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HomeMy WebLinkAboutbocc.con.amended.002.20 A-108/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 21544210.574000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Jodie Grady County Representative Phone (970) 618-3717 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 12,500.00 $ - $ - $ 12,500.00 002.20 A-10 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Third-Party Commissioning Svcs for Ambulance Bldg Control System Upgrades SGM, Inc. $12,500.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $12,500.00 Formal Services/Maintenance 4/1/2024 9/1/2024 Task Order Assets and Housing Third party commissioning services for the Ambulance Building Control System Upgrades Project. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 002.20 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Third-Party Commissioning Services for the Ambulance Building Control System Upgrades Task Order Number: 002.20 A-10 Task Order Budget Line Item: 21544210.574000 OWNER: Pitkin County Jodie Grady – Facilities 530 E. Main Street Aspen, CO 81611 Phone: (970) 618-3717 jodie.grady@pitkincounty.com CONTRACTOR: SGM, Inc. Mike Fowler 118 West 6th Street, Suite 200 Glenwood Springs, CO 81601 Phone: (970) 379-6316 mikef@sgm-inc.com PROJECT NAME: THIRD-PARTY COMMISSIONING SERVICES FOR THE AMBULANCE BUILDING CONTROL SYSTEM UPGRADES START DATE: April 1, 2024 END DATE: September 1, 2024 The All-County On-Call Engineering (the “Agreement”) dated February 2, 2020 between the Board of County Commissioners of Pitkin County (the “County”) and SGM 118 West 6th Street, Suite 200 Glenwood Springs, CO 81601 (the “Contractor”), shall include the following services. 1.Contractor’s Obligations. Contractor shall provide the third-party commissioning services described in the attached Contractor Proposal (“Attachment A”) for the County’s installation and verification of upgrades to the Aspen Ambulance building automation system (BAS). The work will be performed inaccordance with the terms of Attachment A. 2.Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensationand reimbursement to be paid hereunder exceed the sum of Twelve Thousand Five Hundred dollarsand Zero cents ($12,500.00) for all services rendered. By Task Order or Task Order Amendment, theCounty and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset byany amount the Contractor owes the County for any reason. Master Service Agreement #: 002.20 Rev: 2018-10-10 btf 2 Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 10 and Third-Party Commissioning Services for the Ambulance Building Control System Upgrades. Invoices shall be sent electronically in PDF format to jodie.grady@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Jodie Grady, Assets and Project Manager will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Jodie Grady Mar-07-2024 Assets Manager Mike Fowler Principal Mar-07-2024 www.sgm-inc.com GLENWOOD SPRINGS 118 West Sixth St, Suite 200 | Glenwood Springs, CO 81601 | 970.945.1004 March 5, 2024 Jodie Grady – Pitkin County Assets and Project Manager Attention Assets Div. 530 E Main St. Aspen, CO 81611 Jodie.Grady@pitkincounty.com RE: Third-Party Commissioning – Aspen Ambulance - Control System Upgrades Project – Scope and Proposal Dear Ms. Grady: This letter presents SGM’s proposed scope and budget to provide third-party commissioning for the Aspen Ambulance - Control System Upgrades Project. We have prepared our scope of services based on building automation system (BAS) control upgrades to be performed by Trane Proposal ID: 7229972 on the existing boiler plant, snowmelt, Furnace 1, Furnace 2, Furnace 3, ERV-1, ERV-2, and ERV-3 and existing control panels. This proposal will provide commissioning services for the upgraded BAS controls. The fee includes site visits and the items listed in the Cx scope of services activities in this letter. Proposed Approach The Aspen Ambulance Control System Upgrades Project is an upgrade of existing BAS to pull the site into the Tracer Ensemble and use the existing license file. The following commissioning process activities are based on 1) ASHRAE Guideline 0: The Commissioning Process, to confirm performance of the building energy-consuming systems, and 2) Pitkin County building codes and the adopted 2021 International Energy Conservation Code (IECC) commissioning requirements. Each activity detailed below is required to successfully commission the BAS control system upgrades systems equipment. Attachment A www.sgm-inc.com Page 2 of 2 Commissioning Scope of Services Activities 1. Conduct a minimum of three (3) site visits and meetings to verify equipment / systems installations and project status. 2. Functional Performance Testing - Verify operation of the control system upgrades. Verification will include confirming the sequence of operation is met by enabling the systems and noting how they function during each mode of operation. 3. Create a Cx Issues Log to document all deficiencies found during the control system functional performance testing. The CxA will document and track the status of all commissioning issues for Owner review. Items we require prior to testing: • Current project schedule, to include BAS equipment installation milestones or equivalent. • Current BAS drawings and specifications, changes, ASIs, RFIs, etc. to reflect the current state of the building systems. • Project team member point-of-contact (POC) information as needed, to include name, phone number and email address. • SGM requests VPN access to the facility infrastructure systems associated with the HVAC BAS control system and it upgrades. Items not included within the Cx Scope of Services: • Cx activities required by LEED® or other green-rating systems. • Cx of the building thermal envelope. • Cx of other systems and equipment not listed under Scope of Services above. • Changes in Cx scope as the result of changes in project scope, change orders, unscheduled project delays, etc. • Additional retesting beyond the first retest. Project Fees We have estimated our fees based on our understanding of your desired outcomes. The table below is a summary of the fees our team has identified to achieve your goals. Fee Proposal Task Fee Task 01: Third-Party Commissioning of Upgrades for the Aspen Ambulance BAS system. $12,500 Should you have any questions upon reviewing this proposal, please feel free to contact me at 970.379.6316 or tonyh@sgm-inc.com. Thank you for your time. Sincerely, SGM Tony Haschke, PE, CEM, CBCP, CLEP Senior Engineer Energy and Mechanical Systems Certificate Of Completion Envelope Id: E34D340C595B472DAA0F42162FB5BA3A Status: Completed Subject: SGM, Inc. | Pitkin County Task Order 002.20 A-10 for Review and Signature Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 216.237.91.144 Record Tracking Status: Original 3/6/2024 11:00:48 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Jodie Grady Jodie.grady@pitkincounty.com Assets Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.153.240.216 Sent: 3/6/2024 11:02:33 AM Viewed: 3/6/2024 11:24:01 AM Signed: 3/7/2024 10:21:35 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mike Fowler mikef@sgm-inc.com Principal Schmueser Gordon Meyer, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.72.68.35 Sent: 3/7/2024 10:21:36 AM Viewed: 3/7/2024 1:21:42 PM Signed: 3/7/2024 1:27:01 PM Electronic Record and Signature Disclosure: Accepted: 3/7/2024 1:21:42 PM ID: edf7a889-9a14-4568-b482-28e3f5cba73a Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/7/2024 1:27:02 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/7/2024 1:27:02 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Miosha Wauneka miosha.wauneka@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 3/7/2024 1:27:03 PM Electronic Record and Signature Disclosure: Accepted: 9/19/2022 6:19:48 AM ID: f9e9d817-3b89-43d1-bf19-74b12e5e7658 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/6/2024 11:02:33 AM Certified Delivered Security Checked 3/7/2024 1:21:42 PM Signing Complete Security Checked 3/7/2024 1:27:01 PM Completed Security Checked 3/7/2024 1:27:03 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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