HomeMy WebLinkAboutbocc.con.amended.002.20 C-20-A8/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 11836360.572000.10086
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Jessie Young County Representative
Phone (970) 429-6169
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 52,543.00
$ -
$ 47,925.00
$ 100,468.00
Open Space & Trails
Amendment to Task Order to add Phase 3 and 5 services. Extension of Task Order End Date to 3/31/2025.
Allocation of additional funding not to exceed $47,925.00.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
Gerbaz Pedestrian Bridge Construction Management
SGM, Inc.
$ 47,925.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 47,925.00
Formal
Services/Maintenance
2/19/2024
3/31/2025
Change Order/Contract Amendment
002.20 C-20-A
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract #: 002.20 Rev. 2022.08.04 CDD
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 002.20 C-20-A
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
SGM, Inc.
118 West 6th St., Suite 200
Glenwood Springs, CO 81601
The Provision of Gerbaz Pedestrian Bridge Construction Management Services Task Order
002.20 C-20 (the “Contract”) dated February 19, 2024 between the Board of County
Commissioners of Pitkin County, Colorado (the “County”) and SGM, Inc. (the “Contractor”), is
hereby amended as follows:
Description of Change:
1. Amendment to Section I to add Phases 3 & 5 to the Scope of Work, as described in
Attachment A to Contractor’s Obligations;
2. Extension of the Contract End Date to March 31, 2025; and
3. Allocation of additional funding not to exceed $47,925.00.
Reason for Change: Additional time and funding required to allow the Contractor to complete
the additional services requested by the County.
Original Contract Amount $ 52,543.00
Previous Change Order/Amendment Amount $ This Change Order/Amendment Amount $ 47,925.00
New Contract Total $ 100,468.00
Contract #: 002.20 Rev. 2022.08.04 CDD
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
SGM, INC.
________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
Jessie Young
Aug-02-2024
Planning/Outreach Manager - Open Space and Trails
Principal
Mike Fowler
Aug-02-2024
www. s gm-i n c .c o m
GLENWOOD SPRINGS 118 West Sixth St, Suite 200 | Glenwood Springs, CO 81601 | 970.945.1004
February 19, 2024
Jessie Young, AICP
Planning and Outreach Manager
Pitkin County Open Space and Trails
jessie.young@pitkincounty.com
RE: Gerbaz Pedestrian Bridge (formerly Aspen Village Pedestrian Bridge)
Scope of Work for Design Phase Completion and Construction Management
Revision 1
Jessie,
The Gerbaz Pedestrian Bridge design development was initiated in 2020. The first task
that SGM completed was an alternatives analysis of different bridge types at a conceptual design
level. The result of this analysis was the selection of a preferred alignment and bridge type. The
alignment selected was Alignment 2 and the bridge type was a prefabricated steel truss bridge.
See “Pitkin County Open Space & Trails Aspen Village Pedestrian Bridge Alternatives Report”
for further details. All work in this initial phase was based on aerial imagery. No on-the-ground
survey was completed during this phase.
This project progressed into a design phase and was eventually advertised for bid in November of 2023.
A Contractor has now been selected to do the work and construction will commence in March of 2024.
This scope of work is intended to cover SGM’s professional services for design phase completion and
construction support and oversight on the project. The following phases and tasks are numbered as a
continuation of the original project. This scope of work is summarized below:
Phase 4 Task 1 – Design and Bidding Phase Closeout
This task includes work that is beyond the original scope of design work developed. This work includes
tasks to support the final development of the bid documents, agency coordination to get the necessary
approvals, and additional support during the bid phase. This work includes the following tasks:
•RFTA coordination meetings including 60% design review, 100% design review, and RFTA bridge
engineer review meeting. This includes preparation for and attendance at the meeting, formal
response to meeting comments, and plan revisions resulting from comments at those meetings.
•Pitkin County Community Development Building Permit support. This includes response to
comments and development of additional documentation to support comments (drainage memo,
additional survey figure, etc.).
•Additional bid phase support including interviews with preferred contractor, follow up with
contractor’s prefabricated bridge supplier, and additional research on their certification and
requirements.
•Extension of project duration due to permit review periods and agreements in place.
Attachment A
www. s gm-i n c .c o m
GLENWOOD SPRINGS 118 West Sixth St, Suite 200 | Glenwood Springs, CO 81601 | 970.945.1004
Phase 4 Task 2 and Phase 4 Task 3 – Structural/Civil Construction Support
Phase 4 Task 2 represents work completed before June 30, 2024 and an 8 week construction duration is
assumed during this period. Phase 4 Task 3 represents work completed after June 30, 2024 and an 18
week construction duration is assumed during this period. The total assumed construction duration is 26
weeks.
Project Management. This will be a continuation of the design project management and includes project
manager coordination with the County, Contractor, and Design Team as well as monthly invoicing. A
memo summarizing project status updates and review of project budget and schedule will be provided
monthly along with project invoices.
Issued for Construction Plans. For construction plan sets incorporating any bid phase addenda that will
be stamped by a Colorado Professional Engineer.
Construction Startup. It is anticipated that the construction will start with a kick-off meeting with the
Contractor and County staff. SGM will conduct this meeting. The construction startup activity phase also
includes initial submittals and baseline construction scheduling. SGM will develop a pre-construction
submittal checklist and document log to manage this important step in the project.
Submittal Reviews and RFIs. This scope of work includes up to 10 requests for information and review
of the following expected submittals.
• Concrete Mix Design
• Ditch Pipe, Fittings, Joints, and FES Sections Product Submittal
• Ditch Retaining Wall Submittal
• Geocomposite Drain and Underdrain Product Submittal
• Micropile Design Submittal
• Micropile Test Report
• Miscellaneous Submittals (Up to 4)
• Pedestrian Railing Shop Drawing
• Prefabricated Bridge Shop Drawing and Calculations
• Project Safety Management Plan
• Rebar Shop Drawings (Abutment, Wingwall, and Deck)
• Riprap Gradation Submittal
• Safety Critical Work Plan
• Stay In Place Metal Decking Shop Drawings
• Structural Concrete Coating and Anti-Graffiti Product Submittal
• Traffic Control Plans (Up to 4)
www. s gm-i n c .c o m
GLENWOOD SPRINGS 118 West Sixth St, Suite 200 | Glenwood Springs, CO 81601 | 970.945.1004
Phase 4 Task 4 and Phase 4 Task 5 – Field Engineering Services
Phase 4 Task 4 represents work completed before June 30, 2024 and an 8 week construction duration is
assumed during this period. Phase 4 Task 5 represents work completed after June 30, 2024 and an 18
week construction duration is assumed during this period. The total assumed construction duration is 26
weeks.
A scope and an estimated fee for construction services is provided. The tasks including in this scope of work
are listed below:
Construction Observation. Once construction begins, the SGM project team will provide a part time
project inspector. The project inspector will be on-site two days per week for a total of four hours per
day. This includes travel time and documentation of Construction Daily Reports. This is approximately
1.5 hours on-site.
The project inspector will be on site when directed by the County. Otherwise, the project inspector will
use their discretion to make sure that these site visits occur at critical times. In other words, it may not
be exactly two site visits per week. Inspector may be on site 5 days in one week when critical activities
are happening and only one day in a week when less critical activities are happening. The Project
Inspector’s role is to administer the construction contract and inspect the work to ensure it is being
performed in accordance with the plans and specifications. The Project Inspector will be responsible for
quantity measurements, daily diaries, and coordination with the Materials Tester. Weekly project
meetings will be held for each project. The Project Engineer will be responsible for conducting these
meetings and documenting meeting discussions and action items to the Contractor and the County. In
addition, a line item is included for a 40 hour allowance for additional construction inspection if directed
by the County.
The Project Engineer will have overall responsibility for the construction oversight and will coordinate
directly with the County and the Contractor. The Project Engineer will be responsible for reviewing
Contractor pay applications and initiating change orders. The County will be responsible for approving
change orders. The Project Engineer will also be onsite regularly to monitor the construction and
address issues that may arise.
Materials Testing. An allowance for Owner’s Acceptance (OA) (aka Quality Assurance (QA)) testing
of $2,000 is included in this scope of work and will only be implemented at the direction of the County.
QA testing in excess of this amount is excluded from this scope of work. We have included a fee
schedule for Ground Engineering for testing.
Project Documentation and Closeout. The Project Closeout phase will begin as construction wraps
up. Final documentation will include compiling daily diaries, project photos, preparing As-Built plans (pdf
markups) and providing testing reports and materials documentation. This also includes the required
RFTA documentation and the CDOT Special Use Permit closeout documentation.
www. s gm-i n c .c o m
GLENWOOD SPRINGS 118 West Sixth St, Suite 200 | Glenwood Springs, CO 81601 | 970.945.1004
Project Schedule
Our schedule will be based on the Contractor’s final approved construction schedule.
Exclusions
The following items are excluded from this scope of work. SGM can provide most of these services if
requested but they have not been included in this scope:
• Construction duration in excess of 26 weeks.
• Materials testing in excess of the $2,000 allowance.
Fee Estimate
The Fee Estimate is provided on the attached sheet.
On behalf of SGM, we thank you for the opportunity to provide this proposal. Please contact me at
970.384.9003 or markf@sgm-inc.com to discuss the proposed scope and fee.
Sincerely,
SGM
Mark Frymoyer, PE
PREPARED BY: MLF/MCF
PROJECT: GERBAZ PEDESTRIAN BRIDGE CM DATE: 2/19/2024
CLIENT: PITKIN COUNTY OPEN SPACE & TRAILS REVISION: 2.0
No. Code Personnel Description Name Rate Hours Salary Labor
1 PM Project Manager Mark Frymoyer $190 66 12,540$
2 SBE Senior Bridge Engineer Marijean Frymoyer $190 51 9,690$
3 BDE Bridge Design Engineer Nolan Colucci $159 89 14,151$
4 LCE Lead Civil Engineer Ashley Cline $173 19 3,287$
5 CPE Construction Project Engr Mark Frymoyer $190 82 15,580$
6 CI Construction Inspector Bruce Gray $138 274 37,812$
Subtotal 581 93,060$
No. Code Description Total Cost
1 RJ Micropile Inspection 2,500$
2 GRD Materials Testing 2,000$
Subtotal 4,500$
Total Cost
1.0 Design and Bidding Phase Closeout 13,942$
2.0 Structural/Civil Construction Support (Pre June 30, 2024) 20,015$
3.0 Structural/Civil Construction Support (Post June 30, 2024) 13,769$
4.0 Field Engineering Services (Pre June 30, 2024) 18,586$
5.0 Field Engineering Services (Post June 30, 2024) 34,156$
Total 100,468$
$52,543
$47,925
SGM Hours and Labor Charges
Subconsultants
Cost Breakdown by Phase
Phase
Name
Pre June 30th Sum (Phases 1, 2, and 4)
Post June 30th Sum (Phases 3 and 5)
Ground Engineering
Richard Johnson
Print Date: 2/19/2024 Page 1 of 1 SGM Confidential
GERBAZ PEDESTRIAN BRIDGE CM
Subtotal
of Hours
4.1 Design and Bidding Phase Closeout
4.1.1 RFTA 60% Coordination Meeting and Follow Up 3 8 8 19 $3,362
4.1.2 RFTA 100% Coordination Meeting and Follow Up 3 8 8 19 $3,362
4.1.3 RFTA Bridge Meeting and Follow Up 1 4 4 9 $1,586
4.1.4 Community Development Building Permit 6 4 4 14 $2,592
4.1.5 Additional Bid Phase Support 16 16 $3,040
Subtotal: Phase 4.1 29 24 20 4 0 0 77 $13,942 $0 $0
4.2 Structural/Civil Construction Support (Pre June 30, 2024)
4.2.1 Overall Project Mgmt (1 Hour/Wk) (Assume 8 Wks of Const)8 8 $1,520
4.2.2 Issued for Construction Plans and Specs 1 2 3 $508
4.2.3 Updates for Seat Elevation with Shops 1 2 3 $508
4.2.4 Submittal Reviews 5 5 $950
Concrete Mix Design 2 2 4 $698
Ditch Pipe, Fitting, Joints, and FES Sections 1 1 2 $363
Ditch Retaining Wall 1 3 4 $667
Micropile Design and Drawings 1 4 5 $826 $1,000
Micropile Test Report 1 2 3 $508
Pedestrian Railing Shop 1 4 5 $826
Prefabricated Bridge Shop Drawing/Calcs 2 12 14 $2,288
Project Safety Management Plan 4 4 $760
Rebar Shop Drawings (Abut/WW/Deck)1 8 9 $1,462
Safety Critical Work Plan 4 4 $760
Stay In Place Metal Decking 1 2 3 $508
Traffic Control Plans (Up to 4)4 4 $692
4.2.5 Requests for Information 3 3 1 7 $1,279
4.2.6 Meetings 0 $0
Pre-Construction 2 2 4 $698
Weekly Const Mtgs (Assume 8 Wks of Const)8 8 16 $2,624
4.2.7 Inspection Memos to ComDev (Assume 2)3 3 $570
Subtotal: Phase 4.2 13 24 43 8 14 8 110 $19,015 $1,000 $0
4.3 Structural/Civil Construction Support (Post June 30, 2024)
4.3.1 Overall Project Mgmt (1 Hour/Wk) (Assume 18 Wks of Const)18 18 $3,420
4.3.2 Submittal Reviews 5 5 $950
Geocomposite Drain and Underdrain 1 1 $159
Miscellaneous Submittals (Up to 4)1 4 4 9 $1,518
Riprap Gradation 1 1 $173
SCC and Anti Graffiti Coating 1 1 $159
4.3.3 Requests for Information 2 2 1 5 $916
4.3.4 Meetings 0 $0
Weekly Const Mtgs (Assume 18 Wks of Const)18 18 36 $5,904
4.3.5 Inspection Memos to ComDev (Assume 2)3 3 $570
Subtotal: Phase 4.3 23 3 6 7 22 18 79 $13,769 $0 $0
4.4 Field Engineering Services (Pre June 30, 2024)
4.4.1 EOR Site Visits 0 $0
Micropile Installation or Testing 4 4 $760 $1,500
Abutment/Wingwall Pre Pour 4 4 $760
4.4.2 Construction Observ (2 Day/Week*4 Hours) (8 Wks of Const)64 64 $8,832
4.4.3 Additional Allowance for Construction Observation 20 20 $2,760
4.4.4 Project Engineer Time (1 Hour/Week) (8 Wks of Const)8 8 $1,520
4.4.5 Allowance for Materials Testing 0 $0 $1,000
Subtotal: Phase 4.4 0 0 0 0 16 84 100 $14,632 $1,500 $1,000
4.5 Field Engineering Services (Post June 30, 2024)
4.5.1 EOR Site Visits 0 $0
Bridge Placement 4 4 $760
Additional Site Visits (Allowance)8 8 $1,520
4.5.2 Construction Observ (2 Day/Week*4 Hours) (18 Wks of Const)144 144 $19,872
4.5.3 Additional Allowance for Construction Observation 20 20 $2,760
4.5.4 Project Engineer Time (1 Hour/Week) (18 Wks of Const)18 18 $3,420
4.5.5 Project Closeout Documentation 1 20 21 $3,370
4.5.6 Allowance for Materials Testing 0 $0 $1,000
Subtotal: Phase 4.5 1 0 20 0 30 164 215 $31,702 $0 $1,000
TASK ORDER TOTAL:66 51 89 19 82 274 581 $93,060 $2,500 $2,000
SUBS
SCHEDULE OF FEES
PM
SGM PERSONNEL SGM HOURS/COST
PHASES AND TASKS
SB
E
BD
E
LC
E
CP
E
CI GR
D
RJ
Cost
Print Date: 2/19/2024 Page 1 of 1 SGM Confidential
GERBAZ PEDESTRIAN BRIDGE CM
Description Unit Cost Units Quantity Cost
Mileage (35 RTs GWS to Site (62 Miles) (Pre 6/30/24) $0.67 Mile 2170 $1,453.90
Mileage (35 RTs GWS to Site (62 Miles) (Post 6/30/24) $0.67 Mile 2170 $1,453.90
Subtotal $2,907.80
Other Direct Cost Expenses
Print Date: 2/19/2024 Page 1 of 1 SGM Confidential
FOR REFERENCE:
GROUND FEE SCHEDULE FOR TESTING SERVICES (2023)
IF NEEDED FOR OWNER'S ACCEPTANCE TESTING
NOT INCLUDED IN THE SCOPE OF WORK
Gerbaz Way Pedestrian Bridge
Pitkin County, Colorado
June 19, 2023 Proposal No. 2306-1223 Page 4 of 5
Certificate Of Completion
Envelope Id: D01EDDB293F64F4EB1D784651C05B10C Status: Completed
Subject: SGM, Inc. | Pitkin County Task Order Amendment 002.20 C-20-A for Review and Signature
Source Envelope:
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Certificate Pages: 5 Initials: 0 Pitkin County Procurement
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Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 69.170.199.81
Record Tracking
Status: Original
7/26/2024 5:49:28 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Jessie Young
jessie.young@pitkincounty.com
Planning/Outreach Manager - Open Space and
Trails
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ID: a47ebe05-2345-4cb3-a7db-b85df3f68a54
Company Name: Pitkin County, Colorado
Mike Fowler
mikef@sgm-inc.com
Principal
Schmueser Gordon Meyer, Inc
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