HomeMy WebLinkAboutbocc.con.162.248/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 10013131.531500
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Brad Flanagan County Representative
Phone (970) 920-5310
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 38,962.00
$ -
$ -
$ 38,962.00
162.24
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
GIS Professional Services
GeoComm, Inc.
$ 38,962.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 38,962.00
Outside Agency
Services/Maintenance
1/1/2024
11/4/2024
New Contract
Dispatch
Contract to provide the Disptach Center with GIS Professional Services as described in Attachment A.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Rev. 2022.08.04 CDD OUTSIDE AGENCY/COOPERATIVE BID MEMORANDUM
TO: File
FROM: Brad Flanagan, Emergency Operations Manager RE: GIS Professional Services DATE: September 18, 2024
OUTSIDE AGENCY and/or COOPERATIVE BID
At the procurement officer’s discretion, a contract may be awarded for a property, service, or construction item on the terms and to the contractor that has been selected under the State of
Colorado's or other governmental jurisdiction’s competitive procurement process. The other jurisdiction’s process must maintain the spirit of the County’s procurement standards in order for the proposal to be accepted by the County (Pitkin County Procurement Code section 3-106.)
Contract #: 162.24
Budget: $40,000.00
Description of Project: GIS Professional Services and Data Analysis
Outside Agency/Cooperative Procurement process used: (Include a copy of the outside agency bid with
the Contract file.): League of Oregon Cities
Vendor Name: GeoComm, Inc.
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER:
________________________________________________ !#COUNTY MANAGER#! Date
Bradley Flanagan
Emergency Operations Manager
Sep-18-2024
Rich Englehart
Sep-27-2024
Deputy County Manager
Contract # 162.24 Revision: 2023.12.15 CDD
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PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made September 16, 2024 by and between the Board of County
Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611,
(hereinafter called the “County”) and GeoComm, Inc., 1100 West St. Germain Street Suite 300,
St. Cloud, MN 56301 (hereinafter called the “Contractor”) to perform the following work: GIS
Professional Services (“Project”).
I. Term of Contract: The term of this Contract is from January 1, 2024 to November 4,
2024. At the expiration of the initial term, the contract may be extended for five (5)
additional terms of one (1) year by the express written consent of both parties.
II. Contractor’s Obligations. Contractor shall provide Pitkin County Dispatch Center with
GIS Professional Services and Data Analysis as described in Attachment A.
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Thirty-Eight Thousand Nine Hundred Sixty-Two dollars and Zero cents ($38,962.00)
for all services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
Pitkin County will not release any payment to Contractor prior to receipt of a complete
and valid W9. Contractor’s address and the as-filed, legal entity name provided within
this Contract must match the information provided with the submitted W9. Doing
Business As (“DBA”) entity titles, as applicable, must be preceded by Contractors
legally filed business name. Failure to provide a complete and valid W9 may result in
delayed and/or past due payment from the County to Contractor and will in no event
obligate the County to recognize or pay penalties for any past due balances withheld as
a result of such. Contractor may submit completed W9 forms electronically by
emailing pdf copies to AP@PitkinCounty.com with the County Project Contact listed
within this Contract in copy.
Contract # 162.24 Revision: 2023.12.15 CDD
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IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Brad Flanagan, Emergency Operations Manager will manage
the project as the County’s Representative. In the event that Brad Flanagan is not
available, Brett Loeb, 9-1-1 Division Chief shall assume the County Representative’s
duties. The services provided and products delivered by the Contractor under this
Contract will be subject to review by the County’s Representatives, or a designee, for
compliance with Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
Contract # 162.24 Revision: 2023.12.15 CDD
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C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
Contract # 162.24 Revision: 2023.12.15 CDD
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rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Contract # 162.24 Revision: 2023.12.15 CDD
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Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
Contract # 162.24 Revision: 2023.12.15 CDD
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b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
Contract # 162.24 Revision: 2023.12.15 CDD
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4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
Contract # 162.24 Revision: 2023.12.15 CDD
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construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: Brad Flanagan
43 Sage Way
Aspen, CO 81611
Email: brad.flanagan@pitkin911.org
with copies to: Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor:
GeoComm, Inc.
1100 West St. Germain Street Suite 300 St. Cloud, MN 56301 Phone: (320) 240-0040 Email: hhoskins@geocomm.com
Contract # 162.24 Revision: 2023.12.15 CDD
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above.
GEOCOMM, INC. ________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
Sep-18-2024
Bradley Flanagan
Emergency Operations Manager
Brian Jacobson
Sep-27-2024
CFO
LEAGUE OF OREGON CITIES
MASTER PRICE AGREEMENT
This Master Price Agreement is effective as of the date of the last signature below (the “Effective Date”)
by and between the LEAGUE OF OREGON CITIES, an Oregon public corporation under ORS Chapter 190 (“LOC” or “Purchaser”) and Geo-Comm, Inc. (“Vendor”). RECITALS WHEREAS, the Vendor is in the business of selling certain Public Safety Software Solutions, Data Collection, Storage and Utilization, as further described herein; and WHEREAS, the Vendor desires to sell and the Purchaser desires to purchase certain products and related services all upon and subject to the terms and conditions set forth herein; and WHEREAS, through a solicitation for Public Safety Software Solutions, Data Collection, Storage and Utilization the Vendor was awarded the opportunity to complete a Master Price Agreement with the LEAGUE OF OREGON CITIES as a result of its response to Request for Proposal No. 2020 for Public Safety Software
Solutions, Data Collection, Storage and Utilization; and WHEREAS, the LEAGUE OF OREGON CITIES asserts that the solicitation and Request for Proposal
meet Oregon public contracting requirements (ORS 279, 279A, 279B and 279C et. seq.); and WHEREAS, Purchaser and Vendor desire to extend the terms of this Master Price Agreement to benefit other qualified government members of National Purchasing Partners, LLC dba Public Safety GPO, dba First Responder GPO, dba Law Enforcement GPO and dba NPPGov; NOW, THEREFORE, Vendor and Purchaser, intending to be legally bound, hereby agree as follows: ARTICLE 1 – CERTAIN DEFINITIONS 1.1 “Agreement” shall mean this Master Price Agreement, including the main body of this Agreement and Attachments A-F attached hereto and by this reference incorporated herein, including Purchaser’s Request for Proposal No. 2020 (herein “RFP”) and Vendor’s Proposal submitted in response to
the RFP (herein “Vendor’s Proposal”) as referenced and incorporated herein as though fully set forth (sometimes referred to collectively as the “Contract Documents”).
1.2 “Applicable Law(s)” shall mean all applicable federal, state and local laws, statutes, ordinances, codes, rules, regulations, standards, orders and other governmental requirements of any kind.
1.3 “Employee Taxes” shall mean all taxes, assessments, charges and other amounts whatsoever payable in respect of, and measured by the wages of, the Vendor’s employees (or subcontractors), as required by the Federal Social Security Act and all amendments thereto and/or any other applicable federal, state or local law. 1.4 “Purchaser’s Destination” shall mean such delivery location(s) or destination(s) as Purchaser may prescribe from time to time.
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1.5 “Products and Services” shall mean the products and/or services to be sold by Vendor hereunder as identified and described on Attachment A hereto and incorporated herein, as may be updated
from time to time by Vendor to reflect products and/or services offered by Vendor generally to its customers. 1.6 “Purchase Order” shall mean any authorized written order for Products and Services sent by
Purchaser to Vendor via mail, courier, overnight delivery service, email, fax and/or other mode of transmission as Purchaser and Vendor may from time to time agree. 1.7 “Unemployment Insurance” shall mean the contribution required of Vendor, as an employer, in respect of, and measured by, the wages of its employees (or subcontractors) as required by any applicable federal, state or local unemployment insurance law or regulation. 1.8 “National Purchasing Partners” or “(NPP)” is a subsidiary of two nonprofit health care systems. The Government Division of NPP, hereinafter referred to as “NPPGov”, provides group purchasing marketing and administrative support for governmental entities within the membership. NPPGov’s membership includes participating public entities across North America.
1.9 “Lead Contracting Agency” shall mean the LEAGUE OF OREGON CITIES, which is the governmental entity that issued the Request for Proposal and awarded this resulting Master Price Agreement.
1.10 “Participating Agencies” shall mean members of National Purchasing Partners for which Vendor has agreed to extend the terms of this Master Price Agreement pursuant to Article 2.6 and Attachment C
herein. For purposes of cooperative procurement, “Participating Agency” shall be considered “Purchaser” under the terms of this Agreement. 1.11 “Party” and “Parties” shall mean the Purchaser and Vendor individually and collectively as applicable. ARTICLE 2 – AGREEMENT TO SELL 2.1 Vendor hereby agrees to sell to Purchaser such Products and Services as Purchaser may order from time to time by Purchase Order, all in accordance with and subject to the terms, covenants and conditions of this Agreement. Purchaser agrees to purchase those Products and Services ordered by Purchaser by Purchase Order in accordance with and subject to the terms, covenants and conditions of this Agreement.
2.2 Vendor may add additional products and services to the contract provided that any additions reasonably fall within the intent of the original RFP specifications. Pricing on additions shall be equivalent to
the percentage discount for other similar products. Vendor may provide a web-link with current product listings, which may be updated periodically, as allowed by the terms of the resulting Master Price Agreement. Vendor may replace or add product lines to an existing contract if the line is replacing or supplementing
products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. LOC may reject any additions without cause. 2.3 All Purchase Orders issued by Purchaser to Vendor for Products during the term (as hereinafter defined) of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. The Vendor retains authority to negotiate above and beyond the terms of this Agreement to meet the Purchaser or Vendor contract requirements. In the event that the provisions of this Agreement conflict with any Purchase Order issued by Purchaser to Vendor, the provisions of this Agreement shall
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govern. No other terms and conditions, including, but not limited to, those contained in Vendor’s standard printed terms and conditions, on Vendor’s order acknowledgment, invoices or otherwise, shall have any
application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement, any Purchase Order, or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the Parties.
2.4 Notwithstanding any other provision of this Agreement to the contrary, the Lead Contracting Agency shall have no obligation to order or purchase any Products and Services hereunder and the placement of any Purchase Order shall be in the sole discretion of the Participating Agencies. This Agreement is not exclusive. Vendor expressly acknowledges and agrees that Purchaser may purchase at its sole discretion, Products and Services that are identical or similar to the Products and Services described in this Agreement from any third party. 2.5 In case of any conflict or inconsistency between any of the Contract Documents, the documents shall prevail and apply in the following order of priority: (i) This Agreement; (ii) The RFP; (iii) Vendor’s Proposal;
2.6 Extension of contract terms to Participating Agencies:
2.6.1 Vendor agrees to extend the same terms, covenants and conditions available to Purchaser under this Agreement to Participating Agencies, that have executed an Intergovernmental Cooperative Purchasing Agreement (“IGA”) as may be required by each
Participating Agency’s local laws and regulations, in accordance with Attachment C. Each Participating Agency will be exclusively responsible for and deal directly with Vendor on matters relating to ordering, delivery, inspection, acceptance, invoicing, and payment for Products and Services in accordance with the terms and conditions of this Agreement as if it were “Purchaser” hereunder. Any disputes between a Participating Agency and Vendor will be resolved directly between them under and in accordance with the laws of the State in which the Participating Agency exists. Pursuant to the IGA, the Lead Contracting Agency shall not incur any liability as a result of the access and utilization of this Agreement by other Participating Agencies. 2.6.2 This Solicitation meets the public contracting requirements of the Lead Contracting Agency and may not be appropriate under or meet Participating Agencies’ procurement laws.
Participating Agencies are urged to seek independent review by their legal counsel to ensure
compliance with all local and state solicitation requirements.
2.6.3 Vendor acknowledges execution of a Vendor Administration Fee Agreement with NPPGov, pursuant to the terms of the RFP. 2.7 Oregon Public Agencies are prohibited from use of Products and Services offered under this Agreement that are already provided by qualified nonprofit agencies for disabled individuals as listed on the Department of Administrative Service’s Procurement List (“Procurement List”) pursuant to ORS 279.835-.855. See www.OregonRehabilitation.org/qrf for more information. Vendor shall not sell products and services identified on the Procurement List (e.g., reconditioned toner cartridges) to Purchaser or Participating Agencies within the state of Oregon.
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ARTICLE 3 – TERM AND TERMINATION
3.1 The initial contract term shall be for three (3) calendar years from the Effective Date of this Agreement (“Initial Term”). Upon termination of the original three (3) year term, this Agreement shall automatically extend for up to three (3) successive one (1) year periods; (each a “Renewal Term”); provided,
however, that the Lead Contracting Agency and/or the Vendor may opt to decline extension of the MPA by providing notification in writing at least thirty (30) calendar days prior to the annual automatic extension anniversary of the Initial Term. 3.2 Either Vendor or the Lead Contracting Agency may terminate this Agreement by written notice to the other party if the other Party breaches any of its obligations hereunder and fails to remedy the breach within thirty (30) days after receiving written notice of such breach from the non-breaching party. ARTICLE 4 – PRICING, INVOICES, PAYMENT AND DELIVERY 4.1 Purchaser shall pay Vendor for all Products and Services ordered and delivered in compliance with the terms and conditions of this Agreement at the pricing specified for each such Product and Service on Attachment A, including shipping. Unless Attachment A expressly provides otherwise, the pricing schedule set forth on Attachment A hereto shall remain fixed for the Initial Term of this Agreement; provided that
manufacturer pricing is not guaranteed and may be adjusted based on the next manufacturer price increase. Pricing contained in Attachment A shall be extended to all NPPGov, Public Safety GPO, First Responder GPO and Law Enforcement GPO members upon execution of the IGA.
4.2 Vendor shall submit original invoices to Purchaser in form and substance and format reasonably acceptable to Purchaser. All invoices must reference the Purchaser’s Purchase Order number, contain an
itemization of amounts for Products and Services purchased during the applicable invoice period and any other information reasonably requested by Purchaser, and must otherwise comply with the provisions of this Agreement. Invoices shall be addressed as directed by Purchaser. 4.3 Unless otherwise specified, Purchaser is responsible for any and all applicable sales taxes. Attachment A or Vendor’s Proposal (Attachment D) shall specify any and all other taxes and duties of any kind which Purchaser is required to pay with respect to the sale of Products and Services covered by this Agreement and all charges for packing, packaging and loading. 4.4 Except as specifically set forth on Attachments A and F, Purchaser shall not be responsible for any additional costs or expenses of any nature incurred by Vendor in connection with the Products and
Services, including without limitation travel expenses, clerical or administrative personnel, long distance telephone charges, etc. (“Incidental Expenses”).
4.5 Price reductions or discount increases may be offered at any time during the contract term and shall become effective upon notice of acceptance from Purchaser.
4.6 Notwithstanding any other agreement of the Parties as to the payment of shipping/delivery costs, and subject to Attachments A, D, and F herein, Vendor shall offer delivery and/or shipping costs prepaid FOB Destination. If there are handling fees, these also shall be included in the pricing. 4.7 Unless otherwise directed by Purchaser for expedited orders, Vendor shall utilize such common carrier for the delivery of Products and Services as Vendor may select; provided, however, that for expedited orders Vendor shall obtain delivery services hereunder at rates and terms not less favorable than those paid by Vendor for its own account or for the account of any other similarly situated customer of Vendor.
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4.8 Vendor shall have the risk of loss of or damage to any Products until delivery to Purchaser. Purchaser shall have the risk of loss of or damage to the Products after delivery to Purchaser. Title to
Products shall not transfer until the Products have been delivered to and accepted by Purchaser at Purchaser’s Destination.
ARTICLE 5 – INSURANCE 5.1 During the term of this Agreement, Vendor shall maintain at its own cost and expense (and shall cause any subcontractor to maintain) insurance policies providing insurance of the kind and in the amounts generally carried by reasonably prudent manufacturers in the industry, with one or more reputable insurance companies licensed to do business in Oregon and any other state or jurisdiction where Products and Services are sold hereunder. Such certificates of insurance shall be made available to the Lead Contracting Agency upon 48 hours’ notice. BY SIGNING THE AGREEMENT PAGE THE VENDOR AGREES TO THIS REQUIREMENT AND FAILURE TO MEET THIS REQUIREMENT WILL RESULT IN CANCELLATION OF THIS MASTER PRICE AGREEMENT. 5.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of this Agreement is satisfactorily completed and formally accepted.
Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect the Lead Contracting Agency. The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to the Lead Contracting Agency under such policies. Vendor shall be solely responsible for the deductible and/or self-insured retention and the Lead Contracting Agency, at its option, may require Vendor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 5.3 Vendor shall carry Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Vendor’s employees engaged in the performance of the work or services, as well as Employer’s Liability insurance. Vendor waives all rights against the Lead Contracting Agency and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance obtained by Vendor pursuant to this Agreement. 5.4 Insurance required herein shall not be permitted to expire, be canceled, or materially changed
without thirty days (30 days) prior written notice to the Lead Contracting Agency. ARTICLE 6 – INDEMNIFICATION AND HOLD HARMLESS 6.1 Vendor agrees that it shall indemnify, defend and hold harmless Lead Contracting Agency, its respective officials, directors, employees, members and agents (collectively, the “Indemnitees”), from and
against any and all damages, claims, losses, expenses, costs, obligations and liabilities (including, without limitation, reasonable attorney’s fees), suffered directly or indirectly by any of the Indemnitees to the extent of, or arising out of, (i) any breach of any covenant, representation or warranty made by Vendor in this Agreement, (ii) any failure by Vendor to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, (iii) the negligence or intentional misconduct of Vendor, any subcontractor of Vendor, or any of their respective employees or agents, (iv) any failure of Vendor, its subcontractors, or their
respective employees to comply with any Applicable Law, (v) any litigation, proceeding or claim by any third party relating in any way to the obligations of Vendor under this Agreement or Vendor’s performance under this Agreement, (vi) any Employee Taxes or Unemployment Insurance, or (vii) any claim alleging that the
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Products and Services or any part thereof infringe any third party’s U.S. patent, copyright, trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage,
claim, loss, expense, cost, obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of, Lead Contracting Agency or its officials, directors, employees, agents or contractors. The amount and type of insurance coverage requirements set forth herein will in no way be construed as
limiting the scope of the indemnity in this paragraph. The indemnity obligations of Vendor under this Article shall survive the expiration or termination of this Agreement for two years. 6.2 LIMITATION OF LIABILITY: IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS OR REPUTATION, WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 6.3 The same terms, conditions and pricing of this Agreement may be extended to
government members of National Purchasing Partners, LLC. In the event the terms of this Agreement are extended to other government members, each government member (procuring party) shall be solely responsible for the ordering of Products and Services under this Agreement. A non-procuring party shall
not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold non-procuring parties or unrelated purchasing parties harmless from any liability that may arise from action or inaction of the procuring party. ARTICLE 7 – WARRANTIES Purchaser shall refer to Vendor’s Proposal for all Vendor and manufacturer express warranties, as well as those warranties provided under Attachment B herein. ARTICLE 8 - INSPECTION AND REJECTION 8.1 Purchaser shall have the right to inspect and test Products at any time prior to shipment, and within a reasonable time after delivery to the Purchaser’s Destination. Products not inspected within a reasonable time after delivery shall be deemed accepted by Purchaser. The payment for Products shall in no way impair the right of Purchaser to reject nonconforming Products, or to avail itself of any other remedies to which it may be entitled.
8.2 If any of the Products are found at any time to be defective in material or workmanship, damaged, or otherwise not in conformity with the requirements of this Agreement or any applicable Purchase
Order, as its exclusive remedy, Purchaser may at its option and at Vendor’s sole cost and expense, elect either to (i) return any damaged, non-conforming or defective Products to Vendor for correction or replacement, or (ii) require Vendor to inspect the Products and remove or replace damaged, non-conforming
or defective Products with conforming Products. If Purchaser elects option (ii) in the preceding sentence and Vendor fails promptly to make the necessary inspection, removal and replacement, Purchaser, at its option, may inspect the Products and Vendor shall bear the cost thereof. Payment by Purchaser of any invoice shall not constitute acceptance of the Products covered by such invoice, and acceptance by Purchaser shall not relieve Vendor of its warranties or other obligations under this Agreement. 8.3 The provisions of this Article shall survive the expiration or termination of this Agreement.
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ARTICLE 9 – SUBSTITUTIONS
Except as otherwise permitted hereunder, Vendor may not make any substitutions of Products, or any portion thereof, of any kind without the prior written consent of Purchaser. ARTICLE 10 - COMPLIANCE WITH LAWS 10.1 Vendor agrees to comply with all Applicable Laws and at Vendor’s expense, secure and maintain in full force during the term of this Agreement, all licenses, permits, approvals, authorizations, registrations and certificates, if any, required by Applicable Laws in connection with the performance of its obligations hereunder. At Purchaser’s request, Vendor shall provide to Purchaser copies of any or all such licenses, permits, approvals, authorizations, registrations and certificates. 10.2 Purchaser has taken all required governmental action to authorize its execution of this Agreement and there is no governmental or legal impediment against Purchaser’s execution of this Agreement or performance of its obligations hereunder. ARTICLE 11 – PUBLICITY / CONFIDENTIALITY
11.1 No news releases, public announcements, advertising materials, or confirmation of same, concerning any part of this Agreement or any Purchase Order issued hereunder shall be issued or made without the prior written approval of the Parties. Neither Party shall in any advertising, sales materials or in
any other way use any of the names or logos of the other Party without the prior written approval of the other Party.
11.2 Any knowledge or information which Vendor or any of its affiliates shall have disclosed or may hereafter disclose to Purchaser, and which in any way relates to the Products and Services covered by this Agreement shall not, unless otherwise designated by Vendor, be deemed to be confidential or proprietary information, and shall be acquired by Purchaser, free from any restrictions, as part of the consideration for this Agreement. ARTICLE 12 - RIGHT TO AUDIT Subject to Vendor’s reasonable security and confidentiality procedures, Purchaser, or any third party retained by Purchaser, may at any time upon prior reasonable notice to Vendor, during normal business hours, audit the books, records and accounts of Vendor to the extent that such books, records and accounts
pertain to sale of any Products and Services hereunder or otherwise relate to the performance of this Agreement by Vendor. Vendor shall maintain all such books, records and accounts for a period of at least three (3) years after the date of expiration or termination of this Agreement. The Purchaser’s right to audit
under this Article 12 and Purchaser’s rights hereunder shall survive the expiration or termination of this Agreement for a period of three (3) years after the date of such expiration or termination.
ARTICLE 13 - REMEDIES Except as otherwise provided herein, any right or remedy of Vendor or Purchaser set forth in this Agreement shall not be exclusive, and, in addition thereto, Vendor and Purchaser shall have all rights and remedies under Applicable Law, including without limitation, equitable relief. The provisions of this Article shall
survive the expiration or termination of this Agreement.
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ARTICLE 14 - RELATIONSHIP OF PARTIES
Vendor is an independent contractor and is not an agent, servant, employee, legal representative, partner or joint venture of Purchaser. Nothing herein shall be deemed or construed as creating a joint venture or partnership between Vendor and Purchaser. Neither Party has the power or
authority to bind or commit the other. ARTICLE 15 - NOTICES All notices required or permitted to be given or made in this Agreement shall be in writing. Such notice(s) shall be deemed to be duly given or made if delivered by hand, by certified or registered mail or by nationally recognized overnight courier to the address specified below: If to Lead Contracting Agency: LEAGUE OF OREGON CITIES 1201 Court St. NE Suite 200 Salem OR 97301
ATTN: Jamie Johnson-Davis Email: rfp@ORCities.org
If to Vendor: GEO-COMM, INC. 601 West St. Germain Street St. Cloud MN 56301 ATTN: Heather Hoskins Email: hhoskins@geo-comm.com Either Party may change its notice address by giving the other Party written notice of such change in the manner specified above. ARTICLE 16 - FORCE MAJEURE Except for Purchaser’s obligation to pay for Products and Services delivered, delay in performance or
non-performance of any obligation contained herein shall be excused to the extent such failure or non-performance is caused by force majeure. For purposes of this Agreement, “force majeure” shall mean any cause or agency preventing performance of an obligation which is beyond the reasonable control of either
Party hereto, including without limitation, fire, flood, sabotage, shipwreck, embargo, strike, explosion, labor trouble, accident, riot, acts of governmental authority (including, without limitation, acts based on laws or regulations now in existence as well as those enacted in the future), acts of nature, and delays or failure in
obtaining raw materials, supplies or transportation. A Party affected by force majeure shall promptly provide notice to the other, explaining the nature and expected duration thereof, and shall act diligently to remedy the interruption or delay if it is reasonably capable of being remedied. In the event of a force majeure situation, deliveries or acceptance of deliveries that have been suspended shall not be required to be made upon the resumption of performance.
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ARTICLE 17 - WAIVER
No delay or failure by either Party to exercise any right, remedy or power herein shall impair such Party’s right to exercise such right, remedy or power or be construed to be a waiver of any default or an acquiescence therein; and any single or partial exercise of any such right, remedy or power shall not preclude
any other or further exercise thereof or the exercise of any other right, remedy or power. No waiver hereunder shall be valid unless set forth in writing executed by the waiving Party and then only to the extent expressly set forth in such writing. ARTICLE 18 - PARTIES BOUND; ASSIGNMENT This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assigns of the Parties hereto, but it may not be assigned in whole or in part by Vendor without prior written notice to Purchaser which shall not be unreasonably withheld or delayed. ARTICLE 19 - SEVERABILITY To the extent possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under Applicable Law. If any provision of this Agreement is declared invalid or
unenforceable, by judicial determination or otherwise, such provision shall not invalidate or render unenforceable the entire Agreement, but rather the entire Agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the Parties
shall be construed and enforced accordingly. ARTICLE 20 - INCORPORATION; ENTIRE AGREEMENT
20.1 All the provisions of the Attachments hereto are hereby incorporated herein and made a part of this Agreement. In the event of any apparent conflict between any provision set forth in the main body of this Agreement and any provision set forth in the Attachments, including the RFP and/or Vendor’s Proposal, the provisions shall be interpreted, to the extent possible, as if they do not conflict. If such an interpretation is not possible, the provisions set forth in the main body of this Agreement shall control. 20.2 This Agreement (including Attachments and Contract Documents hereto) constitutes the entire Agreement of the Parties relating to the subject matter hereof and supersedes any and all prior written and oral agreements or understandings relating to such subject matter.
ARTICLE 21 - HEADINGS Headings used in this Agreement are for convenience of reference only and shall in no way be used to
construe or limit the provisions set forth in this Agreement. ARTICLE 22 - MODIFICATIONS
This Agreement may be modified or amended only in writing executed by Vendor and the Lead Contracting Agency. The Lead Contracting Agency and each Participating Agency contracting hereunder acknowledge and agree that any agreement entered into in connection with any Purchase Order hereunder shall constitute a modification of this Agreement as between the Vendor and the Participating Agency. Any modification of this Agreement as between Vendor and any Participating Agency shall not be deemed a
modification of this Agreement for the benefit of the Lead Contracting Agency or any other Participating Agency.
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ARTICLE 23 - GOVERNING LAW
This Agreement shall be governed by and interpreted in accordance with the laws of the State of Oregon or in the case of a Participating Agency’s use of this Agreement, the laws of the State in which the Participating Agency exists, without regard to its choice of law provisions.
ARTICLE 24 - COUNTERPARTS This Agreement may be executed in counterparts all of which together shall constitute one and the same Agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year last written below. PURCHASER: Signature: ____________________________________
Printed Name: Title: ____________________________________________
LEAGUE OF OREGON CITIES Dated: ____________________________
VENDOR: Signature: ______________________________ Printed Name: Title: _____________________________
Geo-Comm, Inc. Dated: ____________________________
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VP of Finance & Administration
5/27/2020
Heather Hoskins
5/27/2020
Mike Cully
Executive Director
11
ATTACHMENT A to Master Price Agreement by and between VENDOR and PURCHASER. PRODUCTS, SERVICES, SPECIFICATIONS AND PRICES
GeoComm complies to the pricing schedule and has provided pricing on the following pages.
Note: Purchasing of GeoComm software requires GeoComm’s professional services for GIS setup,
implementation and configuration, and training.
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BRAND CATEGORY PRODUCT DESCRIPTION SERVICE DESCRIPTION PRODUCT/SERVICE
PART NUMBER
Manufacturer
or Reseller
MSRP DISCOUNT % OFF
MSRP
GeoComm
GIS Services - Training and
Education
GeoComm Dispatch Map Remote Training (For Basic or Standard Licensing) (1-4
positions)
1 Admin course for 2-4 admins; 2 user courses for 8-
12 users; and 1-4 licenses
2461
GeoComm
$762.00
3.00%
GeoComm
GIS Services - Training and
Education
GeoComm Dispatch Map Onsite Training
(For Basic or Standard Licensing) (1-10 positions)
Dispatch Map Onsite
Training: 1 Admin course for
2-4 admins; up to 4 user courses for 8-12 users; and
up to 10 licenses)
2464
GeoComm
$5,386.00
3.00%
GeoComm
GIS Software for Public Safety
GeoComm Dispatch Map Basic; Term
Licensing and Support & Maintenance (per
license) (first year due at contract signing; minimum
of 1 year-term contract) (annual price) Notes: Prices quoted do not include
services for installation and training
(remote or onsite), or GIS setup services
for software. These services may be
required and will be quoted separately based on the hourly rates provided.
N/A
2466
GeoComm
$1,581.25
11.00%
GeoComm
GIS Software for Public
Safety
GeoComm Dispatch Map Basic; Term
Licensing and Support & Maintenance (per license)
(first year due at contract signing; minimum
of 3 year-term contract) (annual price)
Notes: Prices quoted do not include
services for installation and training (remote or onsite), or GIS setup services
for software. These services may be required and will be quoted separately
based on the hourly rates provided.
N/A
2466
GeoComm
$1,375.00
11.00%
GeoComm
GIS Software for Public Safety
GeoComm Dispatch Map Standard; Term
Licensing and Support & Maintenance (per
license) (first year due at contract signing; minimum
1 year contract) (annual price) Notes:
Prices quoted do not include services for
installation and training (remote or onsite),
or GIS setup services for software. These services may be required and will be
quoted separately based on the hourly rates provided.
N/A
2467
GeoComm
$2,443.75
11.00%
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GeoComm
GIS Software for Public
Safety
GeoComm Dispatch Map Standard; Term
Licensing and Support & Maintenance (per
license)
(first year due at contract signing; minimum
of 3 year-term contract) (annual price) Notes: Prices quoted do not include
services for installation and training (remote or onsite), or GIS setup services
for software. These services may be
required and will be quoted separately
based on the hourly rates provided.
N/A
2467
GeoComm
$2,125.00
11.00%
GeoComm
GIS Software for Public
Safety
GeoComm Dispatch Map CAD Interface;
Viewing Only; Term Licensing and Support & Maintenance; one license per site, per
CAD; annual fee; must contract for three-
year minimum term.
N/A
2478
GeoComm
$2,275.00
11.00%
GeoComm
GIS Software for Public
Safety
GeoComm Dispatch Map AVL Interface;
Viewing Only; term license; annual fee; must contract for three-year minimum term
N/A
2485
GeoComm
$2,275.00
11.00%
GeoComm
GIS Services - Training and
Education
GeoComm GIS Data Hub User Training
Session (1); travel expenses and time not
included
Training
2489
GeoComm
$1,700.00
3.00%
GeoComm
GIS Software for Public
Safety
GeoComm GIS Data Hub Validation Annual Fee (per agency; population
1-100,000)
N/A
2422-1
GeoComm
$3,317.50
11.00%
GeoComm
GIS Software for Public
Safety
GeoComm GIS Data Hub Validation
Annual Fee (per agency; population 100,001-500,000)
N/A
2422-2
GeoComm
$6,635.01
11.00%
GeoComm
GIS Software for Public Safety
GeoComm GIS Data Hub Validation Annual Fee (per agency; population
500,001-1,000,000)
N/A
2422-3
GeoComm
$14,928.77
11.00%
GeoComm
GIS Software for Public
Safety
GeoComm GIS Data Hub Aggregation
Annual Fee (per agency; population 1-100,000)
N/A
2422-5
GeoComm
$5,769.57
11.00%
GeoComm
GIS Software for Public
Safety
GeoComm GIS Data Hub Aggregation Annual Fee (per agency; population
100,001-500,000)
N/A
2422-6
GeoComm
$11,539.14
11.00%
GeoComm
GIS Software for Public
Safety
GeoComm GIS Data Hub Aggregation
Annual Fee (per agency; population
500,001-1,000,000)
N/A
2422-7
GeoComm
$25,963.07
11.00%
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GeoComm GIS Software for
Public Safety
GeoComm GIS Data Hub Validation One Time Fee (per agency; population
1-100,000)
N/A 2488-1 GeoComm $1,247.28 11.00%
GeoComm GIS Software for Public Safety
GeoComm GIS Data Hub Validation One Time
Fee (per agency; population 100,001- 500,000)
N/A 2488-2 GeoComm $1,871.14 11.00%
GeoComm GIS Software for Public Safety
GeoComm GIS Data Hub Validation One Time Fee (per agency; population 500,001- 1,000,000)
N/A 2488-3 GeoComm $3,430.80 11.00%
GeoComm GIS Software for Public Safety
GeoComm GIS Data Hub Aggregation One Time
Fee (per agency; population 1-
100,000)
N/A 2488-5 GeoComm $2,169.18 11.00%
GeoComm GIS Software for Public Safety
GeoComm GIS Data Hub Aggregation One Time Fee (per agency; population 100,001- 500,000)
N/A 2488-6 GeoComm $3,254.16 11.00%
GeoComm GIS Software for
Public Safety
GeoComm GIS Data Hub Aggregation One Time
Fee (per agency; population 500,001- 1,000,000)
N/A 2488-7 GeoComm $5,966.62 11.00%
GeoComm
GIS Software for Public Safety
GeoComm Maintainer GIS Data Manager; Term
Licensing and Support & Maintenance (per license) (first year due at contract signing; minimum of 1
year-term contract) (annual price) Notes: Prices quoted do not include services for installation and training (remote or onsite), or GIS setup services
for software. These services may be required and will be quoted separately based on the hourly rates provided.
N/A
2474
GeoComm
$2,073.00
11.00%
GeoComm
GIS Software for Public Safety
GeoComm Maintainer MSAG Manager; Term Licensing and Support & Maintenance (per license)
(first year due at contract signing; minimum of 1 year-term contract) (annual price) Notes: Prices quoted do not include services for installation and
training (remote or onsite), or GIS setup services for software. These services may be required and will be quoted separately based on the
hourly rates provided.
N/A
2475
GeoComm
$899.00
11.00%
GeoComm GIS Software for
Public Safety
GeoComm Resolver N/A 2524 GeoComm $0.00 11.00%
GeoComm GIS Software for
Public Safety
GeoComm Submitter N/A 2523 GeoComm $399.00 11.00%
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SERVICE NAME SERVICE DESCRIPTION
(provide detailed service
features)
Part/Service Number MSRP/List
COST
EACH/Per Unit
Unit of Issue Discount % off
MSRP/List (2 decimals)
GIS Hourly Rate Services for Customer Defined
Scope of Work
Implementation Specialist (2020 hourly
rate)
2224 $140 Per Hour Rate 1.00%
GIS Hourly Rate Services
for Customer Defined
Scope of Work
Training Specialist (2020 hourly rate)
2491 $122 Per Hour Rate 1.00%
GIS Hourly Rate Services
for Customer Defined Scope of Work
GIS Specialist I (2020 hourly
rate)
2492 $103 Per Hour Rate 1.00%
GIS Hourly Rate Services
for Customer Defined Scope of Work
GIS Specialist II (2020 hourly
rate)
2493 $140 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined
Scope of Work
GIS Specialist III (2020 hourly rate)
2494 $160 Per Hour Rate 1.00%
GIS Hourly Rate Services
for Customer Defined Scope of Work
Software Developer (2020
hourly rate)
2226 $159 Per Hour Rate 1.00%
GIS Hourly Rate Services
for Customer Defined Scope of Work
GIS Manager (2020 hourly
rate)
2222 $185 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined
Scope of Work
Implementation Manager (2020 hourly rate)
2495 $185 Per Hour Rate 1.00%
GIS Hourly Rate Services
for Customer Defined
Scope of Work
Technical Support Manager (2020 hourly rate)
2496 $185 Per Hour Rate 1.00%
GIS Hourly Rate Services
for Customer Defined Scope of Work
Project Manager (2020
hourly rate)
2219 $185 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined Scope of Work
Senior Project Manager
(2020 hourly rate)
2497 $244 Per Hour Rate 1.00%
GIS Hourly Rate Services
for Customer Defined Scope of Work
Subject Matter Expert (2020
hourly rate)
2228 $255 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined
Scope of Work
GIS Analyst (2020 hourly
rate)
2490 $171 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined
Scope of Work
Implementation Specialist (2021 hourly
rate)
2224 $147 Per Hour Rate 1.00%
GIS Hourly Rate Services
for Customer Defined
Scope of Work
Training Specialist (2021 hourly rate)
2491 $128 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined
Scope of Work
GIS Specialist I (2021 hourly rate)
2492 $108 Per Hour Rate 1.00%
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16
GIS Hourly Rate Services for Customer
Defined Scope of Work
GIS Specialist II (2021 hourly rate)
2493 $147 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
GIS Specialist III (2021 hourly rate)
2494 $168 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Software Developer (2021
hourly rate)
2226 $161 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
GIS Manager (2021 hourly rate)
2222 $194 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined Scope of Work
Implementation Manager (2021 hourly rate)
2495 $194 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
Technical Support Manager (2021 hourly rate)
2496 $194 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
Project Manager (2021 hourly rate)
2219 $194 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
Senior Project Manager (2021 hourly rate)
2497 $256 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
Subject Matter Expert (2021 hourly rate)
2228 $268 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
GIS Analyst (2021 hourly rate)
2490 $180 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Implementation
Specialist (2022 hourly
rate)
2224 $154 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Training Specialist
(2022 hourly rate)
2491 $134 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
GIS Specialist I (2022 hourly rate)
2492 $114 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
GIS Specialist II (2022 hourly
rate)
2493 $154 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
GIS Specialist III (2022 hourly rate)
2494 $176 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
Software Developer (2022 hourly rate)
2226 $176 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
GIS Manager (2022 hourly
rate)
2222 $204 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined Scope of Work
Implementation
Manager (2022 hourly rate)
2495 $204 Per Hour Rate 1.00%
DocuSign Envelope ID: A8485B22-4954-4AB9-93F1-CE312959E9E2
17
GIS Hourly Rate Services for Customer
Defined Scope of Work
Technical Support Manager (2022 hourly rate)
2496 $204 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
Project Manager (2022 hourly rate)
2219 $204 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
Senior Project Manager (2022 hourly rate)
2497 $269 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
Subject Matter Expert (2022 hourly rate)
2228 $281 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
GIS Analyst (2022 hourly rate)
2490 $189 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
Implementation Specialist (2023 hourly rate)
2224 $162 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
Training Specialist (2023 hourly rate)
2491 $141 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
GIS Specialist I (2023 hourly rate)
2492 $119 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
GIS Specialist II (2023 hourly rate)
2493 $162 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
GIS Specialist III (2023 hourly rate)
2494 $185 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Software Developer (2023 hourly rate)
2226 $184 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
GIS Manager (2023 hourly rate)
2222 $214 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Implementation Manager (2023 hourly rate)
2495 $214 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Technical Support Manager (2023 hourly rate)
2496
$214
Per Hour Rate
1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Project Manager (2023 hourly rate)
2219
$214
Per Hour Rate
1.00%
GIS Hourly Rate Services for Customer Defined Scope of Work
Senior Project Manager (2023 hourly rate)
2497 $283 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined Scope of Work
Subject Matter Expert (2023 hourly rate)
2228 $295 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined Scope of Work
Implementation Specialist (2024 hourly rate)
2224 $170 Per Hour Rate 1.00%
DocuSign Envelope ID: A8485B22-4954-4AB9-93F1-CE312959E9E2
18
GIS Hourly Rate Services for Customer
Defined Scope of Work
Training Specialist (2024 hourly rate)
2491 $148 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined Scope of Work
GIS Specialist I (2024
hourly rate)
2492 $125 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer Defined Scope of Work
GIS Specialist II (2024
hourly rate)
2493 $170 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
GIS Specialist III
(2024 hourly rate)
2494 $194 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
Software Developer
(2024 hourly rate)
2226 $194 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer
Defined Scope of Work
GIS Manager (2024 hourly rate)
2222 $225 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
Implementation Manager (2024
hourly rate)
2495 $225 Per Hour Rate 1.00%
GIS Hourly Rate Services for Customer
Defined Scope of Work
Technical Support Manager (2024 hourly rate)
2496 $225 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Project Manager
(2024 hourly rate)
2219 $225 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Senior Project
Manager (2024 hourly rate)
2497 $297 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
Subject Matter Expert
(2024 hourly rate)
2228 $310 Per Hour Rate 1.00%
GIS Hourly Rate
Services for Customer Defined Scope of Work
GIS Analyst (2024
hourly rate)
2490 $208 Per Hour Rate 1.00%
Pricing contained in this Attachment A shall be extended to all NPPGov members upon execution of
the Intergovernmental Agreement.
DocuSign Envelope ID: A8485B22-4954-4AB9-93F1-CE312959E9E2
19
Participating Agencies may purchase from Vendor’s authorized dealers and distributors, as applicable,
provided the pricing and terms of this Agreement are extended to Participating Agencies by such dealers and distributors. Vendor’s authorized dealers and distributors, as applicable, are identified in a [list, link found at http:], as may be updated from time to time. [ A current list may be obtained from
Vendor.]
DocuSign Envelope ID: A8485B22-4954-4AB9-93F1-CE312959E9E2
20
ATTACHMENT B to Master Price Agreement by and between VENDOR and PURCHASER. ADDITIONAL SELLER WARRANTIES To the extent possible, Vendor will make available all warranties from third party manufacturers of Products not manufactured by Vendor, as well as any warranties identified in this Agreement and Vendor’s Proposal.
DocuSign Envelope ID: A8485B22-4954-4AB9-93F1-CE312959E9E2
21
ATTACHMENT C to Master Price Agreement by and between VENDOR and PURCHASER. PARTICIPATING AGENCIES The Lead Contracting Agency in cooperation with National Purchasing Partners (NPPGov) entered into this Agreement on behalf of other government agencies that desire to access this Agreement to purchase Products and Services. Vendor must work directly with any Participating Agency concerning the placement of orders, issuance of the purchase orders, contractual disputes, invoicing, and payment. The Lead Contracting Agency shall not be held liable for any costs, damages, etc., incurred by any Participating Agency. Any subsequent contract entered into between Vendor and any Participating Agency shall be construed to be in accordance with and governed by the laws of the State in which the Participating Agency exists. Each Participating Agency is directed to execute an Intergovernmental Cooperative Purchasing Agreement (“IGA”), as set forth on the NPPGov web site, www.nppgov.com. The IGA
allows the Participating Agency to purchase Products and Services from the Vendor in accordance with each Participating Agency’s legal requirements as if it were the “Purchaser” hereunder.
DocuSign Envelope ID: A8485B22-4954-4AB9-93F1-CE312959E9E2
22
ATTACHMENT D to Master Price Agreement by and between VENDOR and PURCHASER.
Vendor’s Proposal (The Vendor’s Proposal is not attached hereto.) (The Vendor’s Proposal is incorporated by reference herein.)
DocuSign Envelope ID: A8485B22-4954-4AB9-93F1-CE312959E9E2
23
ATTACHMENT E to Master Price Agreement by and between VENDOR and PURCHASER. Purchaser’s Request for Proposal (The Purchaser’s Request for Proposal is not attached hereto.) (The Purchaser’s Request for Proposal is incorporated by reference herein.)
DocuSign Envelope ID: A8485B22-4954-4AB9-93F1-CE312959E9E2
24
ATTACHMENT F to Master Price Agreement by and between VENDOR and PURCHASER. ADDITIONAL VENDOR TERMS OF PURCHASE, IF ANY.
DocuSign Envelope ID: A8485B22-4954-4AB9-93F1-CE312959E9E2
Certificate Of Completion
Envelope Id: A8485B2249544AB993F1CE312959E9E2 Status: Completed
Subject: Please DocuSign: MPA 2020 Between LOC and Geo-Comm - MS FINAL.pdf
Source Envelope:
Document Pages: 24 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Bill DeMars
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1100 Olive Way
Suite 1020
Seattle, WA 98101
bill.demars@nppgov.com
IP Address: 173.29.186.28
Record Tracking
Status: Original
5/27/2020 7:44:01 AM
Holder: Bill DeMars
bill.demars@nppgov.com
Location: DocuSign
Signer Events Signature Timestamp
Heather Hoskins
hhoskins@geo-comm.com
VP of Finance & Administration
GeoComm, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 97.88.25.165
Sent: 5/27/2020 7:47:29 AM
Viewed: 5/27/2020 7:49:04 AM
Signed: 5/27/2020 7:49:38 AM
Electronic Record and Signature Disclosure:
Accepted: 5/27/2020 7:49:04 AM
ID: 04f05f07-2be8-4869-95bb-26ee851a2662
Mike Cully
mcully@orcities.org
Executive Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Drawn on Device
Using IP Address: 71.63.237.219
Sent: 5/27/2020 7:49:41 AM
Viewed: 5/27/2020 8:54:32 AM
Signed: 5/27/2020 8:54:44 AM
Electronic Record and Signature Disclosure:
Accepted: 5/27/2020 8:54:32 AM
ID: 9bc9511e-b8bb-4906-8753-ce868290442c
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/27/2020 7:49:41 AM
Certified Delivered Security Checked 5/27/2020 8:54:32 AM
Signing Complete Security Checked 5/27/2020 8:54:44 AM
Completed Security Checked 5/27/2020 8:54:44 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, National Purchasing Partners (we, us or Company) may be required by law to
provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronically through your
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Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
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Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
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All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
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the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 3/10/2016 2:06:46 PM
Parties agreed to: Heather Hoskins, Mike Cully
How to contact National Purchasing Partners:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: bruce.busch@mynpp.com
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Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
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Screen Resolution: 800 x 600 minimum
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To confirm to us that you can access this information electronically, which will be similar to
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please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
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ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
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receive from exclusively through electronic means all notices, disclosures,
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Certificate Of Completion
Envelope Id: B7BED7F29A744D90AA3ECB8D8316E4CA Status: Completed
Subject: Geo-Comm, Inc. | Pitkin County Contract 162.24 for Review and Signature
Source Envelope:
Document Pages: 52 Signatures: 4 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 76.25.143.56
Record Tracking
Status: Original
9/18/2024 12:46:25 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Bradley Flanagan
brad.flanagan@pitkin911.org
Emergency Operations Manager
Pitkin County Regional Emergency Dispatch Center
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 24.9.42.167
Sent: 9/18/2024 12:58:59 PM
Viewed: 9/18/2024 1:00:38 PM
Signed: 9/18/2024 1:00:55 PM
Electronic Record and Signature Disclosure:
Accepted: 11/12/2021 6:13:25 PM
ID: 33cfe66c-db7f-4494-86ce-fd2b075e7dc6
Company Name: Pitkin County, Colorado
Brian Jacobson
bjacobson@geocomm.com
CFO
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 66.41.161.237
Sent: 9/18/2024 1:00:57 PM
Resent: 9/18/2024 1:03:44 PM
Resent: 9/24/2024 9:35:58 AM
Resent: 9/24/2024 12:34:08 PM
Viewed: 9/24/2024 12:59:17 PM
Signed: 9/27/2024 11:00:21 AM
Electronic Record and Signature Disclosure:
Accepted: 9/24/2024 12:59:17 PM
ID: 0f2a1bc3-334c-432a-a497-125c464aac3f
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.103.36.129
Sent: 9/27/2024 11:00:23 AM
Viewed: 9/27/2024 11:46:21 AM
Signed: 9/27/2024 12:17:53 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 9/27/2024 12:17:55 PM
Resent: 9/27/2024 12:18:02 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 9/27/2024 12:17:56 PM
Viewed: 9/27/2024 12:27:46 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sadie Duncomb
sduncomb@geocomm.com
Security Level: Email, Account Authentication
(None)
Sent: 9/27/2024 12:17:57 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Brad Flanagan
brad.flanagan@pitkin911.org
Emergency Operations Manager
Pitkin County Regional Emergency Dispatch Center
Security Level: Email, Account Authentication
(None)
Sent: 9/27/2024 12:17:58 PM
Electronic Record and Signature Disclosure:
Accepted: 11/12/2021 6:13:25 PM
ID: 33cfe66c-db7f-4494-86ce-fd2b075e7dc6
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/18/2024 12:58:59 PM
Envelope Updated Security Checked 9/18/2024 1:03:44 PM
Envelope Updated Security Checked 9/24/2024 12:34:07 PM
Envelope Updated Security Checked 9/24/2024 12:34:07 PM
Envelope Updated Security Checked 9/24/2024 12:34:07 PM
Envelope Updated Security Checked 9/24/2024 12:34:07 PM
Certified Delivered Security Checked 9/27/2024 11:46:21 AM
Signing Complete Security Checked 9/27/2024 12:17:53 PM
Completed Security Checked 9/27/2024 12:17:58 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Bradley Flanagan, Brian Jacobson, Brad Flanagan
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
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If you are an authorized DocuSign Account holder, you can decide to receive notices and
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thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to Helpdesk@provelocity.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Helpdesk@provelocity.com and
in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature.
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you
must state your e-mail, full name, Postal Address, telephone number, and account
number.