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HomeMy WebLinkAboutbocc.con.amended.141.22 B-12017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Dan Bartholomew County Representative Phone (970)429-2851 Provide a brief description of the contract: Contract Value Summary: $ 647,791.32 $- $ 647,791.32 141.22 B-1 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Airfield Pavement Rehabilitation 2023 Kimley-Horn and Associates, Inc. $647,791.32 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $647,791.32 Formal Services/Maintenance 12/1/2023 12/31/2024 Task Order NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage schedule. Airport Task Order to provide design and construction services for the Airfield Pavement Rehabilitation 2024 project. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total 40451510.531000 Master Service Agreement #: 141.22 Rev: 2018-01-17 btf 1 TASK ORDER Task Order/Project Name: Airfield Pavement Rehabilitation 2024 Task Order Number: 141.22 B-1 Task Order Budget Line Item: 40451510.531000 OWNER: CONTRACTOR: Pitkin County Kimley-Horn and Associates, Inc. Dan Bartholomew – Airport Heath Hildebrandt, PE 233 Airport Road, Suite A 16 Kearns Road, Suite 310 C/D Aspen, CO 81611 Snowmass Village, CO 81615 Phone: (970) 429-2851 Phone: (970) 429-8855 dan.bartholomew@aspenairport.com heath.hildebrandt@kimley-horn.com PROJECT NAME: AIRFIELD PAVEMENT REHABILITATION 2024 START DATE: December 1, 2023 END DATE: December 31, 2024 The Program Management Services For The Aspen/Pitkin County Airport Capital Maintenance & Replacement Program (the “Agreement”) dated August 18, 2022 between the Board of County Commissioners of Pitkin County (the “County”) and Kimley-Horn and Associates, Inc. 16 Kearns Road, Suite 310 C/D Snowmass Village, CO 81615 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall provide design and construction services in accordance with the attached Scope of Work. 2. Compensation and Expenses, Invoicing, Payment and Offset. The Agreement is funded in part through grant funds the County will receive through the FAA. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Six Hundred Forty-Seven Thousand Seven Hundred Ninety-One dollars and Thirty-Two cents ($647,791.32) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Further, the County and the Contractor agree as this Contract is federally funded, it is therefore subject to the requirements set forth in Title 49 CFR Part 18.36. Master Service Agreement #: 141.22 Rev: 2018-01-17 btf 2 Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 141.22 B-1 and Airfield Pavement Rehabilitation 2024. Invoices shall be sent electronically in PDF format to evelyn.cruz@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this Task Order through a County Representative. Dan Bartholomew, Airport Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. KIMLEY-HORN AND ASSOCIATES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date Mar-04-2024 Dan Bartholomew Airport Director Program Manager Mar-04-2024 Heath Hildebrandt Mar-06-2024 Deputy County Manager Rich Englehart SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 1 of 18 CONTRACTOR: Kimley-Horn and Associates, Inc. Heath Hildebrandt, PE – Program Manager 16 Kearns Road, Suite 310 C/D Snowmass Village, CO 81615 Phone: (970) 429-8855 heath.hildebrandt@kimley-horn.com START DATE: December 1, 2023 END DATE: December 31, 2024 SCOPE OF WORK Background The Aspen-Pitkin County Airport (Client) has requested the development of this Professional Consulting Services agreement from Kimley-Horn & Associates, Inc. (Consultant) for design and construction of airfield pavement rehabilitation work at the airport. This project will provide pavement rehabilitation for Runway 15-33, Taxiway ‘A’ (between TW A1 – A2), Taxiway ‘B8’, and the North GA Apron. The scope of this work includes asphalt pavement mill and overlay, isolated pavement repair, seal coat, crack sealing, pavement marking, and grooving. The project will be funded with a FAA AIG and/or AIP grants and local funds. The estimated cost of construction and soft costs is $6,480,000. These services will be provided in accordance with the following Elements of the Scope of Services in the Consultant’s Master Services Agreement (MSA):  Pre-Design Services  Services During Design  Construction Services  Commissioning SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 2 of 18 Task 1 – Scope, Schedule, and Fee Development This task consists of Scope, Schedule, and Fee Development necessary to generate the project specific services to be provided by the Consultant. The Consultant will develop a Scope of Services, Fee Estimate, and Agreement for the project and develop a Scope of Services, Fee Estimate, and Agreement for up to two (2) subconsultants. The Consultant will submit the project Scope of Services electronically via PDF to the Client for review. The Consultant will provide the final project Scope of Services electronically via PDF and a blank fee spreadsheet in Excel format to the Client, so the Client can transmit to a third- party consultant for the independent fee estimate (IFE). The IFE will be a separate contract, and the Consultant will not have contact with the IFE consultant. This Task consists of the following:  Development of the Consultant’s Scope of Services  Development of the Project Schedule  Development of the Consultant’s Fee Proposal Task 2 – Project Administration, Coordination, and Management This Task covers project administration, coordination, and management services. The Consultant shall perform activities necessary to plan, direct and coordinate the work of staff and subconsultants, attend design meetings at the Airport’s office, prepare design schedules, and provide progress reporting. As soon as practicable after award of Contract and prior to commencing any work, a Design Kick-Off Meeting will be arranged to occur at the Client offices. The purpose of this meeting is to determine procedures related to smooth progress of the project and to review any items requiring clarification. Procedure for processing and distribution of all documents and correspondence related to the Contract will be established. Design meetings will be conducted throughout the design phase of the project. This scope includes a total of three (3) in-person meetings, including the Kick-off meeting, at Client offices attended by (2) Consultant employees. This scope also includes a total of fifty (50) virtual meetings to be held once per week throughout the duration of the contract. Each virtual meeting will be attended by up to (2) Consultant employees. The Consultant shall prepare and distribute hard copies of the agenda at the meetings along with any exhibits or handouts that were prepared for the meeting. The Consultant shall prepare meeting minutes and attendance sheets for each meeting. SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 3 of 18 The Consultant will coordinate throughout the project with the Client, FAA, and subconsultants via phone and email, with no travel. It is expected that there will be correspondence with Client twice weekly, and with FAA and subconsultants bi-weekly. The Project Administration Services identified above will be provided throughout the project and are based upon an assumed four (4)- month design period and eight (8) month Construction and Close-out schedule. The Consultant will provide services as reasonably necessary throughout Design and Construction. This Task also consists of the following:  Internal Design and Construction Team Meetings  Maintenance of the Project Schedule  Monthly Invoicing Task 3 – FAA and CDOT Grant Application and Management, FAA Environmental Documentation, and Agency Coordination. The Consultant will prepare FAA and CDOT Grant Applications and will assist the Client with coordination of the grant requests and subsequent grant administration inclusive of preparation of grant closeout documentation. The Consultant will prepare the FAA AIG and/or AIP Pre and Final Grant Applications and submit them electronically to Client for signature. Application preparation is expected to include the following:  Application for Federal Assistance Forms and Reports (Federal 424 form)  Application for Development Projects (Federal 5100-100 form)  CIP/Pre-application Data Sheet  Standard DOT Title VI Assurances  Certification for Contracts, Grants, Loans, and Cooperative Agreements  Airport Sponsor Assurances  FAA Advisory Circulars Required for use in AIP Funded and PFC Approved Projects  Sponsor Certification for Selection of Consultants  Sponsor Certification for Project Plans and Specifications  Sponsor Certification for Equipment/Construction Contracts  Sponsor Certification for Construction Project Final Acceptance  Sponsor Certification of Drug-Free Workplace  Sponsor Certification for Certification and Disclosure Regarding Potential Conflict of Interest  Title VI Pre-Award Sponsor Checklist SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 4 of 18 The Consultant will coordinate environmental review of the project by the FAA Denver ADO and will provide project narratives and sketches needed by the FAA to evaluate potential environmental impacts. It is anticipated that the project will be determined to not require a CatEx or another more extensive environmental documentation process. A CatEx can be prepared as an additional service if required. The consultant will coordinate and attend up to two (2) virtual project coordination/review meetings with the FAA Denver ADO and CDOT Aeronautics. The consultant will prepare meeting agendas and summaries. Task 4 – Topographic Survey Coordination to Collect Existing Data Consultant will coordinate the collection of existing data. This task includes collection and review of as-built plans and available existing survey information in order to gather information on existing topography, facilities, and utilities. Consultant will coordinate with field survey crews to establish survey limits, coordinate access, establish survey schedule, and provide available survey control information. This task includes a site visit by the PM and Project Engineer to perform a limited visual inspection of the pavement surface to verify current pavement distresses. CDOT APMS PCI numbers collected in 2022 for existing Project pavement sections will be reviewed to determine if recalculation is warranted. Field Work (performed by subconsultant) This task includes field survey and office support to prepare topographic mapping of project area. The topographic mapping for the project will include the following: a. Portions of Runway 15-33, Taxiway ‘A’, and Taxiway ‘B8’ twenty-five-foot (25’) grid shall include, at minimum, the centerline; edge of taxiway pavement; edge of shoulder pavement. b. Pavement markings within the survey limits. c. Identifiable flow lines, grade breaks, and top of bank points. d. Electrical facilities and equipment including guidance signs, edge lights, pull boxes, junction cans, and navigational aids within the survey limits. e. Drainage facilities, underground utilities, and structures within the survey limits including rim elevations, inverts, pipe material, size, and direction. SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 5 of 18 Convert Survey Data for Design Software This work includes analyzing the topographical surveying data and preparing the data for use with computer modeling. Included are the following separate tasks: a. Establish design coordinates and alignments to be used for CAD drawings. b. Input raw survey data into the computer program in order to sort data into standard layers for project plan organization. c. Verify survey data from previous projects with latest field survey. d. Sort all data points by layers and description for computer modeling. e. Verify surveyor horizontal and vertical control. f. Prepare digital terrain model (DTM) of existing ground contours, pavement edges, electrical equipment, drainage features, and other miscellaneous features. g. Generate three-dimensional contour model from the DTM. h. Prepare and process data for pavement profiles, grading and / or paving cross sections, and other miscellaneous features. Task 5 – 50% Schematic Design Package Prepare Schematic Design Plan Sheets The Consultant shall prepare schematic design plans for the project. Plans will include the typical details and Horizontal layout drawings of the project. The plans will be created using AutoCAD version 2022 or later. The plans shall be prepared at an appropriate scale and show the reconstructed pavement areas and pavement markings. The plans will also show the location of other features such as existing duct banks, LED edge lights, and signs within the Project area. The design shall be in conformance with the current FAA Advisory Circulars at the time of the notice to proceed. The following is a general list of drawings that will be used as a guideline. Actual number and title of drawings may be modified during the design phase, as required. Thirty-one (31) schematic design plan sheets are anticipated.  Title Sheet (1 sheet)  Sheet Index and Quantities (1 sheet)  Notes, Legends, and Abbreviations (1 sheet)  Horizontal and Vertical Control Plan (1 sheet)  Project Phasing Plans (5 sheets)  Demolition Plans (7 sheets)  Geometric Layout Plan (7 sheets)  Typical Pavement Details (1 sheet)  Paving Plan (7 sheets) SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 6 of 18 The Consultant will coordinate and conduct one (1) in person design review work session, with the Client, as part of this task to review the entire plan set and discuss review comments. This meeting will be attended by two (2) Consultant employees. Prepare Schematic Design Opinion of Probable Construction Cost The Consultant will calculate necessary quantities for the various work items. Quantities will be consistent with the specifications and acceptable quantity calculation practices. Consultant will provide a preliminary opinion of probable construction cost (OPCC) based on record cost data and similar work. OPCC shall be included in the Basis of Design Report. Prepare Basis of Design Report To document the results of a preliminary design, a Basis of Design Report will be prepared in accordance with FAA requirements. The report will include the following: a. General Scope of the Project b. Photographs c. Listing of Applicable AIP Standards d. Considerations for Airport Operational Safety e. Pavement Design f. Drainage Design g. Airfield Lighting and Signage h. Navigational Aids (NAVAIDs) i. Pavement Markings j. Environmental Considerations k. Utility Lines in Work Area l. Miscellaneous Work Items m. Application of Life Cycle Cost Analysis (If Applicable) n. Sponsor Requested Modifications to AIP Construction Standards (If Applicable) o. Project Schedule p. Engineer’s Opinion of Probable Cost Deliverables: One (1) electronic version of the following in PDF format:  50% Drawings (22x34)  50% Basis of Design Report SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 7 of 18 Task 6 – 95% Design Package Prepare Plan Sheets During the 95% design development process, Consultant will advance the plan sheets based upon 50% design review comments and 95% design tasks. Plans will be prepared for the 95% submittal. Plan sheets will be prepared depicting the proposed improvements as indicated under the project description. The following is a general list of drawings that will be used as a guideline. Actual number and title of drawings may be modified during the design phase, as required. Sixty-three (63) plan sheets are anticipated.  Title Sheet (1 sheet)  Sheet Index and Quantities (1 sheet)  Notes, Legends, and Abbreviations (1 sheet)  Horizontal and Vertical Control Plan (1 sheet)  CSPP Notes and Details (1 sheet)  Construction Safety and Phasing Plan (1 sheet)  Barricade Plan - CSPP (4 sheets)  Storm Water Pollution Prevention Plan (2 sheets)  Storm Water Pollution Prevention Details (2 sheets)  Demolition Plans (7 sheets)  Typical Sections (2 sheets)  Pavement Section (2 sheets)  Geometric Layout Plan (7 sheets)  Paving Plan (7 sheets)  Maintenance (Crack Repair Plan) (7 sheets)  Crack Repair Details (1 sheet)  Pavement Elevation Plans (7 sheets)  Pavement Marking Plans (7 sheets)  Pavement Marking Details (2 sheets) Contract Documents The Consultant will prepare contract documents for bidding and construction of the project. These documents will describe the character and quality of the project as to types and locations of materials. They also will detail construction phasing and scheduling requirements, provide information on airport operations and include provisions regarding safety during construction. The contract documents will include provisions required by the Client and FAA for contracting purposes and consist of the following: SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 8 of 18  Invitation for Bids  Instruction to Bidders  Bid Proposal  Bid Documents  Notice of Award  Contract Agreement  Performance and Payment Bonds  Notice to Proceed  Notice of Contractor’s Settlement  Federal Contract Provisions  General Provisions  Special Provisions Where applicable the Consultant will utilize the Clients standard contract and bid documents or prepare these from an agreed upon source. Prepare Required Federal Contract Provisions Federal laws and regulations require that specific contract provisions be included in federally funded contracts, as established within the grant assurances. Consultant will include the Required Federal Contract Provisions in the bid documents. These requirements cover items such as:  Buy American Preference (Reference: 49 USC § 50101)  Civil Rights Title VI Assurance (Reference: 49 USC § 47123)  Davis-Bacon Requirement (Reference: 2 CFR § 200, Appendix II(D); 29 CFR Part 5)  Debarment and Suspension (Reference: 2 CFR part 180 (Subpart C); 2 CFR part 1200; and DOT Order 4200.5)  Disadvantage Business Enterprise (Reference: 49CFR Part 26)  Trade Restriction Certification (Reference: 49 USC § 50104; 49 CFR part 30)  Lobbying and Influencing Federal Employees (Reference: 31 USC § 1352 – Byrd Anti- Lobbying Amendment; 2 CFR part 200, Appendix II(J); and 49 CFR part 20, Appendix A)  Procurement of Recovered Materials (Reference: 2 CFR § 200.322; 40 CFR part 247; and Solid Waste Disposal Act) Prepare FAA General Contract Provisions FAA requires these provisions be included and complied for projects funded with federal grant monies through the AIP as established within the grant assurances. Consultant will include the FAA General Contract Provisions and provide any Project specific information where indicated. These provisions cannot be modified other than where noted in the document. SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 9 of 18 Prepare Special Provisions for Airport Construction Consultant will prepare Special Provisions for Airport Construction to address or expand on conditions specific to construction on airports that require additional clarification. They will include (as applicable), but are not limited to the following items:  General Requirements  Insurance Requirements  Submittals  Schedules  Contractor Quality Control Plan  Sequence of Construction and Liquidated Damages Prepare Technical Specifications Consultant will prepare Technical Specifications using FAA Standard Specifications format. For work not covered by FAA Standards, CDOT or Local Standard Specifications shall be used. Technical Specifications shall include, but not be limited to, the following: 1. Contractor Quality Control Program (CQCP), Item C-100 2. Temporary Air and Water Pollution, Soil Erosion, and Siltation Control, Item C-102 3. Mobilization, Item C-105 4. Preparation / Removal of Existing Pavements, Item P-101 5. Asphalt Mix Pavement, Item P-401 6. Emulsified Asphalt Tack Coat, Item P-603 7. Joint Sealants for Pavements, Item P-605 8. Rapid Cure Seal Coat, Item P-608-R 9. Runway and Taxiway Marking, Item P-620 10. Saw-Cut Grooves, Item P-621 Prepare Opinion of Probable Construction Cost Consultant will calculate necessary quantities for the various work items. Quantities will be consistent with the specifications and acceptable quantity calculation practices. Using the quantities calculated following the completion of the plans and specifications, Consultant will prepare the OPCC. The estimate will be based on information obtained from previous projects, contractors, material suppliers, and other databases available. Prepare Engineer’s Design Report (EDR) This task includes preparation of the EDR in conformance with FAA requirements. The report will advance the summary and explanation of the Project final design including pavement design, surface design, pavement marking, environmental determination, phasing plans, and a Project SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 10 of 18 schedule. The report will also contain any alternative design concepts that were investigated and evaluated. The report is anticipated to include (as applicable), but not be limited to, the following items attached as an appendix: a. Project Layout Plan b. Site Photographs c. Pavement Design Summary (if required) d. Environmental Determination Letter e. Engineer’s OPCC f. Sponsor Certification for Project Plans and Specifications g. Sponsor Certification for Equipment and Construction Contracts Prepare Construction Safety and Phasing Plan (CSPP) Consultant will prepare a CSPP in conformance with FAA Standards and FAA Advisory Circular 150/5370-2G, Operational Safety on Airports During Construction. Consultant will upload the CSPP to the FAA OE/AAA online portal for review and approval. This CSPP will also include the development of local airfield construction protocols for ASE. The final CSPP will be included in the bid document package and will include the following information: a. Overview and Purpose b. Construction Safety Responsibility of Each Party c. Construction Phasing, including (but not limited to):  Phasing and time limitations  Areas and operations affected by construction  Wildlife management  Hazardous materials management  Inspection requirements  Marking and signs for access routes  Protection of runway and taxiway critical areas d. CSPP Plan Sheet(s) e. ASE Specific Standards for Airfield Construction Deliverables: One (1) electronic version of the following in PDF format:  95% Drawings (22x34)  95% Contract Documents and Technical Specifications  95% Opinion of Probable Cost  95% Engineer’s Design Report SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 11 of 18  95% CSPP Task 7 – Bid Submittal Package Obstruction Evaluation/Airport Airspace Analysis (OE/AAA) For proposed construction associated with the project, a Notice of Proposed Construction (FAA Form 7460-1) is necessary to evaluate potential obstructions to air navigation and navigational communication facilities. One (1) 7460-1 submission will be required for this project. The Consultant will generate a 7460-1 submission for the proposed construction and construction equipment. This submission will include exhibits(s) identifying points-of-interest in latitude/longitude coordinates, including work site area, staging area, stockpile locations, haul routes, NAVAIDs, and tall and slim profile equipment. Bid Package The Consultant shall prepare a Bid set of Contract Documents. This will include one (1) set of plans, Contract Documents and technical specifications, Construction Safety Phasing Plan, and an opinion of probable construction cost. The Bid submittal will include comments from the Client and the FAA received as a part of the 95% review process. Deliverables: One (1) electronic version of the following in PDF format:  Issued for Bid Drawings (22x34)  Issued for Bid Contract Documents and Technical Specifications  Bid Opinion of Probable Cost  Engineer’s Design Report  CSPP Task 8 – Bidding Services The Consultant shall assist the Client in the bidding process for One (1) Bid Package of the Project. Bid assistance includes the following:  Assist the Client in identifying potential bidders  Attend Pre-Bid Conference  Respond to bidders’ questions SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 12 of 18  Prepare and issue up to two (2) Addenda as appropriate to interpret, clarify, and change the bidding documents as required by the Client or the FAA. Addenda will be distributed electronically by the Consultant to the bidders.  Assist the Client in securing and opening bids  Conduct an evaluation of the bids received  Prepare bid tabulation  Assist in checking bidder qualifications  Make recommendation for award  Prepare Issued for Construction (Conformed) set of project documents Deliverables: One (1) electronic version of the following in PDF format:  Issued for Construction Drawings (22x34)  Contract Documents and Technical Specifications  CSPP  Two (2) Addenda maximum  Bid tabulation  Bid recommendation letter Task 9 – Preconstruction Services Preconstruction Conference Consultant will arrange and conduct a preconstruction conference, which will be held to review FAA and project specific requirements prior to commencing construction. The conference will be conducted in person at the airport. Participants are expected to include the Client, Construction Contractor, subcontractors, Airport users and tenants. The preconstruction conference will be attended by two (2) Consultant staff. Consultant will perform the following for this task:  Prepare and provide meeting materials and exhibits.  Coordination of the time, date, and location of the preconstruction conference with interested parties will be performed.  Obtain and review the project construction schedules from the Construction Contractor prior to presentation at the preconstruction conference.  Preside at the preconstruction conference, prepare a record of the conference, submit record to the Client for review and comment, and distribute the final record electronically to the Client. SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 13 of 18 The purpose of this meeting is to determine procedures related to the progress of the project and to review any items requiring clarification. Procedure for processing and distribution of all documents and correspondence related to the construction activities will be established. Prepare Construction Management Plan (CMP) This project involves paving work in excess of $500,000, therefore, a Construction Management Plan (CMP) is required by FAA. Consultant will prepare the CMP to include the following:  The name of the person representing the Client who has overall responsibility for contract administration for the project and the authority to take necessary actions to comply with the contract.  Names of testing laboratories and consulting engineering firms with quality assurance responsibilities on the project, together with a description of the services to be provided.  Procedures for determining that the testing laboratories meet the requirements of the American Society for Testing Materials (ASTM) International standards on laboratory evaluation referenced in the contract specifications.  Qualifications of engineering supervision and construction inspection personnel.  A listing of tests required by the contract specifications, including the type and frequency of tests to be taken, the method of sampling, the applicable test standard, and the acceptance criteria permitted for each type of test.  Procedures for confirming the tests are taken in accordance with the program, they are documented daily, and proper corrective actions, where necessary, are undertaken. Consultant will prepare and submit the CMP to the Client for review and approval a minimum of ten (10) working days prior to the anticipated start of construction. CMP will be delivered to the Client and the FAA electronically as PDF files, expected to be up to 30 pages. Task 10 – Construction Phase Services Project Management During Construction Consultant shall designate a person to act as the Client's representative with respect to this Project. Such person shall have authority to transmit instructions from the Client, receive information, interpret and define the Client's policies and decisions with respect to the Consultant's services for the Project. Consultant shall implement a Client communication process that involves ongoing email and phone calls and participation in up to three (3) meetings in Aspen, Colorado during the construction process. These meetings are in addition to weekly construction meetings at the airport. Project Management during construction shall also include the following: SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 14 of 18  Management of contract/subcontract preparations, negotiations and execution.  Management of contract/subcontract schedules and budgets including invoicing and maintaining internal project controls related to staffing, schedules and budgets. Observation of Construction. Consultant will provide on-site construction observation services during the construction phase. Consultant will provide an aviation professional to be on-site, daily, during construction activities in order to observe the progress of the work. It is assumed that the project duration will be up to forty-five (45) calendar days, and the consultant will be on site for ten (10) hours per day and the contractor will work six (6) days in a work week. Such observations by the Consultant are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress. Observations are to be limited to spot checking, selective measurement, and similar methods of general observation of the Work based on Consultant’s exercise of professional judgment. Based on information obtained during such observations, Consultant will evaluate whether Contractor's work is generally proceeding in accordance with the Contract Documents, and Consultant will keep Client informed of the general progress of the Work. The purpose of Consultant’s on-site observation will be to enable Consultant to better carry out the duties and responsibilities specifically assigned in this Agreement to Consultant, and to provide Client a greater degree of confidence that the completed Work will conform in general to the Contract Documents. Consultant shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor shall the Consultant have authority over or responsibility for the means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, nor for any failure of Contractor to comply with laws and regulations applicable to Contractor's furnishing and performing the Work. Accordingly, Consultant neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its work in accordance with the Contract Documents. Recommendations with Respect to Defective Work. Consultant will recommend to Client that Contractor's work be disapproved and rejected while it is in progress if, on the basis of such observations, Consultant believes that such work will not produce a completed Project that conforms generally to Contract Documents. Construction Progress Meetings. Consultant will conduct a construction progress meeting each week throughout the construction duration of the project. Consultant shall prepare and distribute hard copies of the agenda at the meetings along with any exhibits or handouts that were prepared for the meeting. Consultant shall prepare meeting minutes and attendance sheets for each meeting. This scope assumes up to seven (7) weekly construction meetings with attendance of one (1) Consultant staff member. SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 15 of 18 Clarifications and Interpretations. Consultant will respond to reasonable and appropriate Contractor Requests for Information (RFI), Issue Request for Clarifications (RFC) and Drawing Change Notices (DNC) of the Contract Documents to Client as appropriate to the orderly completion of Contractor's work. Any orders authorizing variations from the Contract Documents will be made by Client. Change Orders. Consultant may recommend Change Orders to Client and will review and make recommendations related to Change Orders submitted or proposed by the Contractor. Submittals, Shop Drawings and Samples. Consultant will review and approve or take other appropriate action in respect to Submittals, Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. Substitutes and "or-equal." Evaluate and determine the acceptability of substitute or "or-equal" materials and equipment proposed by Contractor in accordance with the Contract Documents, but subject to the provisions of applicable standards of state or local government entities. Inspections and Tests. Consultant may require special inspections or tests of Contractor's work as the Consultant deems appropriate, and may receive and review certificates of inspections within Consultant’s area of responsibility or of tests and approvals required by laws and regulations or the Contract Documents. Consultant’s review of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. Consultant shall be entitled to rely on the results of such tests and the facts being certified. Quantities. Consultant shall track quantities of the materials used by the Contractor in accordance with the Contract Documents. Applications for Payment. Based on its observations and on review of applications for payment and accompanying supporting documentation, Consultant will determine the amounts that Consultant recommends Contractor be paid. Such recommendations of payment will be in writing and will constitute Consultant’s representation to Client, based on such observations and review, that, to the best of Consultant’s knowledge, information and belief, Contractor’s work has progressed to the point indicated and that such work-in-progress is generally in accordance with the Contract Documents subject to any qualifications stated in the recommendation. In the case of unit price work, Consultant’s recommendations of payment will include determinations of quantities and classifications of Contractor's work, based on observations and measurements of quantities provided with pay requests. By recommending any payment, Consultant shall not thereby be deemed to have represented that its observations to check Contractor's work have SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 16 of 18 been exhaustive, extended to every aspect of Contractor's work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to Consultant in this Agreement. It will also not impose responsibility on Consultant to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, nor to determine that title to any portion of the work in progress, materials, or equipment has passed to Client free and clear of any liens, claims, security interests, or encumbrances, nor that there may not be other matters at issue between Client and Contractor that might affect the amount that should be paid. This scope assumes there will be up to four (4) applications for payment. FAA Construction Progress and Inspection Reports. Consultant shall promptly prepare the Construction Progress and Inspection Reports. These reports shall be completed on a weekly basis throughout the duration of the construction. The Consultant shall submit the reports directly to the FAA ADO. This scope assumes there will be up to seven (7) weekly progress reports. Substantial Completion. Consultant will, promptly after notice from Contractor that it considers the entire Work ready for its intended use, in company with Client and Contractor, conduct a site visit to determine if the Work is substantially complete. Work will be considered substantially complete following satisfactory completion of all items with the exception of those identified on a final punch list. If after considering any objections of Client, Consultant considers the Work substantially complete, Consultant will notify Client and Contractor. Final Inspection and Notice of Acceptability of the Work. Consultant will conduct a Final Inspection with two (2) attendees to determine if the completed Work of Contractor is generally in accordance with the Contract Documents and the final punch list so that Consultant may recommend, in writing, final payment to Contractor. Accompanying the recommendation for final payment, Consultant shall also provide a notice that the Work is generally in accordance with the Contract Documents to the best of Consultant’s knowledge, information, and belief based on the extent of its services and based upon information provided to the Consultant upon which it is entitled to rely. Certified Payrolls. Consultant shall review the certified payrolls associated with this project that are submitted to City. Wage Rate Interviews. Consultant shall administer wage rate interviews with the Contractor’s and Sub-Contractor’s employees. QA Materials Testing. The Consultant shall contract with subconsultant who will provide Quality Assurance Testing. QA Surveying. The Consultant shall contract with a subconsultant who will provide Quality Assurance Surveying. SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 17 of 18 Limitation of Responsibilities. Consultant shall not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or furnishing the Work. Consultant shall not have the authority or responsibility to stop the work of any Contractor. Task 11 – Close-Out Documents Consultant shall prepare Record Documents for the Client’s file, based on the redline drawings from the Contractor and drawing changes generated by the Consultant during construction. Redline drawings will be provided to Consultant through the Client. Record Documents shall be prepared and submitted in accordance with the Client standards. Consultant shall prepare the Final Engineers Report as required by the FAA. Consultant shall prepare the body of the report and will include the appendices including but not limited to bid tabulation, final quantities, financial information, change orders, DBE Participation, final inspection report, substantial completion, and testing data. Deliverables: One (1) electronic version of the following in PDF format:  Record Drawings (22x34)  Final Engineer’s Report SCHEDULE The Consultant will provide the services described as expeditiously as possible on a schedule agreed to by the Client. FEE The scope of services described in Task 1-9 and 11 shall be performed on a lump sum basis. This lump sum amount is intended to cover all applicable labor and expense costs. Kimley-Horn will perform the services in Task 10 on a labor fee plus expense basis, per the below rate schedule. Individual task amounts are provided for budgeting purposes only. Kimley-Horn reserves the right to reallocate amounts among labor and expense tasks as necessary. This project shall be billed monthly on a percent complete basis according to our then-current rates. The attached Fee Summary Spreadsheet shows the basis for our task fees. SCOPE OF WORK AND FEE SUMMARY Task Order B-1 – Airfield Pavement Rehabilitation 2024 Page 18 of 18 Kimley-Horn and Associates, Inc. ____________________________________ Hourly Labor Rate Schedule Classification Rate Analyst $140 Professional $180 Senior Professional I $260 Senior Professional II $350 Senior Technical Support $250 Support Staff $100 Effective through June 30, 2024 Subject to annual adjustment thereafter Internal Reimbursable Expenses will be charged at 5% of Labor Billings External Reimbursable Expenses will be charged at 15% mark-up, or per the Contract Sub-Consultants will be billed per the Contract Fee Estimate Summary - Kimley-Horn and Associates, Inc Contract Number: 141.2022 (Pitkin County, Co / Aspen/Pitkin County Airport) Project Name: Program Management Services Contractor: Kimley-Horn and Associates, Inc. Task Order Name: Airfield Pavement Rehabilitation 2024 Task Order Number: B-1 Salary and Expenses Task Description Senior Professional II Senior Professional I Professional Analyst Sr Tech Support Support Staff Total Hours Total Labor Cost Task 1 - Scope, Schedule, and Fee Development Development of Consultant's Scope 2 8 2 2 14 912.00$ Development of Project Schedule 2 4 6 12 722.00$ Development of Consultant's Fee Proposal 2 8 2 12 832.00$ Subtotal - Hours 6 20 0 8 0 4 38 2,466.00$ Labor & Gen. Admin. Overhead 195.24% 4,814.62$ Profit (Labor Costs) 15.00% 1,092.09$ 8,372.71$ Project Coordination Meetings (3) 60 60 4,380.00$ Internal Design and Construction Team Meetings 52 26 26 12 116 6,924.00$ Maintenance of the Project Schedule 6 12 18 918.00$ Monthly Invoices 6 12 12 30 1,266.00$ Subtotal - Hours 0 124 26 50 12 12 224 13,488.00$ Labor & Gen. Admin. Overhead 195.24% 26,333.97$ Profit (Labor Costs) 15.00% 5,973.30$ 45,795.27$ FAA and CDOT Grant Applications and Management 10 10 20 8 48 2,242.00$ Environmental Documentation 4 6 6 2 18 878.00$ Agency Coordination 8 8 10 2 28 1,426.00$ Subtotal - Hours 0 22 24 36 0 12 94 4,546.00$ Labor & Gen. Admin. Overhead 195.24% 8,875.61$ Profit (Labor Costs) 15.00% 2,013.24$ 15,434.85$ Coordination to Collect Existing Data 8 8 16.0 968.00$ Convert Survey Data for Design Software 8 24 24 56.0 3,024.00$ Subtotal - Hours 0 8 16 24 24 0 72.0 3,992.00$ Labor & Gen. Admin. Overhead 195.24% 7,793.98$ Profit (Labor Costs) 15.00% 1,767.90$ 13,553.88$ Construction Plans 2 44 44 70 40 6 206.0 11,288.00$ Opinion of Probable Construction Cost 1 2 8 8 8 2 29.0 1,563.00$ Basis of Design Report 2 36 44 60 4 8 154.0 7,842.00$ Subtotal - Hours 5 82 96 138 52 16 389.0 20,693.00$ Labor & Gen. Admin. Overhead 195.24% 40,401.01$ Profit (Labor Costs) 15.00% 9,164.10$ 70,258.12$ Construction Plans 2 60 50 80 60 6 258.0 14,544.00$ Contract Documents and Technical Specifications 2 24 60 50 10 146.0 7,112.00$ Opinion of Probable Construction Cost 1 20 10 10 10 2 53.0 3,193.00$ Engineer's Design Report 2 24 24 40 5 8 103.0 5,276.00$ Construction Safety and Phasing Plan 2 70 50 70 12 8 212.0 11,572.00$ Subtotal - Hours 9 198 194 250 87 34 772.0 41,697.00$ Labor & Gen. Admin. Overhead 195.24% 81,409.22$ Profit (Labor Costs) 15.00% 18,465.93$ 141,572.16$ Obstruction Evaluation/Airport Airspace Analysis (OE/AAA) 1 4 4 8 4 1 22.0 1,208.00$ Bid Package 8 45 45 55 20 10 183.0 10,095.00$ Subtotal - Hours 9 49 49 63 24 11 205.0 11,303.00$ Labor & Gen. Admin. Overhead 195.24% 22,067.98$ Profit (Labor Costs) 15.00% 5,005.65$ 38,376.62$ Bidding Services 1 50 8 8 4 2 73 4,787.00$ Subtotal - Hours 1 50 8 8 4 2 73 4,787.00$ Labor & Gen. Admin. Overhead 195.24% 9,346.14$ Profit (Labor Costs) 15.00% 2,119.97$ 16,253.11$ Task 5 Total Task 6 Total Task 7 Total Task 8 Total Task 6 - 95% Design Package Task 8 - Bidding Services Task 7 - Bid Package Task 3 - FAA and CDOT Grant Application and Management, Environmental Documentation, and Agency Coordination Task 4 - Topographic Survey Task 5 - 50% Schematic Design Package TOTALHours by Classification Task 2 - Project Administration, Coordination, and Management Task 1 Total Task 2 Total Task 3 Total Task 4 Total Fee Estimate Summary - Kimley-Horn and Associates, Inc Contract Number: 141.2022 (Pitkin County, Co / Aspen/Pitkin County Airport) Project Name: Program Management Services Contractor: Kimley-Horn and Associates, Inc. Task Order Name: Airfield Pavement Rehabilitation 2024 Task Order Number: B-1 Salary and Expenses Task Description Senior Professional II Senior Professional I Professional Analyst Sr Tech Support Support Staff Total Hours Total Labor Cost TOTALHours by Classification Pre-Construction Conference 32 1 33.0 2,365.00$ Construction Management Plan 1 20 24 44 10 99.0 4,757.00$ Subtotal - Hours 1 52 24 44 0 11 132.0 7,122.00$ Labor & Gen. Admin. Overhead 195.24% 13,904.99$ Profit (Labor Costs) 15.00% 3,154.05$ 24,181.04$ Review Material Submittals 16 24 8 48 2,640.00$ Provide Clarification of Construction Plans/Contract Docs 2 40 40 24 106 5,990.00$ Provide Construction Observation 4 120 400 60 16 600 31,204.00$ Review Contractor Pay Requests 2 12 24 4 4 46 2,494.00$ 20 10 30 1,940.00$ Subtotal - Hours 8 208 498 96 0 20 830 44,268.00$ Labor & Gen. Admin. Overhead 195.24% 86,428.84$ Profit (Labor Costs) 15.00% 19,604.53$ 150,301.37$ Prepare Record Drawings 8 8 24 2 42 1,986.00$ Final Construction Report 16 40 24 8 88 4,280.00$ Subtotal - Hours 0 24 48 48 0 10 130 6,266.00$ Labor & Gen. Admin. Overhead 195.24% 12,233.74$ Profit (Labor Costs) 15.00% 2,774.96$ 21,274.70$ TOTAL Hours 0 39 837 983 765 203 132 Basic Average Hourly Rate -$ 95.00$ 73.00$ 48.00$ 40.00$ 70.00$ 29.00$ Direct Salary Cost -$ 3,705.00$ 61,101.00$ 47,184.00$ 30,600.00$ 14,210.00$ 3,828.00$ Labor & Gen. Admin. Overhead 195.24% -$ 7,233.64$ 119,293.59$ 92,122.04$ 59,743.44$ 27,743.60$ 7,473.79$ Subtotal Salary -$ 10,938.64$ 180,394.59$ 139,306.04$ 90,343.44$ 41,953.60$ 11,301.79$ Profit (Labor Costs) 15%-$ 1,640.80$ 27,059.19$ 20,895.91$ 13,551.52$ 6,293.04$ 1,695.27$ Salary Expenses - Subtotal 545,373.82$ Hotel Nights 70 Nights 350.00$ 24,500.00$ Car Rental & Gas 70 Days 75.00$ 5,250.00$ Other Transportation Costs (Flights, etc.)1 LS 5,000.00$ 5,000.00$ Days Per Diem 70 Days 64.00$ 4,480.00$ Mileage 3500 Miles 0.625$ 2,187.50$ Shipping/Misc.1 LS 1,000.00$ 1,000.00$ Sub-consultants Contract Value Contract type Subtotal Survey $35,000.00 35,000.00$ QA Material Testing $25,000.00 25,000.00$ Non-Salary Expenses - Subtotal 102,417.50$ TOTAL 647,791.32$ Task 10 Total Task 11 Total Task 9 Total Non-Salary Expenses Task 10 - Construction Phase Services Conduct Final Inspection & Prepare Punchlist Task 11 - Close-Out Task 9 - Preconstruction Services Certificate Of Completion Envelope Id: 53EAE693CAEE43C3A8575E2C079CE4E0 Status: Completed Subject: Kimley-Horn & Associates, Inc. | Pitkin County Task Order 141.22 B-1 for Review/Signature Source Envelope: Document Pages: 23 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 216.147.121.184 Record Tracking Status: Original 3/4/2024 1:58:37 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Dan Bartholomew dan.bartholomew@aspenairport.com Airport Director Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 4.26.103.101 Sent: 3/4/2024 2:22:28 PM Viewed: 3/4/2024 2:26:55 PM Signed: 3/4/2024 2:27:21 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Heath Hildebrandt Heath.Hildebrandt@Kimley-Horn.com Program Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 165.1.214.168 Sent: 3/4/2024 2:27:22 PM Viewed: 3/4/2024 5:08:11 PM Signed: 3/4/2024 5:08:25 PM Electronic Record and Signature Disclosure: Accepted: 3/4/2024 5:08:11 PM ID: b2c1edf8-f77f-464a-90db-f7fcd619272e Company Name: Pitkin County, Colorado Rich Englehart rich.englehart@pitkincounty.com Deputy County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.103.36.129 Sent: 3/4/2024 5:08:27 PM Viewed: 3/5/2024 7:16:39 AM Signed: 3/6/2024 8:40:54 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/6/2024 8:40:55 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/6/2024 8:40:56 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Casey Adamson casey.adamson@kimley-horn.com Security Level: Email, Account Authentication (None) Sent: 3/6/2024 8:40:57 AM Electronic Record and Signature Disclosure: Accepted: 5/20/2022 2:57:38 PM ID: 0ae18a61-d74b-4361-9b1b-5444a4cc266f Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/4/2024 2:22:28 PM Certified Delivered Security Checked 3/5/2024 7:16:39 AM Signing Complete Security Checked 3/6/2024 8:40:54 AM Completed Security Checked 3/6/2024 8:40:57 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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