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Home My WebLink Aboutbocc.res.022.2024P A G E 3 RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS (“BOCC”) OF PITKIN COUNTY, COLORADO APPROVING AND AUTHORIZING THE CHAIR TO SIGN A GRANT AGREEMENT WITH RESPONSE TO FUND THE CONSTRUCTION OF THE HALLE CENTER FOR HOPE AND HEALING RESOLUTION NO. 022, 2024 RECITALS WHEREAS, pursuant to Section 2.8.3 (Actions) of the Pitkin County Home Rule Charter (“HRC”) official action by formal resolution shall be required for all actions of the Board not requiring ordinance power on matters of significant importance affecting citizens, and; WHEREAS, on June 20, 2023, the BOCC committed $250,000 worth of funding to Response for their capital campaign for the construction of the Halle Center for Hope and Healing, and; WHEREAS, on September 29, 2023 the BOCC committed an additional $250,000 worth of funding to the campaign, for a total contribution of $500,000 from Pitkin County, and; WHEREAS, Pitkin County wishes to fund services and shelter for survivors of domestic abuse, and; WHEREAS, Response will construct the Halle Center for Hope and Healing on Cody Lane in Basalt, CO, and; WHEREAS, the Halle Center for Hope and Healing will provide services and shelter for survivors of domestic abuse from across the region, and; WHEREAS, the BOCC finds that it is in the best interests of the citizens of Pitkin County to approve this Resolution. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that it hereby adopts a Resolution Approving and Authorizing the Chair to Sign, a Grant Agreement attached hereto as Exhibit A, with Response to support the construction of the Halle Center for Hope and Healing and authorizes the Chair to sign the Resolution and upon the satisfaction of the County Attorney as to form, execute any other associated documents necessary to complete this matter. INTRODUCED AND FIRST READ ON THE 10TH DAY OF APRIL, 2024 AND SET FOR SECOND READING AND PUBLIC HEARING ON THE 24TH DAY OF APRIL, 2024. NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN DAILY NEWS ON THE 11TH DAY OF APRIL, 2024. P A G E 3 NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com ) ON THE 11TH DAY OF APRIL, 2024. ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 24TH DAY OF APRIL, 2024. POSTED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com ) ON THE 2ND DAY OF MAY, 2024. PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN DAILY NEWS ON THE 2ND DAY OF MAY, 2024. ATTEST:BOARD OF COUNTY COMMISSIONERS By _________________________ By: _____________________________ Sam Engen Greg Poschman, Chair Clerk to the Board Date: ______________ APPROVED AS TO FORM:MANAGER APPROVAL ___________________________ _________________________________ John Ely, County Attorney Jon Peacock, County Manager Form Revised 01-01-2023 May-02-2024 1 PITKIN COUNTY GRANT AGREEMENT RECIPIENT: RESPONSE HALLE CENTER FOR HOPE AND HEALING This Grant is made as of the date last below signed between Pitkin County, herein referred to as “County”, and Response, hereafter referred to as “Agency”. Whereas, Response, a private non- profit agency, serves the community by working with our community to end domestic and sexual abuse and to support survivors in achieving safety and empowerment, and whereas Pitkin County wishes to award a grant for the provision of these community services. 1. Term and Renewal of Agreement: Absent any termination for cause under paragraph 5 of the Agreement, the term of this Agreement shall continue from January 1, 2024, to December 31, 2024. 2. Agency Obligations: Agency shall: a) Strictly adhere to all applicable Federal, State and Local laws or regulations that have been or may hereafter be established. b) Submit quarterly reports to the County, compliant with the attached Reporting Requirements. Each report will, at the minimum contain the following: i. Total grant funds received ii. Funds used to date iii. Description of how funds have been used to date iv. Remaining grant funds balance v. Project completion timeline c) Hold and maintain for the term hereof the necessary licenses(s) as specified under State law, which permits the performance of the service(s) to be provided herein. d) Maintain an affordable sliding-fee scale schedule for its services in order to accommodate low-income individuals. e) Be responsible for the performance of any subcontractor. f) Maintain written requirements for safeguarding client information and comply with the same. g) Maintain service program records, fiscal records, documentation and other records relevant to this Grant for the duration of the grant plus six years. The above shall be subject at all reasonable times to inspections, review or audit by Federal, State or County personnel, and other persons authorized in writing by the County. h) Use the grant funds solely for the purpose of constructing the Halle Center for Hope and Healing located on Cody Lane, Basalt, Colorado i) Provide quarterly reporting on the use of the funds j) Agency shall manage the supplied grant funds responsibly and measurably to ensure that the mission, goals, and outcomes hereto listed are met to the satisfaction of the granting agency. 3. Pitkin County’s Obligations: a) County agrees to grant $500,000 to Response as approved in the County’s annual budget, which was approved by the Board of County Commissioners. Exhibit A 2 4. General Provisions a. The Parties to this Grant intend that the relationship between them contemplated by the Grant is that of independent agency. No agent, employee, or servant Agency will be solely and entirely responsible for its acts and the acts of its agents, employees, servants and subcontractors during the performance of the Grant. b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in whole or in part, is subject to and contingent upon the continuing availability and appropriation of County funds for the purpose thereof. c. This Grant constitutes the full and complete agreement of the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, the Agency understands that no County official or employee, other than the Board of County Commissioners acting as a body at a Board meeting, has authority to enter into a Grant or to modify the terms of this Grant on behalf of the County. Any such Grant or modification to this Grant must be in writing and be executed by the parties hereto. 5. Default/Cancellation. If Agency shall default in the performance of Agency’s Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting or use or appropriation of monies granted in the manner in which such accounting was represented to the County, Agency shall have the right to cure said default after written notice by the County of the default to Agency. If Agency fails to cure such default within sixty (60) days after written notice is given from the County to Agency specifying the nature of such default (or if such default cannot be cured within the aforesaid period of time, if the Agency shall fail to promptly commence to cure the same and to thereafter diligently proceed with such cure), County shall reserve the right to cancel this Agreement and make a demand for the return of all monies that County determines, at its sole discretion, were not appropriated in accordance with this Agreement. 6. Entire Agreement: This Agreement constitutes the full and complete Agreement of the parties hereto and shall not be modified except by a written agreement signed by the parties. 3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the latest date written below. PITKIN COUNTY, COLORADO By: ____________________________________________________________ Greg Poschman Date Chair RESPONSE By: ____________________________________________________________ Shannon Meyer DateExecutive Director May-02-2024 May-02-2024