissioners such as customer comfort, safety, and open-air experience. This will allow for electrical hookups, tempered air, and allow greater accessibility. The County has the authority without federal funds. •Maintain the visibility of the natural environment. #10 – Provide and Design for 6 to 8 Gates with Comfortable Waiting Spaces •Begin the design concept of the terminal and ramp with six (6) functioning gates/jetways with sufficient space to add the additional gates/jetways if necessary for safe and efficient airport operations. Consideration should be given as to impacts on staff as well as passengers when determining number of gates •A design with six functioning gates and space for two additions will allow for constructing a terminal with the core functions accommodating up to an eight-gate volume. 7 bocc.con.075.24 Exhibit A - RFQ Documents •Addition of gates/jetways over and above six, either during design or post construction are to be determined upon an Airport Advisory Board recommendation approved by Board of County Commissioners resolution or ordinance after public hearings and input. •Comfortable gate seating to accommodate every person on the aircraft under normal regular operations. •Design space to be comfortable with the intent to find a balance between limiting and overbuilt. #11 - Flexible gates •Provide 6 to 8 gates for smaller regional aircraft but fewer for larger aircraft. Gates “flex” down for larger aircraft, thus keeping total enplanement/deplanement at approximately the same level, regardless of aircraft size. •Create a special arrival-only process to facilitate rapid deplaning of flights delayed by weather events and arriving together. •The Board of County Commissioners upon advice from the Airport Advisory Board, will define parameters and policy for the use of how the gates will be expanded or contracted when the gates become more defined during design. Preface to following goals: Pursuit of the work in the proposed Airport Layout Plan will not be approved by the Board of County Commissioners until such time as either negotiations with the FAA and/or the airlines, and other partners, or clear and convincing evidence in an updated fleet mix study indicate that only aircraft which are cleaner, quieter, and of certain size that will serve ASE #12: Replace the current ADGIII Airport Layout Plan with an improved ADGIII Airport Layout Plan that accommodates aircraft that meet community goals •Commission an updated fleet mix study after allowing airline industry to recalibrate after the disruptions caused by the COVID 19 pandemic •Negotiate with airlines and FAA to achieve agreements with the county that ASE will be served by aircraft with the following characteristics: o greenhouse gas and other emissions that are significantly lower than the CRJ-700 o quieter than the CRJ-700 o weight limit of 140,000 MTOW o seat limitation of no more than 100-120 passengers •Retain and strengthen the voluntary noise restriction •Separate the runway from the taxiway by 400' between centerlines •Widen the runway to 150' 8 bocc.con.075.24 Exhibit A - RFQ Documents •Charge the Airport Advisory Board to evaluate the success of the negotiations and/or the outcome of update fleet mix studies and make an alternate recommendation if necessary. #13 - Leave the runway where it is. •Requires future relocation of tower. Operating exception for GA aircraft movements until the tower is relocated or alternative options (cameras or virtual tower) are implemented. •Move deicing pads to the east and relocate of surface vehicle parking to the north. •GA parking on the west side will be required to maintain the same number of GA/Air Taxi parking spaces. •Future ramp expansion space to be reserved based on “drop and go” analysis. •With leaving the runway as is, a more methodical approach to begin separation for safety is by phasing the west side GA development. By phasing, the collection of data over time will help determine: o Whether the need for added ramp space for GA decreases if air taxi operations increase o If lack of parking space for GA increases or decreases drop and go activity. #14 - Construction Phasing •Minimize community disruptions while considering the phasing of various terminal, airfield and landside improvements. •Time projects based on technical requirements and ability to fund in consideration of new aircraft. •Terminal is a priority when looking at phasing of overall construction projects. 9 bocc.con.075.24 Exhibit A - RFQ Documents Goal #15 - Common Ground Recommendation Airport Map •The attached Common Ground Recommendation airport map offers a visual depiction of the design ideas, values and goals taken together. The map depicts the CGR as the environmental choice for our community that reflects safety, environmental sustainability and functionality as our top priorities. •Additional length of west side taxiway may be an option if the mid-crossing is an issue with FAA. •Any major deviations will be brought back by the Board of County Commissioners to the Pitkin County Airport Advisory Board for further discussion and refinement. ​Community Safeguards •Adopt this plan by Ordinance or Resolution •Appoint Citizen Airport Advisory Board •Annual Airport Report to BOCC and Airport Advisory Board to assure achieving goals ​Great Data & Measurements •2020 & 2021: Solid Baseline for Greenhouse Gas, NOx emissions, etc. Derived from both models and actual testing •Future years: Measure, Measure, Measure; use models and air quality testing •Every year: Progress Report to BOCC and Airport Advisory Board 10 bocc.con.075.24 Exhibit A - RFQ Documents Airport Advisory Board Policy #2023-001 Pitkin County Resolution 105-2020 ASE Climate Emission Baseline & Inventory Updates Table of Contents 1.0 Introduction 1.1 Executive Summary 1.2 History 2.0 Consultant and Public Comments 2.1 Mead and Hunt 2.2 Public Comments 3.0 Recommended Action 4.0 Existing Conditions 4.1 Resolution 105-2020 Guidance 4.2 Existing Plans and Studies 1.0 INTRODUCTION A reliable and repeatable baseline at Aspen/Pitkin County Airport is crucial in measuring progress in future years, particularly to the emission reduction target established in the ASE Vision & approved by the BOCC in Resolution #105-2020. BOCC Resolution states to: “Establish the most accurate emissions baseline possible as a starting point by using industry best practices and experts in the field. Implement strategies to reduce emissions by at least 30% as soon as possible, but no later than 2030.” For the purposes of establishing a comprehensive and reliable baseline of emissions attributable to aviation and ground operations at Aspen Pitkin County Airport (ASE), the Airport Advisory Board (AAB) proposes the following definitions, methodology, data requirements, and scope of work for the baseline. 1.1 Executive Summary Pitkin County has long been committed to climate action and sustainability to preserve natural resources for current and future generations. bocc.con.075.24 Exhibit A - RFQ Documents The County recognizes that the changing climate has the potential to significantly affect the environment and the economy. By acting now to reduce greenhouse gas (GHG) emissions, the County can dampen the severity of these impacts. There are elements of County infrastructure that generate emissions in the course of providing services to the community. The Pitkin County Climate Action Plan focuses on County agencies and initiatives that can reduce emissions. This plan makes an important contribution to emissions reduction and shows the County’s leadership. The plan was developed to serve as a guide for departments to drive robust and meaningful reductions. Based on this guidance, for the purposes of establishing a comprehensive and reliable baseline of emissions attributable to aviation and ground operations at Aspen Pitkin County Airport (ASE), the Airport Advisory Board proposes a scope of work for the baseline. A reliable and repeatable baseline is crucial in measuring progress in future years, particularly to the emission reduction target established in the ASE Vision & approved by the BOCC in Resolution #105-2020. A baseline inventory of emissions shall include: • ASE-owned or controlled sources (ground) • Tenant-owned or controlled sources (Fix Based Operator (FBO) ground) • Aircraft fuel sales – a proxy for aviation fuel consumed (data from FBO to ASE) • Other sources, such as hotel shuttles, rental car fuel consumption and emissions, County employee commuting, FBO employee commuting, and related minor emission source.s have been eliminated from the Baseline inventory and from future inventory updates due to data variances and reliability. • In calculating emissions from fuel sales, the guidance provided in the Airport Cooperative Research Program (ACRP) shall be adopted. For other sources, the Greenhouse Gas Protocol guidance shall be used. • Inventory shall include worksheets, showing computations and emission factors data inputs, computations, formulas, emission factors, and results for each category of emissions. • Full computational work for the ASE Inventory Baseline and subsequent future-year inventories shall be submitted to ASE/County staff and to the AAB for review. • Transparency of calculations and results is paramount. • A summary of the ASE Inventory Baseline and subsequent future-year inventory updates shall be made public and posted to www.aspenairport.com. • Future-year inventories shall be updated and reported every third year. 1.2 History Pitkin County was one of the first airports in the U.S. to prepare a total airport-related emission inventory that captured the emissions of sources by ownership and/or control. The County has performed its updated emissions inventory for year 2020, and due to the pandemic effects, also an inventory for 2019. Pitkin County has voluntarily prepared a greenhouse gas emissions inventory associated with its Airport Section, which operates Aspen/Pitkin County Airport. The approached used by the Airport reflects the Airport Cooperative Research Program (ACRP) Report 11 Guidebook bocc.con.075.24 Exhibit A - RFQ Documents on Preparing Airport Greenhouse Gas Emissions Inventories. The approached used by Pitkin County is intended to dovetail with Pitkin County’s greenhouse gas emissions inventory which relies on the guidance of the International Council for Local Environmental Initiatives (ICLEI) for community- based emissions inventories. In late 2018, an 18 month a public process called ASE Visioning began that resulted in the submission of the Common Ground Recommendations. The Common Ground Recommendations are a package of interrelated measures all designed to reflect the Community Values and Goals associated with the Aspen Pitkin County Airport. Some of the measures are relatively straightforward for Pitkin County to implement on its own. Others are complex and would require the agreement of the additional airport stakeholders. Because many of the measures in the Recommendations were interdependent, the Board of County Commissioners (BoCC) needed to adopt these as an integrated package to ensure that they reflect and balance the community values and goals as identified. On the 16th of December 2020, the BoCC adopted Resolution 105-2020 containing the Pitkin County Board of Commissioners Amendments and Additions, to the ASE Vision Committee Common Ground Recommendations and Airport Map. Resolution 105-2020 provides decision making criteria for future airport initiatives and projects. For the policy development, the following are the recommendations and sub-recommendations pertaining to emissions stated in Resolution 105-2020. #2 - Maximize the Sustainability of Our New Airport •Strive towards carbon neutral/free and tie decisions to the Climate Action Plan o Implement short and long-term energy goals for airfield, landside and facilities, pursue and optimize renewable energy and storage both onsite and offsite, including ground and roof solar, geothermal, etc. while honoring view planes and open spaces. o Utilize the most energy efficient technologies throughout the landside, terminal, and airside, such as LED lighting o Include carbon offsets as a strategy to increase the overall sustainability •Fuel and Emissions o Establish the most accurate emissions baseline possible as a starting point by using industry best practices and experts in the field. Implement strategies to reduce emissions by at least 30% as soon as possible, but no later than 2030. o Employ both modeling and local monitoring to track GHG and criteria pollutants, such as volatile organic compounds (VOCs) and particulates o Reduce overall use of aviation leaded fuel o Incorporate biofuels that genuinely reduce the overall carbon footprint o Pursue other fuel options as they become available bocc.con.075.24 Exhibit A - RFQ Documents 2.0 Airport Advisory Board, Consultants and Public Comments 2.1 Airport Advisory Board The Airport Advisory Board authorized Jacque Francis and Rick Heede to develop a policy based on the discussions and input received from the members and consultants. It is important to mention not only the qualifications of both Jacque and Rick, but the amount of their own personal time as volunteers on the AAB in order to develop this document. Both are invested in the community and are working to bring recommendations to the BoCC that will create a safer, cleaner and quieter airport in partnership with their other Board members. The recommended action with footnotes contained in this policy received the full support from the members of the Airport Advisory Board. Jacque Francis created the Global Warming Mitigation Project and received the Keeling Curve Prize in the fall of 2017. She currently serves as the Executive Director and as a founding board member. Jacque moved to Aspen 1971 attending Aspen Elementary, Middle and Aspen High schools. Was on the Kids First Board, started the Playhouse at the Red Brick (through lobbying the city council), was on the N40 HOA board, has been on airport committees for around 20 years and was navigator of the Aspen Airport Visionary process. She also spent four years as the Executive Director of the Aspen Science Center and, working closely with the Aspen Center for Physics, and recently earned her M.S. in Energy Policy and Climate from Johns Hopkins University. Rick Heede is the Director of the Climate Accountability Institute and the principal investigator of the Carbon Majors Project. He has worked in climate science, policy, and mitigation for forty years, published books and articles on energy and climate, testified before Congress on energy policy, and conducted GHG emission inventories for municipal governments (including City of Aspen), educational institutions, the EPA, corporations, advocacy groups, and foundations. Rick designed and built a super- efficient passive solar rammed earth home in Old Snowmass in 1992. Born in Norway, he remains an avid skier. He learned to fly out of ASE in a 1958 Cessna 182 when he first moved to the valley in the 1980s. He holds a MA in Geography and Climate Change from the University of Colorado, 1983. 2.2 Mead and Hunt Mead & Hunt Team provided framework to the AAB in order to identify a specific action plan for achieving the goal. Mead and Hunt has attended AAB meetings and was included in the first AAB retreat in order to address questions leading up to the policy development. Every three years, Mead & Hunt has supported the preparation of a full airport-wide greenhouse gas inventory. Mead & Hunt is a national, full-service architectural and engineering firm that has been serving markets for well over a century. Today, the firm provides services nationwide and employs 900 people. As environmental professionals, Mead and Hunt possess an in-depth understanding of federal, state and local regulatory compliance requirements, as well as proactive approaches relative to sustainability and resilience. The team consists of skilled environmental engineers, planners, scientists, and cultural resource professionals that understand how each agency’s policies and directives affect their regulatory compliance goals. bocc.con.075.24 Exhibit A - RFQ Documents 2.3 Public Comments October 20th, 2022 A draft working document was distributed to the AAB that was developed by Board member’s Jacquelyn Francis and Rick Heede. The AAB requested further refinement to the document to be presented at a future AAB Meeting. Public Comment was opened at the end of the October 20th meeting. Concerns were raised by Ellen Anderson. Ms. Anderson said that she never received the GHG Inventory in which staff replied it was distributed only to the AAB as it was a draft working document. Ms. Anderson added that looking over the chart it is still only GHG Emissions. To her understanding, there are two kinds of emissions; GHG, which is bad for the planet and the other, ground emissions, is bad for the kids at Buttermilk. Why is there no discussion on the ground emissions? Jacquelyn replied that they were intentionally separated out - GHG will be addressed first and then ground emissions. December 15,2022 A revised policy memo was attached to the posted agenda in advance of the December 15, 2022 AAB meeting and distributed publically. At that time, there were no more additions to the document. The AAB Chair then opened the meeting for public comment on the document and no public comment was offered. The AAB Chair called for a vote. The formal vote was 7-0 from all voting members who were all present with the exception of one member who voted on-line. The motion was to approve and recommend advancing the ASE Climate Emissions Baseline and Inventory Update to the Board of County Commissioners for review and adoption via Resolution. 3.0 Recommended Action ASE Climate Emission Baseline & Inventory Updates For the purposes of establishing a comprehensive and reliable baseline of emissions attributable to aviation and ground operations at Aspen Pitkin County Airport (ASE), the Airport Advisory Board proposes the following definitions, methodology, data requirements, and scope of work for the baseline. A reliable and repeatable baseline is crucial in measuring progress in future years, particularly to the emission reduction target established in the ASE Vision & approved by the BOCC in Resolution #105-2020. Specifically, the BOCC Resolution states to: “Establish the most accurate emissions baseline possible as a starting point by using industry best practices and experts in the field. Implement strategies to reduce emissions by at least 30% as soon as possible, but no later than 2030.” (p. 9). 1 1 Board of County Commissioners of Pitkin County (2020) Resolution No. 105-2020, adopted 16 December. “Reduce greenhouse gas and other pollutant emissions by at least 30%” (p. 8.) Establish the most accurate emissions baseline possible as a starting point by using industry best practices and experts in the field. Implement strategies to reduce emissions by at least 30% as soon as possible, but no later than 2030” (p. 9) Final Report of the Airport Vision Committee: The Common ground Recommendations, at page 6: Core Community Goals, #2: Reduce greenhouse gas and other pollutant emissions by at least 30%. Footnote: Emissions Reduction Goal: “This 30% goal includes both the emissions from the airport itself and from the aircraft flying to and from ASE.” bocc.con.075.24 Exhibit A - RFQ Documents A baseline inventory of emissions shall include: •ASE-owned or controlled sources (ground): o Electricity and natural gas: ASE-owned or controlled stationary sources, including facilities (e.g., Terminal, ASE Ops Center) and sources such as runway & ramp lighting, de-icing ramp, roadway and exterior lighting on ASE property; o Diesel and gasoline: ASE-owned or controlled mobile sources such as snowplows, runway and apron equipment, de-icing vehicles, emergency and medical response vehicles, and miscellaneous ASE-owned vehicles); o Diesel and gasoline: airline aircraft and baggage handling tugs (if pertinent); o Note: if fueling for all ASE-owned or controlled vehicles and equipment is from a single tank farm, there is no need to disaggregate by type of equipment: a total by fuel type (diesel and gasoline) for “ASE mobile sources” will suffice. However, disaggregated fuel data allows better analysis of opportunities to reduce fuel use and emissions. •Tenant-owned or controlled sources (FBO ground): o Diesel and gasoline: tugs (unless all are electric tugs: in which case their emissions show up in Holy Cross Energy usage), fuel tankers, and miscellaneous vehicles/equipment; o Electricity and natural gas: used in buildings, such as the GA Terminal, aircraft hangars, electric aircraft tugs, aircraft shelters, tanker farm Jet-A and Avgas fuel pumping, aircraft external Auxiliary Power Units (APUs). Note: energy data from FBO facilities and FAA Tower are not yet included. ASE staff will seek data for Baseline inclusion. •Aircraft fuel sales – a proxy for aviation fuel consumed (data from FBO to ASE): o Airline fuel sales: Jet-A sales (in gallons) and uplift operations (#) to commercial (airline) aircraft shall be recorded daily, aggregated by month, and reported to the ASE energy and inventory team within three months; o General Aviation fuel sales: Jet-A and AvGas sales (in gallons) and uplift operations (#) to GA aircraft shall be recorded daily, aggregated by month, and reported to the ASE energy and inventory team within three months; o FBO shall track and report delivery of Sustainable Aviation Fuel (SAF, in gallons) and the percent SAF on a monthly basis; FBO shall keep records of SAF percentage for each tanker delivery, and calculate average SAF content for each month (or provide data to County staff for computation). o County staff shall include these FBO data requests in the RFP “Notice to Proposers,” or in subsequent Contract negotiations in 2023, or by direct request to the FBO awardee. o Note: it is understood that SAF content varies, not to exceed 50% per FAA, and that fuel providers do not always know the precise SAF content at fuel distribution depots. A best effort shall be made to improve data quality for this critical component. It is anticipated that with increased SAF usage nation-wide that SAF content and certification will improve in the next few years. o A reasonable emissions protocol with regard emissions from fuel sales is to reduce the emissions per gallon of Jet-A delivered by the SAF content reported on a monthly and bocc.con.075.24 Exhibit A - RFQ Documents annual basis. This approach is not fully accurate, but it has the advantage of being reasonable and achievable. Full life cycle emissions for SAF is not now available. •Other sources, such as hotel shuttles, rental car fuel consumption and emissions, County employee commuting, FBO employee commuting, and related minor emission sources have been eliminated from the Baseline inventory and from future inventory updates due to data variances and reliability.2 •In calculating emissions from fuel sales, the guidance provided in the ACRP shall be adopted.3 For other sources, the Greenhouse Gas Protocol guidance shall be used.4 •Inventory shall include worksheets, showing computations and emission factors (e.g., for Jet-A and SAF, as noted above), AvGas, Holy Cross electricity, natural gas, diesel, and gasoline fuels; complete combustion of each fuel is to be assumed; •Inventory worksheets shall include data inputs, computations, formulas, emission factors, and results for each category of emissions; •Full computational work for the ASE Inventory Baseline and subsequent future-year inventories shall be submitted to ASE/County staff and to the AAB for review; •Transparency of calculations and results is paramount; •A summary of the ASE Inventory Baseline and subsequent future-year inventory updates shall be made public and posted to www.aspenairport.com; •Future-year inventories shall be updated and reported every third year; •Emission sources to be included in future inventory updates are outlined in Table 3; •The Baseline shall be the average of the existing inventory for 2019/2020: the average of 81,481 tCO2 (2019) and 75,498 tCO2 (2020) is 78,490 tCO2; Tables 1 & 2; •The emission reduction target is 30% below the average of 2019/2020 by 2030: 78,490 tCO2 * 0.7 equals 54,943 tCO2, a reduction of 23,547 tCO2; •High quality offsets, if certified and procured from reliable sources, are eligible to offset remaining emissions in order to meet the reduction target — if all good-faith efforts have been made to reduce all sources of attributed emissions; •Emission sources can and will be reduced at various rates; it is the overall target that must be met. It is an aggressive but achievable emissions reduction target. 2 Minor modification to the Baseline emissions and thus to the 30% reduction target may occur once the methodology and results of selected small sources is verified (or revised), such as rental car emissions, hotel shuttles, employee commuting, and inclusion of emissions from FBO GA Terminal and hangars as well as FAA Tower (if data is available).3 Airport Cooperative Research Program (2009) Guidebook on Preparing Airport Greenhouse Gas Emission Inventories, for Federal Aviation Administration, Transportation Research Board, Washington, 64 pp.4 World Resources Institute & World Business Council for Sustainable Development (2004) The Greenhouse Gas Protocol: A Corporate Accounting and Reporting Standard, Revised Edition, March, 112 pp. bocc.con.075.24 Exhibit A - RFQ Documents Appendices Table 1. Mead & Hunt’s 2019 & 2020 Greenhouse Gas Inventories summarizes emissions for the sources discussed above. Table 2. Calculation of the ASE Emission Baseline, if 2019 and 2020 are averaged, in tCO2 Emission sources 2019 2020 Average County stationary sources 1,200 1,141 1,171 County ground support equipment 426 352 389 Tenant stationary sources na na na Tenant ground support equipment 844 870 857 Aircraft (calculated from fuel sales) 79,011 73,135 76,073 Total of Baseline sources 81,481 75,498 78,490 Aircraft fuel emissions comprise 96.9% of total, ground vehicles and facilities 3.1%. Note that Tenant stationary sources (FBO GA terminal, hangars, tug bays, and FAA Tower are not yet included. Data and emissions will be sought by ASE staff and/or Mead & Hunt consultants for 2019 and 2020 and for future inventory updates. bocc.con.075.24 Exhibit A - RFQ Documents Table 3. Emission sources, energy data, emission calculations SOURCE ENERGY DATA EMISSIONS (t CO2) ASE/County-owned or controlled sources (Terminal, Ops Center, runway lights, equipment)5 Diesel gallons t CO2Gasolinegallonst CO2 Electricity kWh t CO2 Natural gas therms t CO2Other (e.g., tugs, baggage handling, de-icing)6 gallons t CO2 Subtotal ASE-owned or controlled sources:Btu t CO2 Tenant-owned or controlled sources (FBO Terminal, hangars, tug bays, fuel depot, tankers; FAA Tower) Diesel gallons t CO2 Gasoline gallons t CO2 Electricity kWh t CO2 Natural gas therms t CO2 Propane (if any)gallons t CO2 Subtotal Tenant-owned or controlled sources:Btu t CO2 Aircraft fuel sales (data from FBO) Jet Fuel (Airlines)gallons t CO2 Jet Fuel (GA)gallons t CO2AvGas (GA)gallons t CO2 Sustainable Aviation Fuel (SAF); Jet-A only percent Fuel uplift operations (Jet: Airlines)#/month na Fuel uplift operations (Jet: GA)#/month na Fuel uplift operations (AvGas: GA)#/month na Subtotal Jet-A and AvGas fuel combustion:gallons t CO2 Other sources (if applicable: TBD) Rental car fleet (off airport)miles/mpg = gallons t CO2 Hotel shuttles miles/mpg = gallons t CO2 Tenant employee commute miles/mpg = gallons t CO2County employee commute miles/mpg = gallons t CO2 Subtotal miscellaneous sources:gallons t CO2 Total of all sources:Btu t CO2 Sources in black are included in the 2019/2020 Baseline. Sources in red are to be included in future inventories; added to 2019/2020 inventories if data becomes available. 5 This category includes all electricity consumption in ASE-owned or controlled facilities and buildings, de-icing equipment, ramp and runway lighting, street lighting, parking areas, etc. Includes natural gas consumption in Terminal and Ops Center. Includes diesel and gasoline used in ground equipment, other ASE-operated vehicles, snowplows, maintenance vehicles, emergency equipment, etc. 6 Ownership of tugs and baggage handling equipment used by the airlines, and their fuel use, has not been determined. Ownership of de-icing equipment has not been determined. bocc.con.075.24 Exhibit A - RFQ Documents 4.0 Existing Plans, Documents and Studies 4.1 Resolution 105-2020 Guidance bocc.res.105.2020 (2).pdf 4.2 Final Report of the Airport Vision Committee: The Common Ground Recommendations ASE VC Final Recommendations.pdf 4.3 Mead & Hunt’s 2019 & 2020 Greenhouse Gas Inventories ..\Downloads\ASE 2020 2019 Inventory Summary _Final.pdf 4.4 Airport Cooperative Research Program (2009) Guidebook on Preparing AirportGreenhouse Gas Emission Inventories, for Federal Aviation Administration, Transportation Research Board, Washington, 64 pp. https://crp.trb.org/acrpwebresource4/acrp-report-11-guidebook-on-preparing-airport-ghg-inventories/ 4.5 World Resources Institute & World Business Council for Sustainable Development(2004) The Greenhouse Gas Protocol: A Corporate Accounting and Reportin Standard Revised Edition, March,112 pp. https://files.wri.org/d8/s3fs-public/pdf/ghg_protocol_2004.pdf bocc.con.075.24 Exhibit A - RFQ Documents RFP # 070.23 ADDENDUM # 1 Date: September 14, 2023 TO: All Parties of Interest for the Air Quality Environmental Services for ASE. This addendum is issued in response to inquiries received and/or to clarify details regarding the Air Quality Environmental Services for ASE Request for Proposals. The following responses and/or clarifications are hereby adopted as Project Documents and, where applicable, supersede or are in addition to any previously issued documentation or communication. CLARIFICATION: Tim Ritcey, Airport Operations Training Supervisor, will no longer be a scoring member of the Selection Committee for this RFQ due to scheduling conflicts. The Selection Committee will now be comprised of the below scoring members: -Rich Englehart, Deputy County Manager -Dan Bartholomew, ASE Airport Director -Diane Jackson, ASE Deputy Airport Director -Kurt Dahl, Environmental Health Manager -CJ Oliver, City of Aspen -Michael Port, Climate Action Analyst DEADLINE DATE EXTENSION: The due date for response upload to Bidnetdirect.com is hereby extended to no later than 2:00 PM MT on September 21, 2023. 1. Question: What is meant by “local pollutant” in the RFQ, separate from criteria pollutants?  Response: Refer to page 5; Item 2 under Airport Local/Criteria Emissions Program Services. 2. Question: What is anticipated budget and timeline for project? bocc.con.075.24 Exhibit A - RFQ Documents  Response: The total budget and/or schedule(s) have not been defined; the County anticipates that the selected consultant will help in the development of budgetary and timeline expectations. 3. Question: Is there an incumbent for the air monitoring program?  Response: ASE does not have a formal air monitoring program. 4. Question: Does Pitkin County anticipate any air dispersion modeling needed for source apportionment? See Scope Item # 4 under Air Quality, which states “Identify sources of relevant airport pollutants, and if possible, identify and quantify pollutants emanating from airport sources versus other local sources as a means to quantify the airport’s impacts.”  Response: Yes – Dispersion modeling is a consideration as a result of the project; the County anticipates that the selected respondent will assist in defining the extent of dispersion modeling, if necessary. 5. Question: How does Qualifications Form in the RFP (page 12) count towards page limit detailed in the RFP? I.e., does our entire SOQ need to fit on the form or would we use the qualifications form to build the outline for our SOQ document? Our SOQ document will be up to 30 pages.  Response: The Qualifications Form may be marked as “in attached documents” or similar if the respondent would like to present the required information on their own form. Please return the Qualifications Form with respondent contact information, acknowledgement of any issued addenda, corporate seal/signature, and marked as “in attached documents” if electing to present the remaining information on your own form. The form will not be counted towards the 30 page response limit. 6. Question: We noticed Attachments are limited to 10 pages. Is there anything expected in attachments other than Resumes?  Response: Respondent attachments are not limited to only including resumes. 7. Question: We are working on RFP and wondering if we need references for each person. We have 10 people on the project.  Response: References for each individual are not necessarily required if they have worked as a part of the project team for which references have been provided. The County would appreciate resumes and/or a narrative of experience for each team member. bocc.con.075.24 Exhibit A - RFQ Documents 8. Question: Is the Cover, Back Cover, Table of Contents, and Qualification Form included in the page limit (30 pages)?  Response: No 9. Question: Page 15 of the RFQ, Instructions to Respondents for Pitkin County Opportunities, Item 1b. Can you clarify if these electronic submission instructions pertain to the Final File upload name, or have to be marked on the cover?  Response: Cover Page. 10. Question: The RFP asks to use previously captured data to establish a baseline. Are there or have there been any previously captured data on the facility? Are there or have there been previously captured data from adjacent facilities or from the city or county of Aspen. If so, are these publicly available?  Response: See page 5, Item 5 in the RFP Packet. 11. Question: The RFP calls out to identify and quantify Ultra Fine Particles (UFPs) that should be measured at the airport. Is the airport looking for speciation of UFP’s? If so, what compounds of interest are there?  Response: Refer to response to Question 1 above. 12. Question: What specific micron size does the RFP mean by Ultra Fine Particles? Would monitoring of PM2.5 or PM10 on a filter based system be acceptable?  Response: UFP micron size monitoring standards have not been defined at this time, but we are considering monitoring UFP down to PM1.0. We will work with the selected respondent in establishing monitoring standards. 13. Question: Will historical meteorological data from the airport be made available?  Response: ASE does not monitor or maintain historical meteorological data, however, data should be available from NOAH. 14. Question: (Airport Local/Criteria Emissions Program Services) Question 6 subpart 3 states “Equipment shall provide data that is compatible with the County and City of Aspen efforts, as applicable and feasible.” Does the city or county currently provide any air monitoring data to the public? If so, can the City of Aspen provide what criteria would be used to determine how the data would be considered ‘compatible’?  Response: The City of Aspen monitors air quality at various locations and provides reports which are publically available. The selected respondent will bocc.con.075.24 Exhibit A - RFQ Documents be provided access to records and put into contact with the appropriate parties within the County and/or City of Aspen in coordinating monitoring and data compatibility. 15. Question: (Airport Local/Criteria Emissions Program Services) Question 8 mentions “public facing dashboards”, is it a requirement to have data to the public in near real time?  Response: Yes; if possible and financially feasible. 16. Question: (Airport Local/Criteria Emissions Program Services) Question 8 also mentions “reports”, are reports expected to be made public?  Response: Yes. The County anticipates that the selected respondent will work with County staff to develop reports and that the County will then be responsible for public distribution/communication of the reports. 17. Question: (Airport GreenHouse Gas (GHG) Program Services) Is it an absolute requirement that the chosen consultant use the Aviation Environmental Design Tool (AEDT) to model emissions from the airport as mentioned in the RFQ?  Response: AEDT is preferred, however, the County will entertain alternative modeling approaches. Thank you for reviewing this Request for Proposals and for your willingness to pursue business opportunities with Pitkin County. Should you require any additional clarification regarding the Project or this Addendum, please contact Procurement@PitkinCounty.com . bocc.con.075.24 Exhibit A - RFQ Documents SEALED QUALIFICATION Jen Wolchansky, AICP, ENV SP Project Manager and Aviation Sustainability Lead 303-483-2819 Jen.Wolchansky@meadhunt.com 999 18th St, Suite 2300 Denver, CO 80202 STATEMENT OF QUALIFICATIONS AIR QUALITY ENVIRONMENTAL SERVICES FOR THE ASPEN/PITKIN COUNTY AIRPORT RFQ #: 070.23 SEPTEMBER 21, 2023 bocc.con.075.24 Exhibit B - M&H Qualifications 2 CONTENTS A Contact Information Cover B Firm Interest 3 C Firm's Experience and Qualifications 4 D Firm's Knowledge, Experience, and Capabilities 8 E Proposed Approach 15 F Ability and Commitment to Complete Projects 21 G Familiarity with Similar Services at Similar Airports 23 H Subconsultants 24 Attachments 27 bocc.con.075.24 Exhibit B - M&H Qualifications Aspen/Pitkin County Airport 233 E Airport Rd Ste A, Aspen, Colorado 81611 Subject: Statement of Qualifications for Air Quality Environmental Services For the Aspen/Pitkin County Airport, RFQ #: 070.23 Dear Selection Committee, The Common Ground Recommendations were developed during the Aspen/Pitkin County Airport (ASE) Visioning Process to serve as a blueprint for the County and community to achieve aspirational goals at ASE. Most relevant to this solicitation are the air quality goals: to reduce both greenhouse gas (GHG) emissions, as well as local/criteria pollutants by at least 30 percent (from baseline) by 2030. To make progress on achieving these goals, the Airport must develop a comprehensive air quality program that sets an accurate baseline, evaluates and tracks emissions, and provides effective strategies for emission reduction. The Mead & Hunt Team has had the good fortune to serve you in the past in this capacity and we are eager to continue providing services to meet your needs and your community's expectations. ASE desires to address a number of complex problems, and the Mead & Hunt Team brings a diverse skillset to be able to answer your questions and meet your air quality goals. To address the specific requests included in this RFQ, the Consultant Team proposed for this program is broader than any Mead & Hunt Team that has previously supported the Airport. Our team comprises national leaders in the field of air quality assessment, advanced monitoring capabilities, sustainability strategists, and a historic understanding of your airport and community. Mead & Hunt will serve as the prime consultant with support from our trusted team members. The Mead & Hunt Team includes: Mead & Hunt – Project Management, GHG Emissions Inventory, Climate Action Planning, GHG Emission and Local Pollutant Reduction Strategy, and Stakeholder Engagement Synergy Consultants, Inc. – Strategic Direction for GHG Modeling, Emission Reduction Strategy, and Stakeholder Engagement Crawford, Murphy, and Tilly, Inc. – Modeling for GHGs and Local Pollutant Emissions BridgeNet International – Strategic Direction in Sustainability and Emission Reduction Strategy AECOM – Strategic Direction for Local Pollutant Monitoring/Measurements Aerodyne – Local Pollutant Monitoring/Measurements Linx Strategies, LLC – GHG Emissions Inventory and Reduction Strategy Pitkin County requires an agile team, with expertise and experience addressing a diverse range of air quality issues at airports. The Mead & Hunt Team is that team and is intimately involved in the evolution of emissions source characterization at airports. We are excited for the opportunity to continue to be of professional service to the County and the Airport. The Mead & Hunt Team will deliver. If you have any questions, please contact Jen Wolchansky at 303-483-2819 or jen.wolchansky@meadhunt.com. We greatly appreciate your consideration and the opportunity to serve you. Sincerely, Mead & Hunt, Inc. Jen Wolchansky, AICP, ENV SP Project Manager September 21, 2023 MEAD & HUNT | 999 18th Street, Suite 2300S Denver, Colorado | 303-825-8844 B. Firm Interest bocc.con.075.24 Exhibit B - M&H Qualifications C. Firm's Experience and Qualifications 4 C. Firm's Experience and Qualifications Similar Services/Projects Mead & Hunt is proud to have developed a longstanding client relationship with ASE over the years, including your last environmental on-call contract, and we look forward to continuing this relationship. We have been in the aviation consulting business for over 80 years, and over 90 percent of our clients are repeat customers—a testament to our work. This can only happen by treating clients right and providing quality projects on-time and within budget. We assist our clients with a wide range of aviation consulting services. The Mead & Hunt Team has a wealth of experience that will lend itself well to your needs for air quality evaluation and management. The following project examples demonstrate work we have successfully completed at other airports that is similar in scope to your RFQ. We encourage you to contact our clients and ask them about the service they receive from Team staff members. We have many satisfied clients and are confident you will receive positive feedback from them. Mead & Hunt has placed a high priority on developing a professional reputation as a firm willing and able to do what is necessary to exceed our clients’ expectations. We look forward to continuing the same high-quality service and personal attention that your airport has come to expect. On-Call Environmental Planning – Air Emissions and Greenhouse Gas Modeling Mead & Hunt served Denver International Airport (DEN) with environmental planning services, including air quality conformity evaluations and determinations, emissions inventories, emissions reductions credits, briefings, papers and exhibits; preparation of environmental documents for grants, review of, and preparation of comments on draft policies and regulations; document research; and coordination with regulatory agencies and other affected parties. Mead & Hunt assisted DEN with providing detailed Voluntary Airport Low Emissions (VALE) grant analysis and application assistance, State Implementation Plan (SIP) emission inventories for operations and construction, and Airport Carbon Accreditation (ACA) Verification with Synergy Consultants. The projects included the use of a wide range of tools, including the Federal Aviation Administration's (FAA's) Airport Environmental Design Tool (AEDT), Airport Construction Emissions Inventory Tool (ACEIT), and Airport Carbon and Emissions Reporting Tool (ACERT). Mead & Hunt supported the City and County of Denver Department of Aviation during coordination with the regional air quality agencies, including the Colorado Department of Public Health and Environment (CDPHE) and FAA during the development of the emissions inventories and documentation. To date, Mead & Hunt has assisted with numerous VALE grant analyses and applications totaling $15,599,259 in federal grant assistance received by the airport for projects to further DEN's climate goals. Denver International Airport Denver, CO CONTACT y Mark Kunugi, Environmental Public Health Manager 303-342-2629, mark.kunugi@flydenver.com YEAR OF THE PROJECT y 2013 to 2023 bocc.con.075.24 Exhibit B - M&H Qualifications C. Firm's Experience and Qualifications 5 Air Quality and GHG Emissions Inventories Mead & Hunt prepared a comprehensive airport-wide air quality and GHG emissions inventory for the San Antonio International Airport (SAT), a medium-hub airport. The project established a comprehensive and defensible baseline to 1) better understand the contribution of the airport to regional air quality pollutant emissions, especially for ozone and its precursors, and 2) benchmark the existing emissions for comparison against future changes in emissions resulting from capital improvements and operational changes to document and quantify resulting reductions. This project was conducted using AEDT, the associated update to the air quality guidance, and the Motor Vehicle Emissions Simulator (MOVES) for traffic modeling. The project provides a key resource to assist the City with coordinating with the Texas Commission on Environmental Quality in their development of a future SIP for the San Antonio Airshed. The baseline inventory and SIP coordination completed during this project will facilitated the environmental and regulatory review of future capital improvements at the airport. By having a defensible baseline inventory, the airport is better positioned to ensure that future projects are accurately accounted for in the SIP. In addition to quantifying airport-wide emissions for the National Ambient Air Quality Standards (NAAQS) criteria pollutants, the project also included a GHG emissions inventory. CONTACT y Steven Southers, CM, Environmental Manager 210-207-3402, Steven.Southers@sanantonio.gov YEAR OF THE PROJECT y 2015 to 2016 San Antonio International Airport San Antonio, TX 7 ON-CALL ENVIRONMENTAL CONSULTING SAN ANTONIO INTERNATIONAL AIRPORT – TEXAS Mead & Hunt is preparing a comprehensive airport-wide air quality and greenhouse gas emissions inventory for the San Antonio International Airport, a medium-hub airport. The project is establishing a comprehen- sive and defensible baseline to 1) better understand the contribution of the Airport to regional air quality pollutant emissions, especially for ozone and its precursors, and 2) benchmark the existing emissions for comparison against future changes in emissions resulting from capital improvements and opera- tional changes to document and quantify resulting reductions. This project was conducted using the new FAA model, Aviation Environmental Design Tool (AEDT), the associated update to the air quality guidance, as well as the Motor Vehicle Emission Simulator (MOVES) for traffic modeling. The project provides a key resource to assist the City of San Antonio with coordinating with the Texas Commission on Environmental Quality (TCEQ) in their development of a future State Implementation Plan (SIP) for the San Antonio Airshed. The baseline inventory and SIP coordination completed during this project will assist in facilitating the environmental and regulatory review of future capital improvements at the Airport, especially large con- struction projects such as runways and taxiways. By having a defensible baseline inventory, the Airport will be better positioned to ensure that future projects are accurately accounted for in the SIP and therefore increase the ability to have future emissions meet general conformity standards. In addition to quantifying airport-wide emissions for the National Ambient Air Quality Standards (NAAQS) criteria pollutants, the project also includes a greenhouse gas (GHG) emissions inventory. The purpose of the GHG emis- sions inventory is to provide a baseline for the future assessment of changes in emissions resulting from planned and proposed projects at the Airport. „ Project Details ƒDates of Service: June - Ongoing ƒCost: $131,122 Key Elements ƒThe emissions inventory follows the methodologies established in Airport Cooperative Research Program (ACRP) Report 11: Guidebook on Preparing Airport Greenhouse Gas Emissions Inventories. ƒSynergy Consultants also served on our team Contact: Steven Southers, CM Environmental Manager 210.207.3402 Client City of San Antonio Aviation Department 9800 Airport Blvd. San Antonio, TX 78216 2 – R E L E V A N T E X P E R I E N C E – R E L A T E D P R O J E C T S © 2 0 1 6 M e a d & H u n t CONTACT y Brendan Reed, Senior Director of Operational Planning and Readiness 619-400-2785, breed@san.org YEAR OF THE PROJECT y 2018 to 2021 Air Quality, Greenhouse Gas, and Comprehensive Dispersion Modeling CMT staff has provided technical support to San Diego International Airport (SAN) for air quality and GHG assessments for the SAN Airport Development Plan (ADP), Environmental Impact Report (EIR), and Environmental Assessment (EA). The air quality analyses included the preparation of air emissions inventories for construction and operational activities for criteria air pollutants and GHGs associated with aircraft, stationary sources, and motor vehicle operations using FAA’s AEDT, California Air Resource Board (CARB) Emission Factors (EMFAC) and OFFROAD models, and the ACEIT. CMT staff performed a detailed air dispersion modeling assessment using AEDT’s, which applies the U.S. Environmental Protections Agency’s (EPA) preferred dispersion model AERMOD. The dispersion modeling was used to support the Human Health Risk Assessment (HHRA). CMT staff compiled the comprehensive input data required, including the project-related aircraft and construction emissions, as well as the meteorological parameters and special and temporal allocation of emissions sources. CMT identified the receptor sites and analyzed the modeled concentrations to compare to the State and Federal ambient air quality standards. San Diego International Airport San Diego, CA bocc.con.075.24 Exhibit B - M&H Qualifications C. Firm's Experience and Qualifications 6 Air Monitoring AECOM designed, installed, and continues to operate and maintain all of the sites in the Southeast Texas Regional Planning Commission (SETRPC) network (Hardin, Orange, and Jefferson counties) since its inception in 1989. Their teams monitor air quality parameters for SO2, NOx, O3, H2S, CS2, TRS, PM10, PM2.5, and 52 VOC species. An extensive database is available, as well as a client-facing website that allows easy and direct data access. In a joint agreement with the Texas Commission on Environmental Quality (TCEQ), their team maintains two SETRPC monitoring sites to allow direct reporting to the State LEADS air quality database for ozone measurements. This data is certified by TCEQ and the EPA for use in NAAQS compliance determinations. Their technical staff has operated these monitoring sites for 30 years, maintaining a data completeness rate of over 95 percent, 24 hours a day, 365 days a year. The monitoring sites are polled and checked hourly, and a million new data points are added to the database each year. The state, local, and national governmental agencies for the Southeast Texas region are able to use this information to make informed decisions about air quality matters. CONTACTBob Dickinson, Director, Transportation & Environmental Resources 409-899-8444, Ext. 7520, bdickinson@setrpc.org YEAR OF THE PROJECT y 1989 to Present Southeast Texas Regional Planning Commission Statewide, TX Air Quality, Greenhouse Gas, and Monitoring Data Analysis CMT staff were involved in a number of air quality assessment assignments at Rhode Island Airports Corporation (RIAC). Technical services include emission inventories and dispersion modeling for criteria pollutants and hazardous air pollutants; GHG assessments; and the planning of air quality monitoring programs. Supporting services included agency coordination, public communication, and technical consultations. Particular emphasis has been on the effects of airport-related emissions on residential areas located nearby. Specifically, CMT has worked closely with RIAC to compile and analyze air monitoring data from Rhode Island T.F Green International Airport's (PVD’s) air pollutant monitoring program that began in 2013. This effort assessed potential impacts on local air quality associated aircraft operations and concentrations of ultrafine particles and black carbon. The analysis included statistical assessments to evaluate the relationships between airport activities and meteorology with pollutant concentrations. CMT staff has supported RIAC with its annual airport wide air emissions inventoried for reporting since 2014. Air emissions were calculated using the FAA EDMS, AEDT, and the USEPA MOVES model. Rhode Island Airports Corporation Statewide, RI CONTACT y Jay Brolin, Manager of Environmental Programs 401-691-2490 JBrolin@pvdairport.com YEAR OF THE PROJECT y 2014 to Present bocc.con.075.24 Exhibit B - M&H Qualifications C. Firm's Experience and Qualifications 7 Measuring Particulate Matter (PM) Emissions from Aircraft Auxiliary Power Units (APUs), Tires, and Brakes The aviation industry needs comprehensive information on PM emissions from APUs, tires, and brakes. The purpose of this project is to develop sampling and measurement techniques appropriate for these sources and then apply these techniques in a major measurement campaign at an airport. We expect that the data from this project will be used directly in emissions modeling or to supplement airport emission studies. Providing such data will allow airports to improve the accuracy of their PM emissions inventories and better prioritize their emission mitigation efforts. Emissions measurements from tires during aircraft landing events, determined that particles are emitted when aircraft land, characterized by a puff of smoke. More than 100 aircraft landings were monitored, and measurements collected from 23 aircraft landings were used to characterize tire emissions. On a mass basis, less than one percent of total PM emitted during a Landing Take-off (LTO) cycle comes from the aircraft tires. Notably, little or no PM is emitted when aircraft land on a wet runway. CONTACT y Joe Navarrete 202-334-1649, jnavarrete@nas.edu YEAR OF THE PROJECT y 2019 to 2023 Transportation Research Board Chicago, IL Boeing EcoDemonstrator In an effort to evaluate changes in air quality that may result from use of alternative fuels, Aerodyne is taking emission measurements from aircraft at Boeing Field in Everett, Washington. The purpose of this project is to measure the volatile and non-volatile PM emissions from new generation of jet engines and the influence of alternative fuels on these emissions. Data analysis is on-going. CONTACT y Larry Goldstein 202-334-1866, lgoldstein@nas.edu YEAR OF THE PROJECT y 2021 to present Transportation Research Board Seattle, WA bocc.con.075.24 Exhibit B - M&H Qualifications 8 D. Firm's Knowledge, Experience, and Capabilities D. Firm's Knowledge, Experience, and Capabilities The Mead & Hunt Team comprises an exceptional group with unparalleled professional and technical integrity, credentials, and capabilities to fully meet the demands and challenges of your air quality program. Our Team brings you extensive national experience, comprehensive modeling, monitoring, and sustainability planning expertise, as well as local knowledge of the Aspen/Pitkin County community. The individuals presented throughout this Statement of Qualifications (SOQ) are the people with whom you will be working with and will provide support services to you. We have crafted our Team to include firms that complement each other and provide ASE with resources to complete all the services included under this contract and address ASE’s unique challenges. The Mead & Hunt Team, with Jen Wolchansky serving as your dedicated Project Manager, provides skill, passion, experience, and knowledge to successfully lead and manage your air quality program. Jen has spent her nearly 20-year career conducting environmental and sustainability planning for airports, and has supported ASE for the last decade. Her Deputy Project Manager, Celeste Vandeventer, will leverage her years conducting sustainability planning, both in the public and private sectors, to tailor emission reduction measures specifically for ASE. Mary Vigilante (Synergy Consultants) is nationally recognized for her expertise in air quality issues and airport planning, and has worked with ASE for nearly 30 years on environmental, National Environmental Policy Act (NEPA), and air quality projects. Similarly, Kate Andrus of Mead & Hunt has supported ASE in environmental planning, and will use her role as National Environmental and Sustainability Practice Leader to provide sustainability guidance as Principal in Charge. Carly Shannon (Linx Strategies, LLC), a national leader in sustainable airport development, will use her extensive experience with reporting and rating systems (i.e., Global Reporting Initiative (GRI), Airport Carbon Accreditation (ACA), Envision, and LEED) to identify customized emission reduction strategies for ASE. To provide strategic direction on local emissions, Dr. Roger Wayson (AECOM), National Expert of Air Quality Emissions, will leverage his nearly 50 years of experience in mobile source emissions analysis, measurement, modeling, and abatement, including measurements around airports. Dr. Robbie Gross of CMT, who plays a national role serving as Chair of the Transportation Research Board’s (TRB's) Aviation Air Quality committee, has performed emissions inventories and dispersion work at over 25 airports across the country and will lead the effort on conducting dispersion analysis for both GHGs, as well as local air pollutants. Dr. Rick Miake-Lye of Aerodyne, who has led complex air quality monitoring programs at airports across the country, will lead the Team in local pollutant measurements. Paul Dunholter of BridgeNet International, who serves as Co-chair of the Civil Air Navigation Services Organization (CANSO) Environmental Working Group, will provide global perspective on emission reduction measures. Ryk Dunkelberg of Mead & Hunt, having worked at the Airport for over four decades, will provide an unparalleled historic understanding of ASE operations and alignment with your other ongoing programs. Our Team is backed by a full complement of disciplines and professional and technical expertise. On the following page is an organizational chart, followed by staff resumes. The Mead & Hunt Team combines local expertise and experience with national perspective from serving airports across the country. bocc.con.075.24 Exhibit B - M&H Qualifications PROJECT TEAM  Mead & Hunt  Synergy Consultants  AECOM  Aerodyne  BridgeNet International  Crawford, Murphy, & Tilly  Linx Strategies (DBE) Project Manager  Jen Wolchansky, AICP, ENV SP Deputy Project Manager  Celeste Vandeventer, MS Greenhouse Gas Analysis Stakeholder Outreach Emission Reduction Planning Local Air Quality Analysis Principal-In-Charge  Kate Andrus, AICP, LEED GA Team Organization 9D. Firm's Knowledge, Experience, and Capabilities GHG Dispersion Analysis  Robbie Gross, PhD Strategy  Mary Vigilante Emissions Inventory  Celeste Vandeventer, MS  Carly Shannon, LEED AP BD+C, ENV SP, TRUE Advisor Local Pollutant Dispersion Analysis  Robbie Gross, PhD Strategy  Roger Wayson, PhD, PE Measurement  Rick Maike-Lye, PhD  Jen Wolchansky, AICP, ENV SP  Celeste Vandeventer, MS  Mary Vigilante  Ryk Dunkelberg, Esq.  Jen Wolchansky, AICP, ENV SP  Celeste Vandeventer, MS  Robbie Gross, PhD  Carly Shannon, LEED AP BD+C, ENV SP, TRUE Advisor  Paul Dunholter, PE  Mary Vigilante  Roger Wayson, PhD, PE  Ryk Dunkelberg, Esq. Paul Dunholter, PE Strategic Advisors bocc.con.075.24 Exhibit B - M&H Qualifications Project Manager Jen Wolchansky is a project manager with 18 years of experience in environmental, sustainability, and resiliency planning. Jen leads resiliency and sustainability planning for airports and other organizations, addressing growth and facility needs, all while considering the need to minimize financial, operational, social, and environmental impacts. Throughout her work in the aviation industry, she has developed resiliency strategies, managed sustainability programs, and conducted NEPA analyses for airports across the country. Specific sustainability efforts include Vulnerability Assessments for Phoenix Sky Harbor International Airport (PHX), comprising analysis of airport assets and local climate threats; Climate Action Planning for SUN, which involves coordination with the Town’s climate action committee on behalf of the airport; evaluation of resiliency and preparedness measures for Flagstaff Pulliam Airport (FLG), including a tracking tool for payback periods on initiative implementation; and development of GHG emissions inventories and air quality analyses for Jackson Hole Airport (JAC), ASE, and DEN, among others. Jen’s most recent industry contributions include key authorship of two resilience white papers in the Airport Improvement publication: Sustainability Assessment of COVID Solutions for Airports and Rethinking Airport Resiliency in the Aftermath of COVID-19. EDUCATION y MA, Geography, University of Colorado y BS, Environmental Sciences, The George Washington University REGISTRATIONS/CERTIFICATIONS y American Institute of Certified Planners (AICP) y Envision Sustainability Professional (ENV SP) LOCATION y Denver, CO AVAILABILITY (%) y 35% Jen Wolchansky, AICP, ENV SP Resumes of Key Personnel 10D. Firm's Knowledge, Experience, and Capabilities Principal-In-Charge Kate Andrus has extensive experience as a senior environmental planner and project manager for airport planning projects of all sizes. She leads sustainability planning for organizations, creatively looking for ways to maximize sustainability through initiatives that meet the “triple bottom line” of financial, environmental, and social considerations within the context of complex airport operations. She also works with airports to implement these sustainability plans, including creating business cases for sustainability initiatives, such as renewable energy. Kate also has expertise in developing comprehensive and complex NEPA documents, as well as Part 150 Noise Compatibility Studies. She is responsible for developing and managing environmental planning documents of all sizes and complexities from EA, EIS, Part 150 Noise Compatibility Studies, and Categorical Exclusions (CATEXs). Kate’s background in biology, journalism, and environmental policy brings a multifaceted approach to environmental and planning projects. EDUCATION y MA, Journalism and Mass Communication, with a focus in science writing, University of Colorado – Boulder y BA, Environmental, Population and Organismic Biology, University of Colorado – Boulder y Certificate in Environmental and Science Policy REGISTRATIONS/CERTIFICATIONS y American Institute of Certified Planners (AICP) y Leadership in Energy and Environmental Design (LEED), Green Associate (GA) LOCATION y Denver, CO AVAILABILITY (%) y 20% Kate Andrus, AICP, LEED GA bocc.con.075.24 Exhibit B - M&H Qualifications Deputy Project Manager Celeste Vandeventer has seven years of academic sustainability experience. This experience includes her Bachelor of Arts in Natural Resource Management and her Master of Science (MS) in Sustainability Management. In a pro-bono capacity, Celeste has consulted on projects in both the public and private sector. Her areas of focus include research, project planning, stakeholder engagement, sustainability reports, and communication. She has recently joined Mead & Hunt’s Sustainability Team and will be integrating sustainability planning into various departments. Celeste continues to prioritize the triple bottom-line, planet, people, and profit. EDUCATION y MS, Sustainability Management, Columbia University y BA, Natural Resources, The University of the South y School of International Training, Sustainable Development and Social Change REGISTRATIONS/CERTIFICATIONS y GRI certification (GRI CSP), In Progress LOCATION y Denver, CO AVAILABILITY (%) y 60% Celeste Vandeventer, MS 11D. Firm's Knowledge, Experience, and Capabilities Strategy/Stakeholder Outreach Mary Vigilante has over 40 years of experience with preparing bullet-proof environmental documents and strategic plans for the sustainable future expansion at large and small airports in the U.S. Mary is a nationally recognized expert preparing documents under the NEPA and also preparing GHG inventories and Clean Air Act conformity evaluations. She has assisted airports in submitting emissions and activity information for use in SIPs. Mary’s designation as an Airport Carbon Accreditation (ACA) verifier sees that our GHG inventories meet ACA, ISO, and ACRP Report 11 formats. Mary is a frequent speaker at industry conferences and provides training concerning NEPA, air quality, and noise at conferences and client engagements. EDUCATION y BS, Math, Berry College LOCATION y Seattle, WA AVAILABILITY (%) y 40% Mary Vigilante SSYYNNEERRGGYY CCOONNSSUULLTTAANNTTSS,, IINNCC.. bocc.con.075.24 Exhibit B - M&H Qualifications 12D. Firm's Knowledge, Experience, and Capabilities Strategic Advisor Educated in planning and law, Ryk Dunkelberg serves as a project principal for the firm’s master planning, noise and land use compatibility studies, and environmental planning projects. Ryk is involved in and responsible for sustainability studies, Fly Quiet Programs, airport master planning studies, site evaluation and selection studies, CFR Part 150 studies, EAs and EISs, and airport resource planning and analysis. As a project director, he is responsible for the administration and management of complex environmental and planning programs. He has been responsible for preparing more than 45 CFR Part 150 studies and noise exposure map (NEM) updates, as well as numerous NEPA documents of all sizes. In 2016, Ryk was awarded the Randy Jones Award for Excellence in Airport Noise Mitigation, Abatement, and Management. EDUCATION y JD, Law, University of Tulsa y MS, Natural Resources Planning, Colorado State University y BS, Forest Ecology, Oklahoma State University REGISTRATIONS/CERTIFICATIONS y Oklahoma Bar Association y American Bar Association PROXIMITY TO ASE y Tulsa, OK AVAILABILITY (%) y 30% Ryk Dunkelberg, ESQ. Management & Strategy Roger Wayson has over 47 years of experience in mobile source air emissions analysis, measurement, modeling, and abatement. He has completed multiple projects for transportation air quality and noise for both practical applications, such as NEPA, to detailed research on emissions and impacts over his career including GHGs and hazardous air pollutants (HAPs). He was involved in the original development of the AEDT and the Traffic Noise Model (TNM). Roger has been heavily involved in air quality research at airports, including technical support on air quality issues, Committee on Airport Environmental Protection (CAEP) 7, 8, 9, Working Group 2 and 3, including development of a first order approximation for PM Emissions of Commercial Turbine Aircraft, FOA3.0, (used internationally), and a lead author for the ICAO Airport Air Quality Manual, Document 9889, as well as multiple ACRP projects. Roger was the lead for air quality analysis for airport expansion at Reagan National (DCA), Los Angeles International (LAX), Nashville International (BNA), San Antonio International (SAT), O’Hare International (ORD), and Midway International (MDW) airports, among others. He has also conducted air quality measurements at Washington Dulles International (IAD), Oakland International (OAK), DEN, LAX, Hartsfield-Jackson Atlanta International (ATL), and Rhode Island T. F. Green International (PVD) airports. EDUCATION y PhD, Civil Engineering y MS, Civil Engineering y BES, Environmental Engineering REGISTRATIONS/CERTIFICATIONS y Licensed Professional Engineer – TX and FL LOCATION y Cottonwood Shores, TX AVAILABILITY (%) y 30% Roger Wayson, PhD, PE bocc.con.075.24 Exhibit B - M&H Qualifications 13D. Firm's Knowledge, Experience, and Capabilities Emissions Inventory/ Reduction Planning Carly Shannon is the founder and principal for Linx Strategies, and has over 11 years of experience in aviation sustainability and resilience program development and implementation at large-hub and general aviation airports. Carly is a national leader in sustainable airport development and Environmental, Social, and Governance (ESG) strategy and reporting with extensive experience. Carly is uniquely skilled at airport risk and vulnerability assessments, resilience planning, and implementation of associated strategies. She has overseen development of sustainability management and sustainable master plans, carbon management and reduction strategies, energy master plans, and waste reduction and diversion plans. Carly has experience leading diverse teams for on-call environmental, sustainability, and planning contracts and possesses a deep understanding of airport regulations, funding programs, financing, planning and design standards, and governance structures. She also facilitated frequent and robust stakeholder engagement events, administered a range of sustainability rating systems, and helped clients secure millions in dollars of federal funding. EDUCATION y Master's, Urban and Regional Planning, Sustainability Concentration, University of Florida y BS, Environmental Geoscience, Boston College REGISTRATIONS/CERTIFICATIONS y LEED AP BD+C y Envision Sustainability Professional y TRUE Advisor y Tailored GRI G4 Certified Sustainability Reporting Course y GRI G4 Exam LOCATION y Culver City, CA AVAILABILITY (%) y 30% Carly Shannon, LEED AP BD+C, ENV SP, TRUE Advisor Strategic Advisor As BridgeNet’s company founder and a respected leader in the industry, Paul Dunholter has a long and successful history in acoustic consulting and air traffic analysis. Paul continues to lead BridgeNet in developing innovative solutions for air traffic and airports through software analysis and communication tools. His ability to translate complex technical issues to common language is evidenced by his successful management of dozens of airport and air traffic projects and software applications in use today at airports and air navigation service providers around the world. In 2012, he won the Aviation Week & Space Technology Innovation Challenge in the Software Category for his 3D software, VolansTM. In 2022, Paul was awarded a U.S. Patent for co-authoring Volans ability to assess environmental impacts related to airspace changes. Paul has launched numerous Fly Quiet Programs throughout the country, including the first commercial program at ORD and the first general aviation program at ASE. Since first launching these programs in the early 2000s, Paul continues to innovate reporting methods to report results in an effective and understandable manner. EDUCATION y BS, Civil Engineering, University of California, Irvine REGISTRATIONS/CERTIFICATIONS y Licensed Professional Engineer – CA and NV PROXIMITY TO ASE y Newport Beach, CA AVAILABILITY (%) y 40% Paul Dunholter, PE bocc.con.075.24 Exhibit B - M&H Qualifications 14D. Firm's Knowledge, Experience, and Capabilities Measurement Rick Maike Lye is the Center Director for Aero Thermodynamics and Vice President at Aerodyne with over 30 years of experience in aircraft engine emissions measurement, modeling, and policy. His current research/focus involves studies of fluid flow, coupled with chemical reaction and/or condensation, including applications to atmospheric effects. He leads both theoretical numerical modeling and experimental measurement projects, which are exploring problems ranging from determining the environmental impact of airplanes to understanding and predicting dispersion of pollutants. EDUCATION y PhD, Applied Physics, Standford University y BS, Physics, California Institute of Technology LOCATION y Billerica, MA AVAILABILITY (%) y 30% Rick Maike-Lye, PhD GHG/Local Pollutant Dispersion Analysis Robbie Gross has both high-level training and applicable experience with research and consulting with a focus on air quality and climate. Robbie's training and skills span a wide spectrum of environmental services, including air quality modeling, scientific research, project management, and in-the-field data collection. His experience includes air and GHG emissions computations and analyses in support of airport NEPA studies, Clean Air Act (CAA) General Conformity airport improvement funding applications, as well as ACA applications. Robbie is also highly adept with air quality and GHG modeling, computation, and specialized tools/models, including the FAA’s AEDT, the U.S. EPA’s MOVES, CAL3QHC/CAL3QHCR and AERMOD, and ACI-NA’s ACERT, and TRB’s ACEIT. EDUCATION y PhD, Environmental Engineering Sciences, University of Florida y MS, Meteorology, Florida State University y BA, Earth & Planetary Sciences, Johns Hopkins University LOCATION y St. Petersburg, FL AVAILABILITY (%) y 40% Robbie Gross, PhD bocc.con.075.24 Exhibit B - M&H Qualifications 15 E. Proposed Approach E. Proposed Approach • Prepare data collection protocol for energy and activity data. • Collect airport data. • Prepare reports for Pitkin County and AAB (energy use and activity levels). • Prepare updated GHG inventory every 3 years (2023, 2026, 2029). • Obtain AEDT results - local modeling. • Identify frequency of data collection and reporting.• Identify pollutants to be modeled. • Identify receptor locations. • Coordinate with measurements about pollutants and locations. • Conduct modeling using AEDT/AERMOD (inventory and dispersion – for 2023 data). • Document emissions by source. • Relate the 2023 data to prior baseline data. • Document results. • Coordinate with the County and AAB. • Review energy and activity data relative to effects on local pollutants. • Identify pollutants to be measured. • Identify measurement locations. • Identify frequency period (weekly, quarterly, seasonally, annually). • Identify method for determining source of pollutant emission. • Coordinate with the County on other County measurements and needs. • Coordinate with modeling effort. Air Quality Measurement and Modeling Process Modeling GHGs Modeling Local Emissions Field Measurements/Monitoring • Conduct initial measurements for first period. • Review and document results and coordinate with County and AAB. • Identify if changes in the measurement process are warranted. • Coordinate with Pitkin County and the Airport Advisory Board (AAB) about Proposed Approach to modeling, measurements, and reduction action planning. • Identify mechanisms for communicating data (reports, public facing dashboards, etc.). Notice to Proceed Work Items Undertaken after determination of Scoping Needs. Scoping Items Determine breadth, cost, and timeline of work. Emission Reduction Action Plan (ERAP) • Identify actions available to reduce GHGs and local pollutants • Evaluate effect(s) of the actions —Quantify potential emissions changes —Identify co-benefits or adverse effects —Evaluate interaction with other Visioning goals —Identify implementation cost or infrastructure needed —Evaluate any institutional limitations toward implementation • Assemble a plan for achieving reduction in GHGs and local pollutants bocc.con.075.24 Exhibit B - M&H Qualifications 16E. Proposed Approach Approach to Services Our approach to serving ASE under this contract is by supporting you with the best experts, in a timely manner, to help you achieve meaningful emissions reductions. Our Team provides: Industry-recognized resource experts Ability to conduct many tasks simultaneously Historical knowledge Existing and evolving regulatory knowledge Seamless integration with your team Mead & Hunt proposes an approach that will allow Pitkin County to implement several strategies for addressing the scope of work in the Request for Qualifications. We propose a framework that has four primary tasks/elements: 1. Development of a Roadmap for the ASE Air Quality Program 2. Conduct of Field Emissions Measurement/Monitoring (Local Air Quality) 3. Emissions Modeling 4. Preparation of an Environmental Reduction Action Plan (ERAP) Roadmap for the ASE Air Quality Program We propose conducting several scoping efforts that will frame the work to be completed throughout the coming years. We see this as critical to the success of each of the efforts to be undertaken. Our scoping effort would include: Coordinating with Pitkin County and the AAB about the approaches to each of the modeling, field measurement and reduction planning efforts Establishing data collection protocols Establishing reporting protocols, documentation desires, and other forms of communication (such as a public facing dashboard, website updates, etc.) Establishing stakeholder and public meeting approaches and timelines Evaluating funding and grant opportunities for initiatives Field Emissions Measurement/Monitoring (Local Air Quality) The Mead & Hunt Team includes members with extensive field measurement experience specifically at airports, including measurements for an airport operator, as well as the conduct of air measurements for the aviation community in the research setting. We propose that the scope include a range of tasks that facilitate collecting and reporting key air quality metrics in response to the County’s needs, the requests of the AAB, and the general public. Based upon direction selected in development of the Roadmap, measurements would be conducted and results generated. The table on the following page summarizes questions that will need to be answered to customize the Field Emissions Measurement/Monitoring to meet your expectations for the ASE Air Quality Program. We want to work collaboratively with your team and stakeholders to produce results that move the Airport towards a more sustainable future. bocc.con.075.24 Exhibit B - M&H Qualifications 17E. Proposed Approach Framework Considerations Why is it important? How will the data be used? Determines which pollutants should be measured Determines the source of the emissions or contribution to the emissions Consideration of potential health consequences Other non-County or non-airport uses of the data Comparison to U.S. EPA and other regulatory standards What pollutants are to be measured? Determines the equipment to be used May determine the period of measurement (minutes, hours, days, weeks, years) when combined with the purpose of the measurements Would determine approaches to identifying the sources of emission Influences the cost for measurement program Where are measurements to be conducted? Number of sites may determine equipment to be used Influences the cost for measurement program When and frequency of conducting measurements? Assess if there are time periods of greatest concern (i.e., Food and Wine Classic, ski season, warmer temperatures with windows open) Influences the cost for measurement program How will data be reported/communicated? Identifies lab work that will be necessary to speciate the source of the emissions Identifies the frequency of communicating results Establishes potential need to conduct periodic reviews of results to determine if alterations in the measurement program are warranted or desired Determines how data will be coordinated with the modeling and ERAP to review how the field measurements could be used in those processes Determines how final program completion results will be conveyed in written and presentation forms Strategic direction for the field measurements for local air quality will be provided by Roger Wayson. He will guide the team in evaluating what type and how pollutants should be measured, and how results can be interpreted. Roger has extensive air quality experience at airports, including leading the air quality analysis for airport expansion at airports such as DCA, LAX, BNA, SAT, ORD, MDW, and others. Additionally, he led the research effort by ACRP on monitoring and understanding air quality at airports and its relations to public health. His team has vast experience operating ultra-fine particulate monitoring instrumentation for air quality studies and providing long term ambient air monitoring solutions to private and public sector organizations. bocc.con.075.24 Exhibit B - M&H Qualifications 18E. Proposed Approach Rick Maike-Lye of Aerodyne will lead the team for local pollutant measurements. His team uses a comprehensive suite of gas and particle measurement capabilities that are housed in a mobile laboratory. The mobile laboratory is the size of a delivery van and can operate the full suite of instruments at any given measurement site or even while moving. This lab and instrument suite have been involved in ground-breaking aviation emissions measurement campaigns (APEX1-3, AAFEX1-2, A-PRIDE, etc.) sponsored by National Aeronautics and Space Administration (NASA), FAA, and Department of Defense (DoD) that have paved the way for establishing the standardized regulatory measurement systems used for certifying the PM emissions performance for commercial aircraft engines. The data from these campaigns have also informed the standard setting process used by the International Civil Aviation Organization (ICAO) to set international non-volatile PM regulatory standards. Emissions Modeling The benefit of conducting detailed modeling of air quality emissions is to facilitate the tracking and ultimately achieving the Visioning goal of at least a 30 percent reduction in emissions for both climate-based emissions (GHGs), as well as local pollutant emissions. Simply stated, computer models enable a prediction of changes in emissions over time, whereas measurements reflect the actual conditions at a specific time. Because Pitkin County can't measure emissions for 2030 until 2030, the Airport will rely on modeling emissions to determine what reduction strategies must be implemented to meet the 2030 goal. As such, our approach includes the integration of both a climate-based emission reduction plan and a local pollutant emission plan, to see that actions are complimentary and do not have unintended adverse consequences between the two. Climate-based Emissions Quantification (GHGs)Pitkin County, with support from Mead & Hunt, has prepared greenhouse gas inventories for years 2006, 2011, 2014, 2017, 2019, and 2020 using ACRP Report 11. That approach was chosen to best represent aircraft emissions and capture the sources of emissions over which Pitkin County has ownership or control. AAB members have had some concerns with the ACRP Report 11 approach, but generally have accepted its results. We propose to continue to use that methodology to enable a comparison across the years of changes in emissions, but to also prepare a parallel inventory if other changes are identified by the AAB. In support of the AAB’s request, the Mead & Hunt Team will aid the airport in presenting airport activity and energy use data at ASE; the frequency of presentations will be defined in the scoping element of the Air Quality Program Roadmap. We will collect the data and organize it for presentation. This will aid the airport and the AAB with understanding the direction (increasing or decreasing) that GHG emissions are changing, as there is a direct correlation between energy use and GHG emissions. The Mead & Hunt Team proposes to also prepare GHG inventories for future years, following the past approach of an inventory every three years, including 2023, 2026, and 2029. This would rely upon the data collected for the air quality program, but would also involve an evaluation of aircraft in the LTO using the FAA’s AEDT. As established in the overall framework, the Mead & Hunt Team proposes to prepare forecasts of GHG emissions for analysis in the Emission Reduction Action Plan. A 2030 GHG emissions forecast would represent a business as usual (BAU) emissions estimate against, which the Airport can gauge the effectiveness of emission reduction actions. It is expected that this forecast would be based upon the recently approved aviation forecast prepared for the Airport Layout Plan (ALP) Update. bocc.con.075.24 Exhibit B - M&H Qualifications 19E. Proposed Approach Local Air Quality Emissions QuantificationWhile Pitkin County has prepared criteria pollutant emissions inventories as part of its NEPA processes, there has been less regular preparation of these data and dispersion modeling has not been conducted. The Mead & Hunt Team proposes to prepare a 2019 local pollutant emissions inventory and conduct dispersion modeling to use as a baseline for gauging future progress toward the Visioning goal. Data for 2019 will be collected from the GHG inventory, and other sources to prepare a local air quality emissions inventory (tons per year). Similar to the climate-based emissions, the Mead & Hunt Team proposes to prepare a forecast of local pollutant emissions for the year 2030 that would parallel the BAU 2030 GHG emissions forecast. Included in that evaluation would be preparation of the local air quality pollutant emissions inventory (tons per year) and, if desired, the dispersion results for the same pollutants/receptors as evaluated for 2019. Robbie Gross of CMT will serve as lead in dispersion modeling for both climate-based and local emissions. He has conducted these assessments at airports across the country including Philadelphia International Airport, San Diego International Airport, and DeKalb-Peachtree Airport, among others. For ASE, the dispersion modeling analysis will be performed for aircraft, APUs, ground support equipment (GSE), on-road motor vehicles, fuel storage facilities, and stationary sources at ASE. The results of the dispersion analysis will be used to evaluate the ambient (“outdoor”) concentrations of select local air pollutants at locations both on, and in the vicinity of, the Airport site. All standard modeling protocols/methods accepted by the FAA and U.S. EPA will be applied. Consistent with FAA and U.S. EPA guidance for conducting dispersion modeling for airports, FAA’s latest version of the AEDT, Version 3e, will be used to develop the inputs for the U.S. EPA’s atmospheric dispersion modeling system, AERMOD. The results will be expressed as micrograms per cubic meter (µg/m3) and compared to the NAAQS. Meteorological and Physical ConditionsAEDT has an embedded version of U.S. EPA’s AERMET that provides an interface to process meteorological data. AEDT will be used to process surface meteorological data as well as upper-air meteorological data for ASE. The meteorological data will be representative of conditions in and around the Airport. Background ConcentrationsBecause the dispersion modeling will only address emissions from the Airport and some of the surrounding roadway network, background concentrations will be added to the results to account for air pollutants generated by other sources originating from outside the study area. Background concentrations will be derived from both the air monitoring/measurements conducted for this contract, as well as stations located in the vicinity of ASE. These background concentrations will be added to the modeled concentrations to reflect the total ambient concentrations at each evaluated location (i.e., modeled receptor). ReceptorsPollutant concentrations will be predicted at a number of modeled receptor locations as identified in the scoping portion of developing the Air Quality Program Roadmap. The term receptor generically describes a specific location selected based upon outdoor land uses or activities that the public can reasonably be expected to occupy for a period ranging from one to 24 hours. Sensitive (i.e., discrete) receptors can include schools, parks, residential areas, and health/day-care centers located in the vicinity of the Airport based on current land use plans. Worst-case receptors will be selected in close proximity to air emissions sources, such as near runway ends, terminal area access/egress roads, and off-site intersections. These receptors represent sites where the pollutant concentrations are expected to be the highest and the public has access. bocc.con.075.24 Exhibit B - M&H Qualifications 20E. Proposed Approach Emission Reduction Action Plan (ERAP) The heart of our work will be in the preparation of ERAPs for both climate-based pollutants (GHGs) and local air quality pollutants. The purpose of this effort will be to identify the specific actions available to Pitkin County to reduce its emissions, but also to assemble an action plan for implementing those initiatives to achieve the Visioning 30 percent reduction goal. Jen Wolchansky, our Project Manager, will lead the effort in developing the ERAP. She will leverage her experience in identifying customized emission reduction measures and developing Climate Action Plans for Jackson Hole Airport, Detroit Metropolitan Airport, Flagstaff Pulliam Airport, and Friedman Memorial Airport, among others. Jen will be supported by Carly Shannon, who has provided sustainability planning services at over 30 airports, and Celeste Vandeventer, who will apply lessons learned from her sustainability consulting work for both private and public sectors. The steps in our process to develop the ERAP include: 1. Identifying the actions that could be taken to reduce emissions, including the party responsible 2. Evaluating the action (including how it would alter emissions, cost, and implementation steps, including any impediments to implementation) 3. Coordinating results with the County and AAB 4. Assembling a package of actions designed to achieve the 2030 Visioning goal of reducing emissions by at least 30 percent (including potential sources of funding for implementation and an implementation schedule) Stakeholder and Community Coordination A hallmark of Pitkin County is its cooperation with stakeholders – its employees, tenants, partners, and the broader community. The Airport nurtures positive ties with all of these groups to be able to serve as a supportive, reliable, hospitable, and safe transportation resource for the region. We understand the value in social sustainability – in building strong relationships with local, regional, and national partners. Our Team supports the Airport in providing assistance to Airport staff in working with the County, AAB, the FAA, and other regulatory agencies. The Airport’s Fly Quiet Program is indicative of how the Airport works to provide transparency and go above and beyond to support your community. The Mead & Hunt Team will develop presentation materials and conduct meetings, both in person and virtually, to present the local air quality and GHG emissions analysis. Our Team focuses on preparing and presenting analysis results in a manner that is transparent and understandable to the general public, and will facilitate interactive dialogue. bocc.con.075.24 Exhibit B - M&H Qualifications 21 F. Ability and Commitment to Complete Projects F. Ability and Commitment to Complete Projects The best projects depend on our commitment to provide sustainable, resilient, and inclusive solutions. Your visioning goals are front and center as we work with you to plan for your future Air Quality Program. We provide a dynamic and consistent management Team with dedicated experts that are ready to continue working collaboratively with ASE staff. With the Mead & Hunt Team, ASE has a wealth of advantages, including: Unparalleled Experienced Personnel and Resources Our Team has expertise in the most crucial facets of your program, including nationally recognized air quality experts in modeling, monitoring, and climate action planning. Our Team members represent the cream of the crop in working with air quality and sustainability issues in the aviation sector as is evidenced by their leadership in the industry: Jen and Carly serve as Co-Chairs of the National Academy of Sciences TRB Committee on Aviation Climate Change and Sustainability, Kate serves as Chair of TRB’s Environmental Issues in Aviation, and Robbie serves as Chair of TRB’s Aviation Air Quality committee; Celeste serves as vice chair of Corporate Mead & Hunt ESG Working Group; Mary serves on the Aviation Emissions Report Editorial Advisory Board; Paul serves as the Co-chair of the CANSO Environmental Work Group, focusing on efforts with respect to noise, local air quality, and sustainability; and Roger Wayson and Rick Miake-Lye were presented with the 2007 Nobel Peace Prize as authors of the Intergovernmental Panel on Climate Change (IPCC) report entitled Aviation and the Global Environment. History of Successfully Serving ASE We are proud to have served ASE for over 40 years, initially as Barnard Dunkelberg & Company, providing professional environmental, sustainability, and planning services including emissions inventories, a Sustainability Construction Management Plan, and NEPA EAs. We understand your need for a responsive team that has a strong understanding of the local environment, your community, and your desire to integrate climate action and sustainability measures to preserve natural resources for current and future generations. As part of our previous work, we have a proven history of delivering on time, high quality, and nearly always under budget, and have a track record of meeting each need that has arisen. Our Team’s deep understanding of your history, environment, and community is unmatched and a benefit to serving as your air quality consulting team. Cohesiveness with other Projects We know that ASE is currently working on its ALP, which will guide future development at the Airport. Further, having re-selected Atlantic Aviation as the Fixed Base Operator (FBO), the Airport is looking to enhance Sustainable Aviation fuel (SAF) availability, electrification, and other sustainable measures, as feasible. We believe it is important to understand how emission reduction strategies will fit within the larger context of an airport program. Our team is skilled in working on projects that have complicated, interconnected elements, which comes with the challenge of aligning goals and strategies with the larger picture. bocc.con.075.24 Exhibit B - M&H Qualifications Strong Relationships and Reputation One of the key benefits our Team provides is a nationwide reputation for getting the job done accurately and under extremely demanding schedules. Part of our success stems from our extensive expertise in completing projects at airports across the country, as well as our ability to build relationships with key stakeholders. We have an exceptionally strong relationship with the FAA Denver Airports District Office (ADO), Northwest Mountain Regional Office, FAA Headquarters, as well as Federal, State, and Local regulatory agencies. As ASE faces challenges in the future, our relationships with these stakeholders will be highly valuable in providing ASE the key support needed for a smooth process. Commitment of Our Key Staff We are committed to the availability of the key personnel identified in this proposal to provide services for the duration of the contract. Many of our Team’s personnel have worked at ASE over the years, and are both personally and professionally committed to this contract and serving ASE. Our staff has been on-hand and ready to assist ASE with whatever needs arise, at any time, and it would be our pleasure to continue providing this support to you. We will work as an extension of your staff to develop reliable, repeatable emissions baselines; manage a program to monitor and model local pollutant emissions; identify customized emission-reduction strategies for ASE; and align our resources to make progress on attaining your goals. Our Team is dedicated to challenging ourselves to push the envelope, ask hard questions, and work with you to produce innovative solutions. We look forward to leveraging our deep understanding of your history, environment, and community to continue serving as your air quality consulting team. 22F. Ability and Commitment to Complete Projects bocc.con.075.24 Exhibit B - M&H Qualifications 23G. Familiarity with Similar Services at Similar Airports The Mead & Hunt Team is highly experienced with conducting GHG emissions and local air quality analyses, as well as sustainability planning and stakeholder engagement at a variety of airports. We appreciate what has worked best at similar airports and can apply those lessons learned, while tailoring them specifically for your needs. Further, to enhance efficiency and align efforts, we will interact with your other consulting teams, sharing data and insights freely. Mead & Hunt has provided air quality and sustainability services for similar airports. For example, we support JAC in resilience and sustainability planning, including emissions analysis, reduction strategies, and sustainability reporting. Similar to ASE, JAC serves a community that is active in environmental stewardship. As the only commercial service airport located within a national park, JAC embraces sustainability as a core value, striving to protect the natural environment, support the local community, and enhance the resilience of its operations and facilities. As the on-call environmental and sustainability consultant, we have built strong relationships with JAC, community organizations, and the Park Service, all with the purpose of aligning sustainability goals and making progress on achieving environmental and social benefits. We also serve as the environmental and planning consultant for SUN. SUN serves a mountain community and faces constraints, including compliance with FAA design standards; contra-flow operations; mountainous terrain; a small airfield footprint; and older passenger terminal facilities that were not designed to accommodate modern security and amenities. As part of our on-call contract, Mead & Hunt assisted the airport with the preparation and publication of its first in-depth GHG emissions inventory, as well as an Airport Climate Action Strategy. Our air quality measurement experience at airports has been for various reasons, including assessment of the overall airport emissions on local air quality, evaluation of dispersion models, Light Detection and Ranging (LiDAR) sampling of aircraft plumes (to evaluate general characteristics, changes by aircraft type, effects of meteorology on dispersion, and assistance in developing FAA models), background sampling, and participation in ongoing studies to develop emission estimates from aircraft. Our team has monitored air quality at locations, including LAX, DEN, IAD (two occasions), ATL, Cleveland-Hopkins International Airport (CLE), PVD, and OAK. Both Roger Wayson and Rick Miake-Lye have led numerous air quality monitoring teams in evaluating results for airport programs across the country, as well as for air quality research on a global scale. Of equal or greater importance, when interacting with the public and organized community groups on air quality issues, we rely on our expertise in air quality models and tools to provide the most accurate information possible that will be presented to the community. It is imperative when addressing community groups that the analysis is conducted using state-of-the-science models and data such that the results are highly defensible. Further, our team is committed to preparing and presenting analysis results in a manner that is transparent and understandable to the general public, in order to address questions and concerns and stimulate interactive dialogue. Our experience in working with communities on air quality issues spans airports large and small (i.e., John F. Kennedy International Airport (JFK), Boston Logan International Airport (BOS), PVD, Port of Portland (POP) airports, and Peachtree Dekalb (PDK)). G. Familiarity with Similar Services at Similar Airports bocc.con.075.24 Exhibit B - M&H Qualifications 24 H. Subconsultants H. Subconsultants Synergy Consultants, Inc. was formed in 1995 as an environmental planning firm exclusively focused on airport-related environmental studies. They have adopted a philosophy of remaining a “boutique” firm specializing in airport environmental planning and analysis. Over the years, they have developed a distinguished list of clients including large hub and general aviation airport operators, planning and engineering firms, and airlines. Synergy Consultants has an unsurpassed record of accomplishment with preparing environmental documentation under the NEPA, as well as several state environmental regulations. Synergy is recognized as a leader in the airport community on air quality and climate issues. They have conducted training on noise, air quality, and NEPA for industry activities, as well as for several airport clients. Synergy Consultants is a woman-owned small business. Role: Strategic Direction for GHG Modeling and Air Quality Program Strategy As a fully integrated firm, AECOM connects knowledge and experience across their global network of experts to help clients solve their most complex challenges. From high-performance buildings and infrastructure, to resilient communities and environments, to stable and secure nations, their work is transformative, differentiated, and vital. AECOM is the #1 ranked environmental firm by Engineering News Record. They have nearly 5,000 environmental staff in the U.S., with offices in all regions and major cities. This includes over 200 air quality staff in the U.S. They combine a strong local presence in Colorado and an unmatched geographical footprint across the U.S. Role: Strategic Direction for Local Pollutant Monitoring BridgeNet International (BridgeNet) provides noise consulting services to airports across the U.S. and internationally, including noise contour modeling. They also provide noise monitoring, noise mitigation analysis, and noise abatement planning services. They have performed noise studies at more than 200 airports to date, including ASE, JAC, and Truckee Tahoe Airport (TRK), among others. BridgeNet is known for its ability to invent and deploy innovative management and original technology solutions that address complex noise and airspace issues for airports and their surrounding communities. Role: Emission Reduction Strategy Founded in 1946, Crawford, Murphy, & Tilly (CMT) is a nationally-ranked professional company providing planning, engineering, and construction services to both the public and private sector. For more than 76 years, the employee-owned corporation has sustained a trademark level of service and commitment to clients that translate into long-term relationships and enhanced value to client’s projects. CMT has always taken a measured approach to corporate growth. They strive to see that they have the appropriate manpower, both in terms of number of personnel and the experience of those personnel, to provide the highest level of client satisfaction. Creative approaches, backed by decades of experience, deliver value in performance and results. In 2020, CMT acquired one of the most experienced airport air quality firms in the country, KBE Environmental Sciences (KBE). CMT specializes in providing aviation-related air quality and GHG consulting services to both public and private clients throughout the U.S. and other parts of the world. With a strong emphasis on airports, CMT staff has successfully provided emissions inventory preparation, air quality dispersion analyses, and environmental planning and sustainability support services. Role: GHG and Local Pollutant Dispersion Modeling For ASE's Air Quality Environmental Services, we have included the following teaming partners with extensive experience in their respective disciplines to compliment Mead & Hunt's extensive national staff. SSYYNNEERRGGYY CCOONNSSUULLTTAANNTTSS,, IINNCC.. bocc.con.075.24 Exhibit B - M&H Qualifications 25H. Subconsultants Aerodyne Research was founded in 1970 by a couple of scientists specializing in Aerosol and Atmospheric Chemistry work. Aerodyne Research provides research and development services and advanced sensor and software products to industrial, academic, and government customers for addressing global environmental challenges. Teams of Aerodyne scientists and engineers perform fundamental laboratory and theoretical studies; build, run, and analyze complex computer models and system simulations; design and execute mobile and fixed-site field measurements; and develop, demonstrate, and deploy advanced measurement instruments and systems. Role: Local Pollutant Measurements Linx Strategies was started in August 2021, but its roots were planted long before. Having worked in the aviation arena for over a decade, Carly Shannon established the firm to expand her own contribution to advancing sustainability in the aviation sector. She has a fundamental talent for navigating complex airport considerations and collaborating to come up with workable and forward-thinking solutions. Her expertise relative to policy and funding considerations, valuable industry contacts, and ability to navigate the complexities of airports provides value for any airport. Before launching Linx Strategies, Carly grew C&S Companies’ aviation sustainability and resilience services into a national, industry-leading practice. In her role as the Director of Aviation Sustainability, she oversaw the development of sustainability management and sustainable master plans, emissions inventories, carbon management and reduction strategies, waste reduction and diversion plans, and ESG strategies and reporting. She also facilitated frequent and robust stakeholder engagement events, administered a range of sustainability rating systems, and helped clients secure millions in dollars of federal funding. Linx Strategies is a certified Disadvantaged Business Enterprise (DBE). Role: Emission Reduction Strategies. bocc.con.075.24 Exhibit B - M&H Qualifications 26H. Subconsultants Firm's Good Faith Efforts Meeting DBE Goals At Mead & Hunt, we strive to be positive stewards in the Architectural, Engineering, and Construction (AEC) industry by using our years of experience and skilled employee base to mentor and share resources with growing firms. We pay special attention to those that are disadvantaged and desire to see them be able to independently thrive in the marketplace with equal opportunity and conditions. We recognize that our growth in the industry is dependent upon the inclusion of a diverse team to capture targeted, innovative approaches. Mead & Hunt is dedicated to providing continuity of services with the goals set by the U.S. Department of Transportation (DOT) DBE Program and the Colorado Unified Certification Program (UCP) for the utilization of DBEs as required by the regulations of DOT 49 CFR Part 26 and 49 CFR 26.53. DBE Goal AchievementMead & Hunt has a long history of working with a variety of DBE firms who can provide a broad range of services for any given project. We have worked with many of these firms long enough to build strong relationships, resulting in a comfort level with the service they provide that transcends their status of being a DBE. Mead & Hunt regularly participates in workshops for DBE development. We have our own internal DBE/Airport Concession (AC) DBE liaison officer with programming to help disadvantaged businesses get acclimated to working with our clients. We seek partners to enhance our team and provide key services that benefit not only the client, but also promote DBE growth and independence. Through these collaborative partnerships, we learn more about their specialty skills and services, which illustrates the real value of these firms and encourages us to find additional projects on which to collaborate. Some examples of DBE goal achievements on similar contracts are shown in the matrix below. We understand a goal for this program has not been specified yet, but given our DBE partner (Linx Strategies, LLC) and the key importance of their skills to our work, we are committed to meeting and exceeding Pitkin County’s expectations in this area. Our commitment is reflected in our past work and in our team for this opportunity. The formation of the team was organic and is a reflection of the fact that we have identified the value in diversity of demographics, disciplines, and desires. We seek to empower the next generation of diverse leadership within the Aspen community through dedication to shared prosperity. CLIENT PROJECT DBE GOAL MET/ EXCEEDED Detroit Metropolitan Wayne County Airport Part 150 Study 20%Exceeded (20.1%) Cuyahoga County Airport EA for Runway Extension and EMAS 10%Exceeded (12.62%) Denver International Airport On-Call Environmental Planning 15%Exceeded (16%) bocc.con.075.24 Exhibit B - M&H Qualifications RFQ #: 070.23 Budget Line Item #: FAA & Airport General Funding 12 QUALIFICATIONS FORM From: Phone: E-mail: To: Air Quality Environmental Services for the Aspen/Pitkin County Airport 0233 E Airport Road Aspen, CO 81611 Response Time: 2:00 PM MT Response Date: September 19, 2023 Pursuant to a request by the Pitkin County Commissioners, the undersigned Respondent, having examined this Request for Qualifications (RFQ), including the site of the proposed Service and being familiar with existing conditions including the availability of materials and labor, hereby proposes to furnish all labor, materials, supplies, applicable permits, services and supervision required to perform the Services as detailed in this RFQ. Description: Statement and Approach to Service: Qualifications of Respondent: Please insert names address, phone numbers and description of similar Service for Reference Checks. Mead & Hunt, Inc. Air Quality Environmental Services for the Aspen/Pitkin County Airport, RFQ #070.23 Jen Wolchansky999 18th St, Suite 2300S Denver, CO 80202303-483-2819Jen.Wolchansky@meadhunt.com We will work as an extension of your staff to support you in developing and managing your air quality program and to identify emission-reduction strategies tailored to Aspen/Pitkin County Airport. We are committed to the availability of the key personnel identified in this SOQ and are dedicated to supporting you to the best of our abilities. Attachments bocc.con.075.24 Exhibit B - M&H Qualifications RFQ #: 070.23Budget Line Item #: FAA & Airport General Funding 13 1. 2. 3. QUALIFICATIONS OF PERSONNEL Please list assigned personnel and their qualifications: Personnel #1.________________________________________________ Qualifications: List of similar Service performed: Reference Name, & Phone Number: Personnel #2.________________________________________________ Qualifications: List of similar Service performed: Reference Name, & Phone Number: Personnel #3.________________________________________________ Mary Vigilante Mary has provided air quality guidance at ASE, Through her efforts in planning and conducting environmental studies for 28 of the 30 busiest airports in the United States, Mary Vigilante has developed a national reputation for comprehensive analysis of issues, as well as strategic environmental planning. including air quality support during the Visioning process. Mary has prepared or guided the preparation of the greenhouse gas inventories at ASE for years 2006, 2011, 2014, 2017, 2019, and 2020. Dan Bartholomew, ASE Airport Director, 970-429-2851 Jen Wolchansky, AICP, ENV SP Roger Wayson Jen has provided environmental and sustainability planning services for over 30 airports across the US, managing many of these program efforts. Her leadership in the industry as former ACC Planning and Environmental Chair and current Chair of TRB’s Aviation Sustainability and Climate Committee demonstrates her expertise and commitment to sustainability in the aviation industry. Greenhouse Gas Inventories, Emissions Analysis. Emission Reduction Strategies, Sustainability Planning, Climate Action Planning, and Net Zero Roadmaps. Dustin Havel, Jackson Hole Airport, Assistant Airport Director – Operations, 307-413-1532 Dustin Havel, Jackson Hole Airport, Assistant Airport Director – Operations P.O. Box 159, Jackson, WY 83001 | 307-413-1532 Environmental and Sustainability Planning Dan Bartholomew, Aspen/Pitkin County Airport, Airport Director 233 E Airport Rd, Suite A, Aspen, CO | 970-429-2851 Emissions Inventory, Environmental, and Sustainability Planning Gregg Fleming, Volpe National Transportation Systems Center 55 Broadway, Cambridge, MA 02142 | 617-699-5832 Air Quality Monitoring bocc.con.075.24 Exhibit B - M&H Qualifications RFQ #: 070.23 Budget Line Item #: FAA & Airport General Funding 14 Qualifications: List of similar Service performed: Reference Name, & Phone Number: It is further understood that the right is reserved by the County to reject any and all Statements of Qualifications. The Respondent acknowledges receipt of Addenda Nos. . The right is reserved to waive any informalities and to reject any Statement of Qualifications. Dated this day of , 2023 (Corporate seal) RESPONDENT: SIGNATURES: If the Response is being submitted by a Corporation, the Respondent should be signed by an officer, i.e. President or vice-president. The signature of the officer signing shall be attested to by the secretary and properly sealed. If the Response is being submitted by an individual or a partnership, the Response shall so indicate and be properly signed. Corporate Address: 2440 Deming Way, Middleton, Wisconsin 53562 State of Incorporation: Wisconsin Brad Rolf, PE Vice President Berry Still, PE Secretary 47 Years of Experience in air quality measurement, analysis, modeling, and abatement. Led air quality measurement teams at multiple airports including: LAX, DEN, OAK, ATL, CLE, IAD (twice), and MSP. Worked on AEDT development team. Measurements at airports above including criteria pollutants, HAPs, LiDAR for jet plumes, antifreeze overspray, emissions of PM from jet exhaust, and ultra-fine particles. Primary author of FOA used internationally to estimate emissions of both volatile and non-volatile PM for commercial aircraft. Gregg Fleming, Volpe National Transportation Systems Center, 617-699-5832 1 21 September bocc.con.075.24 Exhibit B - M&H Qualifications ASE bocc.con.075.24 Exhibit B - M&H Qualifications Certificate Of Completion Envelope Id: 8547F5F1A4C748A08CD29EAC47C2C0FE Status: Completed Subject: Mead & Hunt, Inc. | Pitkin County MSA 075.24 for Review and Signature Source Envelope: Document Pages: 121 Signatures: 5 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 2/14/2024 1:25:44 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Dan Bartholomew dan.bartholomew@aspenairport.com Airport Director Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.153.241.160 Sent: 2/14/2024 1:38:24 PM Viewed: 2/15/2024 10:17:50 PM Signed: 2/15/2024 10:18:05 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ryk Dunkelberg Ryk.Dunkelberg@meadhunt.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 162.194.222.159 Sent: 2/15/2024 10:18:08 PM Viewed: 2/16/2024 10:57:00 AM Signed: 2/16/2024 10:57:16 AM Electronic Record and Signature Disclosure: Accepted: 2/16/2024 10:59:13 AM ID: 1655dc9e-5983-4ead-8c9f-4b21717b807a Company Name: Pitkin County, Colorado Richard Neiley richard.neiley@pitkincounty.com Asst. County Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Sent: 2/16/2024 10:57:19 AM Viewed: 2/16/2024 1:30:35 PM Signed: 2/16/2024 1:30:51 PM Electronic Record and Signature Disclosure: Accepted: 2/16/2024 1:30:34 PM ID: 19f7e6ae-9c82-4752-b461-eda5cbd32270 Company Name: Pitkin County, Colorado Rich Englehart rich.englehart@pitkincounty.com Deputy County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.103.36.129 Sent: 2/16/2024 1:30:54 PM Viewed: 2/20/2024 9:33:26 AM Signed: 2/20/2024 9:33:38 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 2/20/2024 9:33:41 AM Resent: 2/20/2024 9:33:48 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Diane Jackson diane.jackson@aspenairport.com Security Level: Email, Account Authentication (None) Sent: 2/20/2024 9:33:42 AM Electronic Record and Signature Disclosure: Accepted: 1/16/2024 10:18:22 AM ID: 05dd2299-7827-45bb-97f2-acedd55468cb Company Name: Pitkin County, Colorado Jen Wolchansky Jen.Wolchansky@meadhunt.com Security Level: Email, Account Authentication (None) Sent: 2/20/2024 9:33:43 AM Viewed: 2/20/2024 1:07:48 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/14/2024 1:38:24 PM Certified Delivered Security Checked 2/20/2024 9:33:26 AM Signing Complete Security Checked 2/20/2024 9:33:38 AM Completed Security Checked 2/20/2024 9:33:43 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Ryk Dunkelberg, Richard Neiley, Diane Jackson Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.