HomeMy WebLinkAboutbocc.con.082.248/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 41652100.552000
41652100.555000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Cathy Hall County Representative
Phone (970) 429-2882
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 100,000.00
$ -
$ -
$ 100,000.00
Landfill
Contract to provide the Solid Waste Center with Graphic Design, Advertising, and Marketing services. The
Contract will begin June 1, 2024 and expire May 31, 2025 with the option of up to five (5) renewal terms.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
Graphic Design, Advertising, and Marketing
Diverse Video & Design
$ 75,000.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ 25,000.00
$ -
$ -
$ 100,000.00
Formal
Services/Maintenance
6/1/2024
5/31/2025
New Contract
082.24
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Project #: 082.24 Rev. 2022.08.04 CDD
NOTICE OF AWARD
Date: May 22, 2024 To: Diverse Video & Design
Evan Kruse
1817 W Stoll Pl Denver, CO 80221 RE: Graph Design, Advertising, and Marketing
The County, having duly evaluated the Proposal submitted on April 11, 2024 for the work or purchase in response to the Request for Proposal Document titled Graph Design, Advertising, and Marketing in the amount of One-Hundred Thousand dollars and Zero cents ($100,000.00), and it appearing that the Price and other information in your
Proposal Form is fair, equitable and to the best interest of the County, hereby accepts and awards the Project to your organization. In accordance with the terms of the Contract Documents, you are required to execute the Contract within ten (10) consecutive days from this Notice of Award or within ten (10)
days following successful Contract negotiations, whichever shall occur sooner. In addition, you are required to furnish in the said time a complete W-9 along with Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents.
PITKIN COUNTY, COLORADO _____________________________________________________
!#COUNTY REPRESENTATIVE#! Date Receipt of the above Notice of Award is hereby acknowledged
_____________________________________________________ !#VENDOR SIGNATURE#! Date
Solid Waste Director
May-22-2024
Cathy Hall
May-22-2024
Evan Kruse
Eecutive Producer
Contract # 082.24 Revision: 2023.12.15 CDD
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made June 1, 2024 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Diverse Video & Design, 1817 W Stoll Pl, Denver, CO 81611 (hereinafter called
the “Contractor”) to perform the following work: Graphic Design, Advertising, and Marketing
(“Project”).
I. Term of Contract: The term of this Contract is from June 1, 2024 to May 31, 2025. At
the expiration of the initial term, the contract may be extended for five (5) additional
terms of one (1) year by the express written consent of both parties.
II. Contractor’s Obligations. Contractor shall provide graphic design, advertising, and
marketing services as described in RFP 082.24 (“Attachment A”). In preforming the
work, Contractor will meet each of the County requirements for the project, as
described in Attachment A, pursuant to the terms of the Contractor’s Proposal
(“Attachment B”).
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
One Hundred Thousand dollars and Zero cents ($100,000.00) for all services rendered.
By contract or amendment, the County and Contractor may reallocate the budget
among project tasks if the total budget amount remains unchanged. Contractor shall
invoice for the project monthly based on hours worked, with payment expected within
thirty (30) days of invoice. Any payment by the County may be offset by any amount
the Contractor owes the County for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
Contract # 082.24 Revision: 2023.12.15 CDD
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reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Cathy Hall, Solid Waste Center Director will manage the
project as the County’s Representative. In the event that Cathy Hall is not available,
Tyler Carvell, Assistant Director, shall assume the County Representative’s duties. The
services provided and products delivered by the Contractor under this Contract will be
subject to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
Contract # 082.24 Revision: 2023.12.15 CDD
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E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
Contract # 082.24 Revision: 2023.12.15 CDD
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at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Contract # 082.24 Revision: 2023.12.15 CDD
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Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
Contract # 082.24 Revision: 2023.12.15 CDD
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g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
Contract # 082.24 Revision: 2023.12.15 CDD
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XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
Contract # 082.24 Revision: 2023.12.15 CDD
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XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Cathy Hall
76 Service Center Road
Aspen, CO 81611
Email: cathy.hall@pitkincounty.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
Diverse Video & Design
1817 W Stoll Pl
Denver, CO 81611
Phone: (303) 931-6230
Email: evan@diverse.video
Contract # 082.24 Revision: 2023.12.15 CDD
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
DIVERSE VIDEO & Design
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
DIRECTOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Cathy Hall
May-31-2024
Solid Waste Director
Brian Pettet
Public Works Director
May-31-2024
Evan Kruse
Eecutive Producer
Jun-03-2024
Jun-03-2024
Deputy County Manager
kara silbernagel
RFP 082.24 Rev. 2021.10.11 CDD
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PUBLIC NOTICE Pitkin County is accepting proposals to provide Graphic Design, Advertising, and Marketing.
More information is available online at www.BidNetDirect.com/Colorado. Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on March 15, 2024. Questions and requests for clarification will only be accepted via email at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00 PM MT on April 12, 2024. Published in the Aspen Daily News: 2/26/2024 and 3/4/2024.
RFP 082.24 Rev. 2021.10.11 CDD
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PITKIN COUNTY SOLID WASTE CENTER Graphic Design, Advertising, and Marketing
Table of Contents REQUEST FOR PROPOSAL I. INTRODUCTION 3
II. COUNTY BACKGROUND 3
III. SCOPE OF WORK 4 A. SPECIFICATIONS 4 B. ADDITIONAL INFORMATION 4 IV. SELECTION PROCESS 5
A. SUBMITTALS 5
B. TIME SCHEDULE 6 C. EVALUATION CRITERIA AND WEIGHING 7 D. SELECTION COMMITTEE 8 E. CONTRACT 8
PROPOSAL FORM 10
INSTRUCTIONS TO PROPOSERS 12
RFP 082.24 Rev. 2021.10.11 CDD
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REQUEST FOR PROPOSALS Graphic Design, Advertising, and Marketing GENERAL INFORMATION TO PROPOSERS
ISSUED: Feburary 23, 2024 DUE: April 12, 2024 by no later than 2:00 PM MT I. INTRODUCTION
Pitkin County (hereinafter called the “County”) is qualifying interested parties for
the provision of Graphic Design, Advertising, and Marketing at the Pitkin County Solid Waste Center located at 32046 Jack Gredig Lane, Snowmass Village, CO 81615.
The County will award a one-year contract with the option to renew up to four
additional one-year terms. II. COUNTY BACKGROUND Covering 975 square miles, Pitkin County is located in the heart of the White River
National Forest, surrounded by the spectacular peaks of the central Rocky
Mountains. Pitkin County is located in Colorado with the county seat of Aspen. Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt. As public servants, we work in the public trust to ensure quality of life and
experience in Pitkin County for present and future generations.
Organizational Values: Pitkin County embraces the following values to promote public trust and confidence in County Government. Stewardship: We strive to leave our natural environment, community, public
assets, and organization in better condition than we found them for current and
future generations. Ethics: We hold ourselves to high standards of honesty and dependability in the conduct of County business. Excellence: We are committed to providing quality services that are accessible,
accurate and innovative to meet our community’s needs. Collaboration: We work together as employees and with citizens and other government, non-profit and private sector organizations helping each other
RFP 082.24 Rev. 2021.10.11 CDD
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succeed in promoting and achieving the public’s goals. Open Communication: We are committed to listening to our citizens and
partners and to giving accurate and timely information. Positive Work Environment: We appreciate dedicated and knowledgeable employees and support their professional and personal growth. Additional information about the County may be found on the County’s website
at: https://pitkincounty.com/DocumentCenter/View/21997/PC_brochure_2020_FFO_digital
III. SCOPE OF WORK A. SPECIFICATIONS Pitkin County Solid Waste Center will accept proposals from qualified parties to
perform graphic design, advertising and marketing consulting services as it relates
to a variety of public outreach projects; including, but not limited to, advertising campaigns, newspaper and magazine advertisements, radio and television advertisements, brochures, logos and internet advertising.
The purpose of the County’s Solid Waste Center public outreach is not only to
inform citizens of the work of the Pitkin County Solid Waste Center, but to educate the public on sustainability efforts, proper waste disposal, and our various waste and recycling related programs.
Consulting can include everything from brainstorming a campaign concept to
designing a brochure or website. The County seeks creativity in the method and medium, including social media and the internet. When budget allows and is appropriate, the County utilizes traditional media. Proven experience in all forms of media is essential.
Services shall be contracted for on an as needed basis the term of one year, with the possibility of five additional one-year terms. Services required will include the following, but are not limited to:
1. Graphic design for advertising, brochures, logos, and websites
2. Public outreach campaign consulting 3. Media placement consulting including: Print, radio, television and internet 4. Copy writing/editing
B. ADDITIONAL INFORMATION
It is the Contractors responsibility to provide any and all safety equipment and/or managerial oversight necessary to perform all work in a safe and workman-like manner. Pitkin County reserves the right to enter the working site for periodic checks of safe working environments, as applicable.
Pitkin County expects that any Contractor providing goods or services will do so in compliance with Pitkin County policies, including, but not limited to, tobacco use
RFP 082.24 Rev. 2021.10.11 CDD
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policies, public health orders, permitting requirements, construction ordinances, building access and safety requirements, and Pitkin County standards of conduct.
Pitkin County’s elected Board of County Commissioners have identified climate action and carbon footprint reduction as a priority for County projects. Pitkin County encourages all proposers to be environmentally conscious when preparing their proposal documents, making travel plans, printing materials, selecting fleet
vehicles, designing/updating facilities systems, qualifying subcontractors,
investing, and/or any other business activities wherever a less environmentally impactful solution may or could exist. IV. SELECTION PROCESS
The County is required by the terms of the Pitkin County Procurement Code to
conduct a competitive selection process to select a Contractor for the above-described proposal. This process shall be through formal proposals submitted in response to this Request for Proposals.
A. SUBMITTALS
1. Proposer shall submit proposals for this Service as outlined in the Request for Proposals and Scope of Services, or an alternately developed plan as developed by Proposer in response to and in accordance with this Request for Proposals and Information to Proposers attached hereto.
Proposal Format: Each response shall be 8½” X 11” in size. Font, Times New Roman, size shall be no smaller than 12 point. A sample contract has been included for review and Template Contract revisions, if any, must be uploaded as a separate file with any changes clearly highlighted. Template Contract change requests will
not be reviewed until scoring has been completed and, as such, any information that
could be considered material to your proposed response to the solicitation should not be included in the sample Contract. Proposals may include pages up to 11”x17” size, as needed.
a. The proposal must contain name, address, daytime phone
number(s), and e-mail address for person(s) to whom additional selection process requests should be communicated; b. A proposed approach (basic description of how Proposer will
proceed with this Service), timetable for the Service, and proposed
method of compensation for services rendered; c. A statement of Qualifications of the Proposer and any subcontractors anticipated to perform under the awarded contract;
d. References, especially those for significantly similar projects with local governments;
RFP 082.24 Rev. 2021.10.11 CDD
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e.A completed Proposal Form (may indicate “In AttachedDocuments” for Approach and Qualifications/References sections
of the provided Proposal Form, if desired. The Proposal Form,
however, will not be considered complete if any and all addendaare not acknowledged and the form has not been signed);
f.List of all subcontractors (including qualifications);
g. Fee schedule of standard rates for any work that may not beincluded in provided Scope of Work, as applicable
2.Proposer may be required to supply additional information upon request,
or to make additional submissions under secondary selection criteria, if
necessary.
3. Any and all questions or comments shall be submitted via email toprocurement@pitkincounty.com no later than 4:00 PM MT on April 12,
2024. All requests must have the email subject line, “RFP 082.24 – Graphic
Design, Advertising, and Marketing Request for Clarification andQuestions.” All questions, comments and answers provided shall be sharedwith all Proposers via addendum posted on BidNet Direct. Addendum(s)will include the requests for clarification and questions, as written by the
Proposer.
4. All Proposals must be uploaded to the BidNet Direct website. Proposalswill not be accepted in any other form or manner.
5.During the Request for Proposal selection process, all proposals shall
remain confidential. The entire selection process (procurement) file shall beavailable to the public (which includes all Proposers) after an agreement isapproved by the County, except those items for which confidentiality hasbeen requested in writing by the Proposer, and providing that the County
Attorney has reviewed and determined this to be the properly confidential
under the State Open Records Act and other relevant statutes andregulations.
B. TIME SCHEDULE
The County will endeavor to use the following timetable:
February 26, 2024 Request for Proposals publicly advertised, posted on website
(www.bidnetdirect.com/colorado)
March 15, 2024 Proposer’s request for clarification and questions due via email to procurement@pitkincounty.com by 4:00 PM MT
RFP 082.24 Rev. 2021.10.11 CDD
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March 22, 2024 County’s response to request for clarification and questions
posted on BidNet Direct via addendum
April 12, 2024 PROPOSALS MUST BE UPLOADED TO BIDNET DIRECT BY 2:00 PM MT
Week of
April 15-19 Meeting of Selection Committee; checking of references as necessary; requests for additional information or clarifications, if necessary; scheduling of interviews, if necessary
April 26, 2024 Issuance of Notice of Award to top-ranked proposer
May 13, 2024 Notices sent to unsuccessful proposers
May 13, 2024 Anticipated Contract Start Date
C.EVALUATION CRITERIA AND WEIGHINGSelection of the "short-listed" Proposers to be interviewed and/or the selection of
the top-ranked Proposer will be based upon the following criteria and relative
importance (or as the same may be amended or supplemented by publishedsecondary selection criteria, if any):
1. Approach to Project 30%
The Proposer shall prepare a brief statement as to their intention to address:
A.The Project Scope of WorkB.The Project Schedule
2.List of Similar Work 20%
The Proposer shall submit examples of projects of similar size and scope,
specifically with local governments when available.
3. Estimated Cost of Services, including Reimbursable Expenses 40% A.The Proposer shall list all costs assumed necessary to successfully
complete and/or deliver the provided scope of work, services,
and/or goods, including, but not necessarily limited to:i.Labor and material expensesii.Reimbursable expenses for mileage and/oradministrative services
iii.Miscellaneous expenses
B.The Proposer shall provide a list of standard fees/rates andmaterial markup rates to include with the Contract for anyadditional services or goods that may not be covered in the
RFP 082.24 Rev. 2021.10.11 CDD
8
awarded Contract; billable only as incurred and as agreed upon in advance by mutual signing of a change order.
4. References 10% The Proposer shall provide a list, including contact name and information, of references/prior clients, especially local, state and federal government.
D. SELECTION COMMITTEE Communications between Proposer and any member of the selection committee during the selection process, except when and in the manner expressly authorized by the Request for Proposals, is prohibited. Violation of this restriction is grounds
for disqualification from the process.
Voting Members of the Selection Committee: Nonvoting counsel to the Selection Committee: - Cathy Hall, Solid Waste
Manager
- Tyler Carvell, Asst. Solid Waste Manager - Erin Smiddy, Scalehouse Supervisor
- Jade Bath, Scalehouse
Administrative Technician
-County Attorney
-County Procurement
E. SAMPLE CONTRACT A sample of the Pitkin County Contract for the Provision of Services is included
as Attachment A. The Proposer must present any exceptions to the standard
contract language, if any, with their proposal, included as a separate document. If changes are not requested at the time of proposal submission, the County shall consider that terms and conditions are accepted by proposer. Requests for Contract alterations, modifications, additions, or deletions will not be entertained
following proposal submission. Submittal of contract change requests is for
County’s information only and will not be reviewed until selection committee scoring and vendor selection has been completed; contract language change requests will not disqualify any proposer or be evaluated for partiality. This opportunity is offered so proposers may familiarize themselves with standard
County terms and requirements, and change requests that are submitted at the
time of proposal allow the County to expedite the consideration of such requests during the award process so as to avoid delays in contracting. As mentioned in Section IV.A, proposers should not include any information
specific to their proposed approach, pricing, delivery schedule, etc. when
submitting language change requests as this information will not be reviewed prior to final selection of a top-ranked proposer. Failure of proposer to review and abide by this guidance and any lack of conveyance of such information to the
RFP 082.24 Rev. 2021.10.11 CDD
9
selection committee shall be construed as an error on the behalf of the proposer and not on behalf of the County or the selection committee.
RFP 082.24 Rev. 2021.10.11 CDD
10
PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: April 12, 2024 From:
Phone E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611
For: RFP 082.24: Graphic Design, Advertising, and Marketing
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Proposals (RFP), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability of
materials and labor hereby proposes to furnish all labor, materials, supplies, applicable
permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$___________________________________________
Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form;
please indicate “In attached documents” for any items omitted herein. A completed proposal form including, at minimum, acknowledgement of all addenda and signature/corporate seal is required for proposals to be considered responsive.
RFP 082.24 Rev. 2021.10.11 CDD
11
Statement and Detailed Approach to Service:
Qualifications of Proposer: Please insert names address, phone numbers and description of similar Service for
Reference Checks. 1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals. The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal. (Type/Print name under all signatures)
Dated this day of , 2024 (Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed.
RFP 082.24 Rev. 2021.10.11 CDD
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INSTRUCTIONS TO PROPOSERS FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly executed offer on the Pitkin County Proposal Form to do the work called for in the Request for Proposals (“RFP”). b. Proposals must be submitted electronically in PDF format and submitted at the time and place designated in the RFP. Electronic submissions must be clearly marked as a "sealed proposal" with the Service name and the name, contact person, mailing address and telephone number of the Proposer. The County reserves the right to request verification of any original or electronic signature at any time before issuing a Notice of Award.
c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper form and in the County's possession by or before the scheduled time and date of public
Proposal opening. Proposals will not be accepted after the scheduled time and date of opening. Any Proposals received late will be returned to the Proposer unopened, if possible. In the event that it is impossible to determine who the late Proposer is unless
the envelope is opened, the envelope will be opened, the address determined, and the envelope and Proposal returned immediately to the Proposer. d. If specified in the Request for Proposals, parties who request packages of proposal documents will be required to pay a fee for the document package. All parties who request packages must provide the name of the potential Proposer, along with the name of a contact person, address, telephone number, and email address for the purpose of dissemination of Addenda or additional proposal information. e. If a mistake is made or discovered at or after the public opening, the County reserves the right to determine which party made the mistake and whether the mistake is
material and, after these determinations, the County, in its sole discretion, shall make the decision whether to accept or reject the Proposal. No advantage shall be taken by either party of manifest clerical errors or omissions in the Proposal documents or the Request for Proposals (and plans and specifications). All Proposers are required to notify the County immediately of any errors of omissions that may be encountered. (See 2.a. and 2.c., below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the required Proposal Form, the proposal price of each item must be stated in numerals and words; in case of a conflict, the words will control. In case of conflict between the indicated sum of any addition of figures and the correct sum, the correct sum will control. g. No reimbursement will be made by the County for any costs incurred in the preparation of a statement of qualifications, Proposals, or attendance at a site inspection, pre-bid conference or interviews.
h. No person, firm, corporation or other entity shall be allowed to make, file or be interested in more than one Proposal for the same work, unless alternate proposals are called for. A person, firm, corporation or other entity who has submitted a sub-proposal to Proposer, or who has quoted prices on materials to a Proposer, is not
RFP 082.24 Rev. 2021.10.11 CDD
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hereby disqualified from submitting a sub-proposal or quoting prices to other Proposers.
2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning of any part of the Drawings, Specifications or other Proposal or Contract Documents, or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the Drawings or Specifications or the proposal process, he/she must submit to the Procurement Officer a written request for an amplification, clarification, explanation, interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the Proposer of the Drawings, Specifications or other Proposal or Contract Documents as is, and (2) a waiver by the Proposer of any and all claims arising, or that might arise, out of such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions.
b. Proposers may propose substitute materials or techniques if such substitution is equal to or better than the materials or techniques described in the RFP and if the substitution
has been submitted in writing at least ten (10) days prior to the public Proposal opening. The burden of proof of equality or superior quality is on the Proposer. If accepted as equal by the County in its discretion, the substitute will be designated as
an alternative on a formal addendum available to all Proposers three (3) days prior to the deadline for Proposal submission, when possible. If approval of any substitute materials and/or processes has not been provided by County prior to the deadline for proposal submission, proposers may elect to submit an alternate bid with separate pricing and rationalization for the alternate materials and/or approach. County, at its sole discretion, will determine if the alternate meets the needs of the respective project. c. Any amplification, clarification, explanation, interpretation or correction of the documents will be made only by written Addendum duly issued and a copy of the Addendum will be mailed or delivered to each person receiving a set of the Proposal Documents. Delivery, as used in these Instructions, shall include electronic delivery
through e-mail, facsimile, web-posting or other electronic means. Neither the County nor the Procurement Officer will be responsible for any information, representations, explanations or interpretations of the Contract Documents not in written addenda. d. The County reserves the right to call a pre-proposal conference; if called and conducted, a summary of the pre-proposal conference will be mailed or electronically
delivered to all parties receiving a set of Proposal documents. e. On request, the County will provide each Proposer access to the site to conduct, at Proposer's sole cost, such inspections, tests and investigations as each Proposer deems necessary for submission of a Proposal. No information provided by County representatives at such a site inspection shall be deemed a waiver of the requirements of 2.a. and 2.c., above. f. Any Addenda issued during the time of the Proposal process, or forming a part of the Proposal Documents, shall be covered in the Proposal, and shall be considered a part of the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
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3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a certified check or bid bond in a form acceptable to the County Attorney, in an amount
specified, payable without condition to the County as a guarantee that the Proposer, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for the faithful performance of the Contract and for the payment to all persons supplying labor and material for the work (see 10.a., below). The Proposal guaranties of all parties except the three highest scoring Proposals will be returned promptly after the opening of Proposals. After execution of the Contract and issuance of a Notice to Proceed, the remaining two Proposers’ guaranties will be returned. b. Proposer also, if required by the Proposal Documents, will fully complete and submit with the Proposal a Pitkin County Qualification Statement, or an updated Statement
if one is already on file. Pitkin County reserves the right to pre-qualify Proposers based on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent contractors and suppliers to be employed under the Contract. If the County has a reasonable objection to any such subcontractor, independent contractor or supplier, it
shall notify the Proposer and the Proposer may then: (a) withdraw the Proposal; or (b) substitute an acceptable contractor or supplier. If required by the Contract Documents, subcontractors, independent contractors and/or suppliers may be required to submit a Contractor's Qualification Statement. d. Proposals by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.
e. Proposals by partnerships or limited liability companies (“LLC”) must be executed in the partnership or LLC name and signed by a partner, authorized LLC officer, whose title must appear under the signature and the official address of the partnership or LLC must be shown below the signature. The state in which the entity was formed and whose law governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature. 4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the requirements of the "Pitkin County Procurement Code," (Ordinance #009-2021, as previously amended by Ordinances #026-2005 & #03-2007 (copies available via the PitkinCounty website at https://pitkincounty.com/DocumentCenter/View/27059/title-03-revenue-and-finance or upon request for a nominal charge). As such, the Proposer agrees to comply with all applicable requirements of said Procurement Code relating to proposing, contract drafting, contract administration, and ethics. The requirements of the Procurement Code are incorporated herein by this reference. b. The Proposer shall immediately notify the County Manager in writing of any violation of said Code by the County's employees or agents, which violation is known or should have been known by Proposer, and failure to so notify the County of violations within
five (5) days of knowledge of such violations shall disqualify the Proposer from award
RFP 082.24 Rev. 2021.10.11 CDD
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of the Contract being proposed and shall be deemed as a waiver of any action or defense that the Proposer may have against the County by reason of such violation of
the Procurement Code. c. The submission of a Proposal shall be conclusive evidence and legal admission that the Proposer: (1) has no questions, complaints or objections in connection with the Proposal process and/or documents, subject to any requests made by Proposer for amplification, clarification, explanation, interpretation or correction pursuant to Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the completeness, sufficiency, scope or detail of the Proposal Documents; and (3) has full knowledge of the scope, nature, quality and quantity of work to be performed, the detailed requirements of the Proposal Documents including any and all contract documents, the plans and specifications, the site and conditions under which the work
is to be performed, the Pitkin County Procurement Code and applicable Colorado law. 5. a. All Proposals will be opened and read in public by name of Proposer only. No
Proposals may be withdrawn after the beginning of the public opening. The County, in its sole discretion, may delay a Proposal opening for no longer than two (2) business days if weather or other circumstances beyond control of Proposers results in delay in
receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning of the public opening or modified by a document executed and delivered in a form substantially similar to the Proposal Form prior to opening. b. All Proposals submitted must be valid for a minimum period of sixty (60) days after the date of the Proposal opening. During this time, Proposers are investigated, and Proposals are evaluated. 6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms, conditions, guidelines, selection criteria, plans and specifications presented in the Request For Proposals. All rights are reserved by the County to determine, in the
County's sole reasonable discretion, whether the Proposal meets the needs or a purpose intended and is within the budget. b. Although price may be a major consideration in the selection of a Proposal, the County does not award on price alone. The County may also consider the quality of product as judged by the County; past experience with Proposers, subcontractors, independent
contractors, products or suppliers; qualifications of the Proposers and/or subcontractors, independent contractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar considerations, all as specified in detail in the RFP. c. The County reserves the absolute right to conduct such investigations as it deems necessary to assist in the evaluation of any Proposal and to establish the experience, responsibility, reliability, references, reputation, business ethics, history, qualifications and financial ability of the Proposers and proposed subcontractors, independent contractors and suppliers. The purpose of such investigation is to satisfy the County that the Proposer has the experience, resources and commercial reputation
necessary to perform the work and support any warranties in accordance with the Contract Documents in the prescribed manner and time.
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d. The County, at its sole discretion, may require the apparent successful Proposer to demonstrate, at a place and time designated by the County, that the Proposal meets
the performance criteria specified, or to otherwise provide documented proof from independent reliable sources acceptable to the County that said performance criteria will be met prior to final acceptance of the Proposal. The burden of proof of such a demonstration is on the Proposer. In the event that the apparent successful Proposer fails to demonstrate or provide acceptable proof of meeting required performance criteria, that proposal will be rejected and the next eligible Proposer in the selection ranking will be invited to participate in the same process until a proposal meeting performance criteria is found within the ranking of eligible Proposers. The County reserves the rights to reject any or all Proposals or to otherwise accept the Proposal which in the County's sole discretion is in the best interest of the County.
e. Pitkin County reserves the right, if it deems such action to be in the best interests of the County, to reject any and all Proposals or to waive any irregularities or informalities therein. Any incomplete, conclusory, false or misleading information
provided by Proposer shall be grounds for rejection of the proposal. If proposals are rejected, the County further reserves the right to investigate and accept the next best proposal in order of ranking or to reject all proposals and re-solicit for additional pro-
posals. f. Any questions or disputes involving the documents or procedures not covered by these Instructions or other Proposal Documents shall be resolved by the Procurement Officer on the basis of fairness, custom in the industry, maximization of competition and best interests and convenience of the County. 7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to Proceed shall be as specified in the Contract Documents and in accordance with the Pitkin County Procurement Code. County standard practice is to first notice the top-ranked proposer and enter into a final contract agreement prior to notifying unsuccessful bidders.
Non-awarded bidders will be notified of the County’s decision and shall be offered an optional debrief conversation of the bidding and evaluation process; debrief conversations may be offered prior to contract signing but, in most cases, will not be scheduled until a contract has been finalized. 8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with the Proposal Documents. The County reserves the right to negotiate with the Proposer for contract terms not specified in the Proposing Documents. Any changes from the Pitkin County standard form contract may result in a delay in the issuance of a Notice to Proceed in order to obtain any necessary County Attorney review of changes from the standard form. Proposer agrees that any such delays shall not be grounds for either additional compensation or an extension of time to complete the work that is the subject of the Proposal. 9. If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing herein shall be construed as an obligation by the County beyond any amounts that may be, from time to time, appropriated by the County on an annual basis. It is understood that
payment under any Contract is conditional upon annual or supplemental statutory appropriation of funds by said governing body and that before providing services, the Proposer, if he/she so requests, will be advised as to the status of funds appropriated for
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services or materials and shall not be obligated to provide services or materials for which funds have not been appropriated.
Sealed Proposal
Diverse Video & Design
POC : Evan Kruse | Executive Producer
1817 W Stoll Pl, Denver CO
303.931.6230
evan@diverse.video
www.diverse.video
diverse
Pitkin County
Pitkin County
Graphic Design, Advertising and Marketing Plan
Section 1
Introduction 4
Section 2
Marketing Services 5
Section 3
Our Process 6
Section 4
Qualifications & Experience 8
Section 5
References 9
Section 6
Team Structure 10
Section 6
Cost Proposal 11
INDEX
Dear Pitkin County Landfill Management Team,
I’ve been to enough MERF’s, recycling centers, landfills and composting sites to know that the whole
national waste system could use an overhaul. With experience working with companies like Waste
Connections of Colorado and currently with A1 Organics, the largest composter in the state of Colorado, I
understand the real challenges you face, such as contamination, diversion and education. However, these
issues can't be solved with simple brochures alone, rather, a multifaceted educational marketing strategy is
the key—a long-term solution that changes attitudes and behaviors of your constituents in order to close
the loop.
Having subscribed to your newsletter and read each of your blog posts, (love the AI generated bear scenes
by the way), It’s refreshing to see a waste management service who really “gets it.” As you know,
encouraging constituents to use less plastic, divert more organic waste, or embrace reusable containers is
virtually unheard of, especially in the for-profit waste sector. Diverse Video and Design was founded to serve
institutions like Pitkin County Landfill by prioritizing ecological sustainability through smart strategy, design,
and education. Waste management can be a thankless job, but I want you to know, regardless of the award
status of this RFP, we sincerely appreciate what you-all at PCL are doing; thank you for being an excellent
example of ecological stewardship.
Evan Kruse
Executive Producer
Diverse Video & Design
4/10/2024
Diverse Video & Design LLC
Printed Name: Evan Kruse
Signed:Dated 4/11/24
Section 1:
Introduction
Through innovative education and design strategies, we transform complex concepts into practical actions,
ensuring that doing the right thing becomes second nature.
Diverse Video & Design is dedicated to
simplifying sustainability for businesses.
We’ve crafted and executed successful marketing campaigns for waste management, organic recycling,
education and agricultural sectors and our team possesses not only the creativity, but the industry expertise
to provide you with the most informed strategies. We are uniquely positioned to drive forward the mission of
environmental stewardship for Pitkin County Landfill, raising public awareness, impact and influence;
it’s what we do.
By making it easy for people to understand and embrace
eco-friendly innovations, we empower companies to achieve
their environmental goals.
Section 2:
Marketing Services
By conducting thorough site
audits and competitor
analyses, we empower your
brand to effectively
communicate its message,
drive engagement, and raise
awareness on critical
environmental issues.
Strategy
From eye-catching visuals to
impactful infographics, our
designs will help amplify your
brand's mission and engage
the public in meaningful
dialogue about ecological
sustainability and waste
management.
Graphic
Design
We'll ensure that your website
not only looks great but also
drives results. Crafted
interfaces optimized for
seamless user experiences,
integrated with dynamic web
video, and finely tuned for
superior search engine visibility.
Web
Design
Efficiently engage with diverse
audiences, including the
public, corporate partners,
industry influencers, and
neighboring communities,
across a range of platforms
such as LinkedIn, Facebook,
Instagram, and YouTube.
Social
Media
Let us help you amplify your
impact and cultivate lasting
relationships with your
customers and constituents.
Email
Marketing
Our expertise is crafting
eye-catching and highly
shareable content that captivate
audiences, empowering them to
take action and make a positive
difference in their local
community.
Video
Production
With our expertise in design
and storytelling, your
presentations will leave a
lasting impression, driving
home the importance of
sustainability and waste
management in a dynamic
and engaging way.
Live
Presentation
Actionable insights into
audience engagement and
campaign performance,
empowering you to make
informed decisions when
optimizing for impact.
Analytics
Keep constituents informed &
engaged about upcoming
events & exciting updates with
our custom templates that you
can populate and post.
Copywriting
& Blog Posting
Diverse offers a full suite of marketing services.
Section 3:
Process
A strong process sets the stage for a successful collaboration that delivers impactful results for our clients and
guarantees we can perform our best possible work. By following this phased approach, we ensure a structured and
strategic process that maximizes the effectiveness of our creative design solutions while staying true to our clients'
sustainability goals and objectives.
Diagnostic Phase - Ensuring Alignment
•Initial discussions and assessments to gauge compatibility, exploring the client's vision, expectations, and objectives
for the project.
•Formalize the partnership through a comprehensive contract outlining project scope, deliverables,timelines,
and budgetary considerations.
•Conduct brand audit and market research to further understand positioning and inform strategy.
•Dive deeper into the client's upcoming sustainability initiatives, conducting interviews, workshops, to further
understand commitments, target audience, key metrics and strategic partnerships.
Execution Phase - Creative Development
•Bring the creative strategy to life through the production of high-quality marketing assets that align with the
client's brand identity and sustainability values.
•Collaborate closely with the client throughout the production process, soliciting feedback and incorporating
revisions to ensure alignment with their vision and objectives.
•Conduct thorough quality assurance testing to ensure that all deliverables meet the client's specifications and
objectives.
•Deliver final assets in a timely manner, ready for deployment across relevant channels and platforms to inspire and
educate audiences about the client's sustainability initiatives.
•Report findings, impact and results from the service, prescribe alternate strategies if necessary.
Strategy Phase - Prescribe Actionable Plans
•Identify key stakeholders and decision-makers within the client organization to facilitate effective communication and decision-making throughout the design process.
•Define project objectives, success metrics, and key performance indicators (KPIs)
•Present the Strategy Roadmap informed by insights gathered during the diagnostic phase outlining the messaging pillars, visual themes, distribution channels, content strategy and key milestones.
1
2
3
Milestones
Section 4:
Qualifications & Experience
From national commercial campaigns for Waste Connections, to design and animation projects for esteemed
organizations like A1 Organics, Mesa Verde County, the National Forest Foundation and The Town of Vail, our team
comprises a collective of exceptionally skilled and seasoned professionals at the forefront of the sustainability industry.
We bring a wealth of experience in crafting compelling messaging, striking designs, and impactful marketing strategies,
however our real expertise is shaping behavior and changing opinions through promotional and educational video
marketing. Our commitment to sustainability drives us to deliver exceptional results for every project, ensuring that your
initiatives receive the attention they deserve and make a lasting impact on the community and the environment. -Graphic
Design
SAMPLE MOCKUPS
Section 4:
Qualifications & Experience
Video
& Animation
City of Denver Bond Program
Elevate Denver - Video Campaign
A1 Organics
Closing the Loop - The Composting Cycle Animation
A1 Organics
50 Year Logo - Animation
Waste Connections of Colorado
We’ve Got Your Back - National TV Campaign
Waste Connections of Colorado
Driver of the Year - Mini Documentary
Section 5:
References
Clinton is head of marketing at A1 Organics, Diverse is collaborating with A1 on promotional
and educational content on composting, contamination and more.
Clinton Sander P:970-420-7393 E: clintonsander@a1organics.com
A long time client of Diverse, Olivia started MedicalPRO Home, a housing resource for
medical professionals. Recipient of the Pathways Award for reaching underserved
communities.
Olivia Kunevicius P: 720-933-8499 E: oliviarealtor@gmail.com
Bob operates Y Zero, a sustainability company focused on improving energy efficiency.
Diverse partners to support Camplify, a soccer + film summer camp with SIE Film Center.
Bob Boyle P: 720-201-5750 E: reboyle7@gmail.com
Evan Kruse
Executive Producer /
Director of Digital Strategy
Section 6:
Team Structure
10+ years designing, producing and
executing dynamic marketing
strategy with an emphasis on
documentary and promotional video
campaigns.
Andrew Hibben
Graphic Designer
& Illustrator
With over 8 years of in-house
and freelance experience working
with creative agencies he has honed
his setof skills into a branding and
illustration specialist.
Margo Stoney
Graphic Designer
& Illustrator
Helping mission-driven brands &
environmental nonprofits increase
their impact through visual
storytelling.
Corey Palencia
Producer
& Assistant Editor
Speaks fluent spanish, formerly
worked as Videographer at Mile
High United Way fighting for the
education, health, and financial
stability of everyone in our
community.
Tyler Swank
Videographer
& Drone Operator
FAA Licensed Drone Pilot,
talented videographer and part
time editor. Expertise in video
explainers and documentary video
production.
Section 7:
Cost Proposal
Recognizing that precise pricing is contingent upon the diagnostic phase, we offer a three-tiered approach to
provide a range of budget options. While these tiers outline different scopes of work, further specificity is
needed to ensure a fair and accurate price estimate.
Compensation
A four part Installment plan of 25% is structured to be paid at the beginning of each quarter.
Additional work offered à la carte on a per-project basis.
-
Tier III
$15,000
Starter Spark
•Diagnostic Phase
$2,000
•Strategy Phase
$3,000
•Execution Phase
$10,000
Tier II
$30,000
Growth Accelorator
•Diagnostic Phase
$2,000
•Strategy Phase
$6,000
•Execution Phase
$22,000
Tier I
$40,000
Professional
•Diagnostic Phase
$2,000
•Strategy Phase
$9,000
•Execution Phase
$29,000
Description Cost Info
Travel
Paid Advertising
Printing/Merchandise
Out of Scope Revisions
Graphic Design
Video
Animation
$0.70/Mile ~200mi [1 way]
Diverse will advise and facilitate the
placement advertising. Flat fee
incorporated into Strategy & Analytics
No Management Fee
Projected # hours will be provided
before starting on additional revisions
to ensure alignment.
Deferred Cost
Deferred Cost
$70/hr
$80/hr
$100/hr
Raw File Handover 20% of Design
Budget Does not pertain to logos, typefaces, or templates
ADVANCED CHEMICAL TRANSPORT, LLC967 Mabury RoadSan Jose, CA 95133 T: 408.548.5052
Shawn Ball, Sr. Vice PresidentM: 949.607.6379Sball@actenviro.com
Contact for Questions:Sam HartmanM: 317.625.0521shartman@actenviro.com
Pitkin County
530 East Main StreetAspen, CO 81611
RFP#081.24 April 12, 2024
SEALED PROPOSAL
Transport and Disposal of Household Hazardous Waste
April 12, 2024
Pitkin County530 Main StreetAspen, CO 81611
RE: RFP 081.24 Transport and Disposal of Household Hazardous Waste
On behalf of Advanced Chemical Transport, Inc. (DBA ACTenviro) we are excited to provide Pitkin County with this proposal prepared in response to the Transportation and Disposal of Household Hazardous Waste.
We are excited to announce that as of November 2023 ACTenviro has become part of the Republic Services Family. Republic’s TSD Facilities are well positioned to facilitate growth within the customer sectors that we service. Our new expanded national footprint will help us expand our specialized services nationwide and we are encouraged by the common value and commitment to our employees and customers shared by Republic Services.
As you review the attached proposal, you will see the depth of our experience, our well thought out program execution plan demonstrating our approach for executing the services and deliverables described in the RFP, and the innovation we deploy to achieve your program goals. As mentioned in our RFP submittal, ACTenviro is a premier waste broker with access to 100+ vetted downstream TSDF partners.
We are passionate about intentional waste-routing, seeking cost-savings reduction methods, vetting new treatment technologies, while adhering to sustainable guidance practices... all the while keeping our customers, their employees, (and ours), safe while handling hazardous waste.
ACTenviro believes it holds the optimal position among hazardous waste service providers to offer Pitkin County the most conscientious, compliant, economically viable, and ecologically sustainable waste management solutions. Our unwavering dedication to customer service, paired with our steadfast commitment to upholding the utmost ethical and professional principles, sets us apart from our competitors.
ACTenviro is ready to implement our transition to becoming the Household Hazardous Waste Material Transportation and Disposal partner for Pitkin County immediately upon award. We have the program ready to deploy into action. We welcome the opportunity for a discussion with Pitkin County to review our program and our RFP submittal.
We look forward to building a close relationship based on the safe and successful management of your waste.
Sincerely;
Shawn Ball, Sr Vice PresidentAdvanced Chemical Transport, Inc. (DBA ACTenviro, A Republic Services Company) sball@actenviro.com949-607-6379
Contact for Questions:Sam Hartman
M: 317.625.0521
shartman@actenviro.com
This proposal submission in response to RFP 081.24 Transport and Disposal of Household Hazardous Waste is valid for sixty (60) days after the date of the proposal opening.
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response
Contents
Approach 1
General Project Philosophy 2
Waste Removal Work Plan 2
Timetable 3
Customer Service 3
Packaging 4
Transporter Information 5
Paint Care 5
Final Disposition 6
Health & Safety 10
Method of Compensation 11
Introduction to ACTenviro 12
Statement of Qualifications 12
Our Team 14
References 17
Sample Projects 18
Proposal Form 19
Fee Schedule 22
List of Subcontractors 23
Licenses and Permits 24
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 1
Approach
Our proposed solution at ACTenviro involves using our network of service centers and TSDF, transportation fleet, and approved disposal outlets to provide turnkey waste management services. We ensure that our services are safe, efficient, and comply with all local, state, and federal regulatory standards. This approach results in lower rates, simpler coordination, and added convenience for our customers. Our aim is to provide compliant, quality, and innovative waste management services that contribute to sustainable development and add value to our customers. At ACTenviro, we and our customers are partners in environmental stewardship and responsible waste management.
A partnership with ACTenviro provides innovative, efficient waste management technologies and services that include:
• Safe and Efficient Lab Pack/De-Pack Facility with a focus on beneficial reuse and recycling
• Efficient packaging and shipping of lab packs to ACTenviro’s TSDF or shipment to end disposal facilities.
• Cost–Saving Field Chemists who are cross-trained to handle high-hazard waste, as well as standard waste.
• Higher level Consulting Services and High Technology Field Services
Upon notice of award, ACTenviro will contact Pitkin County within five business days after notice to review and discuss the transition process. The following items will be a part of the discussion and initiate the development of the Waste Removal Work Plan.
Tasks will include the following:
• Meet and introduce ACTenviro staff and Pitkin County staff
• Review all operational requirements with Pitkin County and contractor personnel
• Perform an assessment of current practices at the Pitkin County Collection center
• Acquisition of equipment (if needed)
• Initiate the process of gathering waste profile data
• Create ACTenviro profiles for existing waste streams and submit for review, Pitkin County signatures, and ACTenviro approval.
• Identify any site-specific training requirements.
• Understand the current inventory management system and develop a service request process for waste shipments and the procurement of supplies and materials.
Understanding of Scope
ACTenviro has a clear understanding and the expertise to perform the following services included as the Scope of Work:
• Transportation and disposal/storage of household hazardous waste collected at the Pitkin County Solid Waste Center hazardous household waste collection area within 14 days of notification from Pitkin County
• Assumption of possession of the materials/hazardous waste the moment it leaves the Pitkin County collection facility
• Provide a management and disposal plan
• Provide a list of specific hazardous waste streams that require special lab packing and/or considerations
• Provide the original signed and dated manifest to Pitkin County.
• Additional categories of hazardous waste by mutual agreement between ACTenviro and Pitkin County.
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 2
General Project Philosophy
ACTenviro’s compliance with state, federal, and environmental regulations is critical to our operation. From providing high-quality services to our customers to protecting the health and safety of our employees and our surrounding communities, ACTenviro is committed to maintaining highly ethical, professional, and environmental standards.
ACTenviro manages its primary sales, customer service, administrative, and corporate functions from its San Jose, CA headquarters. This headquarters supports all branch locations with a safe and secure computer system to generate ACTenviro’s operating records. Our local Denver location will manage the Pitkin County program. ACTenviro provides streamlined communications, company-wide online waste tracking, and waste management operations. We have developed specific programs to meet our customers’ needs and continue our operations’ growth. These programs also support the administrative and regulatory conditions required to accommodate a changing and ever more demanding regulated industry.
As a Premier Brokerage Service Provider, while we DO own our own TSDF (ABQ, NM), we look at the big picture our customers face: moving their waste off-site and being cradle-to-grave liable. We cushion that responsibility through our vast network of downstream TSDF and transportation partners. We research the big picture waste management puzzle for our customers. We’re not “married” to only use our own (owned) TSDF. If one outlet isn’t working, we quickly pivot to the next and don’t stop until we have solved all of the customers’ needs.
Waste Removal Work Plan
For this program, ACTenviro will provide transportation and disposal services as requested by Pitkin County. All shipments are scheduled based on generation rates, storage capacity, and compliance limits. Ad Hoc service requests based on Pitkin County’s individual needs are also available.
In working with the onsite Pitkin County management, the Account Manager will identify waste profiles that are ready for shipment. ACTenviro will coordinate a pickup date for the transportation
and disposal of any hazardous and non-hazardous waste accumulated onsite. The onsite staff will inspect, prepare, and affix any necessary DOT labels and markings for each waste container before the scheduled pickup date.
ACTenviro will create all regulatory paperwork, including Manifests and Land Disposal Restriction forms, prior to each shipment. Once ACTenviro’s waste-hauling vehicle arrives, the driver will inspect and review containers, verifying that the
items identified for pickup match the work request and manifest. The driver will then work with onsite staff to safely load all waste containers onto the vehicle for transport to one of Pitkin County’s approved RCRA Part B permitted Disposal Facilities (TSDF) for disposal. The ACTenviro team member will review the paperwork with the appropriate Pitkin County representative(s) and obtain the proper signatures. ACTenviro will provide the applicable copies of the paperwork to Pitkin County for their records.
We solve disposal and transportation logistics
challenges every day for our Customers…
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 3
Timetable
Once waste approvals are in place, waste shipments may be scheduled by the TSS or the Project Manager. Waste pick-ups are normally scheduled at least one week in advance, but always within 14 days. Unforeseen or unscheduled pickups can be made with 2 days notice. In special circumstances, a “rush” response will be accommodated within 24 hours or less.
Customer Service
ACTenviro utilizes a local service scheduling, invoicing, and waste tracking system that uses the Enviroware platform, which links all our facilities. The company assigns a Technical Services Support Representative (TSS) to Pitkin County during on-boarding. ACTenviro’s TSS will create a “Proforma” or sample invoice from sales orders for services performed for Pitkin County. They will create final invoices based on the Proforma. The TSS can enter customer contracts, purchase orders, item numbers, or descriptions into the Proforma, which helps Pitkin County track the program’s costs. TSSs can assist with profile approvals and scheduling.
Pitkin County representatives can schedule waste pickups with the onsite supervisor or the TSS. Before waste pickups can be scheduled, waste streams must have an approved profile in place. ACTenviro’s onsite services supervisor will coordinate with the local account manager to complete profiles and obtain approvals for new waste streams.
After receiving the waste inventory, the onsite supervisor will confirm the Enviroware/WASTELINQ work order document with the TSS and identify available delivery slots at the facility(s) that will be receiving the waste. The onsite supervisor will then schedule a mutually agreeable pickup time with Pitkin County.
Manifesting and other shipping documentation will be completed electronically by ACTenviro’s onsite chemist or supervisor and provided to the transporter. At the time of pickup, ACTenviro’s onsite personnel will confirm the waste inventory, ensure containers have proper labels and markings, and assist in loading the waste onto the transport vehicle, following all applicable DOT, RCRA, OSHA, and customer guidelines.
Electronic Service Request Form
ACTenviro can develop and leverage online forms to streamline requests for services provided by ACTenviro’s on-site teams. Service requests are customized to Pitkin County’s sites, specific departments, and service types to select from, making the request process simple and enabling downstream reporting and analytics. These customized requests help ACTenviro collect, prioritize, and fast-track the resolution of requests made by Pitkin County’s Department Customers. Before performing any requested work, the system automatically forwards service requests to relevant client personnel for review and approval. Online service request forms are available to any members of an organization with a simple hyperlink or can be embedded into an existing web page on your company’s portal so that your employees do not have to go out of their way searching for help.
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 4
Packaging
As Pitkin County’s partner, ACTenviro will take all necessary steps to ensure the county staff is well informed and prepared to package all waste for pickup. We will provide a list of packaging requirements and instructions for all materials received from the collection area. Any waste streams that require special lab packaging and or other considerations will be identified and the county staff will be informed and trained on any requirements. The ACTenviro team is always available to answer any questions and provide guidance to ensure the waste is properly packaged and ready for transport.
ACTenviro will check all materials for container integrity, and anything unlabeled will be Hazcat identified for packing. Utilizing the Hazcat method for unknowns will eliminate incompatibility and storage issues. If a container leaks or is damaged, the ACTenviro team will contact the on-site representative and the operations manager. If repackaging of waste is required, a HASP I (Site Safety Evaluation) will be conducted upon arrival at the site and before beginning the consolidation. All proper guidelines will be adhered to when handling and packaging HHW.
All drums unsuitable for shipment will be overpacked into a larger UN-rated container. Empty containers will be shipped out for recycling or trashed based on their size (typically, anything smaller than a 30gal dm can be trashed). ACTenviro will send smaller containers for recycling if the county prefers.
ACTenviro will make every effort to minimize the county’s costs and maximize program efficiency by consolidating all compatible waste streams, such as used oil and used antifreeze. These will be bulked into DOT/UN-spec containers per the packaging requirements listed in 49 CFR 172.101, Column 8 of the Hazardous Materials Table.
Recyclable material will be segregated and sent out on its own BOL directly to the Recycler. A partial list of typical materials is (Latex Paint, Propane, Batteries, Bulbs, certain cylinders, Oil, Antifreeze, Mercury, and some materials for waste to Energy).
Waste streams consolidated into 55-gallon closed-top steel drums include oil and antifreeze. Waste streams consolidated into 55-gallon open-top poly drums include cylinders (if size permits), oil-based paint, various lab packs, batteries, oily debris, PCB ballasts, latex paints, and crushed fluorescent lamps. Aerosols, oil-based paint, and oily debris are packed in cubic yard DOT/UN-spec boxes. ACTenviro will use 30- or 40-yard lined and covered bins for latex paint. Plywood separates the different layers of water-borne coatings.
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 5
Transporter Information
For waste shipments, all waste collected and packaged will be loaded by ACTenviro personnel safely and securely on the vehicle, following all state and DOT guidelines.
ACTenviro offers its customers transportation services that accommodate all their transportation waste management needs. ACTenviro’s Transportation Department offers reliable less-than-truckload (LTL) and full-load waste pick-up services nationwide. ACTenviro maintains a fleet of tractors, trailers, tankers, Lab Pack vehicles, and roll-off containers to handle customer pick-ups and off-site disposal of their waste material. ACTenviro chemists possess a class B CDL, which allows them to transport the waste safely back to our facility.
We have the equipment to handle your waste. Typical service centers have the following assets as part of their fleet:
• 48’ Box Trailers
• 53’ Trailers with a lift gate
• Bulk Cargo Tankers
• Vacuum Tankers
• Roll Off Boxes
• Straight Trucks with a lift gate and more.
Paint Care
As a close partner of PaintCare, they trust us to do other remote mountain stops for them in the region. ACTenviro will continue Pitkin County’s Paintcare program with no interruption. Our team will manage PaintCare qualifying Paint at zero cost to Pitkin County. Through proper management of collected Latex and Oil Base Paint, ACTenviro will offer Pitkin County the cost savings offered by the PaintCare Program. As an approved hauler, ACTenviro can ship PaintCare material simultaneously when shipping HHW waste or on a dedicated paint shipment, based on the county’s needs.
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 6
Final Disposition
Recycling is ACTenviro’s first choice when determining the disposal of waste received through the county’s collection program.
ACTenviro will ensure that the waste packed at the county’s collection center adheres to the disposal method and the appropriate waste disposal facility. ACTenviro will send all waste to the facilities specializing in that disposal method.
Disposal facilities do not require a contract or a letter of agreement to send waste, but they do require a signed disposal agreement. ACTenviro only works with facilities that have been audited and are in good standing with the EPA. As the bid lists, ACTenviro will dispose of the county’s waste based on the hierarchy they have chosen: reuse, recycle, fuels blending, treatment/neutralize, incineration, stabilization/solidify/landfill, and last, direct hazardous waste landfilling.
All recycled material is sent directly to the appropriate disposal facility. All other waste is directed to an ACTenviro 10-day and then dispatched to the ACTenviro facility in Albuquerque or another county-approved TSDF. The team at the TSDF will consolidate the waste with similar materials and send it for final disposal.
The EPA has approved all disposal and recycling TSDFs used for this program to receive waste sent to them. ACTenviro has Letters of Agreement and any information regarding facilities’ violations or enforcement actions for the past five years on file. We have carefully considered the reasoning for using facilities with previous violations or enforcement actions. ACTenviro retains copies of each facility’s operating permits and licenses to ensure their compliance with federal, state, and local requirements. ACTenviro also performs in-person inspections and disposal facility site visits when possible.
ACTenviro utilizes only TSDFs and other disposal outlets with whom we have worked for years and who share our mutual understanding of specific waste-handling policies and procedures.
ACTenviro will prepare a separate Waste Profile Sheet for each waste stream as part of the Disposal Facility Waste Acceptance Process. Each waste profile will provide a detailed physical and chemical description of the waste it represents. Additionally, these documents will include the proper U.S. DOT shipping name, hazard class, and packing group.
All waste collected for the county’s Household Hazardous Waste Program are sent to one the following EPA approved facilities for disposal/recycle:
Facility Name EPA ID #Location Telephone
ACTreatment NMD002208627 Albuquerque, NM 505.349.5220
EWS 100% Recycle San Bernardino, CA 800.579.6834
IT Refresh Fort Collins OKD144420981 Fort Collins, CO 918.699.0011
Twin Enviro N/A Penrose, CO 719.372.6671
US Ecology NVT330010000 Beatty, NV 800.239.3943
Veolia AZ0000337360
COD980591184
Phoenix, AZ
Henderson, CO
602.214.7663
303.289.4827
ACTenviro owns and operates a fully permitted Part B RCRA Treatment, Storage and Disposal Facility in Albuquerque, NM.
ACTenviro will ALWAYS offer the county a broad spectrum of environmentally sound and cost-effective disposal management technologies for its collected wastes.
ACTenviro utilizes select reputable final destination facilities for the recycling, fuel blending, treatment, incineration and/or disposal of a wide range of household hazardous wastes.
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 7
The following table identifies waste description, treatment method, and disposal facilities using the following:
Alt Fuels: alternate fuels
INC: destructive incineration
LF: landfill
REC: recycle
STAB: stabilization and landfill
WWT: wastewater treatment
Waste Description Treatment Method Treatment Facility
Flammable, non-flammable aerosols REC, Alt Fuels ACT Treatment
Used motor oil Solidification - LF EWS
Halogenated used oil INC Veolia
Contaminated diesel fuel/fuel oil REC, Alt Fuels ACT Treatment
Chlorinated solvents Alt Fuels, INC Veolia Henderson
Non-chlorinated flammable liquids Alt Fuels ACT Treatment
Oil-based paints commodity pack Alt Fuels Heritage-Crystal Clean
Flammable Liquid lab pack Alt. Fuels ACT Treatment
Toxic Liquid lab pack INC ACT Treatment
Water reactive lab pack INC ACT Treatment
Oxidizer lab pack INC, STAB ACT Treatment
Organic peroxide lab pack INC US Ecology Beatty
Toxic commodity pack INC ACT Treatment
Mercury debris REC Veolia Phoenix
Elemental mercury REC Veolia Phoenix
Corrosives lab pack WWT, STAB ACT Treatment
Dry alkaline batteries Landfill Veolia Phoenix
Ni-Cad batteries REC Veolia Phoenix
Class 9 lab pack Waste to Energy, Stabilization LF ACT Treatment
Oily water Waste to Energy, Solidification LF EWS
Oily debris Waste to Energy, LF Twin Enviro
PCB light ballasts REC Veolia Phoenix
Antifreeze Solidification - LF EWS
Cylinders (propane, MAPP, isobutane/propane, butane, helium)REC Case by case
Fire extinguishers (any size)REC Stoody’s
Latex paint in roll-off box REC Greensheen
Fluorescent bulbs – crushed REC Veolia Phoenix
Other regulated waste – lab pack Waste to energy, INC, LF ACT Treatment
ACTenviro will evaluate the different waste streams and discuss options with the county.
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 8
Documentation and Reporting
The Project Manager will review and approve preliminary and final technical reports prepared under the contract before submission. A monthly report will be sent to the county at the end of each month, including but not limited to SQG participation, waste shipped, labor used, reuse, and PaintCare. This report will come with the monthly invoice.
ACTenviro will prepare, sign, and provide to the county all appropriate certifications required by law for any materials collected to meet compliance.
ACTenviro will maintain and make available the following information:
• Bills of lading and/or non-hazardous manifests
• Hazardous waste manifests and continuation sheets
• Lab pack inventory sheets Land Disposal Restriction (LDR) forms
• Hazardous waste profiles
• Event summary reports
• Any other forms and/or reports developed by ACTenviro and the county
• CERS reporting, if the county grants ACTenviro permission
All waste streams received are profiled in the system, and a waste stream-specific profile number is assigned. ACTenviro will use uniform hazardous waste manifests and either non-hazardous manifests or a bill of lading for universal waste. Waste volumes are received and tracked daily by profile number (waste type) and SQG generator.
The system will also prepare outbound shipment manifests and shipping markers. ACTenviro will manifest according to 40 CFR EPA and 49 CFR DOT regulations.
As a broker, ACTenviro manages waste movements using third-party TSDFs. We do not “treat” waste. TSDFs that accept waste from off-site are the final signatories to the manifest. When a manifested waste shipment is received, all copies of the manifest are signed and dated by the facility owner or operator. This sequence completes the lifecycle of the manifest. In this situation, a certificate of disposal/recycle (COD/R) is not required and may not be provided. The transporter and the TSDF keep signed copies of the manifest, and a copy is sent to the generator within 30 days to verify acceptance of the waste. This finalized manifest completes the cradle-to-grave requirement. When the owner or operator of a TSDF sends the waste to another TSDF for further treatment or disposal, a new manifest with a new designated facility is initiated, and a new manifest lifecycle is started.
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 9
ACTenviro uses a combination of internal, external, and regulatory software programs in order to track customer information. Customers can access the online Customer Service Portal on our ACTenviro website. While logged onto the system, Customers can review, manage and print all elements pertaining to their waste.
Key functions include:
• Profile management - change, create, terminate existing profiles
• Obtain waste tracking documents
• Track existing treatment & disposal technology
• Track recycling details & methods (lbs)
• Print invoices
• View shipment scheduling
• Manage multiple generator sites
• Generate shipping documents
• Biennial tracking and reporting – self-generated reports including all elements a generator is required to report
ACTenviro uses a software called EnviroWare (EW) that stores 100% of all customer information so that no documents, profiles, waste shipments, receipts, invoices, etc. are ever misplaced or lost. This sophisticated software aides our sales and operational service teams so that the Customer information is always accessible. If
preferred, an ACTenviro employee can retrieve and provide the information directly to the customer.
Profile Management
Shipment Document Downloads
Open Invoice Report
Scheduled Waste Calendar
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 10
Health & Safety
ACTenviro is committed to protecting the health and safety of our workers, customers, and the public. We ensure our employees are committed to quality job site safety, and we maintain stringent knowledge and compliance with federal, state, and local health and safety regulations in performing our work. We vigorously focus on hazard identification and prevention.
At ACTenviro, all H&S plans prepared are site-specific to the operation’s requirements. ACTenviro’s plan, which will be submitted to the county, will meet all requirements established by the state and cover all aspects of the center’s operations. We have extensive experience in the preparation and implementation of site—and task-specific health and safety plans.
This includes:
• Personnel are trained to 40-hour requirements to meet 29 CFR1910.120.
• Training includes comprehensive medical surveillance, annual physical examinations and a monitoring program.
• Regular health and safety meetings and accident prevention programs, along with incentive award programs to enhance safety awareness.
• Daily safety tailgate meetings on each project.
• A full-time safety director is available to meet the safety concerns of any project.
• ACTenviro employs ten full-time health and safety members. Any time there is an injury to an employee a call is made to Health and Safety and a report is made that discusses all aspects of the incident (how, what, when and where) immediately. H&S will meet with the injured employee and go over the incident report and they will discuss ways to improve and eliminate the same type of incident.
• Safety meetings are held at the beginning of every shift and cover all types of incidents that may occur during a shift. The safety meetings are tailored for site specific customers as well.
• All equipment provided by ACTenviro for this project is in excellent condition and properly maintained to assure efficient and safe use. Equipment is inspected for fluid leaks as part of the daily inspections ensuring that our equipment doesn’t create any on-site contamination.
• Company employees will wear modified Level “D” PPE for handling household hazardous waste. This PPE level will include steel toe boots, coveralls or Tyvek suits, gloves, and safety glasses. While opening or working with open containers, they will wear Level “C” PPE. This includes an air purifying respirator and modified Level “D” PPE
• To prevent reactions from incompatible materials, waste is sorted by hazard class upon acceptance to segregate it by hazard level. All bulk consolidation drums (e.g., paints, fuels, antifreeze, etc.) are packed in secondary containment cells for spill containment while liquids are poured into the drums. Flammable and combustible materials are packed away from incompatible materials to eliminate any potential reaction that may create fire.
• Spill prevention and on-site safety remain our first commitment. Our employees are thoroughly trained in correctly handling, sorting, and packaging waste products to significantly reduce the risk of spills and exposure from leaking containers. Spill cleanup is an immediate priority. The type and quantity of material spilled will affect the level of response.
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 11
Method of Compensation
Actenviro will provide billing invoices to the county no later than 30 days of completion of services provided. The project manager is available if the county has any questions with their invoicing.
A monthly report will be sent to county’s program coordinator at the end of each month that will include but not be limited to, CESQG participation, waste shipped, labor used, reuse, and PaintCare. This report will come with the monthly invoice.
ACTenviro will itemize costs for individual waste streams, transportation cost per container, driver time per hour, truck time per hour and supplies per unit on all invoices. Additionally, we will outline packing, management and transportation requirements and methods for all waste streams.
EFFECTIVE DECEMBER 1, 2021, THERE WILL BE A 3.99%
PROCESSING FEE FOR ALL CREDIT CARD PAYMENTS
IF YOU WISH TO SWITCH TO CHECKS
PLEASE REMIT TO: Subtotal
ADVANCED CHEMICAL TRANSPORT INC Sales Tax 0.00
PO BOX 8459 PAY THIS AMOUNT
PASADENA CA 91109-8459
SEND REMITTANCE ADVICE TO:
invoices@actenviro.com
Page 1
COUNTY
DateInvoice No.
Invoice
JOB DATEP.O. NO.WORK ORDER
BILL TO
SAN JOSE, CA 95133967 MABURY ROADdba ACTenviroADVANCED CHEMICAL TRANSPORT
TERMS/DUE DATE
Description AmountQTY
CONTACT
RateSizeManifestProfile
JOB SITE
Cust No.(408) 548-5050
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 12
Statement of Qualifications
Advanced Chemical Transport, LLC (dba ACTenviro) is a diversified waste management company that is licensed, permitted, and certified to offer the full scope of Pitkin County services. We are a California licensed contractor (License No. 897636 A, B HAZ). As of November 2023, we are proud to have become a stand-alone Republic Services company.
For over 23 years, ACTenviro has offered an extensive range of hazardous and non-hazardous waste management services to a wide variety of clients. Our clients include federal, state, and local government entities, small waste generators, and Fortune 500 companies. We are experts in managing hazardous, non-hazardous, universal, and medical waste. Our focus is on the entire process, starting from collection through disposal.
ACTenviro has a well-deserved reputation for its focus on client relations. We value our partnerships with our customers and do what it takes to meet their needs. Our commitment is steadfast in upholding our renowned level of personalized service while broadening our service offerings under the expanded umbrella of our parent company. We now have 21 TSDFs, 251 transfer and service stations, and 74 recycling centers in our infrastructure. With our strong financial position and dedication to sustainability, we are the ideal choice for Pitkin County.
We understand the importance of sustainability to the entities we serve. ACTenviro’s resource recovery and disposal technologies come at a cost-effective price. Many of our clients have achieved a 97% recycling level because of our efforts, systems, and vendor relationships. Our average vendor recycles 76% of their hazardous wastes.
• Limited Liability Company
• 23 years in business
• 740+ full-time professionals
• Fleet of over 1000 owned units
• 18 service branches across USA
• 1 Fully permitted (Part B RCRA) Treatment, Storage and Disposal Facility (TSDF)
With Access to Republic Services
• Workforce of 44,000+ personnel
• Services to 14 million customers in 47 states
• $13.5 B in Revenue (2022)
• 233 Transfer Stations
• 74 Recycling Centers
• 20 Treatment, Storage and Disposal Facilities
• 5 million tons of material processed in recycling centers
Service Centers
TSDF
Landll
Injection Well
Recycling
Pitkin County
RFP 081.24 Transport and Disposal of Household Hazardous Waste Material s
Advanced Chemical Transport, LLC
RFP Response | 13
ACTenviro works with many states, counties, and cities to manage their environmental services and offer solutions for managing hazardous waste. Over the years, the ACTenviro team has perfected our waste management methods involving collection, segregation, consolidation, identification, packaging, labeling, transportation, and disposal of hazardous materials. We consistently evaluate and revise our procedures to meet and surpass the ever-changing regulations. This ensures that we maintain the highest level of compliance while managing your program.
ACTenviro considers each customer’s specific needs. We recognize that customers have different preferences, with some prioritizing sustainability and others prioritizing cost-effective disposal options. ACTenviro offers both solutions to fit any customer’s needs.
Transportation and Disposal
Chemical Waste Radioactive Waste Biologic Waste
Universal Waste Non-hazardous liquid an solid waste
Recycling
ACTenviro off ers a wide variety of unique recycling solutions that result in the recycle or reuse of the vast majority of our clients’ generated waste.
Solvent recycling
Capture of inputs for
solid and liquid waste
derived fuels
Battery recycling on-site
solvent/oil recycling
Commodities
E-Waste
Field and Technical Services
On-site services
Equipment
decon & cleaning
Lab pack
chemical inventory
Chemical
relocation projects
Bio-hazard cleaning &
disinfection
Building & facility
decontamination & closure
Confi ned space entry
Vacuum Truck Services
ACTenviro provides specialized vacuum transportation and disposal services.
Clarifi er, interceptor,
and sump cleaning
Disposal: Non-haz, non-
RCRA, oil, oily water,
food grades sludge, etc.
Tank pump-out,
certifi ed cleaning,
decontamination,
and dewatering
Medical Waste to Energy
ACTmedical’s Microwave Disinfection System - the fi rst
of its kind in California to off er a waste-to-energy option
- will enable you to ‘go green’ by safely disposing of your
medical waste in a way that is both economical and
environmentally friendly
80% volume reduction via shredding 1 ton of treated waste can power the average American home for over 2 weeks
Microwave disinfection Accepts bio waste, sharps, pathological waste and many other medical waste types
Emergency Response and Remediation
ACTenviro provides 24-Hour emergency response services, which can be requested at (866) 348-2800, along with environmental clean-up including:
Remediation
Demolition
Industrial Cleaning
Consulting and Training
ACTenviro off ers a wide range of consulting and training services, including but not limited to those listed below:
Prep and management of safety and enviro plans
and programs
Training for all safety and enviro issues
Industrial hygiene sampling for employee
chemical exposure
Cal/OSHA Injury & Illness Prevention Plan (IIIPP)
Radioactive Materials License (RML)
Environmental permits and reports
Bulk Solids Services
ACTenviro also provides comprehensive roll-off and
other bulk solid transportation and disposal services
Non-hazardous Class II or Class III waste Asbestos containing material (ACM) Construction demolition debris recycling Contaminated soil recycling and disposal RCRA debris (metal bearing waste) Filter cake 20 yd/40 yd bins (rental) Cal/OSHA Injury & Illness Prevention Plan (IIIPP) Radioactive Materials License (RML) Environmental permits and reports
Specialty Services
High hazard materials
Stabilization
Cylinder management
Hod Certifi cation
Exit sign recycling
Parts cleaning services
U-battery disposal
Respirator fi t testing
Controlled
substances handling
Chemical sales
Dangerous goods
shipments for
FedEx/USPS/UPS
ACTenviro Service Off erings
Pitkin County
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Advanced Chemical Transport, LLC
RFP Response | 14
Our Team
ACTenviro focuses on hazardous waste management with 100% professional, insightful, and highly trained staff (all 40-HR HAZWOPER trained and certified) paying strict adherence to all state and federal regulations surrounding hazardous, universal, medical, bio-hazardous, radioactive, laboratory, household hazardous waste (regulated and non-regulated), and complete waste management services.
Best in Class Team
Our employees are best-in-class, highly trained, and educated employees. Employee satisfaction is necessary in maximizing our employee loyalty rates. This guarantees that our teams maintain long-term cohesive relationships with established work protocol, delivering unwavering, efficient performance for Pitkin County. We take pride in the recognition we have received over the last 11 years for being one of the “Best Places to Work” (Business Journal) based on employee happiness in multiple locations. (Awards based on employee surveys conducted by independent third parties.) Today, ACTenviro has an 87% employee retention rate.
Best-in-Class Service
Our commitment to customers is evident in our 96% customer retention rate, which we have successfully maintained through our labor, equipment, training, consulting, and pricing.
ACTenviro provides an initial 40-hour training class to all personnel before assigning them to any field projects involving hazardous materials. The course is designed to meet OSHA 29 CFR 1910.120, U.S. EPA Orders 1440.2 and 1440.3, and Cal OSHA 8 C CR 5192.
All service personnel must also pass a DOT and OSHA/HAZWOPER physical examination and receive certification to wear a respirator before working with hazardous materials. All personnel receive an annual physical as a part of ACTenviro’s medical monitoring program. All 40-hour trained personnel also receive a yearly eight-hour refresher training course. Refresher courses consist of relevant topics, including, but not limited to, contingency planning and emergency response, decontamination, waste characterization, hazardous materials handling, a review of current federal regulations, and container management. Onsite supervisory personnel and individuals tasked with handling, storing, and treating waste also receive additional training.
Emergency response training is conducted per 29 CFR 1910.120 and the facility’s contingency plan. Each employee, with a specific duty established in the contingency plan, will receive full training in the specifics of their required responsibilities or actions. This training includes drills or simulated emergencies to provide personnel practice and determine the adequacy and effectiveness of the Contingency Plan.
ACTenviro’s training program for hazardous materials transportation personnel includes HM-126F Training, which addresses general awareness, function-specific, and safety training per DOT 49 CFR 172.704. At minimum, transportation personnel are also provided 24-hour TSD facility HAZWOPER training per OSHA 29 CFR 1910.120(p).
Pitkin County
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Before working in the field, ACTenviro’s technical services chemists personnel must attend a course in hazardous waste management for lab pack operations. This course covers regulation overview (RCRA/CERCLA), waste identification, selecting a DOT shipping description, DOT hazard class review, DOT & EPA labeling/marking/placarding, POPS packaging standards, manifesting & land disposal restrictions, hazardous materials table.
ACTenviro’s technical services personnel are trained to meet or exceed federal, state, and company requirements.
Safety and Compliance
One of our most vital qualifiers in the hazardous waste industry is our safety record. ACTenviro maintains the highest safety standards in the industry through the executive mandate of a “Safety First” culture. At ACTenviro, employees are required to prioritize safety and follow the highest safety performance standards, which the company plans, monitors, and controls throughout all aspects of service performance. Our unwavering commitment to these initiatives is reflected in our continuous improvement of our EMR rate of .92.
There are nine mandatory components of the “Safety First” culture:
Job safety analysisSafety observationsSupervisor involvementManagement involvement
Enforcement and accountabilityLocal HS&E committeeLocal safety monthly meetingsAudits and inspections
Incident review processRecognition program
Our company TCIR and DART rates are well below the industry average.
Site supervisors and foremen receive additional training on:
• 10-Hour OSHA Competent Person Training
• OSHA Excavation and Trenching Safety
• OSHA20 CFR 1910.120Supervisor Training
• Supervisory Responsibilities
• Identifying and Handling Hazardous Materials
ACT field personnel, including managers, receive training in:
• OSHA’s 29 CFR 1910.120 – Hazardous Waste Operations and Emergency Response Standard initial 40-hour and 24-hour trained along with 8-hour refreshers as required.
• Confined Space Entry
• CPR/First Aid (Annually)
• Respiratory Prote ction
• Lead Awareness
• DOT 126F Training
• Emergency Response Operations (Level C/D Training)
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A Premier Brokerage Service Provider
While we own our own TSDF (Albuquerque, NM), we look at the big picture for our customers in moving their waste off-site with cradle-to-grave liabilities and help cushion that responsibility through our vast network of downstream TSDF and Transportation partners. ACTenviro is committed to keeping our customers and their locations safe through highly trained environmental professionals, continuous improvement, and consistent monitoring.
Permits and Certifications
ACTenviro has obtained the necessary permits, licenses, and certificates to legally handle and transport hazardous and non-hazardous waste materials. Please see below.
ACT Treatment TSDF offers a reliable alternative to
the large US incinerators, as well as recycling and
waste-to-energy options for many RCRA waste
streams; however, we are a Broker - which means we
have the ability to route waste to any of our 100+
downstream audited and fully vetted TSDF partners.
ACTenviro Service Branches
U.S. DOT Hazardous Materials Certificate of Registration
TRANSPORTER INFORMATION__________________________________________________________________
Transporter US DOT # EPA ID Number
Advanced Chemical Transportation, Inc. 1607894 CAR000070540DBA ACTENVIROAdditional Licensing and permits can be found in the appendix on page
Pitkin County
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References
El Paso County
Description T&D from Fixed HHW facility, PaintCare support
Contact Kathy Andrew, Division Manager, Acting Director
Phone: 719.520.7871
KathyAndrew@elpasoco.com
La Plata County
Description Waste T&D
Contact Leslie Jakoby
970.769.4647
LJakoby@lpcgov.org
Larimer County
Description T&D fixed facility accepting HHW and VSQG business waste
Contact Linda Hammett, Hazardous Waste Manager
Phone: 970.498.5771
lhammett@larimer.org
Pitkin County
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Sample Projects
This is a small sampling of projects we service that are similar in scope to the Pitkin County program
Client Project
Larimer County Manage permanent HHW Facility since 2021
El Paso County Manage permanent HHW Facility since 2021
Roxborough State Park Mage a small HHW since 2020
City of Albuquerque Manage large HHW drop-off center
Los Alamos County
Public Works
HHW hazardous materials transportation and disposal. Technical support for the
characterization and management of waste from the HHW fixed facility
County of Santa Cruz HHW & Paintcare- hazardous waste transportation, recycling and disposal services
at three permanent facilities
San Mateo County HHW & Paintcare - technical and operational support (labor, equipment, and supplies), transportation, recycling, and disposal, waste data tracking and reporting
County of Thurston HHW & Paintcare - pick up, transportation, and final disposition management of
moderate risk wastes
City of Los Angeles Hazardous waste collection, transportation and disposal projects and
the operation of four (4) city owned permanent waste collection facilities
City of La Mesa Collection, segregation, identification, packaging, labeling, transporting, and
disposing of hazardous waste associated with Encinitas RSWA
County of San Diego Waste management (haz, non-haz, universal and electronic) at county locations
City of Coronado Weekly waste management at city’s permanent collection facility
County of Fresno Hazardous waste management of collection events, CESQG waste
management, door to door collections, electronics waste management including
emergency response spill mgmt.
Columbia County HHW collection providing hazardous waste collection, identification, packing, transportation and disposal. Technical support for the characterization and
management of waste from the HHW fixed facility and remote mobile locations.
Spokane County Hazardous waste identification, packing, transportation, and disposal. Technical
support for the characterization and management of waste from two HHW fixed
facilities.
City of Redding HHW complete turnkey services; hazardous waste management, transportation and
disposal
Mendocino County Solid Waste HHW complete turnkey services; hazardous waste management, transportation and disposal
Marin Recycling HHW
County of Santa Cruz Hazardous waste transportation, recycling, and disposal services
County of Sacramento HHW transportation, disposal, training, and supplemental labor
RFP Rev. 2017.12.27 btf Budget Line Item #:
10
PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: April 5, 2024 From:
Phone E-mail Address:
To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611
For: RFP 081.24: Transport and Disposal of Household Hazardous Materials
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Proposals (RFP), including familiarization of the site
and/or the conditions of the proposed Service environment, including the availability of
materials and labor hereby proposes to furnish all labor, materials, supplies, applicable permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$___________________________________________ Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in
the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form; please indicate “In attached documents” for any items omitted herein. A completed proposal form including, at minimum, acknowledgement of all addenda and
signature/corporate seal is required for proposals to be considered responsive.
Pitkin County
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Proposal Form
Advanced Chemical Transport, LLC (dba ACTenviro)967 Mabury Rd.
San Jose, CA 95133
408-548-5050sball@actenviro.com
53,877.00
This is our estimated total with associated rates based on assumptions and historical data provided by Pitkin County. Please see page 21 for unit pricing.
RFP Rev. 2017.12.27 btf Budget Line Item #:
11
Statement and Detailed Approach to Service:
Qualifications of Proposer:
Please insert names address, phone numbers and description of similar Service for Reference Checks. 1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal. (Type/Print name under all signatures)
Dated this day of , 2024 (Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal
Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed.
Pitkin County
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In Attached Documents
In Attached Documents
In Attached Documents
In Attached Documents
1
11th April
Shawn Ball, Sr. Vice President
CERTIFICATE OF SECRETARY
The undersigned, Assistant Secretary of ADVANCED CHEMICAL TRANSPORT
LLC, a California limited liability company (the “Company”), hereby certifies that the
following is a true and correct copy of the resolution which was duly adopted by
REPUBLIC EES, LLC, a Louisiana limited liability company, the sole member of the
Company (the “Member”) by written consent of the Member on March 11, 2024, that such
resolution has not been rescinded, amended or modified in any respect, and is in full force
and effect on the date hereof:
RELATING TO THE DESIGNATION OF AUTHORIZED AGENTS FOR DAY-
TO-DAY BUSINESS ACTIVITIES AND FOR THE SUBMISSION AND
EXECUTION OF BIDS AND RELATED CONTRACTS
RESOLVED, that (i) any individual at the time holding the position of Director of
Operations; Controller & Finance Manager; or General Manager be, and each of them
hereby is, appointed as an Authorized Agent, to act in the name and on behalf of the
Company and to include the execution of related documents, in connection with the day-
to-day business activities of the Company, and further, that (ii) in addition to any one of
the foregoing positions, any individual at the time holding the position of Senior Vice
President (ACTenviro) or Vice President Operations be, and each of them hereby is,
appointed as an Authorized Agent to execute any bid and proposal, and if awarded, any
related contract for services to be performed by the Company and any bond required by
such bid, proposal or contract, all in accordance with the existing Levels of Authority and
other relevant policies and procedures.
I further certify that SHAWN S. BALL holds the title of Senior Vice President
(ACTenviro) and in such capacity has full authority to act in the name and on behalf of the
Company as set forth in the foregoing resolution.
WITNESS MY HAND, this 12th day of March, 2024.
__________________________________
Adrienne W. Wilhoit
Assistant Secretary
Pitkin County
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Pitkin County
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Disposal DESCRIPTION NOTES UOM UNIT COST QUANTITY PRICE
Oil Based Paint (PaintCare)Paintcare Pays CYB $0.00 10 $0.00
Latex Based Paint (PaintCare)Paintcare Pays CYB $0.00 10 $0.00
Flam Liquids (Loosepacked) 220 $604.00 4 $2,416.00
Flam Liquids (Loosepacked) 55 $241.00 0 $0.00
Bulked Flam Liquids 55 $152.00 16 $2,432.00
Corrosive Bases 220 $1,334.00 4 $5,336.00
Corrosive Bases 55 $315.00 0 $0.00
Crushed Bulbs $25 Container Min Per LB $1.73 1,000 $1,730.00Corrosive Acids 55 $420.00 4 $1,680.00
Aerosols 220 $914.00 4 $3,656.00
Aerosols 55 $368.00 0 $0.00Oxidizer Solids 55 $617.00 4 $2,468.00
Oxidizer Liquids 55 $622.00 4 $2,488.00
Flam tox Liquids 220 $1,648.00 4 $6,592.00
Flam Tox Liquids 55 $444.00 0 $0.00
Tox Solids 220 $979.00 4 $3,916.00
Tox Solids 55 $348.00 0 $0.00
Lithium Batteries for Recycling $25 Container Min Per LB $7.00 200 $1,400.00
Landfill - Alkaline Batteries $25 Container Min Per LB $0.89 400 $356.00
Recycle - Lead Acid Batteries - Sealed $25 Container Min Per LB $0.51 4,000 $2,040.00
Recycle - Dry Nickel Cadmium Batteries $25 Container Min Per LB $0.65 100 $65.00
NH Solids (Oily Rags, Oil Filters, etc)$25 Container Min Per LB $85.31 4 $341.24Antifreeze / Oil (and other NH Liquids)$25 Container Min Per LB $114.19 4 $456.76
Lab-Pack Reactive (Incin) (Carbon tetrachloride ) 30 $781.00 4 $3,124.00
Lab-Pack Reactive (Incineration) 15 $530.00 0 $0.00
Lab-Pack Reactive (Incineration) 5 $289.00 0 $0.00Subtotal$40,497.00
*Estimated quote based on information supplied by the generator and conditioned on acceptance at the disposal facility.
Supplies DESCRIPTION CODE UOM UNIT COST QUANTITY PRICE
Personal Protective Equipment - Level D MATERIALS-PPD EA $18.00 4 $72.00
Bag of Vermiculite MATERIALS2 EA $70.00 20 $1,400.00
55 Gallon Lab Pack Kit Box UN4G DRUM-LP55 EA $27.00 0 $0.00
55 Gallon Recon Metal Drum UN1A1 - Closed Top DRUM-M55CTR EA $83.00 0 $0.00
55 Gallon Recon Metal Drum UN1A2 - Open Top DRUM-M55R EA $111.00 16 $1,776.00
85 Gallon Overpack Metal Drum DRUM-M85 EA $377.00 0 $0.00
15 Gallon Poly Drum UN1H2/15 - Open Top DRUM-P15 EA $81.00 4 $324.00
30 Gallon Poly Drum UN1H2/30 - Open Top DRUM-P30 EA $91.00 4 $364.00
55 Gallon Recon Poly Drum UN1H1 - Closed Top DRUM-P55CTR EA $58.00 0 $0.00
55 Gallon Recon Poly Drum OT DRUM-P55R EA $76.00 16 $1,216.00
5 Gallon Poly Drum (Carboy) UN3H1 - Closed Top DRUM-P5CT EA $34.00 0 $0.00
5 Gallon Poly Drum with Screw Top Lids DRUM-P5G W/STL EA $18.00 16 $288.00
95 Gallon Overpack Poly Drum DRUM-P95 EA $438.00 0 $0.00
275 Gallon Totes DRUM-TOTE EA $349.00 0 $0.00
Cubic Yard Box w/Pallet DRUM-CUYD EA $90.00 24 $2,160.00Subtotal $7,600.00
Transportation DESCRIPTION CODE UOM UNIT COST QUANTITY PRICE
Labor - Driver LABOR-DRIVER HR $145.00 36 $5,220.00
Subtotal $5,220.00
Labor DESCRIPTION CODE UOM UNIT COST QUANTITY PRICE
Labor - Technician LABOR-T1 HR $65.00 0 $0.00
Labor - Project Manager LABOR-PM HR $95.00 0 $0.00
Subtotal $0.00
Fees DESCRIPTION CODE UOM UNIT COST QUANTITY PRICE
Manifest Fee FEE-M Each $35.00 16 $560.00
Environmental Services Charge FEE-ESC Each 0.0%1 $0.00
Profile Fee FEE-PROFILE Each No Charge 0 $0.00Total Amount
2024 Unit Rates for Pitkin County HHW
*Billing base on portal to portal transport with 2-hour minimum. Labor rates do not include overtime rates, which are billed in accordance with federal and state labor regulations.
PRICE
*Billing base on portal to portal transport with 2-hour minimum. Labor rates do not include overtime rates, which are billed in accordance with federal and state labor regulations.
*Supply pricing subject to change every 30 days based on availability and supply chain volatility.
DESCRIPTION
Total price includes the Manifest Fee and Environmental Surcharge Fee. Applicable Sales Tax is NOT included.$53,877.00
Pitkin County
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List of Subcontractors
ACTenviro intends to self-perform the proposed services to the county. Self-performing the services with our own trained, experienced personnel, permitted vehicles, and company-owned Treatment, Storage, and Disposal Facilities allows us to maximize service quality, control costs, and minimize liabilities. ACTenviro’s Denver Service Center will provide a team of experienced professionals to manage your program. During any large scale project or response additional personnel and equipment can be mobilized from other service centers.
ACTenviro will not be utilizing any subcontractors for the transport and disposal of household hazardous materials for Pitkin County.
Pitkin County
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Licenses and Permits
Pitkin County
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Pitkin County
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Pitkin County
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Pitkin County
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Pitkin County
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Pitkin County
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Pitkin County
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6/4/2020 https://www.dora.state.co.us/pls/real/puc_ins_dms_document_gui.show_document?p_dms_document_id=3934262
https://www.dora.state.co.us/pls/real/puc_ins_dms_document_gui.show_document?p_dms_document_id=3934262 1/1
Public Burden Statement OMB NO.: 2126-0008
A Federal Agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure tocomply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of informationdisplays a current valid OMB Control Number. The OMB Control Number for this information collection is 2126-0008. Public reporting for thiscollection is estimated to be approximately 2 minutes per response, including the time for reviewing instructions, gathering the data needed, andcompleting and reviewing the collection of information. All responses to this collection of information are mandatory. Send comments regardingthis burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to: InformationCollection Clearance Officer, Federal Motor Carrier Safety Administration, MC-RRA, Washington, D.C. 20590.
ENDORSEMENT FOR
MOTOR CARRIER POLICIES OF INSURANCE FOR PUBLIC LIABILITY
UNDER SECTIONS 29 AND 30 OF THE MOTOR CARRIER ACT OF 1980
Issued to ADVANCED CHEMICAL TRANSPORT, INC of Attn: Krista Harsonno 967Mabury Road San Jose, CA 95133
Dated at 399 Park Avenue, 3rd Floor, NEW YORK, NY 10022 this 30th day of April , 2020
Amending Policy No. 1000336473201 Effective Date April 18, 2020
Name of Insurance Company Starr Indemnity & Liability Company
Telephone Number (646) 227-6400 Countersigned by Richard Bessinger
Authorized Company Representative
The policy to which this endorsement is attached provides primary or excess insurance, asindicated by ¿[X],¿ for the limits shown:
[ ]This insurance is primary and the company shall not be liable for amounts in excess of$ for each accident.
[X]This insurance is excess and the company shall not be liable for amounts in excess of$3,000,000 for each accident in excess of the underlying limit of $2,000,000 for eachaccident.
Whenever required by the Federal Motor Carrier Safety Administration (FMCSA), the companyagrees to furnish the FMCSA a duplicate of said policy and all its endorsements. The companyalso agrees, upon telephone request by an authorized representative of the FMCSA , to verifythat the policy is in force as of a particular date. The telephone number to call is: (646) 227-6400.
Cancellation of this endorsement may be effected by the company of the insured by giving (1)thirty-five (35) days notice in writing to the other party (said 35 days notice to commence fromthe date the notice is mailed, proof of mailing shall be sufficient proof of notice), and (2) if theinsured is subject to the FMCSA's registration requirements under 49 U.S.C. 13901, byproviding thirty (30) days notice to the FMCSA (said 30 days notice to commence from the datethe notice is received by the FMCSA at its office in Washington, D.C.).
DEFINITIONS AS USED IN THIS ENDORSEMENT
Accident includes continuous or repeated exposureto conditions which results in bodily injury, property
damage, or environmental damage which theinsured neither expected nor intended.
Motor Carrier means a land vehicle, machine, truck,tractor, trailer, or semitrailer propelled or drawn bymechanical power and used on a highway fortransporting property, or any combination thereof.
Bodily Injury means injury to the body, sickness, ordisease to any person, including death resultingfrom any of these.
Property Damage means damage to or loss of useof tangible property. Environmental Restorationmeans restitution for the loss, damage, ordestruction of natural resources arising out of theaccidental discharge, dispersal, release or escapeinto or upon the land, atmosphere, watercourse, orbody of water, of any commodity transported by amotor carrier. This shall include the cost of removaland the cost of necessary measures taken tominimize or mitigate damage to human health, thenatural environment, fish, shellfish, and wildlife.
Public Liability means liability for bodily injury,property damage, and environmental restoration.
The insurance policy to which this endorsement isattached provides automobile liability insurance andis amended to assure compliance by the insured,within the limits stated herein, as a motor carrier ofproperty, with Sections 29 and 30 of the MotorCarrier Act of 1980 and the rules and regulations ofthe Federal Motor Carrier Safety Administration(FMCSA).
In consideration of the premium stated in the policyto which this endorsement is attached, the insurer(the company) agrees to pay, within the limits ofliability described herein, any final judgmentrecovered against the insured for public liabilityresulting from negligence in the operation,maintenance or use of motor vehicles subject to thefinancial responsibility requirements of Sections 29and 30 of the Motor Carrier Act of 1980 regardlessof whether or not each motor vehicle is specificallydescribed in the policy and whether or not suchnegligence occurs on any route or in any territoryauthorized to be served by the insured or elsewhere.Such insurance as is afforded, for public liability,does not apply to injury to or death of the insured'semployees while engaged in the course of theiremployment, or property transported by the insured,designated as cargo. It is understood and agreedthat no condition, provision, stipulation, or limitationcontained in the policy, this endorsement, or anyother endorsement thereon, or violation thereof,
shall relieve the company from liability or from thepayment of any final judgment, within the limits ofliability herein described, irrespective of the financialcondition, insolvency or bankruptcy of the insured.
However, all terms, conditions, and limitations in thepolicy to which the endorsement is attached shallremain in full force and effect as binding between theinsured and the company. The insured agrees toreimburse the company for any payment made bythe company on account of any accident, claim, orsuit involving a breach of the terms of the policy, andfor any payment that the company would not havebeen obligated to make under the provisions of thepolicy except for the agreement contained in thisendorsement.
It is further understood and agreed that, upon failureof the company to pay any final judgment recoveredagain the insured as provided herein, the judgmentcreditor may maintain an action in any court ofcompetent jurisdiction against the company tocompel such payment.
The limits of the company's liability for the amountsprescribed in this endorsement apply separately toeach accident and any payment under the policybecause of any one accident shall not operate toreduce the liability of the company for the paymentof final judgments resulting from any other accident.
Form MCS-90
SCHEDULE OF LIMITS¿PUBLIC LIABILITY
Type of carriage Commodity transported Jan. 1, 1985
(1) For-hire (In interstate or foreigncommerce, with a gross vehicle weightrating of 10,000 or more pounds).Property(nonhazardous)........................................
$ 750,000
(2) For-hire and Private (In interstate,foreign, or intrastate commerce, with agross vehicle weight rating of 10,000or more pounds).
Hazardous substances, as defined in 49CFR171.8, transported in cargo tanks,portable tanks, or hopper-type vehicleswith capacities in excess of 3,500 watergallons; or in bulk Division 1.1, 1.2, and1.3 materials, Division 2.3, Hazard ZoneA, or Division 6.1, Packing Group I,Hazard Zone A material; in bulk Division2.1 or 2.2; or highway route controlledquantities of a Class 7 material, asdefined in 49 CFR 173.403
$5,000,000
(3) For-hire and Private (In interstate orforeign commerce, in any quantity; orin intrastate commerce, in bulk only;with a gross vehicle weight rating of10,000 or more pounds).
Oil listed in 49 CFR 172.101; hazardouswaste, hazardous materials, andhazardous substances defined in 49 CFR171.8 and listed in 49 CFR 172.101, butnot mentioned in (2) above or (4) below.
$1,000,000
(4) For-hire and Private (In interstate orforeign commerce, with a grossvehicle weight rating of less than10,000 pounds).
Any quantity of Division 1.1, 1.2, or 1.3material; any quantity of a Division 2.3,Hazard Zone A, or Division 6.1, Packing
Group I, Hazard Zone A material; orhighway route controlled quantities of aClass 7 material as defined in 49 CFR173.403.
$5,000,000
Pitkin County
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Advanced Chemical Transport, LLC
RFP Response | 32
4300 Cherry Creek Drive S., Denver, CO 80246-1530 P 303-692-2000 www.colorado.gov/cdphe
Jared Polis, Governor | Jill Hunsaker Ryan, MPH, Executive Director
October 29, 2021
Brian Karp
5750 E 85th Ave Unit G Commerce City, CO 80022
bkarp@actenviro.com
Re: Initial Registration of Advanced Chemical Transport, Inc. as a Recycling Facility
Dear Mr. Karp,
The Colorado Department of Public Health and Environment’s Hazardous Materials and Waste Management Division (the “Division”) has received the Recycling Facility Initial Registration Form for the following
facility:
Facility: Advanced Chemical Transport, Inc.
Address: 5750 E 85th Ave Unit G, Commerce City, CO 80022 Corporate Name: ACTenviro
Primary Contact: Brian Karp
Advanced Chemical Transport, Inc. (“the facility”) has submitted the Recycling Facility Initial Registration
Form as required, and the facility is a registered recycling facility with the Division as of October 27, 2021.
Recycling facilities are subject to 30-20-102(5) CRS of the Solid Waste Act (the “act”) and Section 8 of the
Regulations Pertaining to Solid Waste Sites and Facilities 6 CCR 1007-2 (“the regulations”). The facility is subject to Section 8.3 as a Material Recovery Facility and is required to meet the requirements of Section 8
in order to qualify for the exemption from having to obtain a certificate of designation as a solid waste
disposal site and facility.
Requirements of the act and regulations include operating the facility in a manner to prevent groundwater contamination and offsite odors. Recycling facilities must provide fencing or site security to prevent illegal
dumping, maintain a material turnover rate of at least 75% of the quantity of recyclable materials received
and in inventory on a three year rolling average and submit an annual report to the Division by March 1st of
each year on the quantity and types of materials recycled. Recycling facilities are required to notify the
Division at least 60 days in advance of closure.
Should you have any questions regarding this letter or the requirements of recycling facilities, please do
not hesitate to contact me at (303) 691-4059 or jace.driver@state.co.us
Sincerely,
Jace Driver
Environmental Protection Specialist
Materials Management Unit
Solid Waste and Materials Management Program
Certificate Of Completion
Envelope Id: 1AD62AA70EA14036B6950EE6335401DB Status: Completed
Subject: Diverse Video & Design | Pitkin County Contract 082.24 R.1 for Review and Signature
Source Envelope:
Document Pages: 80 Signatures: 4 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 216.147.123.13
Record Tracking
Status: Original
5/31/2024 2:44:47 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Cathy Hall
Cathy.Hall@pitkincounty.com
Solid Waste Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 5/31/2024 2:46:38 PM
Viewed: 5/31/2024 2:47:22 PM
Signed: 5/31/2024 2:47:44 PM
Electronic Record and Signature Disclosure:
Accepted: 11/30/2020 1:11:06 PM
ID: 42cb10b4-5893-4d9d-97fa-7bc7ddf6aee6
Company Name: Pitkin County, Colorado
Brian Pettet
Brian.Pettet@PitkinCounty.com
Public Works Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 71.196.148.43
Signed using mobile
Sent: 5/31/2024 2:47:48 PM
Viewed: 5/31/2024 3:24:09 PM
Signed: 5/31/2024 3:25:45 PM
Electronic Record and Signature Disclosure:
Accepted: 5/31/2024 3:24:09 PM
ID: 8be78e6a-6096-4027-8335-4c19dadaaf69
Company Name: Pitkin County, Colorado
Evan Kruse
evan@diverse.video
Eecutive Producer
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 71.218.251.197
Sent: 5/31/2024 3:25:50 PM
Viewed: 6/3/2024 8:48:45 AM
Signed: 6/3/2024 11:06:23 AM
Electronic Record and Signature Disclosure:
Accepted: 6/3/2024 8:48:45 AM
ID: a020ea1c-712a-43d7-9c32-0124ccad4eee
Company Name: Pitkin County, Colorado
kara silbernagel
kara.silbernagel@pitkincounty.com
Deputy County Manager
Pitkin County Colorado
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.203.8.247
Sent: 6/3/2024 11:06:27 AM
Viewed: 6/3/2024 12:30:10 PM
Signed: 6/3/2024 12:31:12 PM
Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/3/2024 12:31:16 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 6/3/2024 12:31:17 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/31/2024 2:46:38 PM
Certified Delivered Security Checked 6/3/2024 12:30:10 PM
Signing Complete Security Checked 6/3/2024 12:31:12 PM
Completed Security Checked 6/3/2024 12:31:17 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Cathy Hall, Brian Pettet, Evan Kruse
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