HomeMy WebLinkAboutbocc.con.151.248/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 11234341.531000.10056
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Lindsay Maisch County Representative
Phone (970) 920-5766
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 49,999.00
$ -
$ -
$ 49,999.00
151.24
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Youth Activity Services for Colorado Works Eligible PitCo Families
Aspen Youth Center
$ 49,999.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 49,999.00
Sole Source
Services/Maintenance
7/1/2024
6/30/2025
New Contract
Human Services
Contract to provide youth activities for eligible Pitkin County families.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving. 1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST TO: Jon Peacock, County Manager
DATE: July 1, 2024 FROM: Lindsay Maisch, Human Services Director Proposed Contractor: Aspen Youth Center
Product/Service: Youth Activity Services for Colorado Works-Eligible Pitkin County Families Estimate expenditure for the above Product/Service: $ 49,999.00
This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc): Explain:
The Aspen Youth Center has provided this service to support low income families for the past few years.
To provide ongoing continuity of services for these families, it is critical to continue to work with this
entity.
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving. 2
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code. Department Head Section Head
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager
Reason for Denial: ______________________________________________
!#COUNTY MANAGER SOLE#! Date
Economic Assistance Manager
Aug-28-2024
Norma Avila
Aug-29-2024
Lindsay Maisch
Human Services Director
Rich Englehart
Aug-29-2024
Deputy County Manager
8/30/2021 CDD
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT,made July 01,2024 by and between the Board of County Commissioners of
Pitkin County,Colorado,530 E.Main St.,Suite #302,Aspen,CO 81611,(hereinafter called the
“County”)and Aspen Youth Center,861 Maroon Creek Rd.,Aspen,CO 81611 (hereinafter called
the “Contractor”)to perform the following work:Youth Support Services for Colorado Works
Eligible Pitkin County Families (“Project”).
I.Term of Contract:The term of this Contract is from July 01,2024 to June 30,2025.
II.Contractor’s Obligations.Contractor shall provide the Youth Support Services for local
youths as described in the attached Contractor Scope of Work (“Attachment A”).
III.Compensation and Expenses,Invoicing,Payment and Offset.The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II.It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum
of Forty Nine Thousand Nine Hundred and Ninety Nine dollars and Zero cents
($49,999.00)for all services rendered.By contract or amendment,the County and
Contractor may reallocate the budget among project tasks if the total budget amount
remains unchanged.Contractor shall invoice for the project monthly based on hours
worked,with payment expected within thirty (30)days of invoice.Any payment by
the County may be offset by any amount the Contractor owes the County for any
reason.
IV.County’s Exclusive Ownership of Work Product.Drawings,specifications,guidelines and
other documents prepared by Contractor in connection with this Contract shall be the
property of the County.However,Contractor shall have the right to utilize such
documents in the course of its marketing,professional presentations,and for other
business purposes.Contractor assigns to County the copyrights to all work prepared,
developed,or created pursuant to this Contract,including the right to:1)reproduce
the work;2)prepare derivative works;3)distribute copies to the public;4)perform
the works publicly;and 5)to display the work publicly.Contractor shall have right to
use materials produced in the course of this Contract for marketing purposes and
professional presentations,articles,speeches and other business purposes.
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V.Pitkin County’s Obligations.Pitkin County shall administer this Contract through a
County Representative.Lindsay Maisch,Human Services Director will manage the
project as the County’s Representative.In the event that Lindsay Maisch is not
available,Norma Avila shall assume the County Representative’s duties.The services
provided and products delivered by the Contractor under this Contract will be subject
to review by the County’s Representatives,or a designee,for compliance with
Contractor’s obligations prior to final payment.
VI.Termination Prior to Expiration of Contract Term.The County has the right to terminate
this Contract,with or without cause,by giving written notice to the Contractor of
such termination and specifying the effective date thereof.Such notice shall be given
at least ten (10)days before the effective date of such termination.In such event all
finished or unfinished documents,data,studies and reports prepared by the
Contractor pursuant to this Contract shall become the County’s property.Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination.Notwithstanding the above,Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the
Contract by the Contractor.
VII.Independent Contractor Status.
A.The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor.Contractor,and any agent,
employee,or servant of Contractor shall not be deemed to be an employee,agent,
or servant of Pitkin County.
B.Contractor is not required to offer his services exclusively to Pitkin County under
this Contract.Contractor may choose to work for other individuals or entities
during the term of this Contract,provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C.Contractor warrants that all work produced will conform to all applicable industry
standard of care,skill and diligence in the performance of Contractor’s obligations
under this Contract.
D.Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee,servant or agent in the course of completing work under
this Contract.
E.Contractor is not entitled to any Workers’Compensation benefits through Pitkin
County and is responsible for payment of any federal,state,FICA and other
income taxes.
VIII.Assignability.This Contract is not assignable by either party.Any use of subcontractors
by the Contractor for performance of this Contract must be accepted in writing by the
County.
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IX.Severability.In the event that any provision of this Contract shall be held to be invalid or
unenforceable,the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X.Integration and Modification.
A.This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations,representations,or contract,
either written or oral.This Contract may be amended only by written contract
signed by both the County and the Contractor.
B.The County may,from time to time,request changes in the scope of services of the
Contractor to be performed hereunder.Such changes,including the increase or
decrease in the amount of the Contractor’s compensation,which are mutually
agreed upon between the County and the Contractor,shall be in writing and upon
execution shall become part of this Contract.
XI.Indemnity.
A.The Contractor agrees to indemnify,hold harmless and,not excluding the County's
right to participate,defend the County,its subsidiary,parent,associated and/or
affiliated entities,successors,or assigns,its elected officials,trustees,employees,
agents,volunteers,and any jurisdiction or agency issuing permits for any work
included in the project,hereinafter referred to as indemnitee,from all suits and
claims,including attorney's fees and cost of litigation,actions,loss,damage,
expense,cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act,claim or
amount arising or recovered under workers'compensation law or arising out of
the failure of the Contractor to conform to any statutes,ordinances,regulation,
law or court decree.It is agreed that the Contractor will be responsible for
primary loss investigation,defense and judgment costs where this Contract of
indemnity applies.In consideration of the award of this Contract,the Contractor
agrees to waive all rights of subrogation against the County its subsidiary,parent,
associated and/or affiliated entities,successors,or assigns,its elected officials,
trustees,employees,agents,and volunteers for losses arising from the work
performed by the Contractor for the County.
B.The Contractor further shall investigate,process,respond to,adjust,provide
defense for and defend,pay or settle all claims,demands,or lawsuits related
hereto at its sole expense and shall bear all other costs and expenses related
thereto,even if the claim,demand or lawsuit is groundless,false or fraudulent.
XII.Insurance.Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged,including any warranty periods under this Contract are
satisfied,insurance against claims for injury to persons or damage to property which may
arise from or in connection with the performance of the work hereunder by the
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Contractor,its agents,representatives,employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract.The policies shall
include,or be endorsed to include,the following provision:On insurance policies
where the County is named as an additional insured,the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the
performance of the work under this Contract by the Contractor,its agents,
representatives,employees,or subcontractors.The Contractor shall assess its own
risks and if it deems appropriate and/or prudent,maintain higher limits and/or broader
coverages.The Contractor is not relieved of any liability or other obligations assumed
or pursuant to the Contract by reason of its failure to obtain or maintain insurance in
sufficient amounts,duration,or types.Commercial General Liability Completed
Operations coverage must be kept in effect for up to three (3)years after completion
of the project.
A.Coverage and Limits of Insurance.Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following
form”basis.
1)Statutory Workers’Compensation:Colorado statutory minimums
a.Policy shall contain a waiver of subrogation against the County.
b.This requirement shall not apply when a contractor or
subcontractor
is exempt under Colorado Workers’Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’Compensation)Statutory
Coverage B (Employers Liability)$500,000
$500,000
$500,000
2)Commercial General Liability –ISO 1CG 0001 form or equivalent.(With
County named as an additional insured)
Minimum Limits:
General Aggregate $2,000,000
Products/Completed Operations Aggregate $2,000,000
Each Occurrence Limit $1,000,000
Personal/Advertising Injury $1,000,000
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Fire Damage (Any One Fire)$50,000
Medical Payments (Any One Person)$5,000
Coverage to include:
•Premises and Operations
•Explosions,Collapse and Underground Hazards
•Personal /Advertising Injury
•Products /Completed Operations
•Liability assumed under an Insured Contract (including defense costs assumed under
contract)
•Independent Contractors
•Designated Construction Project(s)General Aggregate Limit,ISO CG 2503 (1997
Edition or equivalent)
•Additional Insured—Owners,Lessees or Contractors Endorsement,ISO Form 2010
(2004 Edition or equivalent)
•Additional Insured—Owners,Lessees or Contractors Endorsement,ISO CG 2037
(2004 Edition or equivalent)
•The policy shall be endorsed to include the following additional insured language on
the Additional Insured Endorsements specified above:“County,its subsidiary,
parent,associated and/or affiliated entities,successors,or assigns,its elected
officials,trustees,employees,agents,and volunteers named as an additional
insured with respect to liability and defense of suits arising out of the activities
performed by,or on behalf of the Contractor,including completed operations”.
3)Auto Liability:Bodily injury and property damage for any owned,hired
and non-owned vehicles used in the performance of this Contract.
Minimum Limits:Statutory Coverage
Bodily/Property Damage (Each Accident)$1,000,000
4)Special Coverages (check as appropriate and insert amount):a.☐
Performance Bond $
b.☐Professional Errors and Omissions
c.☐Aircraft Liability
d.☐Owner’s Protective
e.☐Builder’s Risk
f.☐Boiler and Machinery
g.☐Loss of Use Insurance
h.☐Pollution Liability
i.☐Crime,including Employee Dishonesty Coverage,or Fidelity
Bond
B.Proof of Insurance:
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1)Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30)days prior written notice has
been given to the County,except when cancellation is for non-payment of
premium,then ten (10)days prior notice may be given.Such notice shall
be emailed directly to Procurement@pitkincounty.com.If the insurance
carrier will not provide the required notice,the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation,or
reduction in coverage or limits of any insurance within seven (7)days of
receipt of insurers’notification to that effect.Simultaneously with the
Certificates of Insurance,the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims,defense costs expended and
amounts remaining on policy limits.
2)In addition,these Certificates of Insurance shall contain the following
clauses:
a.The contractor’s insurance shall be primary and non-contributory
with any insurance or self-insurance purchased by the County.
b.The insurance companies issuing the policy or policies hereunder
shall have no recourse against the County of Pitkin for payment of
any
premiums or for assessments under any form of policy.
c.Any and all deductibles or self-insured retentions in the above
described insurance policies shall be assumed by and be for the
amount of,and at the sole expense of the Contractor.
d.Location of operations shall be:“all operations and locations at
which work for the referenced Project is being done.”
3)Certificates of Insurance for all renewal policies shall be delivered to the
County’s Representative at least fifteen (15)days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4)The County reserves the right to request and receive a copy of any policy
and any policy endorsement at any time during the term of this Contract.
XIII.Exemptions and Preferences.All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes.Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV.Records.The Contractor shall maintain comprehensive,complete and accurate books,
records,and documents concerning its performance relating to this Contract for a
period of three (3)years after final payment under the Contract and the County shall
have the right within the three (3)year period to inspect and audit these books,records
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and documents,upon demand,in a reasonable manner and at reasonable times,for the
purpose of determining,by accepted accounting and auditing standards,compliance
with all provisions of the Contract and applicable law.
XV.Contract Made in Colorado.The parties agree that this Contract was made in accordance
with the laws of the State of Colorado and shall be so construed.Venue is agreed to
be exclusively in the courts of Pitkin County,Colorado.
XVI.Attorney’s Fees.In the event that legal action is necessary to enforce any of the
provisions of this Contract,the substantially prevailing party shall be entitled to its
costs and reasonable attorney’s fees.
XVII.Governmental Immunity.Contractor agrees and understands that Pitkin County is
relying on and does not waive,by any provision of this Contract,the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence)or
any other rights,immunities,and protections provided by the Colorado Governmental
Immunity Act,24-10-101,et seq.,C.R.S.,as from time to time amended,or otherwise
available to Pitkin County or any of its officers,agents or employees.Further,nothing
in this Contract shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any
property damage whatsoever which is caused by the negligence or other misconduct
of the County or its agent or employees.
XVIII.Current Year Obligations.The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County.Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein.No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County.No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or
other financial obligation of Pitkin County within the meaning of any constitutional
or statutory debt limitation.This Contract shall not directly or indirectly obligate
Pitkin County to make any payments beyond those appropriated for Pitkin County’s
then current fiscal year.No provisions of this Contract shall be construed to pledge or
create a lien on any class or source of Pitkin County’s moneys,nor shall any
provision of this Contract restrict the future issuance of Pitkin County’s bonds or any
obligations payable from any class or source of Pitkin County’s money.
XIX.Notice.Any notice required or permitted under this Agreement shall be in writing and
shall be provided by electronic delivery to the e-mail addresses set forth below and by
one of the following methods 1)hand-delivery or 2)registered or certified mail,
postage pre-paid to the mailing addresses set forth below.Each party by notice sent
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under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender.Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Lindsay Maisch
0405 Castle Creek Rd.
Aspen,CO 81611
Email:lindsay.maisch@pitkincounty.com
To Contractor:
Aspen Youth Center
861 Maroon Creek Rd
Aspen,CO 81611 Phone:(970)544-4130
with copies to:
Pitkin County Attorney’s Office
530 E.Main St.,Suite #301
Aspen,Colorado 81611
Email:Attorney@pitkincounty.com
IN WITNESS WHEREOF,the parties have executed this Contract as of the date first set out
herein above.
ASPEN YOUTH CENTER
_______________________________________________
Michaela Idhammar Date
Executive Director
!Mi#VENDOR SIGNATMicah
PITKIN COUNTY,COLORADO
_________________________________________________
Lindsay Maisch Date
Human Services Director
!#DEPARTMENT REPRES
Aug-29-2024
Aug-29-2024
ATTACHMENT A
Aspen Youth Center
Position:Program Coordinator –Temporary/Seasonal
Category:Seasonal Full Time
Reports to:Executive Director,Program and Development Manager
Pay Range:$30-$38/hour
_________________________________________________________________________________________
Mission Statement
Aspen Youth Center is dedicated to providing a safe and supportive place where youth connect,learn,and grow during their
out of school hours,for free.
Job Description Overview:
The position of Program Coordinator is a single position that serves as program support position for the staff at Aspen Youth
Center.The Program Coordinator is responsible for helping develop and implement daily programs,Monday through Friday,
at AYC.Other responsibilities include assisting with summer field trips,keeping the space clean and organized,and assisting
the staff in basic administrative duties.This position requires an energetic and creative individual who possesses self
confidence,patience,and organizational skills;an individual dedicated to helping children develop and practice the skills they
need to lead healthy and happy lives;an individual who believes in,and understands the nature of non-profit organizations.
Hours will be 9am to 5pm or 10am to 6pm,Monday through Friday.
Description of Duties:
Program Development and Implementation:
•Implement innovative,creative and exciting age-appropriate programs for youth in grades 4-12;•
Develop positive relationships with youth in grades 4-12 who use AYC’s services;
•Connect with youth visitors in a positive and appropriate manner;
•Maintain communication with the Program and Development Manager about the implementation of programs and
activities;
•Take photos and videos of programs to share with Executive Director for social media;
•Assist in summer field trip from sign up to execution;
•Set up and/or shut down Kid Trax each day and make sure youth are signing in;
•Assist in Community Crusaders,Top Chef,Art Spot,Mad Science,Community Lunch,and AYC Bucks programs;•
As directed,assist in the evaluation of all programs and activities;
•Maintain appropriate and timely communication with parents of AYC youth as necessary;
•Act as a role-model and mentor for youth visitors at AYC;
•Model positive behavior.
Supervision and Maintenance of Facility:
•Supervise game room,gym,computer lab,kitchen,tv room,high school room during open hours;•
Let staff know when items are low in stock (for example cleaning supplies,paper towels,paper,etc)•
Let staff know when items at AYC are broken and need to be repaired;
•Repair items as able/needed;
•Complete any and all duties that may be required for the successful operation of AYC programs and acitivites.
Organizational Duties:
•Assist with mailing campaigns and marketing efforts as required;
•Be prepared to answer questions about current programs and activities and be familiar with the history of AYC;•
Act as an ambassador for the Aspen Youth Center throughout the community;
•As required,attend and assist in all AYC fundraising projects and events;
•Complete any and all duties that may be required for the successful operation of Aspen Youth Center.
Required Qualifications:
•High School Diploma;
•Experience working directly with children and/or teens in grades 4-12;
•A deep appreciation for children and teens and enjoys working with them on a daily basis;
•Self-motivated,able to work independently with indirect supervision from Executive Director and Program Manager;•
Strong organizational and time management skills and the ability to demonstrate flexibility in dealing with a variety of
tasks on a daily basis;
•Ability to deal effectively with ambiguity of tasks;
•Ability to take initiative;
•Strong written and oral communication skills;
•Ability to be productive in an open and collaborative work environment;
•Willingness and ability to work flexible hours and days as needed for fundraising events,meetings,facility rentals,and
overnight youth programs;
•Ability to present oneself in a highly professional manner and act as an ambassador for Aspen Youth Center;•
Be of good moral character as determined by a thorough background investigation;
•A strong sense of humor.
Preferred Qualifications
•Experience working with a non-profit organization;
•Fluency or comprehension of Spanish language;
Aspen Youth Center is a youth 501c3 nonprofit organization founded in 1991.We provide a safe and supportive place
where all youth in grades 4 through 12 can connect,learn,and grow during their out of school hours,for free.We do not
discriminate based on age,gender,race,sexual orientation,religion,or political affiliation.
ATTACHMENT B
Pitkin County Human Services
0405 Castle Creek RoadAspen,CO 81611
SOW for Agreement to Perform Youth Support Services for ColoradoWorks-eligible Pitkin County Families by the Aspen Youth Center
Date Services Performed For:Services Performed By:
July 1st,2024 Pitkin County Human Services Aspen Youth Center0405CastleCreekRoad861MaroonCreekRd.Aspen,CO.81611 Aspen,CO
This Statement of Work (SOW)is issued pursuant to the Consultant Services Master
Agreement between Aspen Youth Center (“Contractor”)and Pitkin County Human Services
(“Client”),effective July 1st,2024 (the “Agreement”),nunc pro tunc.This SOW is subject to
the terms and conditions contained in the Agreement between the parties and is made a
part thereof.Any term not otherwise defined herein shall have the meaning specified in the
Agreement.In the event of any conflict or inconsistency between the terms of this SOW and
the terms of this Agreement,the terms of this SOW shall govern and prevail.
This SOW (hereinafter called the “SOW”),effective as of July 1st,2024,is entered int
o by and between Contractor and Client,and is subject to the terms and conditions
specified below.The Exhibit(s)to this SOW,if any,shall be deemed to be a part hereof.In
the event of any inconsistencies between the terms of the body of this SOW and the terms
of the Exhibit(s)hereto,the terms of the body of this SOW shall prevail.
Period of Performance
The Services shall commence on July 1,2024,and shall continue through June 30,2025.
Scope of Work
The Contractor will employ and supervise the seasonal full time Program Assistant who
will provide the following services and deliverables:
•Implement innovative,creative and exciting age-appropriate programs for lowincomeyouthingrades4-12;
•Develop positive relationships with low-income youth in grades 4-12 who use the
Contractor’s services;
•Connect with low-income youth visitors in positive and appropriate manner;•Supervise
low-income youth visitors participating in various activities during open hours;•Provide
Contractor with increased capacity to serve low-income children and families over the
summer months while children are not in school.
The position description for the Program Assistant is attached to the SOW as Exhibit A to
provide additional detail about the Scope of Work for the project.
The Contractor will employ and supervise the part time Special Education Assistant who
will provide the following services and deliverables:
•Serve as support for the AYC staff in working with youth with disabilities;•These youtharehighneedsandneedadditionalsupportthatthecontractorcannotsupplywithoutthisparttimeemployee;
•Develop positive relationships with disabled low-income youth in grades 4-12 who use
the Contractor’s services;
•Connect with disabled low-income youth visitors in positive and appropriate manner;•
Supervise disabled low-income youth visitors participating in various activities when they
are working;
•Provide Contractor with increased capacity to serve disabled low-income children
and families over the summer months while children are not in school.
The position description for the Special Education Assistant is attached to the SOW as Exhibit
B to provide additional detail about the Scope of Work for the project.
Deliverable Materials
Deliverable material include verification of work completed serving the Pitkin County
Colorado Works-eligible population based on the estimates outlined in the Assumptions
section.Deliverables include time tracking/reporting documentation for the Program
Assistant’s work hours.
Contractor Responsibilities
The Contractor is responsible to submit regular invoices for reimbursement of services
rendered.The Contractor is also responsible to provide the necessary documentation to
demonstrate the distribution of work performed in accordance with the Deliverable
Materials section.
Client Responsibilities
It is the responsibility of the Client to process in a timely manner all invoices for services from
the Contractor.The funding of the project comes from the Contractor’s Colorado Works
allocation and will be billed to the CFMS code I400.4241 TANF –Subsidized Employment.
Subsidized Employment includes payments to employers or third parties to help cover the
costs of employee wages,benefits,supervision,or training.
Fee Schedule
This engagement will be conducted on a Time-only basis.The total value for the Services
pursuant to this SOW shall not exceed $32,500.00 unless otherwise agreed to by both parties
via the project change control procedure,as outlined within.A PCR will be issued specifying
the amended value.
This figure is based on 864 hours of professional services.This number represents the number
of hours worked by one full-time employee and one part time (.5 FTE)employee during the
months of June,July,August,and September of 2022.
Bill To Address Client Project Manager
0405 Castle CreekRoad,Suite 102,Aspen,CO 81611
Norma Avila
Completion Criteria
Contractor shall have fulfilled its obligations upon conclusion of the contracted time period.
Assumptions
Based on the Contractor’s total membership,65%of youth participants come from familieswhoearn$85,000 or less.Of that 65%:19%make $65,000-$85,000;18%earn $45,000-$65,000;15%make $25,000-$45,000;and 13%earn $25,000 and under.The Contractorestimatesthat85%of the participating families are making $75K or less.
The Contractor bases their numbers off self-reported data and the reason they use the$85,000 level is because they work off of the Self-Sufficiency Standard for Colorado.
According to The Self-Sufficiency Standard for Colorado 2022,a family with one parent andonepre-school aged child needs to earn an income of $112,626 in Pitkin County,$111,485 inEagleCounty,and $87,608 in Garfield County in order to be self-sufficient (no federal,state,or private aid).With two parents,one preschooler and one school aged child,numbers riseto$116,004,$118,088,and $96,234 respectively.
By hiring an additional seasonal worker,the Contractor will be able to provide moreavailableslotsforlow-income children who will then have access to affordable childcareduringthesummermonths.This will allow for more parents/caregivers to return to workfollowingthepandemic.
Project Change Control Procedure
The following process will be followed if a change to this SOW is required:
•A Project Change Request (PCR)will be the vehicle for communicating change.The PCR
must describe the change,the rationale for the change,and the effect the change will
have on the project.
•The designated Project Manager of the requesting party (Contractor or Client)will review
the proposed change and determine whether to submit the request to the other party.•
Both Project Managers will review the proposed change and approve it for further
investigation or reject it.Contractor and Client will mutually agree upon any charges for
such investigation,if any.If the investigation is authorized,the Client Project Managers will
sign the PCR,which will constitute approval for the investigation charges.Contractor will
invoice Client for any such charges.The investigation will determine the effect that the
implementation of the PCR will have on SOW price,schedule and other terms and
conditions of the Agreement.
•Upon completion of the investigation,both parties will review the impact of the
proposed change and,if mutually agreed,a Change Authorization will be executed.•A
written Change Authorization and/or PCR must be signed by both parties to authorize
implementation of the investigated changes.
IN WITNESS WHEREOF,the parties hereto have caused this SOW to be effective as of theday,month and year first written above.
Aspen Youth Center Pitkin County Human Services
By:_______________________________By:________________________________
Name:Michaela Idhammar-Ketpura Name:Lindsay Maisch
Title:Executive Director Title:Pitkin County Human ServicesDirector
Certificate Of Completion
Envelope Id: 3059790351F34F7EBF81D59E9F241A61 Status: Completed
Subject: Aspen Youth Center | Pitkin County Contract 151.24 R1 for Review and Signature
Source Envelope:
Document Pages: 18 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 69.170.199.51
Record Tracking
Status: Original
8/28/2024 2:44:10 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Norma Avila
norma.avila@pitkincounty.com
Economic Assistance Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 8/28/2024 2:47:21 PM
Viewed: 8/28/2024 2:47:44 PM
Signed: 8/28/2024 2:49:47 PM
Electronic Record and Signature Disclosure:
Accepted: 1/3/2023 1:54:58 PM
ID: 66186d46-8e98-4b37-8211-03c302fcc473
Company Name: Pitkin County, Colorado
Lindsay Maisch
Lindsay.Maisch@pitkincounty.com
Human Services Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 73.34.27.135
Sent: 8/28/2024 2:49:48 PM
Viewed: 8/29/2024 8:09:38 AM
Signed: 8/29/2024 8:09:49 AM
Electronic Record and Signature Disclosure:
Accepted: 4/4/2022 5:26:47 PM
ID: 7763213c-286f-4430-943b-eb745fb39f68
Company Name: Pitkin County, Colorado
Michaela ldhammar
michaela@aspenyouthcenter.org
Executive Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 73.229.128.136
Sent: 8/29/2024 8:09:50 AM
Viewed: 8/29/2024 9:35:36 AM
Signed: 8/29/2024 9:35:56 AM
Electronic Record and Signature Disclosure:
Accepted: 8/29/2024 9:35:35 AM
ID: e367c7a9-a810-42ca-b6e7-bdbfab7e9ec6
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.103.36.129
Signed using mobile
Sent: 8/29/2024 9:35:58 AM
Viewed: 8/29/2024 9:53:38 AM
Signed: 8/29/2024 9:53:54 AM
Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/29/2024 9:53:57 AM
Resent: 8/29/2024 9:54:04 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/29/2024 9:53:58 AM
Viewed: 8/29/2024 9:54:28 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/28/2024 2:47:21 PM
Certified Delivered Security Checked 8/29/2024 9:53:38 AM
Signing Complete Security Checked 8/29/2024 9:53:54 AM
Completed Security Checked 8/29/2024 9:53:58 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Norma Avila, Lindsay Maisch, Michaela ldhammar
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.