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HomeMy WebLinkAboutbocc.con.amended.008.19 A-548/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836360.531000.10057 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Liza Mitchell County Representative Phone (970) 429-2796 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 43,316.01 $ $ $ 43,316.01 Open Space & Trails Task Order to perform vegetation sampling at the Sky Mountain Park Open Space. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Sky Mountain Park Vegetation Sampling Peak Ecological Services, LLC $ 43,316.01 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 43,316.01 Sole Source Services/Maintenance 3/27/2024 3/26/2025 Task Order 008.19 A-54 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Sky Mountain Park Vegetation Sampling Task Order Number: 008.2019 A-54 Task Order Budget Line Item: 11836360.531000.10057 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Liza Mitchell – Open Space and Trails Rea Orthner 530 E Main, #202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303) 258-3556 liza.mitchell@pitkincounty.com rea@peakecological.com PROJECT NAME: SKY MOUNTAIN PARK VEGETATION SAMPLING START DATE: March 27, 2024 END DATE: March 26, 2025 The Master Service Agreement For Provision of On-Call Ecological Services (the “Agreement”) dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the “County”) and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall complete the vegetation sampling services described in the attached Proposal (“Attachment A”) for the Sky Mountain Park Open Space. The services will be performed according to the timeline outlined in Attachment A and pursuant to the Project Budget attached hereto as “Attachment B”. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Forty-Three Thousand Three Hundred Sixteen dollars and One cent ($43,316.01) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-54 and Sky Mountain Park Vegetation Sampling. Invoices Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 2 shall be sent electronically in PDF format to liza.mitchell@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Liza Mitchell, Natural Resource Planner & Ecologist will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Liza Mitchell Pitkin County Open Space & Trails Natural Resource Planner/Ecologist Mar-27-2024 Principal Ecologist/ Botanist Rea Orthner Mar-28-2024 A-54 Sky Mountain Park Vegetation Sampling Page 1 PROPOSAL PITKIN COUNTY ON CALL ECOLOGICAL SERVICES CONTRACT #008.2019 A-54 Sky Mountain Park Vegetation Sampling 1.0 SUMMARY The Sky Mountain Park Open Space (SMP) is an assemblage of multiple properties totaling over 2,400 acres and is jointly managed by Pitkin County, Town of Snowmass, and City of Aspen. The first Management Plan was adopted in 2012 and a revision was completed in 2021. 2.0 BASIS OF NEED This proposal addresses Monitoring and Stewardship Action MS.6 which includes routine resource monitoring for vegetation resources. Per the management plan, vegetation monitoring is to be completed approximately every ten (10) years. We also include a task for monitoring of the rare plant occurrences next to mountain bike trails which is warranted based on increased recreational pressure. These plants were last monitored in 2018. 3.0 APPROACH Task 1. Silverleaf Milkvetch Monitoring & Reporting. Silverleaf milkvetch surveys were originally conducted in 2012 and in 2018 we evaluated the effect of recreation trails on 10 subpopulations of this plant along the Skyline Ridge Trail, which is heavily used by mountain bikers and hikers. This trail traverses the ridge from Snowmass Village to near Highway 82 separating the Brush Creek and Owl Creek Valleys. We proposed to resample the 10 occurrences in a similar manner to 2018. More specifically, within each subpopulation, the area will be systematically searched for plants by walking closely spaced parallel transects and recording the total number of plants found. This data will be compared to 2018 data to evaluate the potential shifts in population numbers and effects of recreation on these plants, if any. Representative photographs would also be taken. Field work would be conducted when the plants are in flower sometime in mid to late May, after the property opens to public use on May 16. Task 2. Baseline Vegetation Monitoring & Reporting. In 2011, 30 permanent vegetation monitoring transects were established for quantitative data collection in order to document the existing vegetation conditions of the six major vegetation types present on Sky Mountain Park. Five transects were located in representative stands of each of six vegetation types including aspen forest, mountain shrubland, native sagebrush shrublands, disturbed sagebrush shrublands, shale barrens, and riparian/wetland habitats. These transects were resampled by Golder in 2015. Per the 2021 management plan these transects should be resampled approximately every 10 years. The monitoring will be conducted according to the approved OST data standards. Prior to fieldwork, the 2015 Golder data will be added to the master data file to not only enhance data efficiencies in the field but also to facilitate data analysis at the end of the season. Field work would be conducted in the July-August timeframe. 4.0 EXPECTED RESULTS, DELIVERABLES & COLLABORATION Deliverables for Tasks 1 and 2 above include: a brief Technical Memo documenting the methods and results of the silverleaf milkvetch monitoring (Task 1) and a comprehensive Vegetation Monitoring Report for the Transect Monitoring (Task 2). The Vegetation Monitoring Report (Task 2) will include a brief description of the field work methodology, GIS maps depicting survey locations, and photographs. In addition, we will Attachment A A-54 Sky Mountain Park Vegetation Sampling Page 2 provide summary tables and graphs and compare the 2024 data to previous years’ data (2015 and 2011). Data to be presented include the absolute cover of native and non-native vegetation as well as non- vegetative cover, and relative cover by lifeform (i.e., native perennial graminoids, introduced perennial graminoids, etc.) as per the OST data standard protocol. In addition, we will calculate the floristic quality indices and discuss overall species richness as well as species richness of introduced and native plants. A brief discussion relating the results and vegetation trends will also be included. The appendices will include all raw data and photographs. We will also upload all GIS shapefiles, GPS data, and raw data to the OST data portal in order to facilitate future studies. 5.0 TIMELINE Field work would occur during the 2024 growing season and the report completed during the winter of 2024- 2025. 6.0 BUDGET See associated Budget for this project. 2024 Budget Template (Note: Hide Columns as Needed) A-54 SMP Vegetation NamePrincipal Plant Ecologist,PeakEcoClerical/Editing/Field Tech, PeakEcoMileage-PeakEcoPer Diem - PeakEcoField Expenses - PeakEco Scope2024 Rate 175.73$ 96.96$ 0.670$ 250.00$ 50.00$ GRAND TOTAL Task 1. Silverleaf Milkvetch Monitoring & Reporting 40 20 400 2 1 Subtotal $7,029.20 $1,939.20 $268.00 $500.00 $50.00 $9,786.40 Task 2. Baseline Vegetation Transect Monitoring & Reporting 106 82 400 10 5 Subtotal $18,627.38 $7,950.72 $268.00 $2,500.00 $250.00 $29,596.10 Total $25,656.58 $9,889.92 $536.00 $3,000.00 $300.00 $39,382.50 8% Admin Fee $3,933.51 GRAND TOTAL $43,316.01 field work 50 50 travel time 8 8 data prep (field maps, enter in golder data, data forms)8 8 data entry, data analysis, report prep and editing 40 16 sum 106 82 Rea's notes for Task 2. 30 transects, approximately 5 days of field work. 6 transects per day 1.5 hrs per transect = 9hrs (estimate 10 hrs/day to include walking between, tight budget) = 50 hours, plus drive to/from aspen. also need about a day for principal and field tech to enter in golder data and prepare field data forms. Permanent monuments on rebar, what is cost?? Data entry, analysis and reporting 40 hours for Rea 16 hours for field tech. see below Attachment B Certificate Of Completion Envelope Id: 7BEF4FF3DF0347D3ADD969622626A306 Status: Completed Subject: Peak Ecological Services | Pitkin County Task Order 008.19 A-54 for Review and Signature Source Envelope: Document Pages: 6 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 3/27/2024 1:16:48 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Liza Mitchell liza.mitchell@pitkincounty.com Pitkin County Open Space & Trails Natural Resource Planner/Ecologist Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 3/27/2024 1:19:04 PM Viewed: 3/27/2024 2:52:59 PM Signed: 3/27/2024 2:54:25 PM Electronic Record and Signature Disclosure: Accepted: 3/28/2024 8:40:22 AM ID: 9e02aab2-c334-45e5-99c6-09400b3def4a Company Name: Pitkin County, Colorado Rea Orthner rea@peakecological.com Principal Ecologist/ Botanist Peak Ecological Services LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 67.45.32.106 Sent: 3/27/2024 2:54:26 PM Viewed: 3/28/2024 7:16:28 AM Signed: 3/28/2024 7:17:32 AM Electronic Record and Signature Disclosure: Accepted: 3/28/2024 7:24:47 AM ID: 56f49dfa-0e6b-4d63-bba0-6ab161f33c8e Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/28/2024 7:17:33 AM Resent: 3/28/2024 7:17:37 AM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/28/2024 7:17:34 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kim Arensdorf kim.arensdorf@pitkincounty.com Administrative Specialist Security Level: Email, Account Authentication (None) Sent: 3/28/2024 7:17:35 AM Viewed: 3/28/2024 10:44:06 AM Electronic Record and Signature Disclosure: Accepted: 3/19/2024 9:03:14 AM ID: 3f78ebee-e7de-4ba3-b02b-b8c584e137f2 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/27/2024 1:19:04 PM Certified Delivered Security Checked 3/28/2024 7:16:28 AM Signing Complete Security Checked 3/28/2024 7:17:32 AM Completed Security Checked 3/28/2024 7:17:35 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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