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HomeMy WebLinkAboutbocc.con.amended.113.20 E8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451510.544512 40451513.544512 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Greg Boyd County Representative Phone (970) 429-1889 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 45,000.00 $ 300,000.00 $ 110,000.00 $ 455,000.00 113.20 E Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No HVAC & Plumbing On-Call and Maintenance R&H Mechanical $ 50,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ 60,000.00 $ - $ - $ 110,000.00 Informal Services/Maintenance 6/1/2020 12/31/2024 Change Order/Contract Amendment Airport Extension of the Contract term through December 31, 2024. Allocation of additional funding for Terminal and AOC as-needed call outs, billable only as incurred. Spring and Fall PM maintenance services will be invoiced and are payable ahead of the scheduled service to ensure material and staff availablitity. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Contract #: 113.20 Rev. 2018.06.13 btf Budget Line Item #: xxx.xx.00000.xxxxx *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 113.20 E OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: R&H Mechanical, Inc. PO Box 810 Eagle, CO 81631 The Provision of HVAC & Plumbing On Call and PM Maintenance (the “Contract”) dated June 1, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and R&H Mechanical, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: 1. Extension through 12/31/2024. 2. Allocation of funding for PM and on-call services in the amount of $110,000.00 ($50,000.00 for the AOC and $60,000.00 for Terminal). PM costs are provided in Attachment A – 2024 Spring and Fall PM Quotes. Reason for Change: Renewal for PM on call services through 12/31/2024 with additional funding for the 2024 term. Original Contract Amount $ 45,000.00 Previous Change Order/Amendment Amount $ 300,000.00 This Change Order/Amendment Amount $ 110,000.00 New Contract Total $ 455,000.00 Contract #: 113.20 Rev. 2018.06.13 btf Budget Line Item #: xxx.xx.00000.xxxxx *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. R&H MECHANICAL, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Manager of Airport Facilities and Construction Greg Boyd Feb-13-2024 Mar-21-2024 Service Manager Josh McCarrel Deputy County Manager Mar-25-2024 Rich Englehart Service Invoice Project: Billed To: Amount Due Pitkin County Airport 233 Airport Rd Aspen CO 81611 11,044.00 Invoice#: Date: 14671 / PM Renewal 11/30/2023 Operational Center 233 Airport Rd Aspen CO 81611 $11,044.00 Annual Preventative Maintenance Agreement renewal Current PM expires: 05/12/2023 This renewal: 01/01/2024 through 12/31/2024 Operational Center Pitkin County Airport Please note: The change in price of your Preventative Maintenance Agreement is due to a labor rate increase to $154.00 per hour. We have also made adjustments to the pricing of materials included in the PM as needed. Please return a signed copy of the PMA to me at your earliest convenience and payment can be made by calling the office with a Credit card or let me know that you will be sending a check. Thank you, PM Renewal 2023 Pitkin Cty Airport, Operational Center Call Reason: Remit To: P.O. Box 810 Eagle, CO 81631 (970) 328-2699 Technician: A 2.0% convenience fee will be applied for any payment made by credit card. Please make all checks payable to: R&H Mechanical, Inc. Pricing is valid for 90 days Thank you for your prompt payment and business! Location of Equipment Equipment QTYManufacturer Model / Serial #Notes Materials Visits per year Hrs for 1st visitFall 2018 Hrs for 2nd visit Spring 2019 Total Hrs per year Fleet Maintenance Garage Exhaust Fans 2 Scissor lift is required, we have permission to use per Facility manager cott Benesh. One 6 6 Fleet Maintenance Garage Fan Coil Units 3 Scissor lift is required, we have permission to use per Facility manager cott Benesh. One 4.5 4.5 Fleet Maintenance Garage Heating Boilers 3 Lochinvar KBN-500 (3) Neutralizers media refills Two 9 4.5 13.5 Fleet Maintenance Garage Side arm DHW 1 Two 0.5 0.5 1 Fleet Maintenance Garage Snowmelt via heat exchanger Two 1 1 2 Fleet Maintenance Garage Boiler related systems: Pumps, glycol feeders, expansion tanks, thermostats, randiant, unit heaters, infloor 1 One 5 2 7 Fleet Maintenance Garage Unit heaters 6 Beacon Morris One 3 3 Fleet Maintenance GarageFire Engine Bay Exhaust Fans 1 One 1.5 1.5 Fleet Maintenance GarageFire Engine Bay Unit heaters 1 Scissor lift is required, we have permission to use per Facility manager cott Benesh. One 1.5 1.5 Fleet Maintenance Garage AV Room for AT&T DX-Cooling Only Serves: FC-6 2 Magic Air 60-BVX-D (1) Belt size TBD Two 1.5 1 2.5 Fleet Maintenance GarageSouth side of building Outdoor Condenser 1 Two 2 1 3 Fleet Maintenance Garage FC-2 1 (1) 4L-460 belt Two 1.5 1 2.5 Fleet Maintenance GarageSouth side of building Outdoor Condenser 1 Two 2 1 3 Fleet Maintenance GarageMen's Bathroom ceiling CU-2 1 Magic Air (1) 4L-410 belt Two 1.5 1 2.5 Fleet Maintenance Garage FC-1 1 (1) 4L-440 belt Two 1.5 1 2.5 Fleet Maintenance Garage Ladies Bathroom ceiling FC-2 Serves upper level west side 1 (1) 4L-460 belt Two 1.5 1 2.5 Fleet Maintenance Garage South side of building Outdoor Condenser 1 Two 2 1 3 revised 2/10/21 Hour totals 45 16 62 11,044.00Total Pitkin County Airport / Operational Center 2024 R & H MECHANICAL, LLC “People and Products You Can Count On” 1 Service Invoice 14670 / PM Renewal Project: Billed To: Amount Due Pitkin County Airport 233 Airport Rd Aspen CO 81611 20,588.00 Invoice#: Date: 11/30/2023 Terminal Buildig 1001 Owl Creek Rd Aspen CO 81612 Annual Preventative Maintenance Agreement renewal Current PM expires: 03/23/2023 This renewal: 01/01/2024 through 12/31/2024 Terminal $20,588.00 PItkin County Airport Please note: The change in price of your Preventative Maintenance Agreement is due to a labor rate increase to $154.00 per hour. We have also made adjustments to the pricing of materials included in the PM as needed. Please return a signed copy of the PMA to me at your earliest convenience and payment can be made by calling the office with a Credit card or let me know that you will be sending a check. Thank you, PM Renewal 2023 Pitkin Cnty Airport Terminal Building Call Reason: Remit To: P.O. Box 810 Eagle, CO 81631 (970) 328-2699 Technician: Thank you for your prompt payment and business! A 2.0% convenience fee will be applied for any payment made by credit card. Please make all checks payable to: R&H Mechanical, Inc. Pricing is valid for 90 days Location of Equipment Equipment QTYManufacturer Model / Serial #Notes Filters not includedBelts 1 x per year Visits per year Hrs for 1st visit Fall 2018 Hrs for 2nd visit Spring 2019 Total Hrs per year Main Boiler Room PK Thermific 2 Patterson Kelly N-1500-2 Annual Maint. Kits for PK boilers(2) @343.46 each Two 12 6 18 Main Boiler Room Expansion tank 1 ASME Two 1 1 2 Main Boiler Room Circulation Pumps 2 Taco Two 1 1 2 Various locations Air Handling Units Serves: breakroom AHU Chiller coil and heat coil 1 Trane (2) A-38 Belts Two 1.5 1.5 3 Various locations Air Handling Units Serves: Baggage area air curtain heat 1 Air Curtain Two 2 2 4 Various locations Air Handling Units Serves: Employee Locker Room 1 Trane (1) Belt Size TBD Two 2 2 4 Various locations Air Curtain Baggage Area 1 Two 2 2 4 Outside baggage Make up Infared heaters 2 Reznor Two 2.5 2.5 5 Outside baggage Make up Radiant heater 4 Superior Radiant Products Two 5 5 10 Teminal Building Air Handling Units Serves: American Air lines office 1 Trane (1) Belt Size TBD Two 2 2 4 Pitkin County Airport Terminal Building 2024 R & H MECHANICAL, LLC “People and Products You Can Count On” 1 Location of Equipment Equipment QTYManufacturer Model / Serial #Rating Filters not included Belts 1 x per year Visits per year Hrs for 1st visitSpring Hrs for 2nd visit Fall Total Hrs per year Main Air Handler Room Air Handling Unit Serves Ticketing heat/cool coils 1 Trane (1) B-65 belt Two 2.5 2.5 5 Main Air Handler Room Air Handling Unit Serves: Café Area AC-4 1 (1) B65 belt Two 2 2 4 Main Air Handler Room Air Handling Unit Serves: Secure boarding AC-3 1 (1) B65 belt Two 2 2 4 Main Air Handler Room Air Handling Unit Serves: Ramp AC-1 1 (1) Belt size TBD Two 2 2 4 Roof Top Equipment Air Handling Unit South bagage & FC-8 1 (1) B-41 belt Two 2 2 4 Roof Top Equipment Air Handling Unit Center Baggage 1 (1) B-41 belt Two 2 2 4 Roof Top Dog House Chiller & related equipment Chiller pumps, exp tanks, glycol 1 Two 10 5 15 Roof Top Equipment Air Handling Units Baggage area 1 Trane (1) A-44 belt Two 2 2 4 Roof Top Equipemnt Air Handling Units Gift Shop / Electric room 1 Trane (1) A-44 belt Two 2 2 4 Roof Top Equipment Gas heat / Evap Cooler 1 Reznor Includes: Fall teardown on heat section. Winterization of evap section and summer start up. (1) Belt…size TBD Two 6 4 10 Roof Top Equipment RTU Dx-Cooling / Gas heat 1 Trane Includes: Fall teardown on heat section and Spring teardown on cooling section.(1) Belt size TBD Two 4 4 8 revised 2/12/21 67.5 54.5 122 $20,588.00Total Pitkin County Airport / Terminal 2024 2 Certificate Of Completion Envelope Id: B3FCB63ACF6E4A3E95948F8A6A5447A6 Status: Completed Subject: R&H Mechanical | Pitkin County Contract Renewal 113.20 E for Review and Signature Source Envelope: Document Pages: 8 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 76.25.143.56 Record Tracking Status: Original 2/7/2024 1:43:16 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Greg Boyd greg.boyd@aspenairport.com Manager of Airport Facilities and Construction Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 2/7/2024 1:47:46 PM Resent: 2/13/2024 12:23:46 PM Viewed: 2/13/2024 12:25:07 PM Signed: 2/13/2024 12:59:07 PM Electronic Record and Signature Disclosure: Accepted: 1/6/2021 6:23:48 PM ID: 069873a8-48e7-4d5a-b430-624b4c021f8c Company Name: Pitkin County, Colorado Josh McCarrel joshm@randhmechanical.com Service Manager Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 174.218.168.185 Signed using mobile Sent: 2/13/2024 12:59:08 PM Resent: 2/13/2024 2:38:44 PM Resent: 2/20/2024 11:33:55 AM Resent: 2/21/2024 2:01:31 PM Resent: 2/26/2024 3:15:22 PM Resent: 3/7/2024 10:15:12 AM Resent: 3/11/2024 2:32:55 PM Resent: 3/11/2024 3:07:23 PM Resent: 3/13/2024 1:20:07 PM Resent: 3/21/2024 9:56:16 AM Viewed: 3/21/2024 10:00:01 AM Signed: 3/21/2024 12:54:05 PM Electronic Record and Signature Disclosure: Accepted: 3/21/2024 10:00:01 AM ID: 8fb99c5f-ba68-460b-aab3-b3e316de5172 Company Name: Pitkin County, Colorado Rich Englehart rich.englehart@pitkincounty.com Deputy County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 3/21/2024 12:54:06 PM Viewed: 3/25/2024 9:44:26 AM Signed: 3/25/2024 9:44:44 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/25/2024 9:44:45 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/25/2024 9:44:46 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/7/2024 1:47:46 PM Envelope Updated Security Checked 2/7/2024 3:29:26 PM Envelope Updated Security Checked 2/7/2024 3:29:26 PM Envelope Updated Security Checked 2/7/2024 3:29:26 PM Envelope Updated Security Checked 2/13/2024 12:37:59 PM Envelope Updated Security Checked 2/13/2024 12:57:17 PM Envelope Updated Security Checked 2/13/2024 2:38:43 PM Envelope Updated Security Checked 3/11/2024 3:07:23 PM Envelope Updated Security Checked 3/11/2024 3:07:23 PM Envelope Updated Security Checked 3/11/2024 3:07:23 PM Envelope Updated Security Checked 3/21/2024 9:56:15 AM Envelope Updated Security Checked 3/21/2024 9:56:15 AM Envelope Updated Security Checked 3/21/2024 9:56:15 AM Certified Delivered Security Checked 3/25/2024 9:44:26 AM Signing Complete Security Checked 3/25/2024 9:44:44 AM Completed Security Checked 3/25/2024 9:44:46 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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