HomeMy WebLinkAboutbocc.con.159.248/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 15033100.573000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Jodie Grady County Representative
Phone (970) 963-3070
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 30,000.00
$ -
$ -
$ 30,000.00
Assets and Housing
Permitting, design, and bid/construction phase services for reconstruction of County AABC Unit 417A. Allocate
funding not to exceed $30,000.00.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
Architectural and Electrical Engineering Services for 417A at AABC
Chamberlin Architects, P.C.
$ 30,000.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 30,000.00
Sole Source
Services/Maintenance
8/16/2024
11/30/2024
New Contract
159.24
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Rev 2023.12.15 CDD
1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST TO: County Manager DATE: August 16, 2024
FROM: Jodie Grady, Assets and Project Manager Proposed Contractor: Chamberlin Architects, P.C. Product/Service: Architectural and Engineering Svcs for Reconstruction of AABC Unit 417A Estimated expenditure for the above Product/Service: $ 30,000.00
This form is required in documenting a Sole Source exception from an otherwise competitive bidding process
when sufficient competition does not exist, a single vendor represents a clear and best value to Pitkin County, or other factors are present that preclude other vendors from being able to provide the product(s), service(s), and/or construction. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original manufacturer, no regional distributor, standardization etc):
Explain:
Chamberlin Architects is the sole available source for the provision of the required services due to: (1)
Chamberlin's availability to perform the work in light of the critical timeline; (2) Chamberlin's proven
history with the County on prior projects; and (3) Chamberlin's capacity to provide each of the required
services required by the County without contracting with additional professional service providers.
Rev 2023.12.15 CDD
2
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code. Department Representative Department Director
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager Reason for Denial:
________________________________________
!#COUNTY MANAGER SOLE#! Date
Assets Manager
Jodie Grady
Aug-27-2024
Construction and Asset Director
Aug-27-2024
Gerald Fielding
Deputy County Manager
Rich Englehart
Aug-28-2024
Contract # 159.24 Revision: 2023.12.15 CDD
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made August 27, 2024 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Chamberlin Architects, P.C., 437 Main Street, Grand Junction, CO 81501
(hereinafter called the “Contractor”) to perform the following work: Architectural and Engineering
Services for Reconstruction of AABC Unit 417A (“Project”).
I. Term of Contract: The term of this Contract is from August 16, 2024 to November 30,
2024.
II.Contractor’s Obligations. Contractor shall provide the architectural and engineering
services described in the attached Contractor Proposal (“Exhibit A”) for the
reconstruction of County Unit 417A located in the Aspen Airport Business Center.
III.Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Thirty Thousand dollars and Zero cents ($30,000.00) for all services rendered. By
contract or amendment, the County and Contractor may reallocate the budget among
project tasks if the total budget amount remains unchanged. Contractor shall invoice
for the project monthly based on hours worked, with payment expected within thirty
(30)days of invoice. Any payment by the County may be offset by any amount the
Contractor owes the County for any reason.
Pitkin County will not release any payment to Contractor prior to receipt of a complete
and valid W9. Contractor’s address and the as-filed, legal entity name provided within
this Contract must match the information provided with the submitted W9. Doing
Business As (“DBA”) entity titles, as applicable, must be preceded by Contractors
legally filed business name. Failure to provide a complete and valid W9 may result in
delayed and/or past due payment from the County to Contractor and will in no event
obligate the County to recognize or pay penalties for any past due balances withheld as
a result of such. Contractor may submit completed W9 forms electronically by
emailing pdf copies to AP@PitkinCounty.com with the County Project Contact listed
within this Contract in copy.
Contract # 159.24 Revision: 2023.12.15 CDD
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IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Jodie Grady, Assets and Project Manager will manage the
project as the County’s Representative. In the event that Jodie Grady is not available,
an alternate representative will be appointed who shall assume the County
Representative’s duties. The services provided and products delivered by the
Contractor under this Contract will be subject to review by the County’s
Representatives, or a designee, for compliance with Contractor’s obligations prior to
final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
Contract # 159.24 Revision: 2023.12.15 CDD
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C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
Contract # 159.24 Revision: 2023.12.15 CDD
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rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Contract # 159.24 Revision: 2023.12.15 CDD
5
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
Contract # 159.24 Revision: 2023.12.15 CDD
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b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
Contract # 159.24 Revision: 2023.12.15 CDD
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4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
Contract # 159.24 Revision: 2023.12.15 CDD
8
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Jodie Grady 530 E. Main Street
Aspen, CO 81611 Email: jodie.grady@pitkincounty.com
with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301
Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor: Chamberlin Architects, P.C.
437 Main Street
Grand Junction, CO 81501 Phone: (970) 242-6804 Email: dgartner@chamberlinarchitects.com
Contract # 159.24 Revision: 2023.12.15 CDD
9
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above.
CHAMBERLIN ARCHITECTS, P.C.
________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! DateJodie Grady
Aug-27-2024
Assets Manager
Vice President
Aug-27-2024
Daniel Gartner
Exhibit A
August 15, 2024
Jodie Grady, Facilities Director
485 Rio Grande Place, Unit 101
Aspen, CO 81611
RE: Pitkin County Apartment Reconstruction
A/E Fee Proposal for Design and Construction Phase Services
Hi Jodie,
Chamberlin Architects is pleased to submit this proposal to provide architectural and electrical engineering
services for the reconstruction of the apartment at 417A Aspen Airport Business Center in Aspen, CO. In
accordance with my site visit on July 29th and our email exchanges over the last few weeks, I understand the
following to be the Project Description and Scope of Work:
PROJECT DESCRIPTION:
Understandings:
• In general, the goal is to reconstruct the 670 sf, 2-BR apartment at the above address after it has
been remediated for mold and asbestos. The remediation will be entirely handled by the County.
• The apartment will be put back in a slightly improved, modernized, and upgraded way.
• Pitkin County is the AHJ (not the City of Aspen), and the County is calling this an “alteration” per
IEBC Section 503. So, any work that we design must comply with current codes (2021 ICC codes,
Pitkin County Ordinance No. 004-2024, and 2023 NEC). Items that are untouched will remain as is.
Project Scope:
• Interior
o Open up +/-3’ of wall between kitchen and living room.
No structural engineer is included. Once the wall is opened up, the architect
can size a header to increase the opening size at the kitchen doorway.
o Replace all kitchen cabinets, counters, and appliances.
o Replace all flooring – Jodie has a spec (LVT $5.08/sf).
o Replace most of the drywall – most walls, some ceilings. Include sound batts.
o Replace doors, frames and hardware, including front door (metal painted to match
wood).
o Reconstruct the bay window in the living room – structure (exposed plywood under),
finishes (same as floor), and windows to match existing.
o Repaint throughout – wall color = Snowbound (SW).
o Replace tile in shower with an insert.
• Electrical
o Replace all light fixtures with new LED fixtures.
o Add a few outlets where they make sense.
o Assume existing electrical service remains unchanged, panel to be replaced.
o Fire alarm devices and CO2 alarms will be added per code.
o Intrusion detection wiring, coordinated with Owner’s vendor.
• Mechanical/Plumbing (notes on arch drawings)
o Replace all plumbing fixtures – new vanity, new toilet, etc. Plumbing downstream of
fixtures to remain as is.
o Replace the bathroom exhaust fan. Ductwork downstream of fan to remain as is.
o Existing HVAC to remain as is, but replace baseboard covers and thermostat.
August 15, 2024
Pitkin County Apartment Reconstruction – Architectural/Engineering Fee Proposal Page 2
• Exterior (no civil sitework is included)
o Replace all windows with energy-efficient windows and new window coverings.
o Stucco / wood trim repair on outside at new windows.
o Windows must comply with energy code, including local adoptions.
o Add insulation to fill between exterior wall 2x4 studs. Assume that additional furring to
comply with thermal envelope requirements will not be required due to existing door
and window clearances.
o Other than repairs at new windows, no other work outside of the unit is anticipated.
SCOPE OF SERVICES Permitting:
• Application to Pitkin County for a Building Permit shall be submitted by Jodie Grady.
• Jodie will get required sign offs from utilities and other entities.
• CMP will be provided by others.
• Chamberlin will show graphically where the thermal envelope will be exposed and provide a
figure for the percentage of the thermal envelope being exposed.
• No blower door test is expected to be required because the remodel area is less than 1000 sf.
• No site plans, exterior building elevations, sections, structural drawings, exterior lighting plans, or
electric-ready drawings are included or anticipated to be required.
• All other components of the permitting process are assumed to be either not required or
provided by others.
Design:
• After remediation, make a site visit to measure and take additional photos.
• Create Construction Documents including:
o Cover sheet showing project location
o an overall floor plan and ceiling plan, including wall types.
o energy code table showing prescriptive compliance with County codes
o interior elevations for the kitchen and bathroom.
o electrical power and lighting plans.
o schedules (doors, windows, hardware, finishes, colors, electrical panels, lighting and
plumbing fixtures)
o a few details.
o short-form specs will be on drawings.
• Produce 95% CDs, address one round of comments, produce 100% CDs.
• No bid alternates are expected.
• Attend 2-3 meetings with Owner and consultants.
Bidding/Construction Phase
• Architect will attend one (1) Pre-Bid Conference in Aspen.
• Design Team will answer bidder and AHJ questions, if any.
• Design Team will respond to RFIs, if any. The Owner will review all submittals.
• Attendance at OAC meetings is not expected.
• One (1) Substantial Completion Inspection. Issue Punch List.
• Anything beyond the specific scope items identified above are not included.
SCHEDULE
The project is expected to be designed starting in mid-September and take about a month to produce
CDs. Permitting is expected to take 4-6 months, so construction is expected to be in Spring 2024.
Pitkin County Apartment Reconstruction – Architectural/Engineering Fee Proposal Page 3
EXCLUSIONS:
• In-person meetings with any AHJs. (Virtual meetings for permitting are included.)
• Engineering analysis of the existing building or design of new engineered systems. (We expect
to show connections to existing wiring and plumbing).
• Renderings or public meetings. (We don’t expect to attend any HOA or BOCC meetings).
• Structural engineering (assumed to not be required) or any other engineering besides electrical.
• Commissioning or acoustical design.
• Code analysis of anything outside the unit.
• Energy analysis beyond complying with prescriptive requirements for exterior windows.
• REScheck or COMcheck.
• LEED or other sustainability rating system.
• REMP does not apply or will be handled by others.
• Cost estimating.
• FF&E design.
• Electronic as-builts.
• Providing services associated with any excluded items will be cause for additional service fees.
ASSUMPTIONS:
• Owner’s Representative will be Jodie Grady.
• The construction will be completed by the end of Summer 2025.
• The General Contractor will obtain and pay for all required permits.
• Utilities including cable TV/fiber are assumed to be unchanged.
• A single bid package will be competitively bid by Pitkin County. The Design Team will provide
the Construction Documents and answer bidder questions forwarded by the County.
• Unit is not accessible and will continue to be not accessible (i.e., will continue to not comply with
ADAAG or ANSI A117). Accessible units are assumed to be provided elsewhere in the complex.
FEES:
For the Scope of Work identified above, we propose to work hourly at our 2024 Billing Rates (see
attached) up to a maximum of $30,000.00, not including reimbursables for travel, meals, printing, etc.
If the work scope changes and/or the fee maximum is reached, we expect to negotiate a mutually
acceptable contract modification to finish the project. Reimbursable costs will be billed at cost x 1.10.
If this Proposal is acceptable, we will expect this document to be used to define the scope of services in a
standard Pitkin County professional services contract.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Daniel Gartner, AIA, LEED AP, Vice-President
CHAMBERLIN ARCHITECTS, P.C.
Certificate Of Completion
Envelope Id: 95D4574C621144B0A40EC015DB1BF564 Status: Completed
Subject: Chamberlin Architects, P.C. | Pitkin County Contract 159.24 for Review and Signature
Source Envelope:
Document Pages: 15 Signatures: 5 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 69.170.199.51
Record Tracking
Status: Original
8/27/2024 3:43:33 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Jodie Grady
Jodie.grady@pitkincounty.com
Assets Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 24.9.202.144
Sent: 8/27/2024 3:48:11 PM
Viewed: 8/27/2024 3:49:00 PM
Signed: 8/27/2024 3:49:13 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gerald Fielding
gerald.fielding@pitkincounty.com
Construction and Asset Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 8/27/2024 3:49:15 PM
Viewed: 8/27/2024 3:55:18 PM
Signed: 8/27/2024 3:55:52 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Daniel Gartner
dgartner@chamberlinarchitects.com
Vice President
Chamberlin Architects
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 72.174.111.136
Sent: 8/27/2024 3:55:54 PM
Viewed: 8/27/2024 4:04:13 PM
Signed: 8/27/2024 4:13:08 PM
Electronic Record and Signature Disclosure:
Accepted: 2/8/2022 3:01:07 PM
ID: 8dd978f6-04a5-411f-bde6-30058e1d5129
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.103.36.129
Signed using mobile
Sent: 8/27/2024 4:13:10 PM
Viewed: 8/28/2024 6:55:44 AM
Signed: 8/28/2024 6:56:20 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/28/2024 6:56:22 AM
Resent: 8/28/2024 6:56:31 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/28/2024 6:56:23 AM
Viewed: 8/28/2024 8:11:27 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Miosha Wauneka
miosha.wauneka@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Sent: 8/28/2024 6:56:25 AM
Electronic Record and Signature Disclosure:
Accepted: 9/19/2022 6:19:48 AM
ID: f9e9d817-3b89-43d1-bf19-74b12e5e7658
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/27/2024 3:48:11 PM
Certified Delivered Security Checked 8/28/2024 6:55:44 AM
Signing Complete Security Checked 8/28/2024 6:56:20 AM
Completed Security Checked 8/28/2024 6:56:25 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Daniel Gartner, Miosha Wauneka
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.