HomeMy WebLinkAboutbocc.con.194.248/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item Varies per Task Order
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative GR Fielding County Representative
Phone (970) 379-3707
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
Per Task
Order
$ -
$ -
Per Task
Order
Construction and Assets
MSA to provide On-Call Owner's Representative Services.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
No
On-Call County Owner's Representative Services
Artaic Group
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
Formal
Services/Maintenance
12/2/2024
12/1/2025
New Contract
194.24
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
RFP #: 157.24 Rev. 2022.08.04 CDD
NOTICE OF AWARD
Date: December 3, 2024
To: Artaic Group
Chris Guarino, Principal
72 Fairview Boulevard Breckenridge, CO 80424
RE: RFP 157.24 - On-Call County Project Owner's Representative Services
The County, having duly evaluated the Proposal submitted on September 19, 2024 for the work or purchase in response to the Request for Proposal Document titled RFP 157.24 - On-Call County Project Owner's Representative Services in an amount to be established based on each project and task order, and it appearing that the Price and other information
in your Proposal Form is fair, equitable and to the best interest of the County, hereby
accepts and awards the Project to your organization.
In accordance with the terms of the Contract Documents, you are required to execute the Contract within ten (10) consecutive days from this Notice of Award or within ten (10)
days following successful Contract negotiations, whichever shall occur sooner.
In addition, you are required to furnish in the said time a complete W-9 along with Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents.
PITKIN COUNTY, COLORADO
_____________________________________________________
!#COUNTY REPRESENTATIVE#! Date
Receipt of the above Notice of Award is hereby acknowledged
_____________________________________________________ !#VENDOR SIGNATURE#! Date
Dec-04-2024
Gerald Fielding
Construction and Asset Director
Dec-10-2024
Principal
Chris Guarino
Contract # 194.24 Revision: 2024.11.07 CDD
1
MASTER SERVICE AGREEMENT FOR PROVISION OF
ON-CALL COUNTY PROJECT OWNER'S REPRESENTATIVE SERVICES
THIS MASTER SERVICE AGREEMENT (“Agreement”), is made and entered by and
between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite
#302, Aspen, CO 81611, (“County”) and Artaic Group, 72 Fairview Boulevard, Breckenridge, CO
80424 (hereinafter called the “Contractor”).
I. Term of Contract: The term of this contract is from December 3, 2024 to December 2,
2025. At the expiration of the initial term, the contract may be extended for four (4)
additional terms of one (1) year by the express written consent of both parties.
II. Contractor’s Obligations. Contractor shall provide On-Call County Owner
Representative services for various County projects as set forth herein and as set forth
in the individual Task Orders, which Task Orders shall be made a part of this contract
upon execution by the County and the Contractor. Contractor shall complete the scope
of work as defined in the individual Task Orders issued by the County, from time to
time, and agreed upon by Contractor. The projects defined in the individual Task
Orders shall be the County’s engineering requirements for work with an estimated
value of under Fifty Thousand dollars and Zero cents ($50,000.00). All projects that
are estimated to be over Fifty Thousand dollars and Zero cents ($50,000.00) shall be
subject to formal Request for Proposal/Quotation.
The scope of services shall include, but is not limited to the following: on-call Owner’s
Representative services for various County projects as described in each task order
issued and pursuant to the attached County RFP documents (“Attachment A”) and the
Contractor’s proposal (“Attachment B”).
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budgets and
Schedules set out in the Task Orders. It is expressly understood and agreed that in no
event will the total compensation and reimbursement to be paid hereunder exceed the
sum defined in the Task Orders. By Task Order or Task Order Amendment, the County
and Contractor may reallocate the budget among project tasks if the total budget
amount remains unchanged. Contractor shall invoice for the project monthly based on
hours worked, with payment expected within thirty (30) days of invoice, but any
Contract # 194.24 Revision: 2024.11.07 CDD
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payment by the County may be offset by any amount the Contractor owes the County
for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines
and other documents prepared by Contractor in connection with this Agreement shall
be the property of the County. However, Contractor shall have the right to utilize such
documents in the course of its marketing, professional presentations, and for other
business purposes. Contractor assigns to County the copyrights to all work prepared,
developed, or created pursuant to this Agreement, including the right to: 1) reproduce
the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the
works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this Agreement for marketing purposes and
professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Agreement
through a County Representative identified in the individual Task Orders. The services
provided and products delivered by the Contractor under this Agreement will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Agreement, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Agreement shall become the County’s property.
Contractor shall be entitled to receive compensation in accordance with the Agreement
for any satisfactory work completed pursuant to the terms of this Contract prior to the
date of termination. Notwithstanding the above, Contractor shall not be relieved of
liability to the County for damages sustained by the County by virtue of any breach of
the contract by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Agreement intend that the relationship between them
contemplated by the Agreement is that of independent contractor. Contractor, and
any agent, employee, or servant of Contractor shall not be deemed to be an
employee, agent, or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Agreement. Contractor may choose to work for other individuals or entities
during the term of this contract, provided that the basic services and deliverable
products required under this Agreement are submitted in the manner and on the
schedule defined under this Agreement.
Contract # 194.24 Revision: 2024.11.07 CDD
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C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Agreement.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Agreement.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Agreement is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Agreement must be accepted
in writing by the County.
IX. Severability. In the event that any provision of this Agreement shall be held to be
invalid or unenforceable, the remaining provisions of this Agreement shall remain valid
and binding upon the parties hereto.
X. Integration and Modification.
A. This Agreement represents the entire and integrated Agreement between the
County and the Contractor and supersedes all prior negotiations, representations, or
Agreement, either written or oral. This Agreement may be amended only by written
Agreement signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Agreement.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project,, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Agreement or on account of any act, claim or
amount arising or recovered under workers' compensation law or arising out of the
failure of the Contractor to conform to any statutes, ordinances, regulation, law or
court decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Agreement of indemnity
applies. In consideration of the award of this Agreement, the Contractor agrees to
Contract # 194.24 Revision: 2024.11.07 CDD
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waive all rights of subrogation against the County its subsidiary, parent, associated
and/or affiliated entities, successors, or assigns, its elected officials, trustees,
employees, agents, and volunteers for losses arising from the work performed by
the Contractor for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
C. Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XII. Accessibility.
Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The County may require Contractor’s compliance to the State’s Accessibility
Standards to be determined by a third party selected by the County to attest to
Contractor’s Work Product and software is in compliance with §§24-85-101, et seq.,
C.R.S., and the Accessibility Standards for Individuals with a Disability as
established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
A.
XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this
Agreement are satisfied, insurance against claims for injury to persons or damage to
property which may arise from or in connection with the performance of the work
hereunder by the Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Agreement and
in no way limit the indemnity covenants contained in this Agreement.
Contract # 194.24 Revision: 2024.11.07 CDD
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The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Agreement by the Contractor, its agents, representatives, employees,
or subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Agreement by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types.
A. Coverage and Limits of Insurance. Coverage and Limits of Insurance.
Contractor shall provide coverage with limits of liability not less than those stated
below. An umbrella and/or excess liability policy may be used to meet the
minimum liability requirements provided that the coverage is written on a
“following form” basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
Contract # 194.24 Revision: 2024.11.07 CDD
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• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition) or equivalent
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition) or equivalent
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition) or equivalent
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Agreement shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
Contract # 194.24 Revision: 2024.11.07 CDD
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receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Procurement
Officer a certified statement as to claims pending against the required
coverages, reserves established on account of such claims, defense costs
expended and amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the Procurement Officer at least fifteen (15) days prior to a policy’s expiration
date except for any policy expiring on the expiration date of this contract or
thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Agreement.
XIV. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Agreement shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Agreement
for a period of three (3) years after final payment under the Agreement and the County
shall have the right within the three (3) year period to inspect and audit these books,
records and documents, upon demand, in a reasonable manner and at reasonable times,
for the purpose of determining, by accepted accounting and auditing standards,
compliance with all provisions of the Agreement and applicable law.
XVI. Contract Made in Colorado. The parties agree that this Agreement was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
Contract # 194.24 Revision: 2024.11.07 CDD
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XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Agreement, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Agreement shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any
property damage whatsoever which is caused by the negligence or other misconduct of
the County or its agent or employees.
XIX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County’s bonds or any obligations payable
from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Pitkin County Procurement
530 E. Main St., Suite #304
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Contract # 194.24 Revision: 2024.11.07 CDD
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Aspen, CO 81611 Procurement@PitkinCounty.com Aspen, Colorado 81611 Attorney@pitkincounty.com
To Contractor: Artaic Group 72 Fairview Boulevard Breckenridge, CO 80424 Phone: (970) 471-1509
Email: chris.guarino@artaicgroup.com
Contract # 194.24 Revision: 2024.11.07 CDD
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set out herein above. ARTAIC GROUP ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADORECOMMENDED FOR APPROVAL:
_________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date
COUNTY MANAGER APPROVAL:
________________________________________________ !#COUNTY MANAGER#! Date
ATTORNEY APPROVAL:
________________________________________________
!#COUNTY ATTORNEY#! Date
Construction and Asset Director
Gerald Fielding
Dec-04-2024
Principal
Dec-10-2024
Chris Guarino
Asst. County Attorney
Richard Neiley
Dec-17-2024
Dec-17-2024
Deputy County Manager
Rich Englehart
RFP 157.24 Rev. 2021.10.11 CDD Budget Line Item #:Varies with Project
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PUBLIC NOTICE
Pitkin County is accepting Statements of Qualifications to provide On-Call County Project Owner’s Representative Services.
More information is available online at www.BidNetDirect.com/Colorado.
Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on September 13, 2024. Questions and requests for clarification will only be accepted via email at procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00 PM MT on September 19, 2024.
Published in the Aspen Daily News: September 2, 2024 and September 9, 2024.
Attachment A
RFP 157.24 Rev. 2021.10.11 CDD Budget Line Item #:Varies with Project
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PITKIN COUNTY ON-CALL COUNTY PROJECT OWNER’S REPRESENTATIVE SERVICES Table of Contents REQUEST FOR PROPOSAL I. INTRODUCTION 3 II. COUNTY BACKGROUND 3
III. SCOPE OF WORK 4 A. SPECIFICATIONS 4 B. ADDITIONAL INFORMATION 5 IV. SELECTION PROCESS 6 A. SUBMITTALS 6
B. TIME SCHEDULE 7 C. EVALUATION CRITERIA AND WEIGHING 8 D. SELECTION COMMITTEE 9 E. CONTRACT 9 PROPOSAL FORM 11
INSTRUCTIONS TO PROPOSERS 13
RFP 157.24 Rev. 2021.10.11 CDD Budget Line Item #:Varies with Project
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REQUEST FOR QUALIFICATIONS ON-CALL COUNTY PROJECT OWNER’S REPRESENTATIVE SERVICES GENERAL INFORMATION TO PROPOSERS
ISSUED: 08-26-2024 DUE: 09-19-2024 by no later than 2:00 PM MT I. INTRODUCTION Pitkin County (hereinafter called the “County”) is qualifying interested parties for
the provision of On-Call County Project Owner’s Representative Services at Various Locations throughout Pitkin County. The County will award a one-year contract with the option to renew up to four additional one-year terms.
II. COUNTY BACKGROUND Covering 975 square miles, Pitkin County is located in the heart of the White River National Forest, surrounded by the spectacular peaks of the central Rocky Mountains. Pitkin County is located in Colorado with the county seat of Aspen.
Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt. As public servants, we work in the public trust to ensure quality of life and experience in Pitkin County for present and future generations.
Organizational Values: Pitkin County embraces the following values to promote public trust and confidence in County Government. Stewardship: We strive to leave our natural environment, community, public assets, and organization in better condition than we found them for current and
future generations. Ethics: We hold ourselves to high standards of honesty and dependability in the conduct of County business. Excellence: We are committed to providing quality services that are accessible, accurate and innovative to meet our community’s needs.
Collaboration: We work together as employees and with citizens and other
government, non-profit and private sector organizations helping each other succeed in promoting and achieving the public’s goals.
RFP 157.24 Rev. 2021.10.11 CDD Budget Line Item #:Varies with Project
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Open Communication: We are committed to listening to our citizens and partners and to giving accurate and timely information. Positive Work Environment: We appreciate dedicated and knowledgeable
employees and support their professional and personal growth. Additional information about the County may be found on the County’s website at: https://pitkincounty.com/DocumentCenter/View/21997/PC_brochure_2020_FFO_digital
III. SCOPE OF WORK A. SPECIFICATIONS Pitkin County is looking to prequalify several firms to aid the County in various projects by serving as Owner’s Representatives (ORs). These ORs will manage, provide oversight, coordinate, and otherwise help facilitate the completion of
capital projects for Pitkin County. Projects may be in various stages of planning, entitlements, design, procurement, and/or construction. The County is looking to prequalify OR firms in various disciplines including: ● Solid Waste Center (SWC) - The County will be planning an expansion of the Pitkin County Solid Waste Center in the coming years with various
planners, engineers, and firms. Firms proposing to serve the SWC shall be familiar with processes making their site and industry unique. Work will include various civil and vertical components ● EV Charging - The County is in the process of upgrading and adding EV charging infrastructure to various properties and facilities. Firms Proposing
to aid the County with EV Charging efforts will demonstrate an ability to manage, aid, and coordinate EV Charging installations. ● Affordable Housing - The County is in various stages of design for the Phillips Affordable Housing Project. The project will entail a number of
capital projects including, water treatment, water storage, wastewater
treatment, utility lines, mobile home park standardization, and vertical construction of new affordable housing, along with subdivision, Right-Of-Way transfer, relocation, and other project logistics. Firms proposing to aid the County with Affordable Housing will demonstrate an ability to manage,
aid, and coordinate complex housing projects led by government agencies.
● Electrification - The County is undergoing a building electrification process. The County will be replacing fossil fuel equipment with electric as equipment is due for replacement in each facility the County owns. Firms proposing to aid the County with Electrification will demonstrate technical
proficiency in MEP engineering.
● Geothermal Heating District - The County has recently received a grant to finish feasibility studies and begin preliminary design for a geothermal heating district in the area of the Aspen/Pitkin County Airport, Pitkin County Public Works Facility, and the RFTA Aspen Maintenance Facility.
Firms proposing to aid the County with geothermal heating systems and
possible district creation will demonstrate an ability to manage, aid, and coordinate activities pertaining to this work.
RFP 157.24 Rev. 2021.10.11 CDD Budget Line Item #:Varies with Project
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● Microgrid Expansion - The County is currently building phase 1 of the AABC Integrated Microgrid including the Battery Energy Storage System. The results will allow for modular and duplicative expansion and addition
of solar to the public works facility in future phases. During these expansions the County will likely need the aid of an owner’s representative to facilitate the work. ● Facility Construction and Remodels - The County has begun an effort to define its future workspaces. With changes in types and quantity of services
requested and a drastically different workplace developing post-pandemic, the County anticipates needing to build, rebuild, and/or remodel facilities as the result of this effort. Other Capital, Capital Replacement and Remodel Projects may be included as well.
For all disciplines above, the OR shall, aid, develop, lead, organize, assist, oversee, and/or coordinate activities associated with: ● Request for Proposals or Qualifications ● Organize and lead project team and stakeholder meetings ● Work with other outside agencies on behalf of the County such as utility
providers, estimators, and permitting agencies ● Project schedules ● Budgets ● Payment requests, financial oversight and tracking ● Perform conflict resolution between owner, contractors, and stakeholders as
needed ● Other project related activities not listed above.
B. ADDITIONAL INFORMATION
It is the Contractor's responsibility to provide any and all safety equipment and/or managerial oversight necessary to perform all work in a safe and workman-like manner. Pitkin County reserves the right to enter the working site for periodic checks of safe working environments, as applicable.
Pitkin County expects that any Contractor providing goods or services will do so in compliance with Pitkin County policies, including, but not limited to, tobacco use policies, public health orders, permitting requirements, construction ordinances, building access and safety requirements, and Pitkin County standards of conduct.
Pitkin County’s elected Board of County Commissioners have identified climate action and carbon footprint reduction as a priority for County projects. Pitkin County encourages all proposers to be environmentally conscious when preparing their proposal documents, making travel plans, printing materials, selecting fleet
vehicles, designing/updating facilities systems, qualifying subcontractors,
investing, and/or any other business activities wherever a less environmentally impactful solution may or could exist.
RFP 157.24 Rev. 2021.10.11 CDD Budget Line Item #:Varies with Project
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IV. SELECTION PROCESS The County is required by the terms of the Pitkin County Procurement Code to conduct a competitive selection process to select a Contractor for the above-
described proposal. This process shall be through formal proposals/statements of qualifications submitted in response to this Request for Qualifications. A. SUBMITTALS 1. Proposer shall submit Statements of Qualifications for this Service as
outlined in the Request for Qualifications and Scope of Services, or an alternately developed plan as developed by Proposer in response to and in accordance with this Request for Proposals and Information to Proposers attached hereto. Proposal Format: Each response shall be 8½” X 11” in size. Font, Times New
Roman, size shall be no smaller than 12 point. A sample contract has been included for review and Template Contract revisions, if any, must be uploaded as a separate file with any changes clearly highlighted. Template Contract change requests will not be reviewed until scoring has been completed and, as such, any information that could be considered material to your proposed response to the solicitation should
not be included in the sample Contract. Proposals may include pages up to 11”x17” size, as needed. a. The proposal must contain name, address, daytime phone number(s), and e-mail address for person(s) to whom additional
selection process requests should be communicated; b. A proposed approach (basic description of how Proposer will proceed with this Service), timetable for the Service, and proposed
method of compensation for services rendered;
c. A statement of Qualifications of the Proposer and any subcontractors anticipated to perform under the awarded contract;
d. References, especially those for significantly similar projects
with local governments; e. A completed Proposal Form (may indicate “In Attached Documents” for Approach and Qualifications/References sections
of the provided Proposal Form, if desired. The Proposal Form,
however, will not be considered complete if any and all addenda are not acknowledged and the form has not been signed); f. List of all subcontractors (including qualifications);
g. Fee schedule of standard rates for any work that may not be included in provided Scope of Work, as applicable
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2. Proposer may be required to supply additional information upon request, or to make additional submissions under secondary selection criteria, if necessary.
3. Any and all questions or comments shall be submitted via email to procurement@pitkincounty.com no later than 4:00 PM MT on September 13, 2024. All requests must have the email subject line, “RFP 157.24 - Request for Clarification and Questions.” All questions, comments and
answers provided shall be shared with all Proposers via addendum posted on BidNet Direct. Addendum(s) will include the requests for clarification and questions, as written by the Proposer. 4. All Proposals must be uploaded to the BidNet Direct website. Proposals
will not be accepted in any other form or manner. 5. During the Request for Proposal selection process, all proposals shall remain confidential. The entire selection process (procurement) file shall be available to the public (which includes all Proposers) after an agreement is
approved by the County, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the County Attorney has reviewed and determined this to be the properly confidential under the State Open Records Act and other relevant statutes and regulations.
B. TIME SCHEDULE
The County will endeavor to use the following timetable:
August 26, 2024 Request for Proposals publicly advertised, posted on website (www.bidnetdirect.com/colorado)
September 12, 2024 Recommended pre-proposal meeting will be held virtually on
a Google Meet at 10:30 AM MT, accessible using the following link and/or call-in number: Video Call Link: meet.google.com/rmo-bbvh-ydt
Dial-In Phone Number: (US)0418-804-224 1+
PIN: 448# 941 990
Please submit your RSVP with planned attendee list via
email to procurement@pitkincounty.com by no later than 24-hours prior to the scheduled meeting.
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September 13, 2024 Proposer’s request for clarification and questions due via email to procurement@pitkincounty.com by 4:00 PM MT
September 16, 2024 County’s response to request for clarification and questions posted on BidNet Direct via addendum September 19, 2024 PROPOSALS MUST BE UPLOADED TO BIDNET DIRECT BY 2:00 PM MT
Week of September 23, 2024 Meeting of Selection Committee; checking of references as necessary; requests for additional information or clarifications, if necessary; scheduling of interviews, if
necessary October 3, 2024 Issuance of Notice of Award to top-ranked proposers October 10, 2021 Notices sent to unsuccessful proposers
Varies by task Anticipated Contract Start Date Varies by task Contract Completion Date
C. EVALUATION CRITERIA AND WEIGHING Selection of the "short-listed" Proposers to be interviewed and/or the selection of the top-ranked Proposer will be based upon the following criteria and relative importance (or as the same may be amended or supplemented by published
secondary selection criteria, if any):
1. Approach to Project 30% The Proposer shall prepare a brief statement as to their intention to address: a. The Project Scope of Work they would like to be considered for
b. Explain how they have worked on other projects to keep them
moving forward 2. List of Similar Work 45% The Proposer shall submit examples of projects of similar size and scope,
specifically with local governments when available.
3. Estimated Cost of Services, including Reimbursable Expenses 10% a. The Proposer shall list all costs assumed necessary to successfully complete and/or deliver the provided scope of work, services,
and/or goods, including, but not necessarily limited to:
i. Labor and material expenses ii. Reimbursable expenses for mileage and/or administrative services
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iii. Miscellaneous expenses b. The Proposer shall provide a list of standard fees/rates and material markup rates to include with the Contract for any
additional services or goods that may not be covered in the awarded Contract; billable only as incurred and as agreed upon in advance by mutual signing of a change order. 4. References 15%
The Proposer shall provide a list, including contact name and information, of references/prior clients, especially local, state and federal government. D. SELECTION COMMITTEE
Communications between Proposer and any member of the selection committee during the selection process, except when and in the manner expressly authorized by the Request for qualifications, is prohibited. Violation of this restriction is grounds for disqualification from the process. Voting Members of the Selection Committee: Nonvoting counsel to the Selection Committee: -Rich Englehart -Kara Silbernagel -GR Fielding
-Ashley Perl -Brian Pettet -Michael Port
-County Attorney -County Procurement
E. SAMPLE CONTRACT
A sample of the Pitkin County Master Service Agreement is included as Attachment A. The Proposer must present any exceptions to the standard contract language, if any, with their proposal, included as a separate document. If changes are not requested at the time of proposal submission, the County shall consider
that terms and conditions are accepted by proposer. Requests for Contract
alterations, modifications, additions, or deletions will not be entertained following proposal submission. Submittal of contract change requests is for County’s information only and will not be reviewed until selection committee scoring and vendor selection has been completed; contract language change requests will not
disqualify any proposer or be evaluated for partiality. This opportunity is offered
so proposers may familiarize themselves with standard County terms and requirements, and change requests that are submitted at the time of proposal allow the County to expedite the consideration of such requests during the award process so as to avoid delays in contracting.
As mentioned in Section IV.A, proposers should not include any information specific to their proposed approach, pricing, delivery schedule, etc. when submitting language change requests as this information will not be reviewed
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prior to final selection of a top-ranked proposer. Failure of proposer to review and abide by this guidance and any lack of conveyance of such information to the selection committee shall be construed as an error on the behalf of the proposer
and not on behalf of the County or the selection committee.
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PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: September 19, 2024 From:
Phone E-mail Address: To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611 For: RFP 157.24: ON-CALL COUNTY PROJECT OWNER’S
REPRESENTATIVE SERVICES Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Qualifications (RFQ), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability
of materials and labor hereby proposes to furnish all labor, materials, supplies, applicable permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$___________________________________________ Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in
the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form; please indicate “In attached documents” for any items omitted herein. A completed proposal form including, at minimum, acknowledgement of all addenda and
signature/corporate seal is required for proposals to be considered responsive.
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Statement and Detailed Approach to Service:
Qualifications of Proposer: Please insert names address, phone numbers and description of similar Service for
Reference Checks. 1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals. The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal. (Type/Print name under all signatures)
Dated this day of , 2024
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is
being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed.
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INSTRUCTIONS TO PROPOSERS FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly executed offer on the Pitkin County Proposal Form to do the work called for
in the Request for Qualifications (“RFQ”). b. Proposals must be submitted electronically in PDF format and submitted at the time
and place designated in the RFP. Electronic submissions must be clearly marked as a "sealed proposal" with the Service name and the name, contact person, mailing address and telephone number of the Proposer. The County reserves the right to request verification of any original or electronic signature at any time before issuing a Notice of Award. c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper form and in the County's possession by or before the scheduled time and date of public
Proposal opening. Proposals will not be accepted after the scheduled time and date of opening. Any Proposals received late will be returned to the Proposer unopened, if possible. In the event that it is impossible to determine who the late Proposer is unless
the envelope is opened, the envelope will be opened, the address determined, and the envelope and Proposal returned immediately to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposal documents will be required to pay a fee for the document package. All parties who request packages must provide the name of the potential Proposer, along with the
name of a contact person, address, telephone number, and email address for the purpose of dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening, the County reserves the right to determine which party made the mistake and whether the mistake is material and, after these determinations, the County, in its sole discretion, shall make the decision whether to accept or reject the Proposal. No advantage shall be taken by either party of manifest clerical errors or omissions in the Proposal documents or the Request for Qualifications (and plans and specifications). All Proposers are required to notify the County immediately of any errors of omissions that may be encountered. (See 2.a. and 2.c., below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the required Proposal Form, the proposal price of each item must be stated in numerals
and words; in case of a conflict, the words will control. In case of conflict between the indicated sum of any addition of figures and the correct sum, the correct sum will control.
g. No reimbursement will be made by the County for any costs incurred in the preparation of a statement of qualifications, Proposals, or attendance at a site
inspection, pre-bid conference or interviews. h. No person, firm, corporation or other entity shall be allowed to make, file or be
interested in more than one Proposal for the same work, unless alternate proposals are called for. A person, firm, corporation or other entity who has submitted a sub-proposal to Proposer, or who has quoted prices on materials to a Proposer, is not
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hereby disqualified from submitting a sub-proposal or quoting prices to other Proposers.
2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning of any part of the Drawings, Specifications or other Proposal or Contract Documents,
or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the Drawings or Specifications or the proposal process, he/she must submit to the Procurement Officer a written request for an amplification, clarification,
explanation, interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the Proposer of the Drawings, Specifications or other Proposal or Contract Documents as is, and (2) a waiver by the Proposer of any and all claims arising, or that might arise, out of such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions. b. Proposers may propose substitute materials or techniques if such substitution is equal to or better than the materials or techniques described in the RFP and if the substitution
has been submitted in writing at least ten (10) days prior to the public Proposal opening. The burden of proof of equality or superior quality is on the Proposer. If accepted as equal by the County in its discretion, the substitute will be designated as
an alternative on a formal addendum available to all Proposers three (3) days prior to the deadline for Proposal submission, when possible. If approval of any substitute materials and/or processes has not been provided by County prior to the deadline for
proposal submission, proposers may elect to submit an alternate bid with separate pricing and rationalization for the alternate materials and/or approach. County, at its sole discretion, will determine if the alternate meets the needs of the respective project.
c. Any amplification, clarification, explanation, interpretation or correction of the documents will be made only by written Addendum duly issued and a copy of the
Addendum will be mailed or delivered to each person receiving a set of the Proposal Documents. Delivery, as used in these Instructions, shall include electronic delivery through e-mail, facsimile, web-posting or other electronic means. Neither the County nor the Procurement Officer will be responsible for any information, representations, explanations or interpretations of the Contract Documents not in written addenda. d. The County reserves the right to call a pre-proposal conference; if called and conducted, a summary of the pre-proposal conference will be mailed or electronically
delivered to all parties receiving a set of Proposal documents. e. On request, the County will provide each Proposer access to the site to conduct, at
Proposer's sole cost, such inspections, tests and investigations as each Proposer deems necessary for submission of a Proposal. No information provided by County representatives at such a site inspection shall be deemed a waiver of the requirements
of 2.a. and 2.c., above. f. Any Addenda issued during the time of the Proposal process, or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a part of the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
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3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a certified check or bid bond in a form acceptable to the County Attorney, in an amount
specified, payable without condition to the County as a guarantee that the Proposer, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for
the faithful performance of the Contract and for the payment to all persons supplying labor and material for the work (see 10.a., below). The Proposal guaranties of all parties except the three highest scoring Proposals will be returned promptly after the opening
of Proposals. After execution of the Contract and issuance of a Notice to Proceed, the remaining two Proposers’ guaranties will be returned. b. Proposer also, if required by the Proposal Documents, will fully complete and submit with the Proposal a Pitkin County Qualification Statement, or an updated Statement if one is already on file. Pitkin County reserves the right to pre-qualify Proposers based on said qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent contractors and suppliers to be employed under the Contract. If the County has a reasonable objection to any such subcontractor, independent contractor or supplier, it
shall notify the Proposer and the Proposer may then: (a) withdraw the Proposal; or (b) substitute an acceptable contractor or supplier. If required by the Contract Documents, subcontractors, independent contractors and/or suppliers may be required to submit a
Contractor's Qualification Statement. d. Proposals by corporations must be executed in the corporate name by the president or
a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the
signature. e. Proposals by partnerships or limited liability companies (“LLC”) must be executed in the partnership or LLC name and signed by a partner, authorized LLC officer, whose title must appear under the signature and the official address of the partnership or LLC must be shown below the signature. The state in which the entity was formed and whose law governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature. 4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance #009-2021, as previously amended by Ordinances #026-2005 & #03-2007 (copies available via the PitkinCounty website at https://pitkincounty.com/DocumentCenter/View/27059/title-
03-revenue-and-finance or upon request for a nominal charge). As such, the Proposer agrees to comply with all applicable requirements of said Procurement Code relating to proposing, contract drafting, contract administration, and ethics. The requirements
of the Procurement Code are incorporated herein by this reference. b. The Proposer shall immediately notify the County Manager in writing of any violation of said Code by the County's employees or agents, which violation is known or should have been known by Proposer, and failure to so notify the County of violations within five (5) days of knowledge of such violations shall disqualify the Proposer from award
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of the Contract being proposed and shall be deemed as a waiver of any action or defense that the Proposer may have against the County by reason of such violation of
the Procurement Code. c. The submission of a Proposal shall be conclusive evidence and legal admission that
the Proposer: (1) has no questions, complaints or objections in connection with the Proposal process and/or documents, subject to any requests made by Proposer for amplification, clarification, explanation, interpretation or correction pursuant to
Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the completeness, sufficiency, scope or detail of the Proposal Documents; and (3) has full knowledge of the scope, nature, quality and quantity of work to be performed, the detailed requirements of the Proposal Documents including any and all contract documents, the plans and specifications, the site and conditions under which the work is to be performed, the Pitkin County Procurement Code and applicable Colorado law. 5. a. All Proposals will be opened and read in public by name of Proposer only. No
Proposals may be withdrawn after the beginning of the public opening. The County, in its sole discretion, may delay a Proposal opening for no longer than two (2) business days if weather or other circumstances beyond control of Proposers results in delay in
receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning of the public opening or modified by a document executed and delivered in a form substantially similar to the Proposal Form prior to opening.
b. All Proposals submitted must be valid for a minimum period of sixty (60) days after the date of the Proposal opening. During this time, Proposers are investigated, and
Proposals are evaluated. 6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms,
conditions, guidelines, selection criteria, plans and specifications presented in the Request For Proposals. All rights are reserved by the County to determine, in the County's sole reasonable discretion, whether the Proposal meets the needs or a purpose intended and is within the budget. b. Although price may be a major consideration in the selection of a Proposal, the County does not award on price alone. The County may also consider the quality of product as judged by the County; past experience with Proposers, subcontractors, independent
contractors, products or suppliers; qualifications of the Proposers and/or subcontractors, independent contractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar considerations,
all as specified in detail in the RFP. c. The County reserves the absolute right to conduct such investigations as it deems
necessary to assist in the evaluation of any Proposal and to establish the experience, responsibility, reliability, references, reputation, business ethics, history, qualifications and financial ability of the Proposers and proposed subcontractors,
independent contractors and suppliers. The purpose of such investigation is to satisfy the County that the Proposer has the experience, resources and commercial reputation necessary to perform the work and support any warranties in accordance with the
Contract Documents in the prescribed manner and time.
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d. The County, at its sole discretion, may require the apparent successful Proposer to demonstrate, at a place and time designated by the County, that the Proposal meets
the performance criteria specified, or to otherwise provide documented proof from independent reliable sources acceptable to the County that said performance criteria will be met prior to final acceptance of the Proposal. The burden of proof of such a
demonstration is on the Proposer. In the event that the apparent successful Proposer fails to demonstrate or provide acceptable proof of meeting required performance criteria, that proposal will be rejected and the next eligible Proposer in the selection
ranking will be invited to participate in the same process until a proposal meeting performance criteria is found within the ranking of eligible Proposers. The County reserves the rights to reject any or all Proposals or to otherwise accept the Proposal which in the County's sole discretion is in the best interest of the County. e. Pitkin County reserves the right, if it deems such action to be in the best interests of the County, to reject any and all Proposals or to waive any irregularities or informalities therein. Any incomplete, conclusory, false or misleading information
provided by Proposer shall be grounds for rejection of the proposal. If proposals are rejected, the County further reserves the right to investigate and accept the next best proposal in order of ranking or to reject all proposals and re-solicit for additional
proposals. f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other Proposal Documents shall be resolved by the Procurement Officer on the basis of fairness, custom in the industry, maximization of competition and best interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to Proceed shall be as specified in the Contract Documents and in accordance with the Pitkin
County Procurement Code. County standard practice is to first notice the top-ranked proposer and enter into a final contract agreement prior to notifying unsuccessful bidders. Non-awarded bidders will be notified of the County’s decision and shall be offered an optional debrief conversation of the bidding and evaluation process; debrief conversations may be offered prior to contract signing but, in most cases, will not be scheduled until a contract has been finalized. 8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with the Proposal Documents. The County reserves the right to negotiate with the Proposer for contract terms not specified in the Proposing Documents. Any changes from the Pitkin
County standard form contract may result in a delay in the issuance of a Notice to Proceed in order to obtain any necessary County Attorney review of changes from the standard form. Proposer agrees that any such delays shall not be grounds for either additional compensation
or an extension of time to complete the work that is the subject of the Proposal. 9. If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing
herein shall be construed as an obligation by the County beyond any amounts that may be, from time to time, appropriated by the County on an annual basis. It is understood that payment under any Contract is conditional upon annual or supplemental statutory
appropriation of funds by said governing body and that before providing services, the Proposer, if he/she so requests, will be advised as to the status of funds appropriated for
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services or materials and shall not be obligated to provide services or materials for which funds have not been appropriated.
Contract # 157.24 Revision: 2023.12.15 CDD
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MASTER SERVICE AGREEMENT FOR PROVISION OF
ON-CALL COUNTY PROJECT OWNER'S REPRESENTATIVE SERVICES
THIS MASTER SERVICE AGREEMENT (“Agreement”), is made and entered by and
between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite
#302, Aspen, CO 81611, (“County”) and Contractor Legal Entity, Contractor Street Address
(Include Suite/Unit), City, ST ZIP (hereinafter called the “Contractor”).
I. Term of Contract: The term of this contract is from Contract Start Date to Contract End
Date. Optional Contract Extension
II. Contractor’s Obligations. Contractor shall provide Enter Description of Services
services for various County projects as set forth herein and as set forth in the individual
Task Orders, which Task Orders shall be made a part of this contract upon execution
by the County and the Contractor. Contractor shall complete the scope of work as
defined in the individual Task Orders issued by the County, from time to time, and
agreed upon by Contractor. The projects defined in the individual Task Orders shall be
the County’s engineering requirements for work with an estimated value of under spell
out number of dollars dollars and spell out number of cents cents ($0.00). All projects
that are estimated to be over spell out number of dollars dollars and spell out number
of cents cents ($0.00) shall be subject to formal Request for Proposal/Quotation.
The scope of services shall include, but is not limited to the following:
If required, the Contractor shall utilize the following subcontractors to complete the
work defined in the Task Orders. Additional subcontractors may be added by written
agreement from both parties:
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budgets and
Schedules set out in the Task Orders. It is expressly understood and agreed that in no
event will the total compensation and reimbursement to be paid hereunder exceed the
sum defined in the Task Orders. By Task Order or Task Order Amendment, the County
and Contractor may reallocate the budget among project tasks if the total budget
amount remains unchanged. Contractor shall invoice for the project monthly based on
hours worked, with payment expected within thirty (30) days of invoice, but any
Contract # 157.24 Revision: 2023.12.15 CDD
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payment by the County may be offset by any amount the Contractor owes the County
for any reason.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines
and other documents prepared by Contractor in connection with this Agreement shall
be the property of the County. However, Contractor shall have the right to utilize such
documents in the course of its marketing, professional presentations, and for other
business purposes. Contractor assigns to County the copyrights to all work prepared,
developed, or created pursuant to this Agreement, including the right to: 1) reproduce
the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the
works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this Agreement for marketing purposes and
professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Agreement
through a County Representative identified in the individual Task Orders. The services
provided and products delivered by the Contractor under this Agreement will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Agreement, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Agreement shall become the County’s property.
Contractor shall be entitled to receive compensation in accordance with the Agreement
for any satisfactory work completed pursuant to the terms of this Contract prior to the
date of termination. Notwithstanding the above, Contractor shall not be relieved of
liability to the County for damages sustained by the County by virtue of any breach of
the contract by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Agreement intend that the relationship between them
contemplated by the Agreement is that of independent contractor. Contractor, and
any agent, employee, or servant of Contractor shall not be deemed to be an
employee, agent, or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Agreement. Contractor may choose to work for other individuals or entities
during the term of this contract, provided that the basic services and deliverable
products required under this Agreement are submitted in the manner and on the
schedule defined under this Agreement.
Contract # 157.24 Revision: 2023.12.15 CDD
3
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Agreement.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Agreement.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Agreement is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Agreement must be accepted
in writing by the County.
IX. Severability. In the event that any provision of this Agreement shall be held to be
invalid or unenforceable, the remaining provisions of this Agreement shall remain valid
and binding upon the parties hereto.
X. Integration and Modification.
A. This Agreement represents the entire and integrated Agreement between the
County and the Contractor and supersedes all prior negotiations, representations, or
Agreement, either written or oral. This Agreement may be amended only by written
Agreement signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Agreement.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project,, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Agreement or on account of any act, claim or
amount arising or recovered under workers' compensation law or arising out of the
failure of the Contractor to conform to any statutes, ordinances, regulation, law or
court decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Agreement of indemnity
applies. In consideration of the award of this Agreement, the Contractor agrees to
Contract # 157.24 Revision: 2023.12.15 CDD
4
waive all rights of subrogation against the County its subsidiary, parent, associated
and/or affiliated entities, successors, or assigns, its elected officials, trustees,
employees, agents, and volunteers for losses arising from the work performed by
the Contractor for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this
Agreement are satisfied, insurance against claims for injury to persons or damage to
property which may arise from or in connection with the performance of the work
hereunder by the Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Agreement and
in no way limit the indemnity covenants contained in this Agreement.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Agreement by the Contractor, its agents, representatives, employees,
or subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Agreement by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types.
A. Coverage and Limits of Insurance. Coverage and Limits of Insurance.
Contractor shall provide coverage with limits of liability not less than those stated
below. An umbrella and/or excess liability policy may be used to meet the
minimum liability requirements provided that the coverage is written on a
“following form” basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
Contract # 157.24 Revision: 2023.12.15 CDD
5
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition) or equivalent
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition) or equivalent
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition) or equivalent
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
Contract # 157.24 Revision: 2023.12.15 CDD
6
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Agreement shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Procurement
Officer a certified statement as to claims pending against the required
coverages, reserves established on account of such claims, defense costs
expended and amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the Procurement Officer at least fifteen (15) days prior to a policy’s expiration
date except for any policy expiring on the expiration date of this contract or
thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Agreement.
Contract # 157.24 Revision: 2023.12.15 CDD
7
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Agreement shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Agreement
for a period of three (3) years after final payment under the Agreement and the County
shall have the right within the three (3) year period to inspect and audit these books,
records and documents, upon demand, in a reasonable manner and at reasonable times,
for the purpose of determining, by accepted accounting and auditing standards,
compliance with all provisions of the Agreement and applicable law.
XV. Contract Made in Colorado. The parties agree that this Agreement was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Agreement, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Agreement shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any
property damage whatsoever which is caused by the negligence or other misconduct of
the County or its agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
Contract # 157.24 Revision: 2023.12.15 CDD
8
current fiscal year. No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County’s bonds or any obligations payable
from any class or source of Pitkin County’s money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Pitkin County Procurement 530 E. Main St., Suite #304 Aspen, CO 81611 Procurement@PitkinCounty.com
with copies to:
Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Attorney@pitkincounty.com
To Contractor: Contractor Legal Entity Contractor Street Address (Include Suite/Unit) City, ST ZIP
Phone: ( ) -
Email: first.last@emailserver.com
Contract # 157.24 Revision: 2023.12.15 CDD
9
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set out herein above. CONTRACTOR LEGAL ENTITY ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
COUNTY MANAGER APPROVAL:
________________________________________________ !#COUNTY MANAGER#! Date
ATTORNEY APPROVAL: ________________________________________________
!#COUNTY ATTORNEY#! Date
Rev.2022.6.21 CDD
RFP #157.24
ADDENDUM #1
Date:September 17,2024
TO:All Parties of Interest for the ON-CALL COUNTY PROJECT OWNER’S
REPRESENTATIVE SERVICES.
This addendum is issued in response to inquiries received and/or to clarify details regarding
the ON-CALL COUNTY PROJECT OWNER’S REPRESENTATIVE SERVICES Request
for Proposals.
The following responses and/or clarifications are hereby adopted as Project Documents and,
where applicable,supersede or are in addition to any previously issued documentation or
communication.
1.Question:Page 11 asks for a proposal sum.Are we submitting hourly rates only?Or
estimated sums for the project lists?
●Response:Please just submit your rate sheets that will be used to develop
any future task orders.
2.Question:The proposal form reads like it is for a project specific general contractor.
Is this the correct proposal form?
●Response:This is the correct form,it is standard language.
3.Question:For the “Statement and Detailed Approach to Service”are we to explain
our PM selection process if requested to assist on a future project?
●Response:Please explain your array of services and identify whom we may
encounter on the different disciplines you are interested in working with the
County on.
4.Question:Are the proposals to be submitted electronically via bidnet or hard copies
hand delivered?
●Response:Proposals must be submitted electronically via Bidnet.
5.Question:Is there going to be a public opening?
●Response:No.
Rev.2022.6.21 CDD
6.Question:Item g.on page 6 of the RFP asks for “Fee Schedule of standard rates”–
we understand from the pre-proposal that a lump sum fee is NOT required as
requested on the “Proposal Form”pg 11.However,can you please clarify exactly
what you want included as part of item g. The term “Fee Schedule”alludes to
possibly a sliding scale for the Fee for services based on total project budget whereas
the term “standard rates”are generally interpreted as hourly and reimbursable rates.
Please clarify what you would like to see from us for apples-to-apples comparison.
●Response:Please submit your standard rate sheets that will be used to
develop task orders in the future.
7.Question:Can you share the RSVP/pre-proposal attendee list?
●Response:Yes.The list is included as an attachment to this Addendum.
8.Question:The requested lump sum dollar amount on the PROPOSAL FORM is not
required as this is a fee based proposal,correct?
●Response:Please just submit your rate sheets that will be used to develop
any future task orders.
9.Question:There is no page limit to our submission,correct?
●Response:There is no limit,please use only relevant experience and projects
to help expedite review of your proposal.
10.Question:Will a digital signature be accepted on the PROPOSAL FORM or will a
“wet”signature be required and then scanned in to complete our submission?
●Response:A digital signature will be accepted.
11.Question:A corporate seal is referenced on the PROPOSAL FORM –is this
required?If so,by what method as an embossed seal transmitted as it may not show
up appropriately on the scan.
●Response:If you are signing the Proposal Form via DocuSign,please
include your digital corporate seal,or the appropriate authorized signature
that would typically accompany a digital signature.If you are scanning in
your response and using an imprinted seal that does not show up in a scanned
image,please use a pencil to lightly outline the imprint so that it shows up in
the scanned image.
12.Question:For the Landfill project(s),will this be primarily a vertical development
project?
●Response:The work for an Owner’s Representative on this project will
likely be centered around the vertical components of the project.
13.Question:Do you envision the geothermal and electrification projects ever moving
in parallel or as a single project?
●Response:There may be parallel efforts in this area as each facility is
evaluated for best opportunities to electrify.The current geothermal project is
granted through the state and centers around the AABC area.
Rev.2022.6.21 CDD
14.Question:How will the County and Contractor relationship work under the Master
Service Agreement form of contract?
●Response:The Contractor and the County will work together to develop a
Task Order for each project under the MSA.
15.Question:Is there a specific upcoming project that will require a Contractor to
immediately begin work after being qualified through this RFQ process?
●Response:The County hopes to have several task orders moving on some
projects in a relatively short timeline.The Geothermal Heating District is
most imminent in scope starting once grants are executed.Other projects will
begin end of year 2024 and into 2025.
16.Question:Can the County Share the work done prior on the Geothermal Heating
District?
●The White Paper including geothermal and microgrid work done can be
found here:
●https://drive.google.com/file/d/1I_DQ4-NiyQkJQTKFszb4VfagCqsMufKP/v
iew?usp=drive_link
17.Jodie Grady,County Assets and Project Manager,has been added to the Selection
Committee as a Scoring Member for this set of proposals.
Thank you for reviewing this Request for Proposals and for your willingness to pursue
business opportunities with Pitkin County.Should you require any additional clarification
regarding the Project or this Addendum,please contact Procurement@PitkinCounty.com .
Table of Contents
September 19, 2024; 2:00 PM MST
ON-CALL COUNTY PROJECT
OWNER’S REPRESENTATIVE SERVICES
FOR:
PITKIN COUNTY
Click on sections to navigate.
Attachment B
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 1
COVER LETTER
September 19, 2024
Mr. Chris Davis
Procurement Manager
Pitkin County
530 East Main Street
Aspen, CO 81611
Dear Mr. Davis:
Artaic Group is pleased to submit our proposal for On-Call Owner’s
Representative services to assist Pitkin County (“County”) with its
capital projects, ranging from facility remodels and expansions to
complex infrastructure initiatives like electrification and geothermal
systems. With extensive experience in providing professional Owner’s
Representative services for public sector projects, our team is well-
prepared to support Pitkin County in delivering successful, sustainable
outcomes aligned with the County’s core values of stewardship, ethics,
and excellence.
As outlined in our proposal, Artaic Group brings a dedicated team of
professionals who are experts in project management, construction
oversight, and stakeholder coordination. Our experience spans projects
of similar scope, including municipal facilities, solid waste centers,
affordable housing developments, and energy-efficient infrastructure,
which align with the County’s identified priorities. We will ensure that
your projects stay on schedule, within budget, and meet the highest
standards of quality and sustainability.
As your Owner’s Representative, Artaic Group will act as an extension
of the County’s staff, overseeing every aspect of the project(s) from
planning through completion. Furthermore, it is important to note that
we would like to be considered for all of your capital projects. Our
services will include:
1. Comprehensive Project Management: Ensuring that as we are
awarded projects, we plan for success as a comprehensive
program, more than just one project at a time. This helps all
projects progress efficiently, on time, and within budget, while
remaining agile with deliverables and oversight on projects
specifically while advising you on multiple fronts.
2. Stakeholder Collaboration: Facilitating effective
communication between County staff, the community, design
teams, contractors and project stakeholders are proactive and
collaborative.
3. Quality Assurance: Implementing rigorous oversight to
maintain high standards of construction quality, functionality,
safety and aesthetics.
4. Community-Centric Approach: Prioritizing the needs and
feedback of the Pitkin County community to achieve your
infrastructure and energy goals and while respecting the
surrrounding communities and neighbors.
Artaic Group’s previous experience has equipped us with the skills
necessary to handle complex projects simultaneously with vigor. We
have successfully managed projects of similar scale and scope,
consistently delivering results that exceed expectations. Some of our
municipal clients include Summit County, City of Aspen, Town of
Silverthorne, Buena Vista Public Library, the Town of Frisco, the
City of Westminster, the City of Golden, the City of Lone Tree, the
City of Boulder, the City of Manitou Springs, the City of Aurora, the
City of Evans, and the Town of Windsor. Our approach is rooted in a
WHY US?
We are local and are stakeholders in your outcome!
This is personal, we really want to help you.
Wide array of municipal experience in Colorado
Project timing aligns well with availability.
We listen and embrace our client’s goals.
We believe in partnership.
We will make the process fun – but also hold team members
accountable.
Currently managing over $1.8 Billion in construction – we know the
market!
Click on AG logos in headers to return to Table of Contents.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 2
COVER LETTER
deep understanding of our local community needs, paired with a
commitment to sustainability and innovation.
At Artaic Group, we strongly resonate with Pitkin County’s core values
of stewardship, ethics, excellence, collaboration, open communication,
and fostering a positive work environment.
Much like Pitkin County, we are committed to acting as
responsible stewards on our projects, ensuring that every
decision we advise you on enhances the natural environment and
community assets for future generations.
Our approach is rooted in integrity and transparency, aligning
with your ethical standards.
We strive for excellence in all that we do, constantly seeking
innovative solutions to deliver high-quality results.
Collaboration and clear communication are key pillars of our
operations, as we believe that working together with
stakeholders, partners, and communities is essential to project
success.
At Artaic Group, we also foster a positive and supportive work
culture that mirrors Pitkin County’s appreciation for dedicated
employees and personal growth, ensuring that our team is
always motivated and equipped to deliver outstanding results.
WESTERN SLOPE TEAM
Beyond our heavy presence and deep bench of resources on the front
range, we are proud to boast a dedicated team of Project Managers based
on the Western Slope, spanning from Summit and Eagle Counties all
the way to Mesa County. This regional presence ensures that we have
a deep understanding of local dynamics and can provide tailored support
to clients across the diverse landscapes, and challenging resource pools,
of the western slope.
As a project management team, we focus on efficiency, transparency,
and communication with our clients. We are solutions focused and
realize challenges will arise, but our flexible approach allows us to work
proactively with the selected design team(s) and contractor(s) to deliver
the best value for our collective project success.
As your partner and an extension of your staff, Artaic Group will be
relentless in our efforts to get the best value and schedule for your
various projects. We are excited to bring our wealth of experience and
unwavering dedication to the successful realization of these capital
projects. We appreciate the opportunity to offer our services and look
forward to collaborating with Pitkin County to achieve your ambitious
goals. Please do not hesitate to contact me if you require any additional
information or clarifications.
Thank you for considering Artaic Group as your trusted partner.
Sincerely,
Chris Guarino, LEED® AP BD+C
Principal
970.471.1509 | Chris.Guarino@ArtaicGroup.com
Artaic Group
72 Fairview Boulevard
Breckenridge, CO 80424
www.ArtaicGroup.com
EXPERIENCE MANAGING THE FOLLOWING:
Solid Waste Centers, Water Treatment, Wastewater Treatment, etc.
EV Charging Infrastructure
Electrification
Geothermal Heating Systems
Microgrid / Solar Arrays
A1ordable Housing & Modular Housing Communities
Facility Construction & Renovations
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 3
FIRM OVERVIEW
Artaic Group provides full and tailored Owner's
Representation, Program and Project Management, and
Construction Management services from project inception
through post occupancy.
FIRM SYNOPSIS
Artaic Group was founded by a group of like-minded individuals, who
each bring decades of industry experience and relationships to a firm
based on the principles of flexibility and efficiency. While the partners
and staff have had experience managing a multitude of project types for
large firms, Artaic Group was born out of the desire to get back to an
efficient, value-focused, client-centric organization. Many Artaic Group
Project Managers have worked together at previous companies for more
than a decade and have a history of successfully delivering quality
projects on time and on budget. Market sectors our team members
specialize in include hospitality, education, municipal, and
housing/multifamily.
DIVERSITY & INCLUSION
Artaic Group is a Limited Liability Company that takes pride in its
commitment to diversity and inclusion. While we are not officially
certified as a small business, we consider ourselves a small business due
to our size and the fact that we have a Hispanic American woman who
is a significant shareholder in the company.
ART + MOSAIC = ARTAIC
The name “Artaic Group” was developed to match the view our team has of
the project management process and the approach we take to help ensure a
project’s success. While some see a construction project as a linear,
formulaic process, we view it as more of an art of combining ideas as well as
physical elements into a mosaic that not only includes the built product but
also the personalities, experiences, and e1orts of a unique team of
individuals that have come together to make something greater than the sum
of its parts. Our project managers approach each project as a unique
experience to bring team members together to create success through
customization of our sta1ing, processes, documents, and e1orts.
Click on AG logos in headers to return to Table of Contents.
CAPITAL PROJECTS OF INTEREST
Artaic Group is fully equipped to manage all project types referenced in RFP
157.24. In addition to our expertise in those areas, we bring extensive
experience in navigating the public process, ensuring successful stakeholder
engagement and project delivery. We are eager to support any capital
improvement initiatives outlined in the RFP and apply our proven track record
to meet your project goals e1iciently and e1ectively.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 4
FIRM OVERVIEW
COMPREHENSIVE LIST OF SERVICES
PRE-CONSTRUCTION & DESIGN PHASE SERVICES CONSTRUCTION & CLOSE-OUT PHASE SERVICES
Site Feasibility Analysis
Acquisition & Due Diligence Support
Masterplan Coordination
Entitlements & Permitting Oversight
Master Owner’s Budget Development
Master Schedule Development
Construction Cost Estimating
Project Cash Flow Development
Consultant Selection Process & Contract
Negotiations
General Contracting Procurement
& Contract Negotiations
Assist in Subcontractor Procurement, Award
Recommendations & Contract Negotiations
FF&E Purchasing Agent Selection &
Management
Document Control
Risk Analysis & Management
Insurance Verification
Preconstruction Meeting Management
Facilitate Project Communication
& Documentation of Approvals
Work with Design Team & Contractor to
navigate Permitting Process
Customized Monthly Reporting
Ongoing Budget Management &
Forecasting
Grant Writing & Grant Finance Tracking
Pre-bond Support
Construction Management, Observation
& Reporting
Facilitate Weekly Meetings with Project
Team including outside Stakeholders
Provide Meeting Minutes
Grant Compliance Reporting
Coordinate Onsite Activities with
Contractors & Installers
Monitor Contractor & FF&E installation
companies’ QA/QC Program to ensure it is
in accordance with Contract Documents
Facilitate Project Communication
& Documentation of Approvals
Conduct Weekly Update Meeting with the
Owner & other Key Stakeholders
Monthly Reporting of Projects Progress,
Budget Status, Outstanding Issues, Future
Risks to Project’s Progress, Detailed Cost
Report including Commitments, Payment
Status & Final Cost Projections
Schedule Updates & Analysis
FF&E & OS&E Management
Change Order Cost & Schedule Impact
Review & Verification
Project Disbursement, Pay Application
Analysis & Project Funding Management
Punch List Management
Project Close-Out Coordination
MANAGEMENT PHILOSOPHY
Artaic Group's management philosophy
in providing Owner's Rep services is
centered on client advocacy,
safeguarding their interests, and
ensuring decisions align with their
project goals. We listen more than we
speak, tailoring communication and
information based on client and project
needs. By gathering and filtering
information, we empower our clients to
make value-based decisions.
We focus on risk mitigation, identifying
potential challenges early and
implementing strategies to minimize
them. Our proactive cost management
approach optimizes project costs
without compromising quality or the
client's vision.
Artaic Group works to understand the
unique community culture of each
project, emphasizing proactive
problem-solving and innovative
solutions. Committed to excellence, we
strive for top-tier results, fostering a
family environment with the best project
managers.
We take our role as project leaders very
seriously, remaining accountable to
results.
We are available, dependable,
transparent, and responsive, making the
process enjoyable while maintaining a
positive attitude. We are passionate
problem solvers dedicated to our work.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 5
RELEVANT EXPEREINCE
With a wealth of expertise in development, planning and managing construction of complex municipal projects coupled with a
strong track record of successful communication in complex projects, our proposed team members stand ready to exceed the
County’s expectations. Approximately 60% of Artaic Group's portfolio involves working with respected public entities like Pitkin
County, a testament to our proficiency in fostering transparency and streamlined processes.
SUMMIT STAGE FLEET STORAGE, CHARGING &
OPERATIONS CENTER, FRISCO, CO
SUMMIT COUNTY | 0222 County Shops Rd, Frisco, CO 80443
Project Dates: 2023 to 2026
Project Budget: $49.3M (FTA/CDOT Grant)
Artaic Group is currently providing Owner’s Representative services for Summit
County’s new 65,000 SF electric fleet storage and charging facility for Summit
Stage. Summit Stage is a rural transit agency that provides bus service in
Summit, Park, and Lake counties in northeast Colorado. The new facility will
replace Summit Stage’s aging facility and prepare for a 100% electric fleet in the
future. It will provide storage and charging for approximately 50 transit vehicles
while housing the maximum allowable number of employees and provide office
space for transit operations. The project also includes some workforce housing.
Project is designed to LEED Standards.
Similarities:
Municipal Client located in Summit County / Western Slope
Comprehensive Owner’s Rep Services including Grant
Compliance
EV Charging Infrastructure
Electrification
Microgrid Service
New Facility Construction
ADDITIONAL EV CHARGING & ELECTRIFICATION EXPERIENCE
The Irving at Mile High Vista, Urban Land Conservancy, Denver, CO – Affordable housing development featuring 102 units that is
designed to be 100% electric, incorporating several sustainable features. The project will include a rooftop solar array as well as EV
charging stations. Artaic Group also had to work closely with Xcel Energy in order to obtain additional power needed for the designated
substation. This is also new facility construction.
New PK-8 School, Salida Montessori Charter School, Salida, CO – New facility construction for a new PK-8 School. The project
includes infrastructure for future solar installation as it needs an electrical service upgrade to 3-phase.
Lyric #39 Apartments, Denver CO – New facility construction that includes installation of EV Charging stations.
Belmar Library Renovation, Jefferson County Public Library District, Lakewood CO – Facility construction renovation that included
EV charging stations.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 6
RELEVANT EXPEREINCE
LITTLE BEAVER TRAIL WORKFORCE HOUSING, DILLON, CO
SUMMIT COUNTY | 0222 County Shops Rd, Frisco, CO 80443
Project Dates: 2022 to 2024 (completed)
Project Budget : $4.1M
In an effort to combat the housing crisis in Summit County, Summit Stage renovated an
existing property into eight units to house Summit Stage employees. This project will
provide sustainable dignified housing that will attract talented employees for the critical
services Summit Stage provides to Summit, Park, and Lake counties in northeast
Colorado.
Artaic Group has worked to manage the project and balance costs with the function of
the new space, reporting weekly to the Assistant County Manager and Director of
Transportation. This included working with the Town of Dillon to modify their Planned
Unified Development Code to allow for exemptions related to wetland offsets. Artaic
Group also worked closely with local AHJ’s to ensure code compliance and reduce risk
to the project. The end result has converted an old rental building with three multi
bedroom units, into eight (8) fresh, modern units to provide comfortable and dignified
employee housing for Summit Stage employees. This 100% fully electric property is
equipped with a roof mounted PV system and electric vehicle charging stations, with
expansion capacity built it for more chargers in the future.
Similarities:
Municipal Client located in Summit County on the
Western Slope
Comprehensive Owner’s Rep Services
Workforce Housing
100% Electric Housing
Solar
EV Charging Infrastructure
New Facility Renovation
The new single-story 41,339 SF partial prefabricated metal building comprises
of office space, storage space, fleet service bays, Town Park Department bays,
a paint booth, a fabrication shop, tire shop and a V-Rex lift. Streets, Parks and
Fleet Buildings, and admin employees have been consolidated to their new
campus. The existing structure was demolished ahead of construction and
approximately 85% of the building was recycled.
Municipal Client
Capital project
Comprehensive Owner’s Rep Services
New Facility Construction
Recycled building materials
Multiple Stakeholders / User Groups
ARVADA PARKS & FLEET MAINTENANCE FACILITY
ARVADA , CO
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 7
RELEVANT EXPEREINCE
NEW CIVIC CAMPUS MUNICIPAL BUILDING, GOLDEN, CO
CITY OF GOLDEN | 911 10th Street, Golden, CO 80401
Project Dates: 2024 to 2026
Project Budget : $60M
Phase 1 of the Heart of Golden Plan consists of the completion of the East Zone,
beginning with the design and construction of the Municipal Building
(consisting of the City Hall and Police Station) at the corner of Archer Street
and 10th Street, followed by the design and construction of a nearby parking
structure and supportive open spaces. The construction of the Municipal
Building will serve the relocation of the Police Department and City Offices to
a new, shared facility. The consolidation of City Offices and the Police
Department to this shared Municipal Building space in the East Zone will allow
for increased efficiency, minimization of traffic, and utilization of spatial needs.
This project is considered to be the ’first domino’ in Golden’s extensive Clear
Creek Corridor development plan.
Artaic Group is providing Owner’s Rep services on a new 59,000 SF municipal,
and police building. Approximately 25,000 SF will be dedicated to the City of
Golden’s Police Department. The $60M project is targeting all-electric, net-
zero, LEED Platinum certifications. A General Contractor was recently selected
for this project. Targeted completion date is Q3 2026.
Similarities:
Municipal Client located in the Front Range
Comprehensive Owner’s Rep Services
Targeting LEED Platinum / Net-Zero Certifications
100% Electric
Solar
EV Charging Infrastructure
Geothermal System
New Facility Construction
Part of a larger 836-unit conservation-oriented project. Seven Hermits consists
of 76 all-electric condominiums that are pre-wired for solar installation,
aiming to align with Eagle's goal of reaching net-zero carbon emissions by
2030. The condominiums are designed to provide affordable housing options,
with an emphasis on quality stick-built construction.
PPP project (Haymeadow and Eagle County Housing & Development
Authority) located in Eagle County on the Western Slope
Comprehensive Owner’s Rep Services
A1ordable Housing – 76 units
100% Electric Housing
EV Charging Infrastructure
New Facility Construction
7 HERMITS AT HAYMEADOW, EAGLE, CO
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 8
RELEVANT EXPEREINCE
BURLINGAME RANCH AFFORDABLE HOUSING PHASE 3,
ASPEN, CO
CITY OF ASPEN | 130 S. Galena Street, Aspen, CO 81611
Project Dates: 2020 to 2023
Project Budget : $50M / 79 Units
Developed to help fill a housing affordability gap for the local workforce, Burlingame
Ranch provides housing that focuses on low costs, sustainable design, good livability,
and a sense of community in a beautiful setting. The city-commissioned project was
developed in three phases. Artaic Group managed the third and final phase of Burlingame
Ranch which added 74 multifamily units.
Artaic Group’s scope includes procurement, pre-construction services to assess value on
modular versus traditional design approach of units, and budget and schedule analysis.
Construction oversight services included weekly site visits and reporting, and on-going
management of the overall budget and schedule.
The Burlingame Ranch project was a major step towards the Aspen Area Community
Plan's goal of housing at least 60% of the city's employees within the city limits. The
project was also designed to meet high standards of sustainable design.
Similarities:
Municipal Client located in Pitkin County on the
Western Slope
Comprehensive Owner’s Rep Services
A1ordable Housing
EV Charging Infrastructure
100% Electric
New Facility Construction (including modular
construction)
ADDITIONAL AFFORDABLE HOUSING EXPERIENCE
The Irving, Urban Land Conservancy, Denver, CO - $46M seven-story infinity structure that will offer studios to three-bedroom units.
102- LIHTC units. 100% electric. Solar rooftop array. EV Charging infrastructure.
Peoria Crossing II, Aurora Housing Authority, Aurora, CO - $30M PPP with multiple funding sources that was completed summer
2024. 72-LIHTC units. 100% electric. EV Charging Stations installed.
Sanctuary on Potomac, Aurora Housing Authority, Aurora, CO - $22M development is located on a 7-acre campus and will feature 43
one-bedroom LIHTC units of permanent supportive housing, mental health services (including crisis stabilization, respite care and
substance use treatment), and eventually community health care services. Project will be 100% electric and will incorporate EV Charging
stations as one of the many sustainable features.
Little Beaver Trail, Summit County Transit, Dillon, CO - $4.5M workforce housing renovation project for Summit County that
reinvented a property, formally three multi bedroom units, and converted them into eight, 100% electric, modern apartments for transit
workers. Each unit is accommodated with additional storage and above code parking allotments to truly provide appropriate dignified
living conditions for their community.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 9
RELEVANT EXPEREINCE
2022 BOND PROGRAM, CRESTED BUTTE & GUNNISON, CO
GUNNISON WATERSHED SCHOOL DISTRICT | 800 North Boulevard St.,
Gunnison, CO 81230
Dr. Leslie Nichols, Superintendent | Phone: 970-641-7760
Project Dates: 2022 to 2025
Bond Program: $101M
Artaic Group was selected to provide full Owner’s Representative and Project
Management services for Gunnison Watershed School District’s 2022 Bond
Program. The local community passed a $95M Bond in November 2022 to address
several needs for the district, with a promise to deliver $105M in scope. GWSD’s
vision spans district wide across multiple facilities and Artaic Group is curently
managing the full bond program which is focused on the followings needs: safety
and security renovations, deferred maintenance and systems upgrades, large scale
additions, CTE and STEAM enhanced improvements, and improved connections to
the community.
Artaic Group carried out a comprehensive Geothermal Study for Gunnison Community School to determine the best short term and long term option
for the District. Artaic Group has been instrumental in assisting the school district in applying for, and being successfully awarded, two large grants to
buy scope beyond original expectations, and therefor increased the original budget at no cost to the voters. The projects broke ground summer 2024
after a year of extensive community involvement in planning and design development. Being such a large bond program, there was a heavy amount of
interest in working with the district. Artaic Group led thorough, complex and competitive procurement processes, including RFQ/P and interview
phases. Once the design team was on board, over a year long timeline of preconstruction and design, Artaic Group led the district and project team
through numerous community meetings, typically off hours to accomodate more guests, to ensure the community voice is what drove design rather
than the project team.
Similarities:
Public Client located in Gunnison and Saguache counties on
the Western Slope
Comprehensive Owner’s Rep Services
Additions and renovations to occupied facilities
High profile community project
Extensive stakeholder involvement
Geothermal Study
Grant Application Support / Management & Compliance
Click on AG logos in headers to return to Table of Contents.
ADDITIONAL GEOTHERMAL EXPERIENCE
PK-12 Renovation & Addition, Custer County School District C-1, Westcliffe, CO – consisted of abatement, ADA upgrades, an
extensive mechanical conversion to ground-source heating/geothermal system, along with additions and new finishes in the elementary
and middle school zones.
New Academic Building, Colorado Mountain College, Steamboat Springs, CO – consisted of a 60,000 SF building that includes a
geothermal system as part of its sustainable design features.
Renovations & Heat-Exchange Upgrades, Colorado Mountain College, Glenwood Springs, CO – renovations and upgrades
specifically included sustainable energy improvements that incorporated a new geothermal system.
New PK-12 School, Hi-Plains School District R-23, Seibert, CO – New 52,000 SF school in rural Seibert included a geothermal system.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 10
RELEVANT EXPEREINCE
ADDITIONAL MUNICIPAL EXPERIENCE
Recreation.
Silverthorne Recreation Center Expansion,
Town of Silverthorne
Fruita Welcome Center Improvements,
Colorado Tourism Office
Eagle River Kayak Park, Town of Eagle
New Rec Center & Pool, Fraser Valley Metro Rec District
Edgewater Civic Center, City of Edgewater
Frisco Bay Marina “Big Dig,” Town of Frisco
Del Mar Aquatic Park, City of Aurora
Oasis Family Aquatic Park, City of Brighton
Eagle View Adult Recreation Center, City of Brighton
High Note Regional Park, City of Lone Tree
Vail Golf Clubhouse Redevelopment, Town of Vail
Ford Park Improvements Phases II & III, Town of Vail
Trails Project, Town of Elizabeth
Civic / Justice.
New Civic Campus Municipal Building, City of Golden
New Justice Center, City of Lone Tree
New Municipal Courthouse, City of Westminster
New Police Headquarters, City of Aspen
New Combined Law Enforcement Facility,
City of Steamboat Springs & Routt County
Littleton Fire Station 11 Remodel, Littleton Fire Department
New Police Station & Municipal Court Building, Town of Erie
New Police Station, City of Evans
West Vail Fire Station No. 3, Town of Vail
Administration / Office.
Town Hall Remodel, Town of Windsor
Town Hall Remodel, Town of Erie
City Hall Renovation, City of Westminster
Brighton City Hall Conversion, City of Brighton
Silverthorne Rec Center Expansion
Aspen Police Headquarters
Frisco Bay Marina “Big Dig”
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 11
RELEVANT EXPEREINCE
Libraries.
Buena Vista Library Expansion, Buena Vista Public Library
Carnegie Library Remodel & Addition,
City of Manitou Springs
Granby Library, Grand County Library District
Juniper Library at Grand Lake, Grand County Library District
Columbine Library Remodel, Jefferson County Public Library
Belmar Library Remodel, Jefferson County Public Library
Nederland Community Library
Housing – Workforce & Affordable.
Sanctuary on Potomac, Aurora Housing Authority
Village Place Apartments, Longmont Housing Authority
Mary Ruth Place Workforce Housing, Town of Frisco
Little Beaver Trail Employee Housing, Summit County
Burlingame Ranch Affordable Housing Development
Phases II & III, City of Aspen
Aspen Police Department Housing Project, City of Aspen
Affordable Housing Study, City of Aspen
Black Hawk Historic Housing Preservation Program,
City of Black Hawk
Peoria Crossing Phase II, Aurora, Housing Authority
Liberty View at Fitzsimons, Aurora Housing Authority
Estes Valley Workforce Housing, Town of Estes Park
Middle Creek Affordable Housing, Town of Vail
Timber Ridge Village, Town of Vail
Transit / Fleet / Public Works.
New Electric Charging, Fleet Storage & Operations Center
Building, Summit County
Arvada Parks & Fleet Maintenance Facility, City of Arvada
Public Works Facilities, City of Lone Tree
Swan Meadow Village Bus Stop Building, Summit County
RFTA Facility Stabilization, Roaring Fork Transit Authority
Rubey Park Transit Redevelopment, RFTA
Public Works Operations Building, Town of Lyons
Public Works Replacement Building, Town of Lyons
Infrastructure.
Chautauqua Park Improvements, City of Boulder
Pedestrian Mall Improvements Phases II & III, City of Aspen
Boulder Canyon Hydro-Electric Facility Improvements,
City of Boulder
Island Lake Dam, City of Boulder
Silver Lake Dam, City of Boulder
Farmer’s Ditch Improvements, City of Boulder
City Wide Security Improvements, City of Boulder
Boulder Canyon Hydro Pipeline Improvements,
City of Boulder
Lakewood Pipeline, City of Boulder
Georgetown Dam Rehabilitation, Town of Georgetown
Carnegie Library Remodel & Addition (Historical)
Windsor Town Hall Remodel (Historical)
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 12
PROJECT TEAM
OUR EXPERT TEAM: DELIVERING EXCELLENCE IN OWNER’S REPRESENTATIVE SERVICES.
Artaic Group has provided a dedicated, experienced team to serve Pitkin County under a Master Service Agreement over the
next twelve months (or longer). Our team will function as an extension of your staff, delivering seamless Owner's Representative
services across various projects as they arise. We will prioritize open communication, efficient decision-making, and proactive
management to ensure all projects are delivered on time, within budget, and to the highest quality standards. Our collaborative
approach will ensure that the County’s goals are consistently represented and achieved. With years of collective experience and
a proven track record of success, our team is well-equipped to meet and exceed the needs of Pitkin County’s Capital projects.
Artaic Group proposes a streamlined team structure where all communication is centralized and facilitated through our Principal, your Primary Contact,
Chris Guarino. Chris manages our Western Slope team of Project Managers that span from Summit County to Mesa County. As your primary contact,
Chris will work with the County to best align resources, expertise, and availability to ensure success.
TEAM MEMBER TITLE YEARS EXPEREINCE
Chris Guarino, LEED AP BD+C Principal / Primary Contact 23
John Bills, LEED AP Principal 23
Chris Penney, CCCA, CDT Project Director 21
Rob Taylor, BE Project Director 21
Kye Holton-Brown Project Director 29
Jake Hopper Senior Project Manager 11
Kris Grantham Senior Construction Manager 38
Tom Kenyon Project Manager 11
Matt Prinster Project Manager 10
Jazmin Lopez, Ph.D., A.M.ASCE Project Manager 7
Logan Rudig Assistant Project Manager 6
Nick Huber Assistant Project Manager Intern 3
SUPPORT STAFF
We have a deep bench of additional staff to help if we need to scale up or down during key project phases such as drawing review, value engineering,
detailed contractor estimate evaluation, QA/QC, and particularly project turnover and punch.
Artaic Group currently has more than 40 Project Managers that are working on municipal projects across the country totaling over $1.8 Billion in
Project Value. We work extremely hard to balance each team member’s workload to avoid stretching anyone too thin. Our project depth and diversity
also gives us a great handle on current construction market trends from cost escalation to new and innovative building techniques.
Pitkin County RFP 157.24
On-call County Project Owner’s 13
Chris specializes in owner communications and stakeholder outreach during the early project planning,
design, and procurement phases of a project. His experience and leadership have been honed over the
past 20+ years through both managing projects directly as well as managing an office of 20+ associates.
He excels at managing multiple stakeholders and streamlining decisions while holding all parties
accountable. Chris is extremely collaborative by nature and understands the critical importance of
constant communication and accountability.
Chris’ experience is broad as he has worked on a variety of public and private projects including
educational (k12 and higher ed,) municipal, healthcare, public art, hospitality and multifamily. His
strengths include project planning and team development, management, preconstruction / design
management, construction management, procurement management, owner budget and schedule
development and management, contract and change order negotiations, and public communications.
Chris also has first-hand experience with the implementation of sustainable environmental initiatives and
LEED® Certification processes.
Chris is a Brooklyn, New York native that has lived in Summit County for 20+ years and enjoys
spending his free time with his wife and son traveling and exploring the great outdoors.
RELEVANT PROJECT EXPERIENCE
Summit Stage Electric Charging, Fleet Storage and Operations Center Building, Summit County,
Frisco, CO (FTA, CDOT Grant)
Little Beaver Trail Employee Housing For Summit Stage, Summit County, Dillion, CO
Frisco Bay Marina ‘Big Dig,’ Town of Frisco, Frisco, CO
2022 Bond Program (5 Projects), Gunnison Watershed School District, Crested Butte &
Gunnison, CO (BEST Grant x 2)
Fruita Welcome Center Improvements, Colorado Tourism Office, Fruita, CO
Silverthorne Recreation Center Expansion, Town of Silverthorne, Silverthorne, CO
Swan Meadow Village Bus Stop Building, Summit County, Frisco, CO
Mary Ruth Place Workforce Housing, Town of Frisco, Frisco, CO
Chicopee City Hall Renovation (historic), City of Chicopee, Chicopee, MA
Nederland Library, Nederland, CO
Fruitdale School – Historical Building Preservation Phase I, Wheat Ridge Housing Authority,
Wheat Ridge, CO
2006 – 2021 Numerous Bond & Mill Levy Funded District Wide Renovation, Addition and New
Construction Projects, Summit School District, Frisco, CO
PROJECT TEAM
CHRIS GUARINO
Principal
EDUCATION
BS, Business Administration
& Communications
Loyola University
CERTIFICATIONS
LEED Accredited Professional
OSHA 30-Hour Certification
ORGANIZATIONS
Director, Summit School District,
Board of Education, 2021-2025
Pre-Collegiate Mentor, SHS
Click on AG logos in headers to return to Table of Contents.
EXPERIENCE
23 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 14
JOHN BILLS
Principal
EDUCATION
BS, Civil Engineering
Colorado School of Mines
CERTIFICATIONS
LEED Accredited Professional
AWARDS
2017 Top 20 Under 40 Award
Recipient, ENR Mountain States
ORGANIZATIONS
Housing Colorado
International Association for Property
& Evidence, Inc. (IAPE)
John has more than two decades of experience working in the design and construction industry. He brings
a high-level focus to project planning, including financing support, community outreach and overall
approach strategy. John’s strengths include scope development, budget and schedule management, pro-
forma development, procurement, contract negotiation, and implementation of sustainable /
environmental initiatives. John has experience using Microsoft Office, Procore, Fulcrum, Prolog,
Expedition and Primavera P6.
Beyond work, John coaches’ youth soccer and appreciates exploring the great outdoors. He is also part
owner of a brewery with locations in Windsor and Fort Collins, Colorado where he enjoys spending time
with his friends and family.
RELEVANT PROJECT EXPERIENCE
Burlingame Ranch Affordable Housing Development Phases II & III, City of Aspen, CO
Aspen Police Headquarters, City of Aspen, Aspen, CO (LEED Gold)
Aspen Pedestrian Mall Improvements Phases I & II, City of Aspen, Aspen, CO
Fruita Welcome Center Improvements, Colorado Tourism Office, Fruita, CO
Silverthorne Recreation Center Expansion, Town of Silverthorne, Silverthorne, CO
On-Call Project Management and Construction Management Services, City of Westminster, CO
(Support of PW Facilities Capital Improvement Program)
City of Boulder Utilities Dept Project Management Consulting Services (On-call PM Contract),
Boulder, CO
Civic Campus Municipal Building, City of Golden, Golden, CO (Targeting LEED Platinum,
Net-Zero)
High Note Regional Park, City of Lone Tree, Lone Tree, CO
Justice Center & Public Works Facilities, City of Lone Tree, Lone Tree, CO
New Municipal Courthouse, City of Westminster, Westminster, CO (targeting LEED Silver)
Windsor Town Hall Remodel & Safety Upgrades, Town of Windsor, Windsor, CO
New Police Station, City of Evans, Evans, CO
Middle Creek Affordable Housing, Town of Vail, Vail, CO
Ford Park Improvements Phases II & III, Town of Vail, Vail, CO
Del Mar Aquatic Park, City of Aurora, Aurora, CO
Eagle View Adult Center, City of Brighton, Brighton, CO (LEED Gold)
Police Station and Town Hall, Town of Erie, Erie, CO
Hotel Jerome Renovation, Auberge Resorts Collection, Aspen, CO
PROJECT TEAM
EXPERIENCE
23 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 15
CHRIS PENNEY,
CCCA, CDT
Project Director
EDUCATION
BS, Civil Engineering
University of Kansas
CERTIFICATIONS
Certified Construction Contract
Administrator (CCCA)
Construction Documents
Technologist (CDT)
ORGANIZATIONS
Housing Colorado
Chris has been in the construction industry for 20 years and has a wide range of public and private project
experience with over half of his career spent on projects in the Colorado Mountains. Chris’s strengths
include managing multiple stakeholders, while providing concise and transparent communication to all
parties during all phases of a project. Chris is capable of providing a full scope of services including
feasibility and proforma development, strategic planning, preconstruction / design management,
construction management, procurement management, owner budget and schedule development and
management, contract and change order negotiations, and public communications. Through any phase of
any project, Chris enjoys the challenge of team building, coordination, and motivation.
When he is not working, Chris enjoys the great outdoors with his two young sons and volunteers as a
basketball coach on their teams at Eagle County Charter Academy.
RELEVANT PROJECT EXPERIENCE
7 Hermits at Haymeadow, 7 Hermit Condos LLC, Eagle, CO
Burlingame Ranch Affordable Housing Development Phase III, City of Aspen, CO
Timber Falls Condominium Exterior Improvements, Timber Falls HOA, Vail, CO
Middle Creek Affordable Housing, Town of Vail, Vail, CO
Colorado Mountain College Student Housing at Various Campuses – Breckenridge, Steamboat
Springs, Edwards & Spring Valley Campuses, CO
Ford Park Improvements Phases II & III, Town of Vail, Vail, CO
Hotel Jerome Renovation, Auberge Resorts Collection, Aspen, CO
2015 District-wide Bond Program, Roaring Fork School District, Basalt, Carbondale, &
Glenwood Springs, CO (23 projects; $165M Bond; BEST Grant)
Aspen Community School Campus Redevelopment, Compass…Lifelong Discovery, Woody
Creek, CO (BEST Grant)
Vail Golf Clubhouse Redevelopment, Town of Vail, Vail, CO
Granby Library, CO
Juniper Library, Grand Lake, CO
Marriott Dual-Brand Hotel, JMA Holdings, Avon, CO
Ritz-Carlton Bachelor Gulch Renovations, Avon, CO
Ross Montessori Charter School, Carbondale, CO (USDA Grant)
2006 – 2021 Numerous Bond & Mill Levy Funded District Wide Renovation, Addition & New
Construction Projects, Summit School District, Frisco, CO
Fraser Hospital, Middle Park Health, Fraser, CO
PROJECT TEAM
EXPERIENCE
2 1 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 16
ROB TAYLOR, BE
Project Director
EDUCATION
B.Eng. (Hons)
University of Canterbury
CERTIFICATIONS
Certified Project Scheduling
Professional
ORGANIZATIONS
Housing Colorado
Rob has over 20 years’ experience as a Construction Project Manager and Owner’s Representative /
Project Manager working daily with Owners, Building Permit staff, Architects, Engineers, Contractors,
and Client teams. Strongly goal oriented, Rob has managed complex public and private projects from
inception to completion.
Rob has been involved in managing difficult infill and ground up developments including the extremely
fast-tracked design and permitting processes. Rob has advanced scheduling and planning skills and has
completed resorts, city halls, public service facilities, housing, hotels, stadiums, laboratories, retail,
education, operating theatres, and most types of healthcare specialty departments.
Numerically meticulous with budgets and cost management and control, Rob has also utilized his solid
base in planning and organization to deliver numerous challenging projects in operational environments.
With an attention to detail and analytical approach, Rob takes ownership of problems and works tirelessly
to find and execute solutions. Rob constantly monitors and manages client expectations to meet budget,
quality, and schedule objectives.
RELEVANT PROJECT EXPERIENCE
Burlingame Ranch Affordable Housing Development Phase II, City of Aspen, Aspen, CO
Aspen Pedestrian Mall Improvements Phases I & II, City of Aspen, Aspen, CO
Affordable Housing Study, City of Aspen, Aspen, CO
Aspen Police Department Housing Project, City of Aspen, CO
Galena Plaza Upgrades, City of Aspen, Aspen, CO
The Mill Tenant Improvement, City of Aspen, Aspen, CO
New Police Headquarters, City of Aspen, Aspen, CO (LEED Gold)
Rubey Park Transit Redevelopment, RFTA, Aspen, CO
Summit Stage Electric Charging, Fleet Storage & Operations Center, Summit County, Frisco, CO
(FTA, CDOT Grant)
New Civic Campus Municipal Building, City of Golden, Golden, CO (Targeting LEED
Platinum, Net-Zero)
New Combined Law Enforcement Facility, City of Steamboat Springs, Steamboat Springs, CO
New Civic Center, City of Edgewater, Edgewater, CO
Winter Park Plaza Repairs & Upgrades, Winter Park Resort Company, Winter Park Village, CO
Trail Projects, Town of Elizabeth, Elizabeth, CO (CDOT & GOCO Grant)
Hotel Jerome Renovation & Addition, Auberge Resorts Collection, Aspen, CO
PROJECT TEAM
EXPERIENCE
2 1 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 17
KYE HOLTON-BROWN
Project Director
EDUCATION
Masters, Real Estate & Construction
Management (MRECM)
University of Denver
BMus, Music Business
University of Puget Sound
ORGANIZATIONS
Rocky Mountain DBIA
CREW-Denver
ULI-Colorado
ASHRAE
AIA-Colorado
Kye is a construction manager and owner advisor with close to three decades of experience in Pre-
construction and Estimating, Design Management, and Construction Management services She has a
unique background in real estate finance and feasibility analysis to add to experience providing design
management, consultant and contractor procurement, program management, and cost estimating on a
wide range of large projects including multi-family, multi-use, office, and educational projects, as well
as larger campus developments.
As an expert in this field, Kye also provides real estate and construction courses as an Adjunct Faculty at
the University of Denver Burns School of Real Estate and Construction Management. Most recently she
taught a class titled “Triple Bottom Line and the Built Environment” that focused on perspectives and
strategies related to balancing environment, social, and financial goals for real estate projects.
Kye is a strategist, analyst, planner, team-builder, teacher, and – most importantly – committed.
When Kye is not on the clock, she enjoys square dancing, gardening, and hiking.
RELEVANT PROJECT EXPERIENCE
Legacy Building, Western Stock Show Association (dba National Western Stock Show), Denver,
CO ( A new 117,000sf multi-use building that utilizes the campus ambient loop system for its all-
electric HVAC systems.)
Denver Central Platte Campus, City & County of Denver, Denver, CO (Highly efficient
maintenance and shop buildings with design focused on energy-use reduction and occupant
comfort.)
HW Hutchinson Family Stockyards Event Center, Western Stock Show Association (WSSA /
NWSS), Denver, CO (LEED Gold)
Sue Anschutz-Rodgers Livestock Center, Western Stock Show Association (WSSA / NWSS),
Denver, CO
Equestrian Center & Parking Garage (Programming), Western Stock Show Association (WSSA /
NWSS), Denver, CO
PROJECT TEAM
EXPERIENCE
2 9 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 18
Jake has substantial boots on the ground experience making him a great resource to our project team.
With 11 years’ experience as a skilled project manager and construction superintendent, Jake has worked
on a wide range of project types. He is an excellent communicator, problem solver and is adept at site
safety management. Jake has deep experience in construction contracts, construction scheduling and site
logistics. This benefits our clients during the selection and coordination of general contractors. Jake’s
technical skill proves to be an asset during design with drawing reviews for constructability, as well as
during site observations as the construction occurs. Jake’s experience with cost control and material
escalation will prove vital for our clients through the design and construction process.
Jake has been married to his wife Beth for 11 years. They share two daughters who are eight and three
years of age. Jake and his wife are foster parents, and recently adopted their youngest daughter. Jake and
his family love to travel. In his spare time, he loves to golf and spend time with his girls. He has traveled
the world doing missionary and humanitarian work in most recently Thailand in 2022 and will be
returning in October 2024. They have assisted in helping facilitate the building of a school and children’s
home in Malindi, Kenya, as well as cleaning up after the Fukushima disaster in Japan in 2011.
RELEVANT PROJECT EXPERIENCE
Little Beaver Trail Employee Housing For Summit Stage, Summit County, Dillion, CO
Sanctuary on Potomac, Aurora Housing Authority, Aurora, CO (LIHTC)
Peoria Crossing Phase II, Aurora Housing Authority, Aurora, CO (LIHTC)
The Irving at Mile High Vista, Urban Land Conservancy, Denver, CO (LIHTC)
Village Place Apartments Rehabilitation, Longmont Housing Authority, Longmont, CO (LIHTC)
Liberty View at Fitzsimons, Aurora Housing Authority, Aurora, CO (LIHTC)
Kappa Tower II Apartments, Kappa Housing Inc., Denver, CO (LIHTC)
St. Francis Apartments at Cathedral Square, St Francis Centers of Denver, Denver, CO (LIHTC)
New Civic Campus Municipal Building, City of Golden, Golden, CO (Targeting LEED
Platinum, Net-Zero)
Carnegie Library Addition & Remodel, City of Manitou Springs, Manitou Springs, CO (historic)
Littleton Fire Station 11 Remodel, Littleton Fire Department, Littleton, CO
Lyric No. 39 Apartments, Strat/Zeme, Denver, CO
University of Glen Phase 2 Housing Development, Kennedy Wilson, CSU Channel Islands
Campus, Camarillo, CA (310 market rate apartments, ~200 low-income senior housing units)
5001 Wilshire Blvd, The Orden Company, Los Angeles, CA
Evo on Emerson Apartments, zerothreesix design + development, Denver, CO
JAKE HOPPER
Senior Project Manager
EDUCATION
BS, Business Management
University of Phoenix
BS, Business Administration
University of Colorado
CERTIFICATIONS
30-Hour OSHA Certification
FMI Leadership Training
Silica & Forklift Training
LEAN Training
ORGANIZATIONS
Housing Colorado
Click on AG logos in headers to return to Table of Contents.
PROJECT TEAM
EXPERIENCE
11 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 19
Kris is a seasoned professional with more than 38 years in the construction industry in various discipline
roles. For the past nine years, Kris has been exclusively providing Owner’s Representative and
Construction Management services to a variety of project and client types including renovations, new
construction, and disaster recovery projects. His strengths include team building, schedule recovery and
budget management.
Kris’s extensive experience gives him a great understanding of constructability and quality. He has
managed Quality Assurance programs for large projects and is an extreme benefit when it comes to
working through field issues with the General Contractor, Subcontractors, and the Design Team.
When Kris is not working, you can find him woodworking, building furniture and rebuilding his old 1997
truck.
RELEVANT PROJECT EXPERIENCE
High Note Regional Park, City of Lone Tree, Lone Tree, CO
Justice Center & Public Works Facilities, City of Lone Tree, Lone Tree, CO
BV Library Expansion, Buena Vista Public Library, Buena Vista, CO
Carnegie Library Addition & Remodel, City of Manitou Springs, Manitou Springs, CO (historic)
Grand Avenue Regrade & Sidewalk Expansion, City of Grand Lake, Grand Lake, CO
Fire Department Remodels (17 total), City of Aurora, Aurora, CO
Jefferson County Sheriff Office, Golden, CO
LC Line Street, Lifestyle Communities, Charleston, SC
The Ridge Development, Paradise Valley Estates, Fairfield, CA
Lytton Rancheria Tribe Housing Development, Lytton Rancheria Tribe, Windsor, CA
Frasier Crossing Construction Defect, Winter Park, CO
Founders Point Construction Defect, Winter Park, CO
Colorado Public Radio’s Headquarters, Colorado Public Radio, Denver, CO
Meow Wolf Denver, CO
New PreK-12 School, Julesburg School District, Julesburg, CO (BEST Grant)
Jefferson Academy Secondary School Fine Arts Expansion, Broomfield, CO
Rocky Mountain School of Expeditionary Learning Remodel, RMSEL, Denver, CO
St. Anthony North Hospital, Centura Health, Westminster, CO
Saint Joseph Hospital, SCL Health, Denver, CO
Highlands Ranch Hospital, UC Health, Highlands Ranch, CO
KRIS GRANTHAM
Senior Construction
Manager
EDUCATION
BS, Construction Management
Texas A&M University
PROJECT TEAM
EXPERIENCE
38 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 20
Tom embarked on his professional journey as an electrical field service technician, dedicating five years
to servicing clients across commercial and industrial sectors. Through this hands-on experience, he honed
his technical expertise and cultivated essential project management skills vital for project success.
Transitioning seamlessly into project coordination and management roles, Tom spent the last four years
overseeing diverse mechanical and energy efficiency projects within the dynamic Hospitality Industry.
His tenure in this capacity underscores his adeptness in orchestrating complex initiatives while ensuring
optimal project outcomes.
Tom prioritizes fostering a collaborative team environment, recognizing its pivotal role in achieving
project objectives. Committed to staying ahead of the latest advancements, he continuously integrates
cutting-edge technologies to enhance project efficiency and effectiveness.
Proficient in a spectrum of project management tools including MS Project, ProCore, HeavyBid, and
Smartsheets, Tom possesses the requisite technological expertise to streamline project workflows and
drive results. With a proven track record of delivering high-quality projects on time and within budget,
Tom is ready to elevate any project as a dedicated Owner's Representative.
A full-time resident of Silverthorne, Tom enjoys skiing, backpacking with his dog, and cooking new
recipes when he is not working.
RELEVANT PROJECT EXPERIENCE
Summit Stage Electric Charging, Fleet Storage and Operations Center Building, Summit County,
Frisco, CO (FTA, CDOT Grant)
Little Beaver Trail Employee Housing For Summit Stage, Summit County, Dillion, CO
Silverthorne Recreation Center Expansion, Town of Silverthorne, Silverthorne, CO
Swan Meadow Village Bus Stop Building, Summit County, Frisco, CO
Der Steiermark Condo Structural Improvements, Breckenridge Resort Managers, Breckenridge,
CO
Wildwood Suites Condominiums Breckenridge Improvements, Wildwood Lodge, Breckenridge,
CO
Beaver Run Resort & Conference Center, Beaver Creek, CO
Jim Bridger Power Plant, Rock Springs, WY
Hiton Santa Barabara, Santa Barbara, CA
Great Wolf Lodge, Salt River, AZ
Curio Casa Marina, Key West, FL
PROJECT TEAM
TOM KENYON
Project Manager
EDUCATION
MBA, Construction Management
Lamar University
BS, Leadership & Project
Management
Arizona State University
AS, Industrial Technology
Ranken Technical College
CERTIFICATIONS
Certified Associate in Project
Management (CAPM)
MILITARY
Specialist, US Army; 2008-2012
EXPERIENCE
11 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 21
MATT PRINSTER
Project Manager
EDUCATION
BS, Construction Management
Colorado State University
CERTIFICATIONS
OSHA 30-Hour Certification
OTHER
Volunteer, Western Colorado
Climbers’ Coalition
Matt draws on a decade of experience from a variety of market sectors including General Contracting,
Mechanical Contracting, Real Estate, and Development.
Matt boasts a diverse portfolio of project experience spanning across various sectors, including
healthcare, education, affordable and market-rate housing, and municipal projects. His skill set
encompasses several key strengths, including scheduling, design team coordination, contract
administration, unwavering commitment to safety, and a relentless pursuit of quality assurance.
With a proven track record working collaboratively with owners, general contractors, and subcontractors,
Matt possesses a unique ability to leverage his extensive project history to offer tailored and strategic
problem-solving solutions to any project team. Furthermore, Matt is highly proficient in utilizing a range
of essential software tools, including Microsoft Office, Procore, Bluebeam, Primavera P6, and Planswift,
ensuring efficient project management and communication at every stage of a project's lifecycle.
A native of Mesa County, Colorado, Matt grew up in Grand Junction before leaving the Western Slope
to attend college in Fort Collins. Now a full-time resident of Fruita, Colorado, when he is not problem
solving for his clients, Matt enjoys cooking, rock climbing, and spending time with his beloved pets.
RELEVANT PROJECT EXPERIENCE
2022 Bond Program (5 Projects), Gunnison Watershed School District, Crested Butte &
Gunnison, CO (BEST Grant x 2)
Fruita Welcome Center Improvements, Colorado Tourism Office, Fruita, CO
New Pk-12 School, West End Public Schools, RE-2, Nucla, CO (BEST Grant)
7th Street Elementary School Replacement, Dolores County School District Re-2J, Dove Creek,
CO (BEST Grant)
Madeline Hotel & Residences, Auberge Resorts Collection, Telluride, CO
Hotel Columbia Renovation, Evans Capital, Telluride, CO
Senior Living Community, Bethesda Senior Living, Aurora, CO
Three Arrows Apartments, Foothills Housing, Grand Junction, CO
The Eddy Apartments, Four Points Funding, Grand Junction, CO
Mosaic Housing Factory, Mosaic Housing, Grand Junction, CO
Tomlinson Library Project, Colorado Mesa University, Grand Junction, CO
Rivertown MOB, SCL Health, Grand Junction, CO
West Junction Metro District Infrastructure, West Junction Metro District, Grand Junction, CO
Transbay Child Development Center, South of Market Childcare, San Francisco, CA
PROJECT TEAM
EXPERIENCE
1 0 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 22
Jazmin is a Project Manager specializing in Owner's Representative services, leveraging her extensive
background in civil engineering and construction management. She recently received her PhD in Civil
Engineering with a focus on Construction Engineering and Management from the University of Colorado
Boulder, where she also earned her MS in Civil Engineering. Jazmin's expertise encompasses a range of
technical and management skills, including project controls, contract administration, safety training, and
stakeholder coordination.
In addition to her practical experience, Jazmin has contributed to academic research, evaluating the use
of Virtual Reality for construction safety training. She is proficient in various engineering software and
programming languages, enhancing her ability to deliver innovative solutions in her projects and clients.
Jazmin is also a dedicated educator and mentor, having served as a Graduate Teaching Assistant and
Principal Instructor, guiding students through complex engineering concepts and projects.
Outside of work, Jazmin enjoys outdoor activities with her partner and their two Great Pyrenees dogs,
and she is passionate about community volunteering.
RELEVANT PROJECT EXPERIENCE
High Note Regional Park, City of Lone Tree, Lone Tree, CO
Justice Center & Public Works Facilities, City of Lone Tree, Lone Tree, CO
New Police Station, City of Evans, Evans, CO
New Civic Campus Municipal Building, City of Golden, Golden, CO (Targeting LEED
Platinum, Net-Zero)
On-Call Owner’s Rep Services, Town of Jupiter, Jupiter, FL
Community Block Grant MHRP, City of Aurora, Aurora, CO
North Grading Erosion Control Project, DIA Metropolitan District, Denver, CO
Inspection Services, TSA Security Checkpoint Expansion Project, Midway International Airport,
Chicago, IL
Inspection Services, Terminal Parking Garage Enhancements, Midway International Airport,
Chicago, IL
Inspection Services, Midway Commercial Vehicle Staging Area Lavatory, Midway International
Airport, Chicago, IL
JAZMIN LOPEZ, Ph.D.,
A.M.ASCE
Project Manager
EDUCATION
PhD, Civil Engineering
MS, Civil Engineering
University of Colorado
BS, Civil Engineering
University of Iowa
CERTIFICATIONS
NIMS, FEMA
OSHA 30-Hour Certification
ORGANIZATIONS
Society of Marketing Professional
Services
American Society of Civil Engineer
PROJECT TEAM
EXPERIENCE
0 7 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 23
During his tenure at Artaic Group, Logan has honed his skill as an Owner’s Representative in a full-time
construction oversight role at various projects across the Western US. Logan excels at adjusting his
communication style to accommodate his clients’ preference and focuses on tasks that keep projects
moving forward steadily. Logan has really enjoyed an affordable, multi-family project in Colorado over
the last couple of years and is excited for more opportunities.
Logan has developed highly effective communication and organizational skills with subcontractors,
engineers and AHJs. He very much enjoys being in the field and seeing projects come to fruition. Logan
is proficient in MATLAB, SolidWorks, AutoCAD, and Microsoft Office Suite.
Outside of work, Logan enjoys staying fit at the gym as well as any outdoor recreational activities in the
winter or summer. He is an avid supporter of professional sporting events.
RELEVANT PROJECT EXPERIENCE
Sanctuary on Potomac, Aurora Housing Authority, Aurora, CO (LIHTC)
The Irving at Mile High Vista, Urban Land Conservancy, Denver, CO (LIHTC)
New PreK-12 School, Julesburg School District, Julesburg, CO (BEST Grant)
Towne Square Apartments (Fire Damage) Claims Prep & Repair Management, Kennedy Wilson,
Boise, ID
Arapahoe Business Park (Retaining Walls) Claims Prep & Repair Management, Kennedy
Wilson, Centennial, CO
Road to 10G, Comcast, Salt Lake City, UT
Guestroom Renovation and Public Space Improvements at Salt Lake City Marriott Downtown at
City Creek, Diamond Rock Hospitality, Salt Lake City, UT
Guestroom Renovation at Westin San Diego Bayview, Diamond Rock Hospitality, San Diego,
CA
Meeting Space Renovation at Westin San Diego Bayview, Diamond Rock Hospitality, San
Diego, CA
LOGAN RUDIG
Assistant Project
Manager
EDUCATION
BS, Mechanical Engineering
University of Colorado
ORGANIZATIONS
Housing Colorado
PROJECT TEAM
EXPERIENCE
0 6 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s 24
Nick is an Assistant Project Manager Intern that contributes to a wide variety of projects Artaic Group
manages.
Attending the Colorado School of Mines as a Boettcher Scholar, Nick is majoring in Business
Engineering and Management Science with a minor in International Public Affairs. He is actively
involved in the Mines Boettcher Scholarship Community, Vallejo Irving Program for Professional
Development, NOBE Mines Chapter, and the McBride Honors Program.
Nick has explored various perspectives within the A/E/C industry, from his experience as a carpentry and
cabinet-making student, and recognition within facility management to his experience as an architectural
intern and client liaison. Aside from his passions within A/E/C, Nick is a strong proponent of career and
technical education (CTE), youth-advocacy, leadership, and STEM.
In his spare time, Nick enjoys cooking, writing, and attending rodeos.
RELEVANT PROJECT EXPERIENCE
New Civic Campus Municipal Building, City of Golden, Golden, CO (Targeting LEED
Platinum, Net-Zero)
High Note Regional Park, City of Lone Tree, Lone Tree, CO
Justice Center & Public Works Facilities, City of Lone Tree, Lone Tree, CO
The Irving at Mile High Vista, Urban Land Conservancy, Denver, CO (LIHTC)
New PreK-12 School, Julesburg School District, Julesburg, CO (BEST Grant)
2022 Bond Program (5 Projects), Gunnison Watershed School District, Crested Butte &
Gunnison, CO (BEST Grant x 2)
K12 Building Expansion & Remodel, Weldon Valley School District RE-20(J), Weldona, CO
(BEST Grant x 2)
St. John Paul the Great Catholic High School Phase 2 Addition, St. John Paul the Great Catholic
School, Denver, CO
Animas High School Relocation Project, Animas High School, Durango, CO (BEST Grant)
Evo on Emerson Apartments, zerothreesix design + development, Denver, CO
Colorado Public Radio’s Headquarters, Colorado Public Radio, Denver, CO
Hyatt Regency Major Guestroom Renovation, Denver Convention Center Hotel Authority,
Denver, CO
NICK HUBER
Assistant Project
Manager Intern
EDUCATION
Undergraduate Student
Major: Business Engineering &
Management Science
Minor: International Public AAairs
Colorado School of Mines
CERTIFICATIONS
AutoDesk Revit Basic Certification
CPR-First Aid Certified
HBASC Trades N’ Training Core
Certification
PROJECT TEAM
EXPERIENCE
0 3 YEARS
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 25
APPROACH
TAILORED TO YOUR PROJECT NEEDS.
Project Management, Construction Management, Permitting, oh
my! Whatever you need, no matter what phase you are in, Artaic
Group is here to assist Pitkin County with bringing quality projects in
on time and on budget.
Our approach to providing Owner’s Representative services
for Pitkin County is rooted in proactive planning, seamless
communication, and unwavering commitment to quality.
We understand that each project under the Master Service
Agreement will come with its own unique challenges and
opportunities. Our methodology is designed to be adaptable
and responsive, ensuring that we can effectively manage any
project, regardless of its size or complexity. By leveraging our
team's extensive experience and a collaborative approach,
we aim to deliver projects that meet the County's goals, stay
within budget, and exceed expectations.
While many projects may share a similar planning and execution
process, Artaic Group celebrates that every project is unique and offers
opportunities to learn, grow and improve every time. Our team’s
"whatever it takes mentality" is tenacious, contagious, and effective.
While the project
manager may appear at
the top of a traditional
pyramid org chart, our
approach to collaboration
places us at various parts
of the org chart
depending on what is
needed on a project. Our
role is to represent our
Owner/Client, but to do
so by supporting the Design and Construction teams so the project is
continually moving forward with the County’s goals in mind. Our lead-
by-example approach to always finding solutions first shows the entire
team that we are there with them, not against them, to do what is best
for the project and ultimately what is best for the County in order to
deliver a successful project.
Whether in Project Management, our personal relationships,
professional experiences or other, communication can make or break
any given situation. Our team’s focus on proactive, concise
communications provides our clients with the information they need,
when they need it, in a manner that is easily understood and then just as
easily repeated to stakeholders. We have created various communication
tools for projects and would want to work with the County to understand
what types of communication would work best for the project(s). We
typically provide both detailed and high-level budget and schedule
information on all of our projects. We find some stakeholders will be
more interested in the detailed information but reporting to management
or board level teams will require a high-level summary of the
information. We often attend board meetings once a month to present
project status, anticipated progress, and any action items or decisions
required by the owner.
Our goal is to be a true partner with the County and be seen as an
extension of your staff. We do that by being available - in person - and
by being accountable to the County’s goals. When we make our Client's
goals, our own goals, we are able to fully represent our Owners and be
partners on the projects we work on. We are invigorated by project
challenges and see them as an opportunity to build trust with the project
team, and positive momentum to keep projects moving. Artaic Group
take a lot of pride in the work we do, and we work hard for our Clients,
as we will for Pitkin County.
Partial Staff Photo – August 2024
SUBCONSULTANTS
SELF-SUFFICIENT PROJECT TEAM
At Artaic Group, we pride ourselves on our ability to provide all task-specific
consultation internally, eliminating the need to rely on subconsultants. We
do not intend to use any subcontractors or subconsultants to provide the
Professional Owner’s Representative services outlined in RFP 157.24.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 26
APPROACH
SCOPE MANAGEMENT: ENSURING PROJECT CLARITY
& CONTROL
Artaic Group’s Project Managers effectively manage scope throughout
the project lifecycle, minimizing risks and maximizing the likelihood of
project success. Our strategy includes:
Scope Definition: Clearly defining the project scope at the
outset is essential. This involves identifying project objectives,
deliverables, constraints, and assumptions. Artaic Group will
work closely with stakeholders to establish a shared
understanding of what the project will accomplish.
Scope Planning: Once the scope is defined, Artaic Group will
develop a detailed scope management plan. This plan outlines
how scope will be documented, verified, and controlled
throughout the project lifecycle. It also includes procedures for
handling scope changes.
Scope Verification: During this phase, Artaic Group ensures
that all project deliverables meet the agreed-upon requirements.
This involves obtaining formal acceptance from stakeholders
that the deliverables meet their expectations.
Scope Control: This involves monitoring the project scope and
managing changes as they arise. Artaic Group will track project
performance against the scope baseline and address any
deviations promptly. This may involve evaluating change
orders, assessing their impact on the project, and obtaining
approval from stakeholders before implementing changes.
Change Management: Effective change management is crucial
for managing scope. Artaic Group will establish a formal process
for submitting, reviewing, approving, and implementing
changes to the project scope. This helps prevent scope creep and
ensures that changes are properly evaluated for their impact on
the project's objectives, schedule, and budget.
Communication: Clear and open communication is essential
for managing scope effectively. Artaic Group keeps stakeholders
informed about the project scope, any changes or deviations, and
the rationale behind those decisions. Regular status updates and
meetings help ensure that everyone is aligned and aware of the
project's scope.
SCHEDULE MANAGEMENT
Artaic Group specializes in actively managing project schedules
rather than simply tracking them. This approach involves proactive
planning and adjustment, ensuring that the schedule serves as a dynamic
tool for guiding project progress. We understand that challenges may
arise, and we are prepared to lead the team in resequencing activities as
needed to maintain the target completion date.
In our approach, schedules are living documents that require continual
management to ensure timely project completion. We regularly review
and update the baseline schedule to maintain its accuracy and feasibility.
Should the schedule indicate a risk of delays, we prompt responsible
team members to develop recovery plans. These plans may involve
additional resources or adjustments to work schedules, including
weekends or holidays, if necessary, to realign the project timeline. Once
agreed upon by all stakeholders, the recovery schedule becomes the new
baseline.
To facilitate
effective
monitoring and
reporting, we
track team
member
responsibilities
and
deliverables
against
meeting
minutes and
the schedule on
a weekly basis.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 27
APPROACH
Additionally, Artaic Group offers the option to resource-load or cost-
load the schedule, providing detailed activity and cash-flow reports for
distribution during our weekly meetings.
While our team utilizes sophisticated scheduling software (Primavera 6
and MS Project), we also produce schedule communications that are
easy to read for stakeholders that prefer a high-level view of
information. With our commitment to proactive schedule management,
we ensure that projects progress smoothly and are completed on time,
meeting the needs and expectations of our clients.
BUDGET METHODOLOGY / COST CONTROL
Effective budget oversight is a critical facet of our Project Management
responsibilities. We understand that adhering to budget constraints is
essential for project success and stakeholder satisfaction. Our approach
involves meticulous planning, continuous monitoring, and transparent
reporting to ensure that financial resources are allocated efficiently and
in accordance with project objectives.
Establish & Maintain Estimates of Probable Cost within the
Owner’s established Budget.
Our first activity will be to review and validate the project program in
order to confirm the project meets the goals and expectations set by the
County. We will also review any existing project budget information.
We will establish a detailed budget framework, identifying all costs
associated with the project, and continuously track expenditures to
detect any deviations. If necessary, we will employ proactive cost
control measures, such as conducting cost-benefit analyses, to make
informed decisions that keep the project on budget without
compromising quality or scope. Our commitment to budget oversight is
not just about fiscal responsibility; it is about delivering value and
achieving project goals within the defined financial parameters,
ensuring the project's long-term success and sustainability.
Budget management is often a daily task in addition to monthly report
preparations. We utilize cloud-based software called Budget4Cast that
allows our clients to view the budget at any time. We typically anticipate
budget management activities to include:
Creating allowances for potential expenses that have not been
committed or contracted.
Reconciling allowances as expenses are incurred to identify
potential savings or overruns.
Logging every contractual commitment as they occur.
Reviewing all project related invoices for accuracy and
contractual compliance. Once we have verified all invoices, we
will submit a monthly disbursement request to the Town for
payment.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 28
APPROACH
If we become aware of a potential unforeseen expense, we
immediately log an allowance, so we can accurately forecast the
budget’s health at all times.
Our online budget management system allows real time access to
stakeholders, dashboard level reporting, and detailed reports.
RISK MITIGATION
Throughout all the functions the Project Manager’s role encompasses,
keeping a focus on minimizing the County’s risk is always predominant.
We believe at every turn of the project, risk should be analyzed and
communicated to the County for decision-making purposes. Our
expertise and knowledge help Owners make the right decision when
risks and variables are complex. The areas of common variables that
produce risk to the three major components of a project - schedule,
budget, and quality - include:
Available Skilled Work Force: Affordable skilled labor is a
challenge these days. While there are many qualified contractors
and subcontractors located on the Western Slope, we are aware
of the challenge of bringing the right resources to a mountain
resort community. We will plan the construction budget
accordingly, but also solicit bids from across state lines if that
presents as a value. However, keeping as much labor for the
local workforce is something we are conscious of if that is a
priority of Pitkin County’s.
Meeting Deadlines: Holding team members accountable to hit
milestone deadlines is critical on public projects. Every missed
deadline can impact budget, schedule, and quality. It is necessary
to provide adequate time to complete tasks, whether design
details or construction installation, for a successful project.
Weather: Being prepared to encounter inclement weather will
need to stay at the forefront of the team's mind. Staying on
schedule for design and initial construction will help battle
stormy conditions for any missed days due to snow, fires, etc.
Spending dollars on inclement conditions should be minimized
as much as possible because these dollars do not give back as
much value to the eventual end users of the building.
Unforeseen Conditions: Every project encounters something
that was not anticipated. Therefore, we know that there will be
some variety of unforeseen conditions on your project.
Appropriately allocating contingency funds for unknown
conditions helps protect the Owner against budget overruns.
Artaic Group will also facilitate working closely with the design
and construction teams to expedite any delays that may result
from an unforeseen condition.
Timely & Accurate Information: We see it as an important
responsibility of ours to be gatherers and presenters of the best
information available when a decision needs to be made - and
there will be many decisions along the way. We work hard to
make sure the decision makers can make an informed decision
in the best interests of the Town, staff, and community every
time. Having all the information available to make decisions, as
a general process rule, assists in reducing risk for the project as
a whole.
We strive to keep a balance between all of these risks at all phases of a
project. Having an engaged Project / Construction Manager who can
effectively communicate with the County, and all the team members is
a formula to minimize the risk of the Owner delivering high-quality
projects on time and on budget.
SITE SAFETY
Safety is everyone’s responsibility! Every worker deserves to
go home safe and at the end of each day.
While the primary responsibility of construction site safety falls on the
General Contractor, our team has experience and will speak up if they
see an unsafe condition or OSHA violation. In the event an unsafe
condition is noticed, it will be addressed immediately with the
Contractor, and if needed with the individual who may be compromising
safety. The Contractor should be accompanying Artaic Group staff and
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 29
APPROACH
County staff on every site walk. Many of our Project Managers have
completed OSHA training specific to construction and are versed in
appropriate safety protocol.
Artaic Group’s approach to safety includes the following cornerstones:
Develop a clear site logistics plan.
Communicate site logistics plan and approach to staff and
community.
Conduct weekly site walks with Construction Superintendent
Implement and enforce badged construction employees.
Promote a strict zero tolerance policy.
EFFECTIVE & PROACTIVE COMMUNICATION
At Artaic Group, we recognize that effective communication is
paramount to building trust and fostering positive working relationships
with our clients. We are committed to being proactive, transparent, and
responsive in all our communication efforts to ensure that our clients,
such as the Town, are consistently informed and engaged throughout the
project’s lifecycle.
We understand that communication needs may vary depending on
factors such as project complexity, timelines, and client preferences.
Nevertheless, maintaining regular and proactive communication is
fundamental to the success and proper management of any project.
To facilitate this, Artaic Group will establish a comprehensive
communication plan at the onset of our contract. This plan will allow us
to better understand the County's communication expectations,
including frequency and preferred methods of communication for
various project tasks. In general, our communication commitments will
include:
Regular Progress Updates: Especially during critical phases of
the project or when significant milestones are reached. This
could be on a weekly or bi-weekly basis, depending on the
project's duration and complexity.
These updates can be in the form
of written reports, presentations,
or meetings.
OAC Team Meetings: Schedule
regular project meetings with the
County and Project Team(s) to
discuss project status, address any
concerns or issues, and provide
updates on key deliverables. The
frequency of these meetings may
vary based on the project's needs,
but monthly or bi-monthly
meetings are common.
Ad hoc Communication: In addition to scheduled meetings,
Artaic Group will promptly address any urgent questions,
concerns, or requests for information that the County may have.
This may involve phone calls, emails, or other means of
communication.
Milestone Reviews: Artaic Group will conduct milestone
reviews with the Town to review project progress, evaluate
deliverables, and ensure alignment with the County’s
expectations. These reviews can occur at significant project
stages or upon completion of major project phases.
Issue Resolution: Should an issue arise, Artaic Group will
actively communicate with the County as soon as project issues
arise, whether they are related to budget, schedule, scope
changes, or other project concerns. We will keep you informed
about the issue, its potential impact, and proposed solutions or
mitigation strategies.
Project Closeout: As the project nears completion, Artaic
Group will communicate with the County regarding project
closeout activities, including final inspections, documentation,
and handover procedures.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 30
APPROACH
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 31
APPROACH
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 32
APPROACH
QA/QC PROGRAM
Quality control in construction projects goes beyond just building
quality; it encompasses risk management throughout the project
lifecycle. Our approach focuses on key elements to ensure a high-
quality process and outcome.
Project Organization.
We prioritize a well-organized approach, collaborating with Pitkin
County to tailor reports, manage data access expectations, and select
appropriate tools. We establish clear structures, defining an Executive
Group and User Group, ensuring efficient decision-making and
stakeholder engagement.
Minimizing Risk.
Throughout our role as Owner’s Representatives, mitigating Pitkin
County’s risk remains paramount. We provide timely, accurate
information to aid in decision-making and minimize unforeseen
variables. Holding team members accountable for meeting milestones
and allocating contingency funds for unexpected conditions helps
safeguard against budget overruns.
Quality Project Components.
While we rely on the Design Team for quality assurance, we recognize
construction as a collaborative effort. Emphasizing the Construction
Manager as General Contractor (CM/GC) delivery method, we facilitate
close collaboration between design and construction teams, ensuring
quality-driven decisions. Regular project check-ins and accountability
measures reinforce our commitment to prioritizing project quality.
SPECIAL EXPERTISE IN MUNICIPAL
CONSTRUCTION
Artaic Group has a proven track record in managing municipal construction
projects, including new construction, renovations, and infrastructure
improvements. Our recent experience includes managing the construction of
public safety facilities, parks and rec, courthouses, libraries, administrative
buildings, public works facilities, fleet storage building, schools, a1ordable
housing developments and civic centers. We specialize in working with public
stakeholders to balance community needs with fiscal responsibility, ensuring
that projects serve their intended purpose while adhering to budgetary
constraints.
Our team is particularly skilled in managing projects that require coordination
with multiple government agencies and public utilities, ensuring that all
aspects of a project are seamlessly integrated. Additionally, our expertise in
sustainability practices allows us to guide projects toward achieving LEED
certification or other sustainability benchmarks, aligning with the growing
demand for environmentally responsible construction.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 33
APPROACH
TOOLS & TECHNIQUES
Streamlining Processes: Software & Analysis Tools for
Effective Project Oversight.
While every project follows a similar process to get from design to
construction to closeout, Artaic Group recognizes that every project is
unique in the level and manner of communication documents required.
For Pitkin County’s Capital projects, Artaic Group will work with the
Contract Lead to provide a tailored software solution that provides
proper documentation and fits the needs of the County and the various
stakeholders.
The items mentioned below play a crucial role in enhancing the
efficiency, communication, and overall success of our projects. The
adoption of these innovative and technological resources varies
depending on the project size, complexity, client preferences and
available budget. As technology continues to evolve, Artaic Group will
evaluate new tools and resources as they emerge to further improve the
delivery of our services.
PROJECT MANAGEMENT SOFTWARE
Artaic Group use the following software to help in streamlining tasks,
tracking progress, managing schedules, and communicating with
different teams and stakeholders:
Microsoft Office – Word, PowerPoint, Excel, Teams, Outlook,
OneNote, & One Drive.
Procore, Autodesk, Plangrid, Fulcrum (based on
Contractor) – Document management, photo documentation,
RFI, Submittal, and punch list software.
Budget4Cast – budgeting web-based software.
Microsoft Project & Primavera (P6) – scheduling software.
Bluebeam Revu – document review and markups.
Dropbox Business & Egnyte – cloud storage and file sharing
that our Project Managers set-up and save all project
information.
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 34
REFERENCES
PITKIN COUNTY’S SUCCESS IS OUR SUCCESS.
We have a history of repeat clients. Please feel free to contact the references below for confirmation of how our team can help
Pitkin County’s Capital projects succeed. We pride ourselves on being able to use each and every former client as a reference
and would be happy to provide additional contacts if desired.
CLIENT PROJECT(S) TEAM MEMBER(S)
Summit County
Chris Lubbers, Transit Director
P: 970-470-2157
E: chris.lubbers@summitcounty.org
Summit Stage Fleet Storage, Charging & Operations Center
Little Beaver Trail Workforce Housing For Summit Stage
Swan Meadow Village Bus Stop Building
Chris Guarino
Rob Taylor
Tom Kenyon
Summit County
Tamara Pogue, Commissioner
P: 970.485.5980
E: Tamara.Pogue@summitcountyco.gov
Little Beaver Trail Workforce Housing For Summit Stage Chris Guarino
Tom Kenyon
City of Lone Tree
Justin Russell, Facilities Manager
P: 303-656-7699
E: Justin.Russell@cityoflonetree.com
New Justice Center
Public Works Major Addition
High Note Regional Park Phase I
John Bills
Jazmin Lopez
Kris Grantham
Nick Huber
City of Aspen
Robert Schober, Capital Asset Director
P: 970-618-9383
E: Robert.schober@aspen.gov
Burlingame Ranch Affordable Housing Development Phase III Chris Penney
City of Aspen
Chris Everson, Project Manager
P: 970-429-1834
E: chris.everson@aspen.gov
Burlingame Ranch Affordable Housing Development Phase II
Aspen Police Headquarters
Aspen Police Workforce Housing
Galena Plaza Upgrade
The Mill Tenant Improvement
Aspen Pedestrian Mall Improvements Phases I & II
Rob Taylor
John Bills
Aurora Housing Authority
Dayna Ashley-Oehm, Housing Development Director
P: 303-929-9591
E: dashleyoehm@aurorahousing.org
Sanctuary on Potomac
Peoria Crossing II
Liberty View at Fitzsimons
Jake Hopper
Logan Rudig
Gunnison Watershed School District
Dr. Leslie Nichols, Superintendent
P: 970-641-7760
E: lnichols@gunnisonschools.net
Lake School
Gunnison High School Renovation
Gunnison High School Pathways Building
Gunnison Community School Renovation
Crested Butte Community School Addition & Renovation
Chris Guarino
Matt Prinster
Nick Huber
Pitkin County RFP 157.24
On-call County Project Owner’s Representative Services 35
FEE SCHEDULE
100% TRANSPARENT.
We develop fees for each project not off a percentage of budget as is common in the industry but rather based off a detailed
staffing plan we assemble unique to each project to make sure that we are providing a level of effort consistent with each
project’s unique needs. Below are the rates we propose for the Artaic Team.
PROPOSED METHOD OF COMPENSATION:
Artaic Group customizes staffing plans for each project based on its specific scope and the unique needs of our clients. We are committed to transparency
and will review these plans with you in detail to ensure a complete understanding of the project requirements. Our compensation can be structured
either as a lump-sum fee per project or on an hourly basis with a 'not-to-exceed' cap, providing flexibility and cost control. Invoices will be submitted
over a 30-day cycle to maintain clear and consistent communication on project progress and expenses.
2024/2025 HOURLY RATES
TITLE RATE
Principal $190
Project Director $175
Senior Project Manager $160
Senior Construction Manager $145
Project Manager $135
Assistant Project Manager $110
*Please note hourly rates will increase 5% per year starting in 2026.
REIMBURSABLES
We work hard to keep our reimbursable expenses to a minimum. We anticipate our expenses to be limited to mileage and minimal meals/incidentals.
General guidelines will be discussed in advance.
Mileage IRS Rate
Printing At Cost
Click on AG logos in headers to return to Table of Contents.
RFP 157.24 Rev. 2021.10.11 CDD Budget Line Item #:Varies with Project
11
PROPOSAL FORM
Proposal Time: 2:00 PM MT Proposal Date: September 19, 2024 From:
Phone E-mail Address: To: THE PITKIN COUNTY BOARD OF COMMISSIONERS
c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611 For: RFP 157.24: ON-CALL COUNTY PROJECT OWNER’S
REPRESENTATIVE SERVICES Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Qualifications (RFQ), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability
of materials and labor hereby proposes to furnish all labor, materials, supplies, applicable permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of:
$___________________________________________ Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in
the proposal documents.
Approach, Qualifications, and References may be submitted on your own proposal form; please indicate “In attached documents” for any items omitted herein. A completed proposal form including, at minimum, acknowledgement of all addenda and
signature/corporate seal is required for proposals to be considered responsive.
Artaic Group, LLC
Chris.Guarino@ArtaicGroup.com
970-471-1509
72 Fairview Blvd. | Breckenridge, CO 80424
Hourly Rates in attached documents.
RFP 157.24 Rev. 2021.10.11 CDD Budget Line Item #:Varies with Project
12
Statement and Detailed Approach to Service:
Qualifications of Proposer: Please insert names address, phone numbers and description of similar Service for
Reference Checks. 1.
2.
3.
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals. The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal. (Type/Print name under all signatures)
Dated this day of , 2024
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal Form should be signed by an officer, i.e. President or vice-president. The signature of the
officer signing shall be attested to by the secretary and properly sealed. If the proposal is
being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed.
September19
1
Chris Guarino, LEED AP - Principal / Member
In attached documents.
In attached documents.
Project Management Services
Watershed Inc. – The Grove ECE
Certificate Of Completion
Envelope Id: DBCC72A1-5222-443B-AE9C-E6DE1A75D0A8 Status: Completed
Subject: Artaic Group | Pitkin County Contract 194.24 for Review and Signature
Source Envelope:
Document Pages: 81 Signatures: 6 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 69.170.199.99
Record Tracking
Status: Original
12/3/2024 6:47:58 AM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Gerald Fielding
gerald.fielding@pitkincounty.com
Construction and Asset Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 12/3/2024 6:51:12 AM
Viewed: 12/4/2024 4:25:06 PM
Signed: 12/4/2024 4:25:19 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Chris Guarino
chris.guarino@artaicgroup.com
Principal
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 67.190.153.105
Sent: 12/4/2024 4:25:22 PM
Viewed: 12/4/2024 4:46:10 PM
Signed: 12/10/2024 8:39:28 AM
Electronic Record and Signature Disclosure:
Accepted: 12/4/2024 4:46:10 PM
ID: 1ff9cf57-6e50-4db8-8b22-4e451a8bc153
Company Name: Pitkin County, Colorado
Richard Neiley
richard.neiley@pitkincounty.com
Asst. County Attorney
Security Level: Email, Account Authentication
(None)Signature Adoption: Drawn on Device
Using IP Address: 24.9.205.95
Sent: 12/10/2024 8:39:31 AM
Viewed: 12/17/2024 8:33:55 AM
Signed: 12/17/2024 8:34:13 AM
Electronic Record and Signature Disclosure:
Accepted: 12/17/2024 8:33:55 AM
ID: b044169d-2392-4e38-8e5c-fcff9eefa9ad
Company Name: Pitkin County, Colorado
Rich Englehart
rich.englehart@pitkincounty.com
Deputy County Manager
Pitkin County
Signing Group: County Manager Group
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 12/17/2024 8:34:16 AM
Viewed: 12/17/2024 9:21:36 AM
Signed: 12/17/2024 9:21:54 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement Specialist
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 12/17/2024 9:21:57 AM
Resent: 12/17/2024 9:22:05 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 12/17/2024 9:21:57 AM
Viewed: 12/17/2024 10:19:59 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/3/2024 6:51:12 AM
Envelope Updated Security Checked 12/3/2024 7:05:43 AM
Envelope Updated Security Checked 12/3/2024 7:05:43 AM
Envelope Updated Security Checked 12/3/2024 7:05:43 AM
Envelope Updated Security Checked 12/3/2024 7:05:43 AM
Envelope Updated Security Checked 12/3/2024 7:05:43 AM
Certified Delivered Security Checked 12/17/2024 9:21:36 AM
Signing Complete Security Checked 12/17/2024 9:21:54 AM
Completed Security Checked 12/17/2024 9:21:58 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide
you with certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
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Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
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To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
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By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgments, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign account, you will be provided the opportunity to
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download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM
Parties agreed to: Chris Guarino, Richard Neiley
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
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Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
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How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
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To advise Pitkin County of your new e-mail address
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To request delivery from us of paper or electronic copies of the notices and disclosures
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