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HomeMy WebLinkAboutbocc.con.amended.002.20 C-238/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836360.531500.10066 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Drew Walters County Representative Phone (970) 319-0475 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 20,000.00 $ - $ - $ 20,000.00 Open Space & Trails Task Order to provide engineering services for Redstone Coke Ovens ditch piping. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Redstone Coke Ovens Ditch SGM, Inc. $ 20,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 20,000.00 Formal Services/Maintenance 10/31/2024 12/31/2025 Task Order 002.20 C-23 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Master Service Agreement #: 002.20 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Redstone Coke Ovens Ditch Task Order Number: 002.20 C-23 Task Order Budget Line Item: 11836360.531500.10066 OWNER: CONTRACTOR: Pitkin County SGM Inc. Drew Walters – Open Space and Trails Mike Fowler 530 East Main St., Suite 202 118 West 6th St., Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970) 920-5232 Phone: (970) 384-9075 Email: drew.walters@pitkincounty.com mikef@sgm-inc.com PROJECT NAME: REDSTONE COKE OVENS DITCH START DATE: October 31, 2024 END DATE: December 31, 2025 The On-Call Engineering Services (the “Agreement”) dated January 1, 2020 between the Board of County Commissioners of Pitkin County (the “County”) and SGM Inc. 118 West 6th St., Suite 200 Glenwood Springs, CO 81601 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. See attached Scope of Work. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of twenty thousand dollars and zero cents ($20,000.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 002.20 C-23 and Redstone Coke Ovens Ditch. Invoices shall be sent electronically in PDF format to kim.arensdorf@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Drew Walters, Agriculture Specialist will manage the project as the County’s Master Service Agreement #: 002.20 Rev: 2018-10-10 btf 2 Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Drew Walters Nov-21-2024 Agriculture Specialist Principal Nov-21-2024 Mike Fowler Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20 1 TASK ORDER SCOPE OF WORK AND COST ESTIMATE Requesting Department: Open Space and Trails Department Contact: Drew Walters Task Order Name: Redstone Coke Ovens Ditch Task Order Number: 002.20 C-23 Task Order Start Date: 10/22/2024 Task Order End Date: 12/31/2025 SGM Project Manager: Mike Fowler (970) 945-1004 mikef@sgm-inc.com 1. Contractor’s Obligations. A. Project Description This project includes piping a portion of the existing Beaman Ditch, replacing the headgate and installing a new Parshall flume. B. Work Plan Task 1: Topographic Survey • 1 full day 2-man Field Survey, topo around diversion and flume area, limited flowline elevations down ditch to confirm ditch slope. • Lidar conversion and integration to basemap • Set elevation benchmark for headgate install Task 2: Design & Plan Production • (1) Pre-design site visit (Scot & Jefferson) with Drew • Size pipeline, structure hydraulics, flume elevation setting & ditch hydraulics • Construction Plan Set (Cover, Notes, Legend, Overall Site Plan w/ approx. Pipeline length and alignment, Diversion Structure & Flume Site Plan, Diversion Structure detail, Access box detail, Air vent detail, Typical trench/pipe section) Task 3: Construction Support • Pre-bid OR Pre-con meeting • During Construction site visits / inspections • Office support (Phone calls + emails) C. Schedule Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20 2 • Site plan for bidding by end of November, other tasks as directed by County. • Construction is anticipated to happen in 2025. D. Exclusions and Limitations • Geotechnical investigation is not included • Landscaping and reveg plans are not included • Construction management is not included (only occasional site visits) 2. Compensation and Expenses. Total compensation and reimbursement to be paid hereunder shall not exceed the sum of: Twenty Thousand Dollars ($20,000.00) for all services rendered. Certificate Of Completion Envelope Id: 0DD8DF53A918400DAAEE5A60547B54F4 Status: Completed Subject: SGM, Inc. | Pitkin County Task Order C-23 for Review and Signature Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 11/21/2024 9:41:01 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Drew Walters drew.walters@pitkincounty.com Agriculture Specialist Pitkin County Open Space Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 74.114.6.51 Sent: 11/21/2024 9:43:04 AM Viewed: 11/21/2024 9:43:34 AM Signed: 11/21/2024 9:44:03 AM Electronic Record and Signature Disclosure: Accepted: 11/21/2024 9:43:34 AM ID: 11107cc0-e796-4262-b4f8-386beb2cdf71 Company Name: Pitkin County, Colorado Mike Fowler mikef@sgm-inc.com Principal Schmueser Gordon Meyer, Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.72.68.35 Sent: 11/21/2024 9:44:05 AM Viewed: 11/21/2024 10:36:26 AM Signed: 11/21/2024 10:36:35 AM Electronic Record and Signature Disclosure: Accepted: 11/21/2024 10:36:26 AM ID: 18be970b-e36d-4ce7-878a-30e635749e06 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 11/21/2024 10:36:36 AM Resent: 11/21/2024 10:36:40 AM Viewed: 11/21/2024 10:42:01 AM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 11/21/2024 10:36:37 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kim Arensdorf kim.arensdorf@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 11/21/2024 10:36:37 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/21/2024 9:43:04 AM Certified Delivered Security Checked 11/21/2024 10:36:26 AM Signing Complete Security Checked 11/21/2024 10:36:35 AM Completed Security Checked 11/21/2024 10:36:37 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Drew Walters, Mike Fowler Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. 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