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Home My WebLink Aboutbocc.con.amended.185.23 B8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11234341.531000.10051 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Lindsay Maisch County Representative Phone (970) 920-5766 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 36,500.00 $ 51,250.00 $ 95,500.00 $ 183,250.00 185.23 B Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Leadership Consulting, Training & Technical Assistance Alia $ 95,500.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 95,500.00 Sole Source Services/Maintenance 7/1/2023 7/31/2025 Change Order/Contract Amendment Human Services Amendment to add additional services, allocate additional funding, and extend the Contract term through 7/31/2025. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Contract #: 185.23 Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 185.23 B OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Alia 1000 University Avenue West St. Paul, MN 55104 The Provision of Leadership Consulting, Training & Technical Assistance (the “Contract”) dated July 1, 2023 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Alia (the “Contractor”), is hereby amended as follows: Description of Change: 1. Amendment to Section II of the Contract to replace the Contractor Obligations with the expanded services describe in the attached May 2024 Proposal (“Attachment A”); 2. Allocation of additional funding in the amount of $95,500.00; 3. Extension of Contract Term to July 31, 2025. Reason for Change: Additional Scope of Work made possible by a grant of federal funds to support the Project. Original Contract Amount $ 36,500.00 Previous Change Order/Amendment Amount $ 51,250.00 This Change Order/Amendment Amount $ 95,500.00 New Contract Total $ 183,250.00 Contract #: 185.23 Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. ALIA ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Aug-14-2024 Lindsay Maisch Human Services Director Margo Kemp Johnson Aug-15-2024 Chief Operating Officer Aug-15-2024 Kara Silbernagel Deputy County Manager Alia | Pitkin County Project Proposal Submitted May 2024 Project Proposal (12 months) Alia Learning Labs Alia uses an approach to learning and practice called Learning Labs to interact with a wide range of content areas. Labs are curated space for your team to explore and apply new concepts in new ways. Like a science lab, Alia Learning Labs create an environment for your team to discover, observe, experiment with, and apply skills and concepts to address current and emerging challenges. With this peer learning approach, Alia facilitates structured activities based on an overarching arc of learning, while remaining responsive to your team’s unique needs. Labs embody the values of racial equity, justice, healing, connection, and resilience. Lab participants grow in their capacity to improve your system and further, to transform it. •On-site Leadership Strategy Lab Leadership Strategy Lab applies the Alia Learning Lab approach to mobilize your leadership team around the work of leading and implementing change. Change management strategies take a people- and connection-based approach in combination with tactical and systematic solutions, both required to achieve your goals. Your team will strengthen their ability to collaboratively apply the skills of inquiry, discovery, visioning, aligning, and strategizing as you dare to set the future course of your agency. Topics often include: building organizational wellbeing and resilience, addressing (anticipated) barriers or pushback to change, embedding racial equity and trauma-informed practices, readiness to co-create solutions with your community, and applying new practices and innovations from across the field to your unique work. •Session 1 – Strategic Planning Workshop •Session 2 – Finalizing Strategic Plan Framework (including trauma competency as a strategic pillar) Two 2-day sessions (5 hours per day) Participants: up to 20 per session Delivered on- location in Colorado •Trauma Competency Labs Trauma Competency Labs applies the Alia Learning Lab approach to mobilize your team around Building a Trauma Competent organization as priority of the strategic plan. Alia takes a people- and connection-based approach in combination to shift mental models and identify and design the practices, policies, and procedures that support a sustainable trauma competent organization. Labs approach trauma in the context of the individual teams and your team will deepen its understanding of trauma as well as how to respond in healing ways that do not activate and exhaserbate trauma. Your team will strengthen their ability to collaboratively apply the skills of inquiry, discovery, visioning, aligning, and strategizing as you dare to set the future course of a trauma competent agency. 5 Teams: •Leadership Team •Admin/Analyst Team •Senior Services Team •Adult and Family Services Team •Economic Supports 4 90-min sessions per Team (30 hours total) Participants: up to 20 per Lab Delivered virtually Attachment A Alia | Pitkin County 2 | Page Leadership Coaching Alia Executive Coaching brings all the richness of Alia Leadership Coaching to monthly, one- on-one individualized support, with the additional focus on addressing the unique factors facing top leaders. Executives can often lack organizational peers, feel isolated in their experience, and have few opportunities to openly share and strategize in low-stakes environments. Executive Coaching meets the need of judgment-free space dedicated to thought partnership, strategic inquiry, and personal support. 1 hour per month for 12 months for 5 leaders (60 hours total) Participants: Senior Leadership Team Members Delivered virtually Training/Workshops Trainings/workshops provide leaders and staff with a foundational introduction to the key concepts of trauma, permanency, resilience, wellbeing, change management and anti-racism and an opportunity to gain new knowledge and insights. Team Alia will work with you on a suggested training schedule and learning arc for the series, while being responsive to emergent needs. • Up to 100 people per training/workshop • Time-limited access to recordings of each training can be provided upon request Three 90 min – 2 hour Trainings/ Workshops Participants: All Staff Delivered Virtually or In Person Deliverables: • Two 2-day in-person Leadership Strategy Lab in Colorado • 30 hours virtual Trauma Competency Labs • 60 hours virtual Executive Coaching • 3 Trauma Competency Workshops for All Staff Total: $95,500 + actual travel Price quoted is available for contract executed by July 1, 2024 Actual travel and accommodation costs will apply for any in-person services We place significant value on our partnerships and Team Alia is very interested in continuing to work with you to create a proposal that meets your needs. Please contact us to discuss these options or others you have in mind. For more information please contact: Chelsea Heath | chelsea@aliainnovations.org | 612.418.5897 www.aliainnovations.org Certificate Of Completion Envelope Id: 82375E9EB2734D4ABAA501B6876156BF Status: Completed Subject: Alia | Pitkin County Contract Amendment 185.23 B for Review and Signature Source Envelope: Document Pages: 5 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 69.170.199.51 Record Tracking Status: Original 8/14/2024 1:58:54 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Lindsay Maisch Lindsay.Maisch@pitkincounty.com Human Services Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 8/14/2024 2:01:07 PM Viewed: 8/14/2024 2:34:07 PM Signed: 8/14/2024 2:35:20 PM Electronic Record and Signature Disclosure: Accepted: 4/4/2022 5:26:47 PM ID: 7763213c-286f-4430-943b-eb745fb39f68 Company Name: Pitkin County, Colorado Margo Kemp Johnson margo@aliainnovations.org Chief Operating Officer Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 97.94.38.214 Sent: 8/14/2024 2:35:21 PM Viewed: 8/14/2024 3:03:26 PM Signed: 8/15/2024 12:23:21 PM Electronic Record and Signature Disclosure: Accepted: 7/13/2023 9:48:00 AM ID: f31ee1f4-06c3-41b6-893f-7d8cd886f648 Company Name: Pitkin County, Colorado kara silbernagel kara.silbernagel@pitkincounty.com Deputy County Manager Pitkin County Colorado Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 8/15/2024 2:45:57 PM Viewed: 8/15/2024 4:23:29 PM Signed: 8/15/2024 4:23:44 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jon Peacock jon.peacock@pitkincounty.com Rich Englehart rich.englehart@pitkincounty.com Kara Silbernagel kara.silbernagel@pitkincounty.com Deputy County Manager Pitkin County Colorado Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Sent: 8/15/2024 2:45:59 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/15/2024 4:23:45 PM Resent: 8/15/2024 4:23:50 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/15/2024 4:23:46 PM Viewed: 8/16/2024 8:12:33 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/14/2024 2:01:07 PM Certified Delivered Security Checked 8/15/2024 4:23:29 PM Signing Complete Security Checked 8/15/2024 4:23:44 PM Completed Security Checked 8/15/2024 4:23:46 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . 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