Loading...
HomeMy WebLinkAboutbocc.con.amended.141.22 E-18/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451510.544500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Dan Bartolomew County Representative Phone (970) 429-2851 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 38,750.00 $ - $ - $ 38,750.00 Airport Task Order to perform an airfield topographic survey. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No MSE Wall Replacement Geotech Kimley Horn and Associates, Inc. $ 38,750.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 38,750.00 Formal Services/Maintenance 11/21/2024 1/31/2025 Task Order 141.22 E-1 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Master Service Agreement #: 141.22 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Airfield Topographic Survey Task Order Number: 141.22 E-1 Task Order Budget Line Item: 40451510.544500 OWNER: CONTRACTOR: Pitkin County Kimley Horn and Associates, Inc. Dan Bartholomew – Airport Heath Hildebrandt 1001 Owl Creek Road 310 Market Street, Suite 116 Aspen, CO 81611 Basalt, CO 81621 Phone: (970) 429-2851 Phone: (970) 429-8855 dan.bartholomew@aspenairport.com heath.hildebrandt@kimley-horn.com PROJECT NAME: AIRFIELD TOPOGRAPHIC SURVEY START DATE: November 21, 2024 END DATE: January 31, 2025 The Program Management Services for the Aspen/Pitkin County Airport Capital Maintenace & Replacement Program (the “Agreement”) dated August 30, 2022 between the Board of County Commissioners of Pitkin County (the “County”) and Kimley Horn and Associates, Inc. 310 Market Street, Suite 116 Basalt, CO 81621 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall provide the professional consulting services described in the attached Contractor Scope of Work and Fee Summary (“Attachment A”) to assist the County in creating an airfield topographic survey. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Thirty-Eight Thousand Seven Hundred Fifty dollars and Zero cents ($38,750.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 141.22 E-1 and Airfield Topographic Survey. Invoices shall be sent electronically in PDF format to ap@pitkincounty.com. Master Service Agreement #: 141.22 Rev: 2018-10-10 btf 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Dan Bartholomew, Aspen/Pitkin County Airport Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. KIMLEY HORN AND ASSOCIATES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Airport Director Dec-13-2024 Dan Bartholomew Dec-16-2024 Program Manager Heath Hildebrandt SCOPE OF WORK AND FEE SUMMARY Task Order E-1 – Airfield Topographic Survey Page 1 of 4 CONTRACTOR: Kimley-Horn and Associates, Inc. Heath Hildebrandt, PE – Program Manager 310 Market Street, Suite 116 Basalt, CO 81621 Phone: (970) 429-8855 heath.hildebrandt@kimley-horn.com START DATE: November 21, 2024 END DATE: January 31, 2025 SCOPE OF WORK Background The Aspen-Pitkin County Airport (“Client”) has proposed airfield pavement rehabilitation work at the airport and wall repairs at the Airport Operations Center (“AOC”) and has requested that Kimley-Horn and Associates, Inc. (“Consultant”) provide Professional Consulting Services as part of the project. The project will be funded with local funds. These services will be provided in accordance with the following Elements of the Scope of Services in the Consultant’s Master Services Agreement (MSA): Pre-Design Services Consultant will provide the services specifically set forth below. Task 1 – Meetings, Site Visits and Survey Scope Development The Consultant will: Attend up to three (3) virtual meetings (attended by up to two (2) Consultant employees). Attend up to two (2) site visits during the survey work (attended by up to (2) Consultant employees). Develop a Scope of Services and Agreement for the topographic survey to be completed by one (1) subconsultant. The Consultant will submit the project Scope of Services electronically via PDF to the Client for review. Attachment A SCOPE OF WORK AND FEE SUMMARY Task Order E-1 – Airfield Topographic Survey Page 2 of 4 Task 2 – Topographic Survey Coordination to Collect Existing Data Consultant will:  Collect and review readily available as-built plans and existing survey information in order to gather information on existing topography, facilities, and utilities. This task consists of a total of 12 hours of collection and review efforts.  Coordinate with field survey crews to establish survey limits, coordinate access, establish survey schedule, and provide available survey control information.  Attend up to one (1) site visit to perform a limited observation of the project areas. Field Work (performed by subconsultant) Consultant, through use of a Subconsultant will perform a field survey to prepare topographic mapping of project area. The topographic mapping for the project will consist of the following: a. A twenty-five-foot (25’) topographic grid of portions of Runway 15-33, Taxiway ‘A1’, Commercial Apron, and North GA Apron and will consist of the centerline; edge of taxiway pavement; and edge of shoulder pavement. b. Survey the shoulder repair area on Runway ‘15-33’ and Taxiways ‘A9’ and ‘B9’; trench drain repair on the Deicing Apron; pavement repair at Gate 4; and the minor repair to the Vehicle Service Road and will consist of the centerline; edge of taxiway pavement; and edge of shoulder pavement. c. Pavement markings within the survey limits. d. Identifiable flow lines, grade breaks, and top of bank points. e. Electrical facilities and equipment consisting of guidance signs, edge lights, pull boxes, junction cans, and navigational aids within the survey limits. f. Drainage facilities, underground utilities, and structures within the survey limits consisting of rim elevations, inverts, pipe material, size, and direction. SCOPE OF WORK AND FEE SUMMARY Task Order E-1 – Airfield Topographic Survey Page 3 of 4 Convert Survey Data for Design Software Consultant will: a. Establish design coordinates and alignments to be used for CAD drawings. b. Input raw survey data into the computer program in order to sort data into standard layers for project plan organization. c. Compare readily available survey data from previous projects with latest field survey. d. Sort data points by layers and description for computer modeling. e. Confirm surveyor horizontal and vertical control. f. Prepare one (1) digital terrain model (DTM) of existing ground contours, pavement edges, electrical equipment, drainage features, and other surveyed features. g. Generate one (1) three-dimensional contour model from the DTM. h. Prepare and process data for pavement profiles, grading and / or paving cross sections, and other surveyed features. SCHEDULE Kimley-Horn will perform the services as expeditiously as practicable with the goal of meeting a mutually agreed upon schedule. FEE Kimley-Horn will perform the services in Tasks 1 - 2 for the total lump sum fee below. Individual task amounts are informational only. All permitting, application, and similar project fees will be paid directly by the Client. Lump sum fees will be invoiced monthly based upon the overall percentage of services performed. Task Description Fee 1 Meetings, Site Visits and Survey Scope Development $ 6,550 Airfield Pavement Rehabilitation ($5,400) AOC Wall Repairs ($1,150) 2 Topographic Survey $ 32,200 Airfield Pavement Rehabilitation ($28,150) AOC Wall Repairs ($4,050) Total Fee $ 38,750 SCOPE OF WORK AND FEE SUMMARY Task Order E-1 – Airfield Topographic Survey Page 4 of 4 Kimley-Horn and Associates, Inc. ____________________________________ Hourly Labor Rate Schedule Classification Rate Analyst $140 Professional $180 Senior Professional I $260 Senior Professional II $350 Senior Technical Support $250 Support Staff $100 Effective through December 31, 2024 Subject to annual adjustment thereafter Internal Reimbursable Expenses will be charged at 5% of Labor Billings External Reimbursable Expenses will be charged at 15% mark-up, or per the Contract Sub-Consultants will be billed per the Contract EXHIBIT A Existing Conditions Survey – Airfield (7 pages) Aspen/Pitkin County Airport - Airport Operations Center Retaining WallRequested Survey ExhibitShots along bottom,front face of existingwall (1' max spacing,entire length of wall)Shots along existingtop of wall, bottomand top of drainageswale (1' maxspacing along entirewall length)Shots around allutility boxes present.Map all utility linesShots of sidewalk,edge of buildingShots of trees thatare closest to thewall.Shots of fence andgateShots of utilities, mapunderground linesGeneral SurveyLimitsEXHIBIT B - Existing Conditions Survey – AOC Certificate Of Completion Envelope Id: 9163E177-75A8-4E9A-A2D6-DBC42C700D2F Status: Completed Subject: Kimley-Horn and Associates | Pitkin County Task Order 141.22 E-1 for Review and Signature Source Envelope: Document Pages: 15 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 12/13/2024 11:57:26 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Dan Bartholomew dan.bartholomew@aspenairport.com Airport Director Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.213.223.141 Sent: 12/13/2024 12:07:59 PM Viewed: 12/13/2024 1:42:00 PM Signed: 12/13/2024 1:43:06 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Heath Hildebrandt Heath.Hildebrandt@Kimley-Horn.com Program Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 137.83.223.169 Sent: 12/13/2024 1:43:10 PM Viewed: 12/16/2024 8:48:05 AM Signed: 12/16/2024 8:48:18 AM Electronic Record and Signature Disclosure: Accepted: 12/16/2024 8:48:05 AM ID: c6aa4dfd-e48b-464a-ac81-f4b96b80c890 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/16/2024 8:48:20 AM Resent: 12/16/2024 8:48:25 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/16/2024 8:48:21 AM Viewed: 12/16/2024 8:48:57 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/13/2024 12:07:59 PM Certified Delivered Security Checked 12/16/2024 8:48:05 AM Signing Complete Security Checked 12/16/2024 8:48:18 AM Completed Security Checked 12/16/2024 8:48:21 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Heath Hildebrandt Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.