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HomeMy WebLinkAboutbocc.con.169.2003 CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating Department/Division: Contact Person: (]-~ E/~,9~ewr[ Phone #: q 7 0 - ?3 t3 ~ ~y~' q Check Contract Type: Dollar Amount: ./Services Maintenance License/Use __.Lease Construction Purchase Employment Intergovernmental Agreement (Requires BOCC Action) Non Profit __.Quasi-Public __.Grant Agreements (Requires BOCC Action) Other BOCC AGENDA ITEM (BOCC signature required) STAFF AUTHORIZED SIGNATURE (as per Procurement Code) ~uired: Under 25K - Department Head 25-50K - Department Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Section Leader, County Manager Contractor/Business (Complete Name): Contract Start Date: I~/,.~0/O'~ ' Cbr~tract End Date: Automatic Renewal (.~lq): '1 ~r~ dax/~ All Contracts should be proofed for the following: · No Pages Missing · If a Page is Left Intentionally Blank - Note on Page · Page numbered consecutively · All Signatures Affixed · All Dates Filled In · All Other Blanks Filled In · All Exhibits Attached · All Legal Descriptions Attached (if appropriate) · Notice of Award/Proceed Attached (if appropriate) Sent to Clerk and Recorder for Scanning/Archiving Authorized Sk~ffPerson Signature of authorized staff person indicate that document has been proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retainage schedule. pcjmj \ww\g\scannning\county contracts\narrativc\checldistsheet STAFF AUTHO ~]Z~D SIGNATUt~ '] O ., OFESS.O. . THIS AGREEMENT FOR PROVISION OF PROFESSIONAL SERViCEs (the "Agreement") is made and entered by and between Pitkin County, Board of County Commissioners ("Pitkin County") and Jeppesen DataPlan, Inc., a Delaware Corporation (hereinafter "Contractor"). 1. Purpose. The purpose of this Agreement is described in the attached Scope of Work referred to as Exhibit "D" and submitted proposal referred to as Exhibit "A". 2. Term The term of this Agreement is from December 20, 2003 to December 31, 2005. At the expiration of the initial term, the Agreement may be extended for an additional term of 180 days with express written consent of both parties. 3. Contractor's Obliqat ons. Contractor is obligated to provide services as outlined in the attached Scope of Work (SOW) referred hereto as Exhibit "D". 4. Compensation and Expenses, Invoicinq and Payment. The County shall pay the Contractor for performance of services hereunder. Payment of invoices submitted by Contractor hereunder is contingent upon completion of each task to the satisfaction of the County. InvoiCes shall itemize specific work done to complete the task, and include receipts for all reimbursable items. Within thirty (30) days of receipt of an invoice and approval thereof as required hereunder, payment shall be made by the County. Reimbursable expenses are "NONE". In no event shall the total charges for serviCes and reimbursements exceed Thirty Six Thousand Dollars and No Cents ($36,000.00). In the event the Contractor incurs time and expenses above said amount, no compensation for said additional time and expenses Shall be required to be paid by the C0Uri~ Without Written authorization by the County. 5. .County's Exclusive Ownership of Work Product. All work produced pursuant to this Agreement becomes the Property of Pitkin County. 6. Pitkin County's Obliqat OhS Pitkin County shall administer this Agreement through a County Representative. Jim Elwood will manage the project as the County's Representative. In the event that Jim Elwood is not available, Steve Howard shall assume the County Representative's duties. The services provided and products delivered by the Contractor under thiS Agreement will be subject to review by the County's Representatives, or a designee, for compliance herewith. The review comments of the County's Representative may be reported in writing as needed to the Contractor. To prevent an unreasonable delay in the Contractor's work, the County's Representative will endeavor to examine all deliverable products and other documents and will accept same and authorize payment or will specify necessary changes within ten (10) working days of receipt of such documents. 7. Cancellation. In addition to the right of termination referenced in Exhibit "C" hereto, Pitkin County reserves the right to cancel this Agreement for unsatisfactory performanCe of Contractor's obligations as determined by Pitkin County in its sole discretion, upon written notice to Contractor as provided in Paragraph 11 herein. 8. Required Clauses. Pitkin County's Required Clauses, including provisions for insurance and indemnification, are attached hereto as Exhibit "C" and incorporated by this reference. II-I 9. independent Contractor StahJ~. a. The parties to this Agreement intend that the relationship between them contemplated by the Agreement is that of Independent Contractor. Contractor, and any agent, employee, or servant of contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. b. Contractor is not required to offer its services exclusively to Pitkin County under this Agreement. Contractor may choose to work for other individuals or entities during the term of this Agreement, provided that the basic services and deliverable products required under this Agreement are submitted in the manner and on the schedule defined under this Agreement. c. Contractor warrants that all work produced will conform to all applicable industry standards of care, skill and diligence in the performance of Contractor's obligations under this Agreement. d. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this Agreement. e. Contractor is not entitled to any Workers' Compensation benefits through Pitkin County and is responsible for payment of any federal, state, FICA and other income taxes. 10. Assi.qnablility. This Agreement is not assignable by either party. 11. .Notice Any written notice required by this Agreement shall be deemed delivered on the happening of any of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified first class mail, postage prepaid, return receipt requested addressed as follows: a. To Pitkin County Jim Elwood 0233 E. Airport Road, Suite A Aspen, CO 81611 Phone: 970-920-5384 Fax: 970-920-5378 with copies to: Pitkin County Attorney's Office 530 E. Main Street, #302 Aspen, Colorado 81611 Fax: (970) 920-5198 b. To Contractor: Bob Withers Jeppesen DataPlan, Inc. 1903 Phoenix Blvd., Suite 250 Atlanta, Georgia 30349 Phone: 678-924-8000 Fax: 678-924-8006 Jeppesen Sanderson, Inc. Attn: Contracts Manager 55 Inverness Drive East Englewood, CO 80112 Phone: 303-328-4204 Fax: 303-328-4163 12. Modification. This Agreement may only be modified by written agreement of both parties hereto. Any modifications hereof are subject to the requirements of the Pitkin County Procurement Code and the Required Clauses attached hereto as Exhibit C. 11-2 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set out herein above. CONTRACTOR: JEPPESEN DATAPLAN, INC. Date APPROVED AS TO FORM: Not Required Risk Management Date PITKIN COUNTY: Ji~'ElWood, A.A.E. Director of AviatiOn 11-3 EXHIBIT "A" .Required Navi.qation Performance (RNP) (The Navigation Principle of the Future) Required Navigation Performance is an emerging tool for the development of more efficient airspace and operations. An aircraft area navigation (RNAV) system developed for RNP operations provides reliable, repeatable, and predictable performance through specific RNP RNAV capabilities and features. One of the key attributes is what will be defined as RNP RNAV containment. RNP RNAV provides a means to meet the requirements of RNP Airspace and operations. The concept of RNP is a significant enhancement in airspace design, use and management relating to navigation. It was developed by the International Civil Aviation Organization (ICAO) Special Committee on Future Air Navigation Systems (FANS) and is an integral Part of the communication, navigation, surveillance, and air traffic management (CNS/ATM) plan envisioned by the Special Committee, RNP levels address obstacle protection associated with RNP accuracy values. Area Navigation systems have historically been developed based upon cdteria specifying positioning accuracy, cross track deviatiOn accuracy, flight technical error (F-TE), airborne sensor error, and ground equipment error for a specific total system error. RNP, as envisaged by ICAO in the Manual for RNP, is a concept of navigation performance accuracy value is expected to be achieved 95 percent of the time by the population of aircraft operating in the airspace. The 95 percent navigation performance accuracy is based upon the total error consisting of navigation system error, RNAV computation error, display system error, course selection error, and FTE. The RNP level (RNP x, where x = 0.3,1,2,etc.), when applied to instrument procedure obstacle evaluation areas, is a variable used to determine a segment primary area half-width value; i.e., total width is a multiple of the value used to identify the level. ~: One Special RNP RNAV RWY 15 Instrument Approach Procedure (lAP) at Pitkin Co/Aspen Airport COST REVIEW (November 7, 2002) ASAC/Boeing RNP Procedure Design: $12,000.00 Computer Modeling/Simulation: $ 4,000.00 FAA Coordination: $15,000.00 Travel Expenses (not to exceed): $ 5,000.00 Total Cost: $ 36~000.00 ll-4 EXHIBIT "D" SCOPE OF WORK ASPEN~PITKIN CO i SARDy FIELD AIRPORT PROJECT DESCRIPTION Jeppesen will design, coordinate, and support the implementation of a new Area Navigation (RNAV) Instrument Approach Procedure based on FAA Required Navigation Performance (RNP) criteria for Runway 15 at Aspen-Pitkin County/Sardy Field Airport. The goal of the new approach is to provide all qualified and approved users with an enhanced procedure utilizing RNAV technology based on RNP design criteria. Required obstacle clearances for not only the final and missed approach segments, but for all approach segments are imperative for FAA procedure acceptance, public safety and cost justification. In support of this requirement, Jeppesen will review existing airspace usage, obstructions and the topography of the local terrain during the design of the approach procedures. BASIC SERVICES The Consultant will: · Design and develop a Special RNP instrument approach procedure for runway 15 at ASE. · Design the procedure using FAA Order 8260.3B (TERPS), Change 19, criteria with application of supplemental criteria as necessary, i.e. RNP criteria in Advisory CircUlar 120-29A · Utilize the AA s Instrument Approach Procedure Automation (IAPA #2) design tool F ' · Perform Site visit(s) to Aspen-Pitkin Co/Sardy Field Airport and Denver Center · Coordinate and review with: * FAA/Air Traffic * Aspen Air traffic Control Tower Manager/staff * Denver Center (ADV-530) * Seattle Flight PrQcedures Office (SEA FPO) * Northwest Mountain Region Flight Standards (ANM-230) · Meet with AVN-160 in Oklahoma City (as necessary) · Meet with AFS-420 in Oklahoma City (as necessary) · Coordinate with Jeppesen/NOS for charting/coding (as necessary) · One year subscription for Procedure Criteria Newsletter · Coordinate Expeditious handling of Flight Inspection package for the RNP approach procedure · Annual Maintenance of RNP Procedure for one year from publication date, to include NOTAM and FAA Form 7460-1 analysis. · Support and Coordinate amendment to the Special Localizer DME Instrument Approach Procedure to Runway 15 to facilitate Wisconsin Air POI requirements Support as able the FAA design of a Public Localizer Instrument Approach Procedure for Runway 15 at ASE. DELIVERABLES · Obstacle evaluation using the FAA's Instrument Approach Procedure Automation (IAPA #2) design tool · Document procedure on FAA Forms (8260-1/2/7/9 and supporting documents/charts) · TERPS Waivers of standards on FAA Form 8260-1(as necessary) · Advance "PROOF" copies of approach plates to the FAA and their designated users. · Provide AVN-200 Flight Inspection package to include charts/checklists 11,5 FLIGHT PROCEDURE DESIGN PROCESS: If applicable, Jeppesen will review current flight procedures at the airport location specified in the SOW. Jeppesen will advise Client as to its requirements for topographical maps, obstacle data, survey information, navigational aid information, and other relevant information. Jeppesen will recommend to Client new navigation aids and/or relocation or other changes to existing navigational aids. Jeppesen will design, redesign and/or propose flight procedures as requested after the receipt of sufficient topographical maps, obstacle data, survey information, navigational aid information, and other relevant information from Client or as obtained by Jeppesen from the FAA aeronautical data system. Jeppesen's flight procedure designs and proposals will be based solely on information and reasonably precise specifications provided by Client or obtained by Jeppesen from the FAA aeronautical data system, and on U.S. TERPS criteria, but not on any on-site ground or air inspection, unless specifically requested by Client or deemed necessary by Jeppesen in its sole discretion. Jeppesen will make recommendations regarding flight procedure design decisions including, but not limited to, airways, fixes, waypoints, navigation aid selection, naming, coding and placement, and discretionary altitude and routing selection, but all such decisions Shall be made solely by Client unless such Client decisions are in conflict with FAA criteria. Jeppesen will not provide or recommend any warnings or advisory notices to pilots for inclusion in flight procedures nor will Jeppesen be responsible for insuring that Client provides such notices. All such notices, if any, shall be published through the FAA NOTAM System. Jeppesen will not test the operational status of navigational aids, flight check or certify the adequacy, efficiency or safety of its flight procedure designs. All such testing and certification is solely the responsibility of the FAA Aviation System Standards ("FANAVN"). Jeppesen will provide detailed documentation and calculations for all requested flight procedure designs and proposals and will provide new and/or revised procedures to Client and to the FAA/AVN for airborne flight inspection on standard procedure forms (form 8260) and with graphical computer plots. Jeppesen will provide to the Client and the FAA/AVN a standard U.S. Airborne Flight Inspection package to include standard procedure forms, graphical computer plot, and visual flight rule chart, as available, for the area of the procedure; Jeppesen will provide corrections, at no charge to Client, to its flight procedure design and associated forms and charts if the FAA/AVN review identifies design errors, document errors, or issues of flyability with the Jeppesen developed procedure. Errors due to the information obtained from FAA aeronautical data system will be reviewed and corrected at an additional expense to the Client. At the request of the Client and with the permission of the FAA/AVN, Jeppesen will participate as an observer during the flight inspection either on the ground or airborne as necessary to make timely corrections for "on-the-spot" re-inspection. 11-6 At the request of the Client, Jeppesen will coordinate the publication of the FAA-approved flight procedures and work products with Client's pub ishing agencies, which may include the FAA's National Aeronautical Charting Office ("NACO") and other third party publishing companies. Jeppesen will provide obstacle evaluation services to control and protect the procedures serving I~ent s a~rspace. Jeppesen will provide training at client request, in the areas related to the Services provided to Client. Jeppesen will provide Aeronautical Information Services ("ALS"), including but not limited to training, publishing AlPs, modifying AlPs to include legal descriptions of new technology, and creating processes within Client's system that would allow for design of new forms for birdstrikes. SCHEDULE-TENTATIVE Jan 5, 2004: Site visit to include site data acquisition/quality assurance, visit to Air Traffic Control facility, visit to Denver Center, and progress report to Airport/County staff. Feb 9, 2004: Completion of Approach Procedure Design Week of Feb 16, 2004: Delivery of "proof" plate and complete procedure design package with presentation to the FAA Regional Airspace and Procedure Team, Seattle Flight ProCedures Office, and FAA Northwest Mountain Region representatives. Week of March 1, 2004: Plan to meet With AVN/AFS in Oklahoma City to present design package Week of March 22, 2004: Plan to meet with AVN-160 and AVN-130 to facilitate procedure review/completion, to include Public Localizer Approach Week of April 22, 2004: Completed procedure package to AVN/AFS-420 for approval. Mid-June, 2004: Anticipate FAA Airborne Flight Inspection June-July, 2004: Support FAA Headquarters Flight Standards with necessary technical support for RNP Procedures. Late July, 2004: Anticipate FAA final approval DISCLAIMERS AND LIMITATION OF LIABILITY All work performed by Contractor hereunder, including without limitation, Flight procedures and related work products, is reviewed, flight-tested, approved, authorized and thereafter prescribed by the Federal Aviation Administration (FAA) of the United States GoVernment. Once approved, the FAA, and the product becomes the sole responsibility of the FAA, and Contractor specifically disclaims any liability whatsoever for the adequacy, reliability, accuracy, safety or conformance with Government Standards of any FAA flight procedure, whether designed and created by Contractor or not. 11-7 Contractor makes no warranties, expressed implied or statutory, including but not limited to, any expressed or implied warranty of merchantability or fitness for a particular purpose, which are hereby expressly disclaimed In no event shall Contractor be liable for any loss of or damage to revenues, profits or goodwill or other special, indirect, incidental and consequential damages of any kind resulting from alleged negligence, breach of warranty, strict liability or any other theory, arising out of claim that its services were defective, inadequate, inaccurate, unreliable, unsafe, or fails to conform with any Government Standard or Regulation. PRICE RNP Instrument Approach Procedure Design: $1 2,000.00 Data Coding/Computer Modeling/Simulation: $ 4,000.00 FAA Coordination: $15,000.00 Travel Expenses (not to exceed): $ 5,000.00 Total Cost: 36,000.00 EXHIBIT "C" REQUIRED CLAUSES For purposes of these Required Clauses, "Contractor" means Jeppesen DataPlan, Inc. Contractor shall be subject to the following provisions: 1. COMPLIANCE WITH PROCUREMENT CODE AND APPLICABLE sTATE CONTRACTING LAW A. The Contractor acknowledges that this Ag reement is entered into subject to the requirements of the "Pitkin County Procurement Code," (Section 8.5 of the Pitkin County Home Rule Charter, Ordinance # 00-18, approved April 26, 2000). ,As such, the Contractor agrees to comply with all requirements of said Procurement Code, and such requirements are incorporated herein by this reference. B. The Contractor shall immediately notify the County Manager in writing of any violation of said Code or statutes by the ounty s employees or agents, which violation(s) is known or should have C been known by him, and failure to so notify the County of any violation(s) within five (5) days of knowledge of such violations shall be considered a breach of this Agreement. Further, such failure to notify the County of violation of the Procurement Code or statutes within five (5) days of knowledge shall be deemed as a waiver of any action or defense that the Contractor may have against the County by reason of such violation of the Procurement Code or statutes. 2. WARRANTIES AGAINST CONTINGENT FEES, GRATUiTiES, KICKBACKS AND CONFLICT OF INTEREST A. Covenant Against Contingent Fees. The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees. or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. B. Gratuities Prohibited. The COntractor agrees not to give any emp oyee or former employee of Pitkin County a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefor. C. Gratuity means a payment, loan, subscription, advance deposit of money, services, or anything of more than nominal value, Present or promised, unless consideration of substantially equal or greater value is received. D. Kickbacks Prohibited. It shall be a breach of Agreement for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcon- tract or order. The Contractor is prohibited from inducing, by any means, any person employed under this Agreement to give up any part of the compensation to which he/she is otherwise entitled. The Contractor shall comply with all applicable local, state and federal "anti-kickback" statutes or regulations. 11-9 E. Conflict of Interest Prohibited. No official, officer, employee or representative of the County during the term of this Agreement or one (1) year thereafter shall have any interest, direct or indirect, in this Contract or the proceeds thereof. (Additional restrictions on present and former employees of County are found Jn Article 7 of the Procurement Code). F. Sub-Contract Clause. The prohibitions against contingent fees, gratuities, kickbacks and conflict of interest prescribed in this Agreement shall be made a condition of and conspicuously set forth in every sub-contract and solicitation therefor. G. Conspicuously means written in such special or distinctive format, print, or manner that a reasonable person against whom it is to operate ought to have noticed it. H. Remedies. In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the County shall have the right to: (1) Terminate this Agreement without liability by the County; (2) Debar or suspend the offending parties from being a contractor or sub-contractor under County contracts; (3) Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Contractor; and (4) Recover such value from the other offending parties. 3. EQUAL EMPLOYMENT OPPORTUNITY AND DISADVANTAGED/MINORITYNVOMEN BUSINESS ENTERPRISES (DBE/MBENVBE) A. Pursuant to local, state and/or federal anti-discrimination and affirmative action programs, contractor shall meet all applicable requirements with respect to employment and subcontracting in connectiOn with Disadvantages/MinorityNVomen individuals and enterprises (DME/MBENVBE). B. In connection with the execution and administration of this Agreement, and any subcontracts, the Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, handicap or status as a veteran. C. In connection with the performance of this Agreement, the Contractor will cooperate with the County in meeting the County's commitments and goals with regard to the maximum utilization of disadvantaged, minodty and women business enterprises and will use its best efforts to ensure that such business enterprises shall have the maximum practicable opportunity to compete for employment and/or subcontract work, if any, under this Agreement. D. The Contractor will furnish all necessary information and reports and will permit access to its books, racordsl and accounts by Pitkin County for purpose of investigation to ascertain compliance with the nondiscrimination/affirmative action provisions of any resultant contract. E. Employment Data and Affirmative Action Plan. If requested, the Contractor agrees to submit on an Employment Data Form to be provided by the County, the data showing the utilization of disadvantaged persons, minorities and women by job category within its organiZatiOn. Where the Contractor has fifty (50) or more employees or it is participating in contracts with the County, which exceed Fifty-Thousand ($50,000.00) Dollars, an Aff~rmative Action Plan must be submitted to the County when requested by the County Attorney's Office within ten (10) days after selection. F. Noncompliance. In the event of the Contractor's noncompliance with the nondiscrimination/ affirmative action provisions of any resultant contract, Pitkin County shall impose such contract sanctions as it may determine to be appropriate, including, but not limited to: (1) Withholding of payments under the Agreement until the Contractor complies, and/or (2) Cancellation, termination, or suspension of the Agreement, in whole or in part. 4. TERMINATION FOR DEFAULT OR FOR CONVENIENCE OF COUNTY A. In addition to the right of cancellation referenced in Paragraph 7 of the Agreement, the performance of work under the Agreement may be terminated by Pitkin County: (1) Whenever the Contractor shall default in performance of this Agreement in accordance with its terms, and fails to cure or show cause why such failure to perform should be excused within ten (10) days (or longer as the County may allow or shorter, but not less than three (3) days, for failure to provide proof of insurance or maintenance of any dangerous condition) after hand-delivery, facsimile or mailing to the Contractor of a notice specifying the default as provided in Paragraph 11 of the Agreement. The Contractor shall not be in default by reasons of any failure in performance of this Agreement in accordance with its terms if such failure arises out of causes beyond the control and without the fault or negligence of the Contractor. Such causes may include, but are not restricted to, acts of God, natural disasters, strikes, or freight embargoes, but in every case the failure to perform must be beyond the control and without the fault or negligence of the Contractor. Upon request of the Contractor, the County shall ascertain the facts and failure, and, if the County shall determine that any failure to per[orm consti- tuted a valid commercial excuse, the performance shall be revised accordingly and notice of default withdrawn; or (2) Whenever for any reason and in its sole discretion the County shall determine that such termination is in its best interest and convenience. B. Notice of Termination. In the event of termination, the County shall deliver to the Contractor a written notice of termination, specifying the reasons therefore, and the effective date of such termination. The effective date shall not be earlier than the date of hand-delivery, facsimile or the date of mailing of the notice, as provided in Paragraph 11 of the Agreement. C. Termination Procedure. After the effective date of the notice of cancellation, termination for default or for the convenience of the County, unless otherwise directed by the County, the Contractor shall: (1) Stop work under the Agreement on the date specified in the notice of termination. (2) Place no further orders for materials, services or facilities. (3) Terminate all orders and subcontractors to the extent that they relate to the performance of work terminated by the notice of termination. (4) With the approval or ratification of the County, settle all outstanding liabilities and all claims arising out of such termination on orders or subcontracts, the cost of which would be compensable or reimbursable in whole or in part in accordance with this Agreement. D. Termination Payment. After the effective date of a notice of termination for the convenience of the County, the ContraCtor shall submit to the County his termination claim in the form of a final invoice in accordance with the provisions in "Method of Payment," including costs incurred to the date of termination, and costs incurred because of termination, which termination costs shall not exceed 10% of the total amount of proposal; provided, however, that in the event of default by the Contractor, no extra II-'l'i costs incurred because of termination shall be paid to the contractor and any costs paid shall not be a waiver of any claim, counterclaim or set-off by the County against the Contractor on account of any default. Such claim must be sUbmitted promPtly, but in no event later than thirty (30) days from the effective date of termination, unless one or more extensions are granted in writing by the County. Upon the Contractor's failure to submit a claim in the time allowed, the County may review the information available to it and determine the amount due the contractor, if any, and pay the Contractor the amount as determined. E. Termination Settlement. Subject to Paragraph 4.D., the Contra'ctor and County may negotiate the whole or any part of the amount or amounts to be paid, if any, upon cancellation, termination for default or for the convenience of the County. F. Remedies. The Contractor shall have the dght of appeal fmm any determination made by the County under" Termination for Default or for Convenience of county;" except that if the Contractor has failed to submit his claim within the time provided in Paragraph 4. D., above, and has failed to properly request extension, he shall have no such right of appeal. In any case where the county has made a determination of the amount due under Paragraphs 4.D. or 4. E., above, the County shall pay the Contractor: (1) the amount the County has determined if there is no dght to appeal or if no timely appeal has been taken, or (2) the amount finally determined on such appeal if an appeal has been taken. G. Method of Appeal. If the Contractor disagrees with the County'S determination Under Paragraphs 4.D. or 4. E., he can appeal this decision in ~vriting to the County. Such appeal must be made within twenty (20) days of receipt in writing of the county's determination. The County shall have twenty (20) days in which to respond in writing to the appeal. The county,s response shall be final and conclusive unless within thirty (30) days from the date of receipt of such response the Contractor submits the dispute to a court of competent jurisdiction or submits a demand for arbitration if required by the contract Documents. 5. INTEGRATION AND MODIFICATION A. The Agreement constitutes the full and complete agreement of the parties and supersedes or incorporates any prior wdtten and oral agreements of the parties. In addition, the Contractor understands that unless the contract is for goods or services of a value less than $50,000, no County official or employee, other than the Board of county Commissioners acting as a body at a Board meeting, has authority to enter into a contract or to modify the terms of the Agreement on behalf of the COunty. Any such contract or modification to this Agreement must be in writing and be executed by the parties hereto. B. With respect to change orders under the Agreement, the County and the Contractor shall process and approve/disapprove requests for change orders as otherwise provided in this Agreement, subject to the requirements of the Procurement Code and the Finance Office. 6. INDEMNITY A. The Contractor (including, by definition here and hereinafter, its officials, employees, agents and representatives, subcontractors and suppliers), shall and hereby does release, discharge, indemnify and hold harmless the COunty of Pitkin and its officials, employees, agents and representatives from and against liability for any claim, demand, loss, damages, penalty, judgment, expenses, costs (including costs of investigation and defense), fees (including reasonable attorney and expert witness fees) or compensa- tion in any form or kind whatsoever for any bodily injury, death, personal injury or property damage arising out of or in connection with any negligent act, intentional act, error or omission by the Contractor, and for any consequential liability alleged to accrue against the County on account of the contractor's acts, errors ,or omissions; provided however, that such indemnity shall not be construed as an indemnity for body ~njury or property damage arising from the sole negligence of the County or its employees. B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent. 7. INSURANCE A. In whole or in part, the Contractor shall secure and maintain for the term of its contractual relationship with the County such insurance policies, from companies licensed in the State of Colorado, as will protect itself, the County and others as specified, from claims for bodily injuries, death, personal injury or property damage, which may arise out of or result from the Contractor's acts, errors or omissions. The following insurance coverage; at or above the limits indicated and including such endorsements as are indicated by an "X", are required: (3) (4) (1) Statutory Workers' Compensation: Colorado statutory minimums Commercial General Liability- ISO 1998 Form or equivalent (With County named additional insured) Each Occurrence Limit General Aggregate Limit Products/Completed Operations Aggregate Limit Comprehensive Form (All dsks) to include (place X by applicable provisions): Premises/Operations Underground, Explosion & Collapse Hazard _x_ Products/Completed Operations _x_ Contractual Liability _x_ Independent Contractors and Subcontractors Broad Form Property Damage _x_Personal Injury Business Auto Coverage: Combined Single Limit Liability (each accident) Coverage to include (place X by applicable provisions): __x_ Any Auto All Owned Autos _ Hired Autos Non-Owned Autos _ Garage Liability Special Coverages (check as appropriate and insert amount): (1) Performance Bond Labor and Material _x_ (2) Professional Errors and Omissions $1,000,000.00 $2,000,000.00 $2,000,000.00 ~1,000,000.00 $1,000,000.00 (3) Aircraft Liability (4) Owner's Protective (5) Builder's Risk (6) Boiler and Machinery (7) Loss of Use Insurance (8) Pollution Liability amount of project (9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond PROOF OF INSURANCE SHOULD BE SENT TO: Aspen/Pitkin County Airport CIO Edna Adeh 0233 E. Airport Road, Suite A Aspen, CO 81611 Fax: 970-920-5378 Area Navigation (RNAV) Instrument Approach Procedure based on FAA Required Navigation Performance (RNp) criteria B. To provide evidence of the required insurance coverage's, copies of Certificates of Insurance in a form acceptable to the County shall be filed with the CountY (through the County Representative) no later than ten (10) calendar days prior to commencement of operations affecting the County. Failure to file or maintain acceptable Certificates of Insurance with the County is agreed to be a material breach of any contract and grounds for rescission or termination. These Certificates of Insurance shall contain a provision that coverage afforded under the policies will not be canceled or materially altered unless at least thirty (30) calendar days pdor written notice by certified mail, return receipt requested (effective uPon proper mailing), has been sent to the County (through the County's Risk Department). (For purposes of this provision, "materially altered" shall mean a change affecting the coverage's required herein, including a change to policy limits as set out in the then-current policy declarations page). Simultaneously with the Certificates of Insurance, the Contractor Shall file with the County's Risk Department (and promptly update, as necessary) a certified statement as to claims pending against the required coverage's, reserves established on account of such claims, defense costs expended and amounts remaining on policy limits. C. In addition, these Certificates of Insurance shall contain the following clauses: (1) Th ' ' ' ,, e clause other ~nsurance prowsions, in a po cy in which the County of Pitkin holds a Certificate, shall not apply to the County of Pitkin. (2) The insurance companies issuing the policY or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums orfor assessments under any form of policy. (3) Any and all deductibles in the above-described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. (4) Location of operations shall be: "all operations and locations at which work for the referenced Project is being done." D. Certificates of Insurance for all renewal policies shall be delivered to the County's Representative at least fifteen (15) days prior to a policy's expiration date except for any policy expiring on the expiration date of this Agreement or thereafter. E. The County reserves the right to request and receive a copy of any policy and any policy endorsement. 8. EXEMPTIONS AND PREFERENCES A. All purchases of construction or building or any other materials for this Agreement shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84'78000-5K. B. Pursuant to state statute and to the extent permitted by law, Colorado labor shall be employed to perform the work to the extent of not less than eighty percent (80%) of each type or class of labor employed on such project; except for highway construction, which is subject to C.R.S. 43-2-208, which provides that all laborers shall be bona fide residents of Colorado with a preference to residents of the County where the work is performed. C. Preference is given, to the extent permitted by law, to: materials, supplies and provisions produced, manufactured or grown in Colorad°, quality being at least equal to materials, supplies and provisions from Outside the state; and to local (Roaring Fork Valley) Services and labor of quality at least equal to non-local services and labor. 9. THIRD PARTIES This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Contractor or County may assign this Agreement in accordance with the specific written permission, any dghts to Claim damages or to bring any suit, action or other proceeding against either the County or Contractor because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. 10. AGREEMENT MADE IN COLORADO The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. 11 ATTORNEY'S FEES In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall'be entitled to its costs and reasonable attomey's fees. 12. GOVERNMENTAL MMUNITY Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this Agreement, the monetary limitations or terms (presently $150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental mmunity Act, 24-10-101, et. seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in these Required Clause or the Agreement shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. 13. CURRENT YEAR OBLIGATIONS The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County's obligations under this Agreement are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the Agreement shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin COunty. No provision of the Agreement shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the m~aning of any constitutional or statutory debt limitation. This Agreement shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated [or Pitkin County's then current fiscal year. No provisions of this Agreement shall be construed to pledge or create a,lien on any class or source of Pitkin County's moneys, nor shall any provision of this agreement restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. 14. EXPORT Pitkin County shall be responsible for its compliance with any applicable export control restrictions, laws and regulations as may be modified from time to time, imposed by the governments of the U.S. or, if' applicable, other countries. Pitkin County shall not attempt to, or knowingly export or re-export the Flight Information Services or any products using such Flight Information Services covered under this Agreement (including all modifications attached hereto) to any country, or national thereof, prohibited from obtaining such data, either directly or indirectiy through affiliates, licensees or subsidiaries of Pitkin County. Each party shall, at its sole cost and expense, obtain and maintain in effect all permits, licenses and other consents necessary to conduct its respective activities hereunderl Nothing in this clause releases Pitkin County from any obligation stated elsewhere in this Agreement not to disclose such data.