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Home My WebLink Aboutbocc.con.177.248/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 15033100.574000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Jodie Grady County Representative Phone (970) 963-3070 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 143,733.00 $ - $ - $ 143,733.00 177.24 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No 3202 Elk Lane Heater System Installation R&H Mechanical $ 143,733.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 143,733.00 Formal Services/Maintenance 12/5/2024 9/30/2025 New Contract Assets and Housing Heat system purchase and installation services. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Project #: 177.24 Rev. 2022.08.04 CDD NOTICE OF AWARD Date: December 5, 2024 To: R&H Mechanical Dan Angeloro 1119 Chambers Ave Eagle, CO 81631 RE: RFP 177.24 - 3202 Elk Lane Heat Pump The County, having duly evaluated the Proposal submitted on October 24, 2024, as updated and revised on December 4, 2024, for the work or purchase in response to the Request for Proposal Document titled RFP 177.24 - 3202 Elk Lane Heat Pump in the amount of One Hundred Forty-Three Thousand Seven Hundred Thirty-Three dollars and Zero cents ($143,773.00), and it appearing that the Price and other information in your Proposal Form is fair, equitable and to the best interest of the County, hereby accepts and awards the Project to your organization. In accordance with the terms of the Contract Documents, you are required to execute the Contract within ten (10) consecutive days from this Notice of Award or within ten (10) days following successful Contract negotiations, whichever shall occur sooner. In addition, you are required to furnish in the said time a complete W-9 along with Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents. PITKIN COUNTY, COLORADO _____________________________________________________ !#COUNTY REPRESENTATIVE#! Date Receipt of the above Notice of Award is hereby acknowledged _____________________________________________________ !#VENDOR SIGNATURE#! Date Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 1 PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES THIS CONTRACT, made December 5, 2024 by and between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the “County”) and R&H Mechanical, 1119 Chambers Ave, Eagle, CO 81631 (hereinafter called the “Contractor”) to perform the following work: 3202 Elk Lane Heat Pump Purchase and Installation Services (“Project”). I. Term of Contract: The term of this Contract is from December 5, 2024 to September 30, 2025. II. Contractor’s Obligations. Contractor shall provide the heat pump purchase and installation services for 3202 Elk Lane, Basalt, pursuant to the terms of the attached RFP Documents (“Attachment A”), and the proposal terms originally defined in Contractor’s October 24, 2024 Proposal (“Attachment B”), as revised by Contractor’s December 4, 2024 Proposal (“Attachment C”). III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph II. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of One Hundred Forty-Three Thousand Seven Hundred Thirty-Three dollars and Zero cents ($143,733.00) for all services rendered. By contract or amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice. Any payment by the County may be offset by any amount the Contractor owes the County for any reason. IV. County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this Contract shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other business purposes. Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this Contract, including the right to: 1) Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 2 reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of this Contract for marketing purposes and professional presentations, articles, speeches and other business purposes. V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through a County Representative. Jodie Grady, Assets and Project Manager will manage the project as the County’s Representative. In the event that Jodie Grady is not available, an alternate representative will be appointed who shall assume the County Representative’s duties. The services provided and products delivered by the Contractor under this Contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. VI. Termination Prior to Expiration of Contract Term. The County has the right to terminate this Contract, with or without cause, by giving written notice to the Contractor of such termination and specifying the effective date thereof. Such notice shall be given at least ten (10) days before the effective date of such termination. In such event all finished or unfinished documents, data, studies and reports prepared by the Contractor pursuant to this Contract shall become the County’s property. Contractor shall be entitled to receive compensation in accordance with the Contract for any satisfactory work completed pursuant to the terms of this Contract prior to the date of termination. Notwithstanding the above, Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Contract by the Contractor. VII. Independent Contractor Status. A. The parties to this Contract intend that the relationship between them contemplated by the Contract is that of independent contractor. Contractor, and any agent, employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. B. Contractor is not required to offer his services exclusively to Pitkin County under this Contract. Contractor may choose to work for other individuals or entities during the term of this Contract, provided that the basic services and deliverable products required under this Contract are submitted in the manner and on the schedule defined under this Contract. C. Contractor warrants that all work produced will conform to all applicable industry standard of care, skill and diligence in the performance of Contractor’s obligations under this Contract. D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this Contract. Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 3 E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin County and is responsible for payment of any federal, state, FICA and other income taxes. VIII. Assignability. This Contract is not assignable by either party. Any use of subcontractors by the Contractor for performance of this Contract must be accepted in writing by the County. IX. Severability. In the event that any provision of this Contract shall be held to be invalid or unenforceable, the remaining provisions of this Contract shall remain valid and binding upon the parties hereto. X. Integration and Modification. A. This Contract represents the entire and integrated Contract between the County and the Contractor and supersedes all prior negotiations, representations, or contract, either written or oral. This Contract may be amended only by written contract signed by both the County and the Contractor. B. The County may, from time to time, request changes in the scope of services of the Contractor to be performed hereunder. Such changes, including the increase or decrease in the amount of the Contractor’s compensation, which are mutually agreed upon between the County and the Contractor, shall be in writing and upon execution shall become part of this Contract. XI. Indemnity. A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's right to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing permits for any work included in the project, hereinafter referred to as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character or any nature arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this Contract of indemnity applies. In consideration of the award of this Contract, the Contractor agrees to waive all rights of subrogation against the County its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend, pay or settle all claims, demands, or lawsuits related hereto Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 4 at its sole expense and shall bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent. C. Accessibility Indemnification Contractor shall indemnify, save, and hold harmless the Indemnified Parties, against any and all costs, expenses, claims, damages, liabilities, court awards and other amounts (including attorneys’ fees and related costs) incurred by any of the Indemnified Parties in relation to Contractor’s failure to comply with §§24-85- 101, et seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. XII. Accessibility. The Contractor shall comply with and the Work Product provided under this Contract shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards. The County may require Contractor’s compliance to the State’s Accessibility Standards to be determined by a third party selected by the County to attest to Contractor’s Work Product and software is in compliance with §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The policies shall include, or be endorsed to include, the following provision: On insurance policies where the County is named as an additional insured, the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 5 relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. Commercial General Liability Completed Operations coverage must be kept in effect for up to three (3) years after completion of the project. A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits of liability requirements provided that the coverage is written on a “following form” basis. 1) Statutory Workers’ Compensation: Colorado statutory minimums a. Policy shall contain a waiver of subrogation against the County. b. This requirement shall not apply when a contractor or subcontractor is exempt under Colorado Workers’ Compensation Act AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form. Minimum Limits: Coverage A (Workers’ Compensation) Statutory Coverage B (Employers Liability) $ 500,000 $ 500,000 $ 500,000 2) Commercial General Liability – ISO 1CG 0001 form or equivalent. (With County named as an additional insured) Minimum Limits: General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Each Occurrence Limit $ 1,000,000 Personal/Advertising Injury $ 1,000,000 Fire Damage (Any One Fire) $ 50,000 Medical Payments (Any One Person) $ 5,000 Coverage to include: x Premises and Operations x Explosions, Collapse and Underground Hazards x Personal / Advertising Injury x Products / Completed Operations x Liability assumed under an Insured Contract (including defense costs assumed under contract) x Independent Contractors x Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997 Edition or equivalent) Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 6 x Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010 (2004 Edition or equivalent) x Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037 (2004 Edition or equivalent) x The policy shall be endorsed to include the following additional insured language on the Additional Insured Endorsements specified above: “County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers named as an additional insured with respect to liability and defense of suits arising out of the activities performed by, or on behalf of the Contractor, including completed operations”. 3) Auto Liability: Bodily injury and property damage for any owned, hired and non-owned vehicles used in the performance of this Contract. Minimum Limits: Statutory Coverage Bodily/Property Damage (Each Accident) $ 1,000,000 4) Special Coverages (check as appropriate and insert amount): a. տ Performance Bond $ b. տ Professional Errors and Omissions c. տ Aircraft Liability d. տ Owner’s Protective e. տ Builder’s Risk f. տ Boiler and Machinery g. տ Loss of Use Insurance h. տ Pollution Liability i. տ Crime, including Employee Dishonesty Coverage, or Fidelity Bond B. Proof of Insurance: 1) Each insurance policy required by the insurance provisions of this Contract shall provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days prior written notice has been given to the County, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall be emailed directly to Procurement@pitkincounty.com. If the insurance carrier will not provide the required notice, the Consultant/Contractor and or its insurance broker shall notify the County of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days of receipt of insurers’ notification to that effect. Simultaneously with the Certificates of Insurance, the Contractor shall file with the Project Lead a certified statement as to claims pending against the required coverages, reserves established on account of such claims, defense costs expended and amounts remaining on policy limits. Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 7 2) In addition, these Certificates of Insurance shall contain the following clauses: a. The contractor’s insurance shall be primary and non-contributory with any insurance or self-insurance purchased by the County. b. The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. c. Any and all deductibles or self-insured retentions in the above- described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. d. Location of operations shall be: “all operations and locations at which work for the referenced Project is being done.” 3) Certificates of Insurance for all renewal policies shall be delivered to the County’s Representative at least fifteen (15) days prior to a policy’s expiration date except for any policy expiring on the expiration date of this Contract or thereafter. 4) The County reserves the right to request and receive a copy of any policy and any policy endorsement at any time during the term of this Contract. XIV. Exemptions and Preferences. All purchases of construction or building or any other materials for this Contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5k. XV. Records. The Contractor shall maintain comprehensive, complete and accurate books, records, and documents concerning its performance relating to this Contract for a period of three (3) years after final payment under the Contract and the County shall have the right within the three (3) year period to inspect and audit these books, records and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing standards, compliance with all provisions of the Contract and applicable law. XVI. Contract Made in Colorado. The parties agree that this Contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the provisions of this Contract, the substantially prevailing party shall be entitled to its costs and reasonable attorney’s fees. XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this Contract, the monetary Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 8 limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in this Contract shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. XIX. Current Year Obligations. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under this Contract are subject to Pitkin County’s annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the Contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the Contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County’s then current fiscal year. No provisions of this Contract shall be construed to pledge or create a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this Contract restrict the future issuance of Pitkin County’s bonds or any obligations payable from any class or source of Pitkin County’s money. XX. Notice. Any notice required or permitted under this Agreement shall be in writing and shall be provided by electronic delivery to the e-mail addresses set forth below and by one of the following methods 1) hand-delivery or 2) registered or certified mail, postage pre-paid to the mailing addresses set forth below. Each party by notice sent under this paragraph may change the address to which future notices should be sent. Electronic delivery of notices shall be considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process. To Pitkin County: Jodie Grady 530 E. Main Street Aspen, CO 81611 Email: jodie.grady@pitkincounty.com with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor: R&H Mechanical 1119 Chambers Ave Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 9 Eagle, CO 81631 Phone: (970) 309-8711 Email: dan@randhmechanical.com Contract # 177.24 Revision: 2024.10.08 iso8601 CDD iso 8601 10 IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. R&H Mechanical ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date COUNTY MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 1 PUBLIC NOTICE Pitkin County is accepting proposals to provide 3202 ELK LANE HEAT PUMP PURCHASE AND INSTALLATION SERVICES. More information is available online at www.BidNetDirect.com/Colorado. Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on October 17, 2024. Questions and requests for clarification will only be accepted via email at procurement@pitkincounty.com. Proposal documents must be uploaded to the BidNet Direct website no later than 2:00 PM MT on October 24, 2024. Published in the Aspen Daily News: October 14, 2024 and October 21, 2024 $WWDFKPHQW$ RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 2 PITKIN COUNTY 3202 ELK LANE HEAT PUMP PURCHASE AND INSTALLATION SERVICES Table of Contents REQUEST FOR PROPOSAL I. INTRODUCTION 3 II. COUNTY BACKGROUND 3 III. SCOPE OF WORK 4 A. SPECIFICATIONS AND DRAWINGS 4 B. CONTRACT TIME AND LIQUIDATED DAMAGES 4 C. ADDITIONAL INFORMATION 4 IV. SELECTION PROCESS 4 A. SUBMITTALS 4 B. TIME SCHEDULE 6 C. EVALUATION CRITERIA AND WEIGHING 7 D. SELECTION COMMITTEE 7 E. CONTRACT 8 PROPOSAL FORM 8 INSTRUCTIONS TO PROPOSERS 10 RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 3 REQUEST FOR PROPOSALS 3202 ELK LANE HEAT PUMP PURCHASE AND INSTALLATION SERVICES GENERAL INFORMATION TO PROPOSERS ISSUED: October 11, 2024 DUE: October 24, 2024 by no later than 2:00 PM MT I. INTRODUCTION Pitkin County (hereinafter called the “County”) is qualifying interested parties for the provision of purchase and installation services for a new heat pump at 3202 Elk Lane in Basalt, Colorado. II. COUNTY BACKGROUND Covering 975 square miles, Pitkin County is located in the heart of the White River National Forest, surrounded by the spectacular peaks of the central Rocky Mountains. Pitkin County is located in Colorado with the county seat of Aspen. Pitkin County includes the communities of Aspen, Snowmass, Woody Creek, Old Snowmass, Meredith, Thomasville, Redstone and portions of the town of Basalt. As public servants, we work in the public trust to ensure quality of life and experience in Pitkin County for present and future generations. Organizational Values: Pitkin County embraces the following values to promote public trust and confidence in County Government. Stewardship: We strive to leave our natural environment, community, public assets, and organization in better condition than we found them for current and future generations. Ethics: We hold ourselves to high standards of honesty and dependability in the conduct of County business. Excellence: We are committed to providing quality services that are accessible, accurate and innovative to meet our community’s needs. Collaboration: We work together as employees and with citizens and other government, non-profit and private sector organizations helping each other succeed in promoting and achieving the public’s goals. Open Communication: We are committed to listening to our citizens and partners and to giving accurate and timely information. RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 4 Positive Work Environment: We appreciate dedicated and knowledgeable employees and support their professional and personal growth. Additional information about the County may be found on the County’s website at: https://pitkincounty.com/DocumentCenter/View/21997/PC_brochure_2020_FFO_digital III. SCOPE OF WORK A. SPECIFICATIONS As further described in Attachments A and B, the County is seeking proposals from qualified service providers to purchase and install a heat pump at 3202 Elk Lane in Basalt, Co. B. ADDITIONAL INFORMATION It is the Contractors responsibility to provide any and all safety equipment and/or managerial oversight necessary to perform all work in a safe and workman-like manner. Pitkin County reserves the right to enter the working site for periodic checks of safe working environments, as applicable. Pitkin County expects that any Contractor providing goods or services will do so in compliance with Pitkin County policies, including, but not limited to, tobacco use policies, public health orders, permitting requirements, construction ordinances, building access and safety requirements, and Pitkin County standards of conduct. Pitkin County’s elected Board of County Commissioners have identified climate action and carbon footprint reduction as a priority for County projects. Pitkin County encourages all proposers to be environmentally conscious when preparing their proposal documents, making travel plans, printing materials, selecting fleet vehicles, designing/updating facilities systems, qualifying subcontractors, investing, and/or any other business activities wherever a less environmentally impactful solution may or could exist. IV. SELECTION PROCESS The County is required by the terms of the Pitkin County Procurement Code to conduct a competitive selection process to select a Contractor for the above- described proposal. This process shall be through formal proposals submitted in response to this Request for Proposals. A. SUBMITTALS 1. Proposer shall submit proposals for this Service as outlined in the Request for Proposals and Scope of Services, or an alternately developed plan as developed by Proposer in response to and in accordance with this Request for Proposals and Information to Proposers attached hereto. Proposal Format: Each response shall be 8½” X 11” in size. Font, Times New Roman, size shall be no smaller than 12 point. A sample contract has been included for review and Template Contract revisions, if any, must be uploaded as a separate RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 5 file with any changes clearly highlighted. Template Contract change requests will not be reviewed until scoring has been completed and, as such, any information that could be considered material to your proposed response to the solicitation should not be included in the sample Contract. Proposals may include pages up to 11”x17” size, as needed. a. The proposal must contain name, address, daytime phone number(s), and e-mail address for person(s) to whom additional selection process requests should be communicated; b. A proposed approach (basic description of how Proposer will proceed with this Service), timetable for the Service, and proposed method of compensation for services rendered; c. A statement of Qualifications of the Proposer and any subcontractors anticipated to perform under the awarded contract; d. References, especially those for significantly similar projects with local governments; e. A completed Proposal Form (may indicate “In Attached Documents” for Approach and Qualifications/References sections of the provided Proposal Form, if desired. The Proposal Form, however, will not be considered complete if any and all addenda are not acknowledged and the form has not been signed); f. List of all subcontractors (including qualifications); g. Fee schedule of standard rates for any work that may not be included in provided Scope of Work, as applicable 2. Proposer may be required to supply additional information upon request, or to make additional submissions under secondary selection criteria, if necessary. 3. Any and all questions or comments shall be submitted via email to procurement@pitkincounty.com no later than 4:00 PM MT on October 17, 2024. All requests must have the email subject line, “RFP 177.24 – 3202 Elk Lane Heat Pump Purchase and Installation Services: Request for Clarification and Questions.” All questions, comments and answers provided shall be shared with all Proposers via addendum posted on BidNet Direct. Addendum(s) will include the requests for clarification and questions, as written by the Proposer. 4. All Proposals must be uploaded to the BidNet Direct website. Proposals will not be accepted in any other form or manner. RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 6 5. During the Request for Proposal selection process, all proposals shall remain confidential. The entire selection process (procurement) file shall be available to the public (which includes all Proposers) after an agreement is approved by the County, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the County Attorney has reviewed and determined this to be the properly confidential under the State Open Records Act and other relevant statutes and regulations. B. TIME SCHEDULE The County will endeavor to use the following timetable: October 9, 2024 Request for Proposals publicly advertised, posted on website (www.bidnetdirect.com/colorado) October 16, 2024 Recommended pre-proposal meeting will be held at 1:00 PM MT, at 3202 Elk Lane, Basalt, CO. Please submit your RSVP with planned attendee list via email to procurement@pitkincounty.com by no later than 24-hours prior to the scheduled meeting. October 17, 2024 Proposer’s request for clarification and questions due via email to procurement@pitkincounty.com by 4:00 PM MT October 18, 2024 County’s response to request for clarification and questions posted on BidNet Direct via addendum October 24, 2024 PROPOSALS MUST BE UPLOADED TO BIDNET DIRECT BY 2:00 PM MT October 25-30, 2024 Meeting of Selection Committee; checking of references as necessary; requests for additional information or clarifications, if necessary; scheduling of interviews, if necessary October 31, 2024 Issuance of Notice of Award to top-ranked proposer November 1, 2024 Notices sent to unsuccessful proposers November 4, 2024 Anticipated Contract Start Date RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 7 C. EVALUATION CRITERIA AND WEIGHING Selection of the "short-listed" Proposers to be interviewed and/or the selection of the top-ranked Proposer will be based upon the following criteria and relative importance (or as the same may be amended or supplemented by published secondary selection criteria, if any): 1. Approach to Project 30% The Proposer shall prepare a brief statement as to their intention to address: A. The Project Scope of Work B. The Project Schedule 2. List of Similar Work 20% The Proposer shall submit examples of projects of similar size and scope, specifically with local governments when available. 3. Estimated Cost of Services, including Reimbursable Expenses 40% A. The Proposer shall list all costs assumed necessary to successfully complete and/or deliver the provided scope of work, services, and/or goods, including, but not necessarily limited to: i. Labor and material expenses ii. Reimbursable expenses for mileage and/or administrative services iii. Miscellaneous expenses B. The Proposer shall provide a list of standard fees/rates and material markup rates to include with the Contract for any additional services or goods that may not be covered in the awarded Contract; billable only as incurred and as agreed upon in advance by mutual signing of a change order. 4. References 10% The Proposer shall provide a list, including contact name and information, of references/prior clients, especially local, state and federal government. D. SELECTION COMMITTEE Communications between Proposer and any member of the selection committee during the selection process, except when and in the manner expressly authorized by the Request for Proposals, is prohibited. Violation of this restriction is grounds for disqualification from the process. Voting Members of the Selection Committee: Nonvoting counsel to the Selection Committee: - Jodie Grady -Jeff Pendarvis -Michael Port -County Attorney -County Procurement RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 8 E. SAMPLE CONTRACT A sample of the Pitkin County Contract for the Provision of Services is included as Attachment C. The Proposer must present any exceptions to the standard contract language, if any, with their proposal, included as a separate document. If changes are not requested at the time of proposal submission, the County shall consider that terms and conditions are accepted by proposer. Requests for Contract alterations, modifications, additions, or deletions will not be entertained following proposal submission. Submittal of contract change requests is for County’s information only and will not be reviewed until selection committee scoring and vendor selection has been completed; contract language change requests will not disqualify any proposer or be evaluated for partiality. This opportunity is offered so proposers may familiarize themselves with standard County terms and requirements, and change requests that are submitted at the time of proposal allow the County to expedite the consideration of such requests during the award process so as to avoid delays in contracting. As mentioned in Section IV.A, proposers should not include any information specific to their proposed approach, pricing, delivery schedule, etc. when submitting language change requests as this information will not be reviewed prior to final selection of a top-ranked proposer. Failure of proposer to review and abide by this guidance and any lack of conveyance of such information to the selection committee shall be construed as an error on the behalf of the proposer and not on behalf of the County or the selection committee. RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 9 PROPOSAL FORM Proposal Time: 2:00 PM MT Proposal Date: October 24, 2024 From: Phone E-mail Address: To: THE PITKIN COUNTY BOARD OF COMMISSIONERS c/o Procurement 530 E Main Street, Suite #304 Aspen, CO 81611 For: RFP 177.24: 3202 ELK LANE HEAT PUMP PURCHASE AND INSTALLATION SERVICES Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having examined this Request for Proposals (RFP), including familiarization of the site and/or the conditions of the proposed Service environment, including the availability of materials and labor hereby proposes to furnish all labor, materials, supplies, applicable permits, services, and supervision required to provide a completed product as detailed in this RFP and adjoining documentation for the sum of: $___________________________________________ Fee Schedule(s) for this project and any applicable work that may not have been included in the Scope of Work but may be necessary for successful completion must be included in the proposal documents. Approach, Qualifications, and References may be submitted on your own proposal form; please indicate “In attached documents” for any items omitted herein. A completed proposal form including, at minimum, acknowledgement of all addenda and signature/corporate seal is required for proposals to be considered responsive. RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 10 Statement and Detailed Approach to Service: Qualifications of Proposer: Please insert names address, phone numbers and description of similar Service for Reference Checks. 1. 2. 3. It is further understood that the right is reserved by the County to reject any and all proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals. The Proposer acknowledges receipt of Addenda Nos. . The right is reserved to waive any informalities and to reject any Proposal. (Type/Print name under all signatures) Dated this day of , 2024 (Corporate seal) PROPOSER: SIGNATURES: If the proposal is being submitted by a Corporation, the Proposal Form should be signed by an officer, i.e. President or vice-president. The signature of the officer signing shall be attested to by the secretary and properly sealed. If the proposal is being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed. RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 11 INSTRUCTIONS TO PROPOSERS FOR PITKIN COUNTY CONTRACTS 1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly executed offer on the Pitkin County Proposal Form to do the work called for in the Request for Proposals (“RFP”). b. Proposals must be submitted electronically in PDF format and submitted at the time and place designated in the RFP. Electronic submissions must be clearly marked as a "sealed proposal" with the Service name and the name, contact person, mailing address and telephone number of the Proposer. The County reserves the right to request verification of any original or electronic signature at any time before issuing a Notice of Award. c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper form and in the County's possession by or before the scheduled time and date of public Proposal opening. Proposals will not be accepted after the scheduled time and date of opening. Any Proposals received late will be returned to the Proposer unopened, if possible. In the event that it is impossible to determine who the late Proposer is unless the envelope is opened, the envelope will be opened, the address determined, and the envelope and Proposal returned immediately to the Proposer. d. If specified in the Request for Proposals, parties who request packages of proposal documents will be required to pay a fee for the document package. All parties who request packages must provide the name of the potential Proposer, along with the name of a contact person, address, telephone number, and email address for the purpose of dissemination of Addenda or additional proposal information. e. If a mistake is made or discovered at or after the public opening, the County reserves the right to determine which party made the mistake and whether the mistake is material and, after these determinations, the County, in its sole discretion, shall make the decision whether to accept or reject the Proposal. No advantage shall be taken by either party of manifest clerical errors or omissions in the Proposal documents or the Request for Proposals (and plans and specifications). All Proposers are required to notify the County immediately of any errors of omissions that may be encountered. (See 2.a. and 2.c., below). f. The signer of the Proposal must initial any alteration or erasure. If provided on the required Proposal Form, the proposal price of each item must be stated in numerals and words; in case of a conflict, the words will control. In case of conflict between the indicated sum of any addition of figures and the correct sum, the correct sum will control. g. No reimbursement will be made by the County for any costs incurred in the preparation of a statement of qualifications, Proposals, or attendance at a site inspection, pre-bid conference or interviews. h. No person, firm, corporation or other entity shall be allowed to make, file or be interested in more than one Proposal for the same work, unless alternate proposals are called for. A person, firm, corporation or other entity who has submitted a sub- proposal to Proposer, or who has quoted prices on materials to a Proposer, is not RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 12 hereby disqualified from submitting a sub-proposal or quoting prices to other Proposers. 2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning of any part of the Drawings, Specifications or other Proposal or Contract Documents, or finds discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the Drawings or Specifications or the proposal process, he/she must submit to the Procurement Officer a written request for an amplification, clarification, explanation, interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the Proposer of the Drawings, Specifications or other Proposal or Contract Documents as is, and (2) a waiver by the Proposer of any and all claims arising, or that might arise, out of such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions. b. Proposers may propose substitute materials or techniques if such substitution is equal to or better than the materials or techniques described in the RFP and if the substitution has been submitted in writing at least ten (10) days prior to the public Proposal opening. The burden of proof of equality or superior quality is on the Proposer. If accepted as equal by the County in its discretion, the substitute will be designated as an alternative on a formal addendum available to all Proposers three (3) days prior to the deadline for Proposal submission, when possible. If approval of any substitute materials and/or processes has not been provided by County prior to the deadline for proposal submission, proposers may elect to submit an alternate bid with separate pricing and rationalization for the alternate materials and/or approach. County, at its sole discretion, will determine if the alternate meets the needs of the respective project. c. Any amplification, clarification, explanation, interpretation or correction of the documents will be made only by written Addendum duly issued and a copy of the Addendum will be mailed or delivered to each person receiving a set of the Proposal Documents. Delivery, as used in these Instructions, shall include electronic delivery through e-mail, facsimile, web-posting or other electronic means. Neither the County nor the Procurement Officer will be responsible for any information, representations, explanations or interpretations of the Contract Documents not in written addenda. d. The County reserves the right to call a pre-proposal conference; if called and conducted, a summary of the pre-proposal conference will be mailed or electronically delivered to all parties receiving a set of Proposal documents. e. On request, the County will provide each Proposer access to the site to conduct, at Proposer's sole cost, such inspections, tests and investigations as each Proposer deems necessary for submission of a Proposal. No information provided by County representatives at such a site inspection shall be deemed a waiver of the requirements of 2.a. and 2.c., above. f. Any Addenda issued during the time of the Proposal process, or forming a part of the Proposal Documents, shall be covered in the Proposal, and shall be considered a part of the RFP. Receipt of each Addendum shall be acknowledged in the Proposal. g. If specified in the RFP, a request for qualifications may precede the RFP process. RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 13 3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a certified check or bid bond in a form acceptable to the County Attorney, in an amount specified, payable without condition to the County as a guarantee that the Proposer, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal, and will furnish, if required by the Proposal, good and sufficient bonds for the faithful performance of the Contract and for the payment to all persons supplying labor and material for the work (see 10.a., below). The Proposal guaranties of all parties except the three highest scoring Proposals will be returned promptly after the opening of Proposals. After execution of the Contract and issuance of a Notice to Proceed, the remaining two Proposers’ guaranties will be returned. b. Proposer also, if required by the Proposal Documents, will fully complete and submit with the Proposal a Pitkin County Qualification Statement, or an updated Statement if one is already on file. Pitkin County reserves the right to pre-qualify Proposers based on said qualification statements. c. Proposer also must submit with the Proposal a list of subcontractors, independent contractors and suppliers to be employed under the Contract. If the County has a reasonable objection to any such subcontractor, independent contractor or supplier, it shall notify the Proposer and the Proposer may then: (a) withdraw the Proposal; or (b) substitute an acceptable contractor or supplier. If required by the Contract Documents, subcontractors, independent contractors and/or suppliers may be required to submit a Contractor's Qualification Statement. d. Proposals by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature. e. Proposals by partnerships or limited liability companies (“LLC”) must be executed in the partnership or LLC name and signed by a partner, authorized LLC officer, whose title must appear under the signature and the official address of the partnership or LLC must be shown below the signature. The state in which the entity was formed and whose law governs the entity shall be shown below the signature. f. All names must be typed or printed below the signature. 4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the requirements of the "Pitkin County Procurement Code," (Ordinance #009-2021, as previously amended by Ordinances #026-2005 & #03-2007 (copies available via the PitkinCounty website at https://pitkincounty.com/DocumentCenter/View/27059/title- 03-revenue-and-finance or upon request for a nominal charge). As such, the Proposer agrees to comply with all applicable requirements of said Procurement Code relating to proposing, contract drafting, contract administration, and ethics. The requirements of the Procurement Code are incorporated herein by this reference. b. The Proposer shall immediately notify the County Manager in writing of any violation of said Code by the County's employees or agents, which violation is known or should have been known by Proposer, and failure to so notify the County of violations within five (5) days of knowledge of such violations shall disqualify the Proposer from award RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 14 of the Contract being proposed and shall be deemed as a waiver of any action or defense that the Proposer may have against the County by reason of such violation of the Procurement Code. c. The submission of a Proposal shall be conclusive evidence and legal admission that the Proposer: (1) has no questions, complaints or objections in connection with the Proposal process and/or documents, subject to any requests made by Proposer for amplification, clarification, explanation, interpretation or correction pursuant to Paragraph 2.a. and 2.c., above; (2) has no questions, complaints or objections as to the completeness, sufficiency, scope or detail of the Proposal Documents; and (3) has full knowledge of the scope, nature, quality and quantity of work to be performed, the detailed requirements of the Proposal Documents including any and all contract documents, the plans and specifications, the site and conditions under which the work is to be performed, the Pitkin County Procurement Code and applicable Colorado law. 5. a. All Proposals will be opened and read in public by name of Proposer only. No Proposals may be withdrawn after the beginning of the public opening. The County, in its sole discretion, may delay a Proposal opening for no longer than two (2) business days if weather or other circumstances beyond control of Proposers results in delay in receipt of Proposals. Proposals may be withdrawn at any time prior to the beginning of the public opening or modified by a document executed and delivered in a form substantially similar to the Proposal Form prior to opening. b. All Proposals submitted must be valid for a minimum period of sixty (60) days after the date of the Proposal opening. During this time, Proposers are investigated, and Proposals are evaluated. 6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms, conditions, guidelines, selection criteria, plans and specifications presented in the Request For Proposals. All rights are reserved by the County to determine, in the County's sole reasonable discretion, whether the Proposal meets the needs or a purpose intended and is within the budget. b. Although price may be a major consideration in the selection of a Proposal, the County does not award on price alone. The County may also consider the quality of product as judged by the County; past experience with Proposers, subcontractors, independent contractors, products or suppliers; qualifications of the Proposers and/or subcontractors, independent contractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar considerations, all as specified in detail in the RFP. c. The County reserves the absolute right to conduct such investigations as it deems necessary to assist in the evaluation of any Proposal and to establish the experience, responsibility, reliability, references, reputation, business ethics, history, qualifications and financial ability of the Proposers and proposed subcontractors, independent contractors and suppliers. The purpose of such investigation is to satisfy the County that the Proposer has the experience, resources and commercial reputation necessary to perform the work and support any warranties in accordance with the Contract Documents in the prescribed manner and time. RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 15 d. The County, at its sole discretion, may require the apparent successful Proposer to demonstrate, at a place and time designated by the County, that the Proposal meets the performance criteria specified, or to otherwise provide documented proof from independent reliable sources acceptable to the County that said performance criteria will be met prior to final acceptance of the Proposal. The burden of proof of such a demonstration is on the Proposer. In the event that the apparent successful Proposer fails to demonstrate or provide acceptable proof of meeting required performance criteria, that proposal will be rejected and the next eligible Proposer in the selection ranking will be invited to participate in the same process until a proposal meeting performance criteria is found within the ranking of eligible Proposers. The County reserves the rights to reject any or all Proposals or to otherwise accept the Proposal which in the County's sole discretion is in the best interest of the County. e. Pitkin County reserves the right, if it deems such action to be in the best interests of the County, to reject any and all Proposals or to waive any irregularities or informalities therein. Any incomplete, conclusory, false or misleading information provided by Proposer shall be grounds for rejection of the proposal. If proposals are rejected, the County further reserves the right to investigate and accept the next best proposal in order of ranking or to reject all proposals and re-solicit for additional pro- posals. f. Any questions or disputes involving the documents or procedures not covered by these Instructions or other Proposal Documents shall be resolved by the Procurement Officer on the basis of fairness, custom in the industry, maximization of competition and best interests and convenience of the County. 7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to Proceed shall be as specified in the Contract Documents and in accordance with the Pitkin County Procurement Code. County standard practice is to first notice the top-ranked proposer and enter into a final contract agreement prior to notifying unsuccessful bidders. Non-awarded bidders will be notified of the County’s decision and shall be offered an optional debrief conversation of the bidding and evaluation process; debrief conversations may be offered prior to contract signing but, in most cases, will not be scheduled until a contract has been finalized. 8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate agreement with the Proposer. Copies of any applicable standard forms are included with the Proposal Documents. The County reserves the right to negotiate with the Proposer for contract terms not specified in the Proposing Documents. Any changes from the Pitkin County standard form contract may result in a delay in the issuance of a Notice to Proceed in order to obtain any necessary County Attorney review of changes from the standard form. Proposer agrees that any such delays shall not be grounds for either additional compensation or an extension of time to complete the work that is the subject of the Proposal. 9. If any contract awarded as a result of a Proposal extends beyond the calendar year, nothing herein shall be construed as an obligation by the County beyond any amounts that may be, from time to time, appropriated by the County on an annual basis. It is understood that payment under any Contract is conditional upon annual or supplemental statutory appropriation of funds by said governing body and that before providing services, the Proposer, if he/she so requests, will be advised as to the status of funds appropriated for RFP 177.24 Rev. 2021.10.11 CDD Budget Line Item #: 15033100.574000 & 10033100.544500.10015 16 services or materials and shall not be obligated to provide services or materials for which funds have not been appropriated. 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ontract # 176.24 Revision: 2023.12.15 CDD 1 PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES THIS CONTRACT, made Enter Contract Date by and between the Board of County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the “County”) and Contractor Legal Entity, Contractor Street Address (Include Suite/Unit), City, ST ZIP (hereinafter called the “Contractor”) to perform the following work: Project Name (“Project”). I. Term of Contract: The term of this Contract is from Contract Start Date to Contract End Date. Optional Contract Extension II. Contractor’s Obligations. Contractor shall III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph II. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of spell out number of dollars dollars and spell out number of cents cents ($0.00) for all services rendered. By contract or amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice. Any payment by the County may be offset by any amount the Contractor owes the County for any reason. IV. County’s Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this Contract shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other business purposes. Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this Contract, including the right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of this Contract for marketing purposes and professional presentations, articles, speeches and other business purposes. Contract # 176.24 Revision: 2023.12.15 CDD 2 V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through a County Representative. Project Lead, Project Lead Title will manage the project as the County’s Representative. In the event that Project Lead is not available, Alternate Person with Title shall assume the County Representative’s duties. The services provided and products delivered by the Contractor under this Contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. VI. Termination Prior to Expiration of Contract Term. The County has the right to terminate this Contract, with or without cause, by giving written notice to the Contractor of such termination and specifying the effective date thereof. Such notice shall be given at least ten (10) days before the effective date of such termination. In such event all finished or unfinished documents, data, studies and reports prepared by the Contractor pursuant to this Contract shall become the County’s property. Contractor shall be entitled to receive compensation in accordance with the Contract for any satisfactory work completed pursuant to the terms of this Contract prior to the date of termination. Notwithstanding the above, Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Contract by the Contractor. VII. Independent Contractor Status. A. The parties to this Contract intend that the relationship between them contemplated by the Contract is that of independent contractor. Contractor, and any agent, employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. B. Contractor is not required to offer his services exclusively to Pitkin County under this Contract. Contractor may choose to work for other individuals or entities during the term of this Contract, provided that the basic services and deliverable products required under this Contract are submitted in the manner and on the schedule defined under this Contract. C. Contractor warrants that all work produced will conform to all applicable industry standard of care, skill and diligence in the performance of Contractor’s obligations under this Contract. D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this Contract. E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin County and is responsible for payment of any federal, state, FICA and other income taxes. VIII. Assignability. This Contract is not assignable by either party. Any use of subcontractors by the Contractor for performance of this Contract must be accepted in writing by the County. Contract # 176.24 Revision: 2023.12.15 CDD 3 IX. Severability. In the event that any provision of this Contract shall be held to be invalid or unenforceable, the remaining provisions of this Contract shall remain valid and binding upon the parties hereto. X. Integration and Modification. A. This Contract represents the entire and integrated Contract between the County and the Contractor and supersedes all prior negotiations, representations, or contract, either written or oral. This Contract may be amended only by written contract signed by both the County and the Contractor. B. The County may, from time to time, request changes in the scope of services of the Contractor to be performed hereunder. Such changes, including the increase or decrease in the amount of the Contractor’s compensation, which are mutually agreed upon between the County and the Contractor, shall be in writing and upon execution shall become part of this Contract. XI. Indemnity. A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's right to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing permits for any work included in the project, hereinafter referred to as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character or any nature arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this Contract of indemnity applies. In consideration of the award of this Contract, the Contractor agrees to waive all rights of subrogation against the County its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent. XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contract # 176.24 Revision: 2023.12.15 CDD 4 Contractor, its agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The policies shall include, or be endorsed to include, the following provision: On insurance policies where the County is named as an additional insured, the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. Commercial General Liability Completed Operations coverage must be kept in effect for up to three (3) years after completion of the project. A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits of liability requirements provided that the coverage is written on a “following form” basis. 1) Statutory Workers’ Compensation: Colorado statutory minimums a. Policy shall contain a waiver of subrogation against the County. b. This requirement shall not apply when a contractor or subcontractor is exempt under Colorado Workers’ Compensation Act AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form. Minimum Limits: Coverage A (Workers’ Compensation) Statutory Coverage B (Employers Liability) $ 500,000 $ 500,000 $ 500,000 2) Commercial General Liability – ISO 1CG 0001 form or equivalent. (With County named as an additional insured) Minimum Limits: General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Each Occurrence Limit $ 1,000,000 Personal/Advertising Injury $ 1,000,000 Contract # 176.24 Revision: 2023.12.15 CDD 5 Fire Damage (Any One Fire) $ 50,000 Medical Payments (Any One Person) $ 5,000 Coverage to include: x Premises and Operations x Explosions, Collapse and Underground Hazards x Personal / Advertising Injury x Products / Completed Operations x Liability assumed under an Insured Contract (including defense costs assumed under contract) x Independent Contractors x Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997 Edition or equivalent) x Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010 (2004 Edition or equivalent) x Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037 (2004 Edition or equivalent) x The policy shall be endorsed to include the following additional insured language on the Additional Insured Endorsements specified above: “County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers named as an additional insured with respect to liability and defense of suits arising out of the activities performed by, or on behalf of the Contractor, including completed operations”. 3) Auto Liability: Bodily injury and property damage for any owned, hired and non-owned vehicles used in the performance of this Contract. Minimum Limits: Statutory Coverage Bodily/Property Damage (Each Accident) $ 1,000,000 4) Special Coverages (check as appropriate and insert amount): a. տ Performance Bond $ b. տ Professional Errors and Omissions c. տ Aircraft Liability d. տ Owner’s Protective e. տ Builder’s Risk f. տ Boiler and Machinery g. տ Loss of Use Insurance h. տ Pollution Liability i. տ Crime, including Employee Dishonesty Coverage, or Fidelity Bond B. Proof of Insurance: Contract # 176.24 Revision: 2023.12.15 CDD 6 1) Each insurance policy required by the insurance provisions of this Contract shall provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days prior written notice has been given to the County, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall be emailed directly to Procurement@pitkincounty.com. If the insurance carrier will not provide the required notice, the Consultant/Contractor and or its insurance broker shall notify the County of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days of receipt of insurers’ notification to that effect. Simultaneously with the Certificates of Insurance, the Contractor shall file with the Project Lead a certified statement as to claims pending against the required coverages, reserves established on account of such claims, defense costs expended and amounts remaining on policy limits. 2) In addition, these Certificates of Insurance shall contain the following clauses: a. The contractor’s insurance shall be primary and non-contributory with any insurance or self-insurance purchased by the County. b. The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. c. Any and all deductibles or self-insured retentions in the above- described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. d. Location of operations shall be: “all operations and locations at which work for the referenced Project is being done.” 3) Certificates of Insurance for all renewal policies shall be delivered to the County’s Representative at least fifteen (15) days prior to a policy’s expiration date except for any policy expiring on the expiration date of this Contract or thereafter. 4) The County reserves the right to request and receive a copy of any policy and any policy endorsement at any time during the term of this Contract. XIII. Exemptions and Preferences. All purchases of construction or building or any other materials for this Contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5k. XIV. Records. The Contractor shall maintain comprehensive, complete and accurate books, records, and documents concerning its performance relating to this Contract for a period of three (3) years after final payment under the Contract and the County shall have the right within the three (3) year period to inspect and audit these books, records Contract # 176.24 Revision: 2023.12.15 CDD 7 and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing standards, compliance with all provisions of the Contract and applicable law. XV. Contract Made in Colorado. The parties agree that this Contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the provisions of this Contract, the substantially prevailing party shall be entitled to its costs and reasonable attorney’s fees. XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this Contract, the monetary limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees. Further, nothing in this Contract shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. XVIII. Current Year Obligations. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under this Contract are subject to Pitkin County’s annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the Contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the Contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County’s then current fiscal year. No provisions of this Contract shall be construed to pledge or create a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this Contract restrict the future issuance of Pitkin County’s bonds or any obligations payable from any class or source of Pitkin County’s money. XIX. Notice. Any notice required or permitted under this Agreement shall be in writing and shall be provided by electronic delivery to the e-mail addresses set forth below and by one of the following methods 1) hand-delivery or 2) registered or certified mail, postage pre-paid to the mailing addresses set forth below. Each party by notice sent Contract # 176.24 Revision: 2023.12.15 CDD 8 under this paragraph may change the address to which future notices should be sent. Electronic delivery of notices shall be considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process. To Pitkin County: Project Lead Street Address City, ST ZIP Email: first.last@pitkincounty.com with copies to: Pitkin County Attorney’s Office 530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com To Contractor: Contractor Legal Entity Contractor Street Address (Include Suite/Unit) City, ST ZIP Phone: ( ) - Email: first.last@emailserver.com Contract # 176.24 Revision: 2023.12.15 CDD 9 IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above. CONTRACTOR LEGAL ENTITY ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date COUNTY MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date "UUBDINFOU# PO BOX 810, 1119 CHAMBERS AVE,EAGLE,CO 81631 PHONE: (970)328-2699 FAX: (970)328-0234 Page 1 of 2 (Initial____) WƌŽƉŽƐĂů^ƵďŵŝƚƚĞĚƚŽ dŚĞWŝƚŬŝŶŽƵŶƚǇŽĂƌĚŽĨŽŵŵŝƐƐŝŽŶĞƌƐ ĐͬŽWƌŽĐƵƌĞŵĞŶƚ ĂƚĞ Zs/^ ϭϮͬϬϰͬϮϬϮϰ WƌĞƉĂƌĞĚďǇ ĂŶŶŐĞůŽƌŽ ϵϳϬͲϯϬϵͲϴϳϭϭ ^ƚƌĞĞƚ ϱϯϬDĂŝŶ^ƚƌĞĞƚ͕^ƵŝƚĞηϯϬϰ :ŽďEĂŵĞ Z&Wϭϳϳ͘Ϯϰ͗ϯϮϬϮůŬ>ĂŶĞ,ĞĂƚWƵŵƉWƵƌĐŚĂƐĞ ĂŶĚ/ŶƐƚĂůůĂƚŝŽŶ^ĞƌǀŝĐĞƐ ŝƚǇ͕^ƚĂƚĞĂŶĚŝƉŽĚĞ ƐƉĞŶ͕Kϴϭϲϭϭ :Žď>ŽĐĂƚŝŽŶ ĂƐĂůƚ WŚŽŶĞŵĂŝů ƉƌŽĐƵƌĞŵĞŶƚΛƉŝƚŬŝŶĐŽƵŶƚǇ͘ĐŽŵ ŽŶƚĂĐƚ :ŽĚŝĞ'ƌĂĚǇ Ğůů ϵϳϬͲϲϭϴͲϯϳϭϳ WĂǇŵĞŶƚƚŽďĞŵĂĚĞĂƐĨŽůůŽǁƐ͗ZthWKEKDW>d/KEK&,W,^͘ ůůŵĂƚĞƌŝĂůŝƐŐƵĂƌĂŶƚĞĞĚƚŽďĞĂƐƐƉĞĐŝĨŝĞĚ͘ůůǁŽƌŬƚŽďĞĐŽŵƉůĞƚĞĚŝŶĂǁŽƌŬŵĂŶůŝŬĞŵĂŶŶĞƌĂĐĐŽƌĚŝŶŐƚŽƐƚĂŶĚĂƌĚƉƌĂĐƚŝĐĞƐ͘ŶǇĂůƚĞƌĂƚŝŽŶŽƌĚĞǀŝĂƚŝŽŶĨƌŽŵ ƐƉĞĐŝĨŝĐĂƚŝŽŶƐďĞůŽǁŝŶǀŽůǀŝŶŐĞǆƚƌĂĐŽƐƚƐǁŝůůďĞĞǆĞĐƵƚĞĚŽŶůǇƵƉŽŶǁƌŝƚƚĞŶŽƌĚĞƌƐ͕ĂŶĚǁŝůůďĞĐŽŵĞĂŶĞǆƚƌĂĐŚĂƌŐĞŽǀĞƌĂŶĚĂďŽǀĞƚŚĞĞƐƚŝŵĂƚĞ͘ůůĂŐƌĞĞŵĞŶƚƐ ĐŽŶƚŝŶŐĞŶƚƵƉŽŶƐƚƌŝŬĞƐ͕ĂĐĐŝĚĞŶƚƐŽƌĚĞůĂǇƐďĞǇŽŶĚŽƵƌĐŽŶƚƌŽů͘dŚĞĐŽŶĐĞƉƚŽĨĨŽƌĐĞŵĂũĞƵƌĞĂƉƉůŝĞƐŚĞƌĞƚŽ͘KǁŶĞƌƚŽĐĂƌƌǇĨŝƌĞƚŽƌŶĂĚŽĂŶĚŽƚŚĞƌŶĞĐĞƐƐĂƌǇ ŝŶƐƵƌĂŶĐĞ͘KƵƌǁŽƌŬĞƌƐĂƌĞĨƵůůǇĐŽǀĞƌĞĚďǇtŽƌŬŵĂŶ͛ƐŽŵƉĞŶƐĂƚŝŽŶ/ŶƐƵƌĂŶĐĞ͘dŚĞƉĂƌƚŝĞƐĂŐƌĞĞƚŽĚĞĂůǁŝƚŚŽŶĞĂŶŽƚŚĞƌŝŶŐŽŽĚĨĂŝƚŚĂŶĚĨĂŝƌĚĞĂůŝŶŐ͘/ŶƚŚĞ ĞǀĞŶƚŽĨĂŶǇĚŝƐƉƵƚĞ͕ƚŚĞƉƌĞǀĂŝůŝŶŐƉĂƌƚǇƐŚĂůůďĞĞŶƚŝƚůĞĚƚŽĂůůƌĞĂƐŽŶĂďůĞĐŽƐƚƐŝŶĐůƵĚŝŶŐĂƚƚŽƌŶĞǇ͛ƐĨĞĞƐ͘DĂǆŝŵƵŵŝŶƚĞƌĞƐƚƉĞƌŵŝƚƚĞĚďǇůĂǁƐŚĂůůĂĐĐƌƵĞƵƉŽŶ ƚŚĞϭƐƚďƌĞĂĐŚŽĨƚŚŝƐĂŐƌĞĞŵĞŶƚĂŶĚĂŶǇũƵĚŐŵĞŶƚƐŚĂůůďĞĞŶƚŝƚůĞĚƚŽŵĂǆŝŵƵŵŝŶƚĞƌĞƐƚďǇůĂǁ͘ EŽƚĞ͗ƵĞƚŽƋƵŝƉŵĞŶƚͬDĂƚĞƌŝĂůƉƌŝĐĞĨůƵĐƚƵĂƚŝŽŶƐƚŚŝƐƉƌŽƉŽƐĂůŝƐǀĂůŝĚĨŽƌϭϰĚĂǇƐ͕ĂŶǇĞƋƵŝƉŵĞŶƚͬŵĂƚĞƌŝĂůƉƌŝĐŝŶŐŝŶĐƌĞĂƐĞƐƚŽďĞƉĂŝĚďǇƚŚĞĐƵƐƚŽŵĞƌ͘ /ĨĐůŝĞŶƚǁĂŶƚƐƚŽŵŽǀĞĨŽƌǁĂƌĚǁŝƚŚƚŚŝƐƉƌŽƉŽƐĞĚǁŽƌŬĂĨƚĞƌƚŚĞϭϰͲĚĂǇƉĞƌŝŽĚ͕ĂŶƵƉĚĂƚĞĚƉƌŝĐĞƌĞĨůĞĐƚŝŶŐĂŶǇƉƌŝĐŝŶŐĐŚĂŶŐĞƐ;ŝĨĂƉƉůŝĐĂďůĞͿǁŝůůďĞƉƌŽǀŝĚĞĚ ƉƌŝŽƌƚŽĐŽŶƚƌĂĐƚĞǆĞĐƵƚŝŽŶ͘/ĨĂŶǇĞƋƵŝƉŵĞŶƚŝƐƵƐĞĚĚƵƌŝŶŐƚŚĞĐŽŶƐƚƌƵĐƚŝŽŶƉŚĂƐĞ͕ĂůůǁĂƌƌĂŶƚŝĞƐǁŝůůďĞǀŽŝĚ͘ ŽŶƐƚƌƵĐƚŝŽŶ^ĐŚĞĚƵůĞ͗ĐŽŶƐƚƌƵĐƚŝŽŶƐĐŚĞĚƵůĞŝƐĂƌĞƋƵŝƌĞŵĞŶƚĨŽƌƚŚŝƐƉƌŽƉŽƐĂů͛ƐĂĐĐƵƌĂĐǇ͘WƌŝĐŝŶŐŝƐďĂƐĞĚƵƉŽŶƚŚŝƐĐŽŶƐƚƌƵĐƚŝŽŶƐĐŚĞĚƵůĞ͘/ĨƚŚĞƉƌŽũĞĐƚŝƐ ĚĞůĂǇĞĚďĞǇŽŶĚƚŚĞĚĞĨŝŶĞĚƚŝŵĞĨƌĂŵĞŽĨƚŚĞ'͛ƐƌĞƉƌĞƐĞŶƚĞĚĐŽŶƐƚƌƵĐƚŝŽŶƐĐŚĞĚƵůĞ͕ZΘ,ǁŝůůŝƐƐƵĞĂĐŚĂŶŐĞŽƌĚĞƌĨŽƌƚŚĞĂĚĚĞĚĐŽƐƚǁĞǁŝůůŝŶĐƵƌ͘/ĨŶŽ ĐŽŶƐƚƌƵĐƚŝŽŶƐĐŚĞĚƵůĞǁĂƐƉƌŽǀŝĚĞĚ͘dŚŝƐƉƌŽƉŽƐĂůŝƐĂďƵĚŐĞƚĞƐƚŝŵĂƚĞŽŶůǇ͘KŶĐĞĂĨŝƌŵĐŽŶƐƚƌƵĐƚŝŽŶƐĐŚĞĚƵůĞŝƐƉƌŽǀŝĚĞĚĂƐǁĞůůĂƐƵƉĚĂƚĞĚƉůĂŶƐ͕ǁĞǁŝůůƌĞͲ ŝƐƐƵĞĂĨŝŶĂůƉƌŽƉŽƐĂůďĂƐĞĚƵƉŽŶĐŽŶĚŝƚŝŽŶƐĂƚƚŚĂƚƚŝŵĞ͘ ZΘ,DĞĐŚĂŶŝĐĂůƉƌŽƉŽƐĞƐƚŽƉƌŽǀŝĚĞƚŚĞĨŽůůŽǁŝŶŐƐŽůƵƚŝŽŶ͗ Z&Wϭϳϳ͘ϮϰͲϯϮϬϮůŬ>ĂŶĞ,ĞĂƚWƵŵƉWƵƌĐŚĂƐĞĂŶĚ/ŶƐƚĂůůĂƚŝŽŶ^ĞƌǀŝĐĞƐ WZ^'DDĞĐŚĂŶŝĐĂůƉůĂŶƐĚĂƚĞĚϵͲϮϬͲϮϰΘ^'DůĞĐƚƌŝĐĂůƉůĂŶƐĚĂƚĞĚϭϬͲϮͲϮϰ͘ &ƵƌŶŝƐŚĂŶĚ/ŶƐƚĂůů͗;ϭͿĂƌƌŝĞƌϲϬŬͬdhŚĞĂƚƉƵŵƉĂŶĚƐƚĂŶĚ͘,WƚŽďĞŝŶƐƚĂůůĞĚŽŶƚŚĞĚĞĐŬ͘ ΎEŽƚĞͲ,ĞĂƚƉƵŵƉĞůĞĐƚƌŝĐĂůƐĞƌǀŝĐĞǁŝůůďĞŝŶƐƚĂůůĞĚĨƌŽŵƚŚĞĞůĞĐƚƌŝĐĂůƉĂŶĞů͕ƐĞƌǀŝĐĞŵŽƵŶƚĞĚƚŽƚŚĞďĂĐŬƐŝĚĞ ŽĨƚŚĞďĞĂŵĂŶĚŝŶƐƚĂůůĞĚŝŶĐŽŶũƵŶĐƚŝŽŶǁŝƚŚƌĞĨƌŝŐĞƌĂŶƚĂŶĚĐŽŶƚƌŽůǁŝƌŝŶŐƚŽŚĞĂƚƉƵŵƉ͘ ΎEŽƚĞͲƚŚĞĞǆŝƐƚŝŶŐĚĞĐŬŝƐĂƐƐƵŵĞĚƚŽďĞĂďůĞƚŽĐĂƌƌǇƚŚĞǁĞŝŐŚƚŽĨƚŚĞŚĞĂƚƉƵŵƉ;ϯϭϭůďƐͿ͘ĚĚŝƚŝŽŶĂů ƐƚƌƵĐƚƵƌĂůƐƵƉƉŽƌƚŽƌĞŶŐŝŶĞĞƌŝŶŐEKdŝŶĐůƵĚĞĚ͘ ΎEŽƚĞͲdŚĞŚĞĂƚƉƵŵƉƐĚĞĨƌŽƐƚĐǇĐůĞǁŝůůĐĂƵƐĞǁĂƚĞƌƚŽĚƌŝƉƚŚƌŽƵŐŚƚŚĞĚĞĐŬƚŽŐƌĂĚĞĂŶĚĨƌĞĞǌĞĚƵƌŝŶŐ ǁŝŶƚĞƌŵŽŶƚŚƐ͘ĚĚŝƚŝŽŶĂůƉƌŽĐĞĚƵƌĞƐƚŽŵŝƚŝŐĂƚĞĂŶǇƐĂĨĞƚǇŚĂǌĂƌĚƐĂƌĞEKdŝŶĐůƵĚĞĚ͘ ;ϱͿ ĂƌƌŝĞƌ͞ŚŝŐŚͲǁĂůů͟ǁĂůůŵŽƵŶƚƐ͘hŶŝƚƐǁŝůůďĞŝŶƐƚĂůůĞĚŚŝŐŚŽŶƚŚĞǁĂůůƐŝŶďĞĚϭ͕ďĞĚϮ͕ŵĂƐƚĞƌďĞĚƌŽŽŵ͕ ůŝǀŝŶŐ͕<ŝƚĐŚĞŶͬĚŝŶŝŶŐ͘ dŚĞ;ϱͿǁĂůůŵŽƵŶƚƵŶŝƚƐǁŝůůƉƌŽǀŝĚĞĨŝƌƐƚƐƚĂŐĞŽĨŚĞĂƚĂŶĚĂŝƌĐŽŶĚŝƚŝŽŶŝŶŐ͘ŽŶƚƌŽůǁŝůůďĞƉƌŽǀŝĚĞĚďǇ;ϱͿ ǁŝƌĞĚƚŚĞƌŵŽƐƚĂƚƐ ZĞĨƌŝŐĞƌĂŶƚƉŝƉŝŶŐǁŝůůďĞŝŶƐƚĂůůĞĚŝŶĐůƵĚŝŶŐǇͲďƌĂŶĐŚĞƐƚŽĞĂĐŚŝŶĚŽŽƌƵŶŝƚ͘ZĞĨƌŝŐĞƌĂŶƚƉŝƉŝŶŐ͕ĐŽŶƚƌŽůǁŝƌŝŶŐ͕ ĂŶĚĐŽŶĚĞŶƐĂƚĞǁŝůůďĞŝŶƐƚĂůůĞĚǁŝƚŚŝŶƚŚĞǁĂůůƐǁŝƚŚƚŚĞĞǆĐĞƉƚŝŽŶŽĨŽŶĞƌĞĨƌŝŐĞƌĂŶƚĂŶĚĐŽŶƚƌŽůǁŝƌĞƌƵŶ $WWDFKPHQW& PO BOX 810, 1119 CHAMBERS AVE, EAGLE, CO 81631 PHONE: (970) 328-2699 FAX: (970) 328-0234 Page 2 of 2 (Initial____) ƚŚĂƚǁŝůůďĞƐƵƌĨĂĐĞŵŽƵŶƚĞĚƚŽƚŚĞƐŝĚĞŽĨƚŚĞďĞĂŵ͘ΎEŽƚĞͲƐŽĨĨŝƚƐ͕ĚƌǇǁĂůůƉĂƚĐŚŝŶŐͬƚĞǆƚƵƌĞͬƉĂŝŶƚŝŶŐďǇ KƚŚĞƌƐ͘ WŝƉŝŶŐǁŝůůďĞůĞĂŬƚĞƐƚĞĚĂŶĚĐŚĂƌŐĞĚǁŝƚŚƌĞĨƌŝŐĞƌĂŶƚƉĞƌŵĂŶƵĨĂĐƚƵƌĞƌ͛ƐƐƉĞĐŝĨŝĐĂƚŝŽŶƐ͘ EĞǁ,ĞĂƚŝŶŐĂŶĚŚŽƚǁĂƚĞƌďŽŝůĞƌƐǇƐƚĞŵ͘ZĞŵŽǀĞĂŶĚƌĞĐǇĐůĞƚŚĞĞǆŝƐƚŝŶŐďŽŝůĞƌĂŶĚĐŽŵƉŽŶĞŶƚƐ͘ ;ϭͿ>ŽĐŚŝŶǀĂƌ͞Žŵďŝ͟ǁĂůůŵŽƵŶƚĞĚE<ϭϵϵďŽŝůĞƌ͘dŚĞďŽŝůĞƌǁŝůůďĞŵŽƵŶƚĞĚŝŶƚŚĞŵĞĐŚĂŶŝĐĂůƌŽŽŵĂŶĚ ƉƌŽǀŝĚĞĚŽŵĞƐƚŝĐŚŽƚǁĂƚĞƌĂŶĚŚĞĂƚ͘dŚĞďŽŝůĞƌǁŝůůďĞŶĞǁůǇǀĞŶƚĞĚƵƚŝůŝǌŝŶŐƚŚĞĞǆŝƐƚŝŶŐͲsĞŶƚ͘;ϭͿ ĐŽŶĚĞŶƐĂƚĞ͞ŶĞƵƚƌĂůŝǌĞƌ͟ĂŶĚĚƌĂŝŶůŝŶĞƚŽƚŚĞĨůŽŽƌĚƌĂŝŶ͘ ;ϮͿEĞǁ'ƌƵŶĚĨŽƐƉƵŵƉƐ͘;ϭͿĞǆƉĂŶƐŝŽŶƚĂŶŬ͕;ϭͿĂŝƌĚŝƌƚƐĞƉĂƌĂƚŽƌ͕;ϮͿǌŽŶĞǀĂůǀĞƐĂŶĚŐůǇĐŽůĨĞĞĚĞƌǁŝůůďĞ ŝŶƐƚĂůůĞĚŝŶĐŽŶũƵŶĐƚŝŽŶǁŝƚŚƚŚĞďŽŝůĞƌ͘ dŚĞƐǇƐƚĞŵǁŝůůďĞůĞĂŬƚĞƐƚĞĚĂŶĚĐŚĂƌŐĞĚǁŝƚŚŶĞǁŐůǇĐŽůŶĞǁϯϬйŐůǇĐŽů͘ EĞǁĐŽƉƉĞƌƉŝƉŝŶŐ͕ǇͲƐƚƌĂŝŶĞƌ͕ŝƐŽůĂƚŝŽŶ͕ďŽŝůĞƌĚƌĂŝŶƐĂŶĚĐŽŵƉŽŶĞŶƚƐǁŝůůďĞŝŶƐƚĂůůĞĚĨŽƌĂĐŽŵƉůĞƚĞĂŶĚ ƉƌŽĨĞƐƐŝŽŶĂůŝŶƐƚĂůůĂƚŝŽŶ͘ EĞǁďĂƐĞďŽĂƌĚĞůĞŵĞŶƚƐĂŶĚĐŽǀĞƌƐƚŽďĞŝŶƐƚĂůůĞĚƉĞƌƉůĂŶƐ͘ 'ĂƐƉŝƉŝŶŐ͕ĞůĞĐƚƌŝĐĂů͕ůŽǁǀŽůƚĂŐĞĐŽŶƚƌŽůƐ͘ dŚĞďĂƐĞďŽĂƌĚ;ďĂĐŬƵƉŚĞĂƚͿǁŝůůďĞĐŽŶƚƌŽůůĞĚďǇ;ϮͿŽĨƚŚĞŶĞǁ,WƚŚĞƌŵŽƐƚĂƚƐ͘ /ŶĐůƵƐŝŽŶƐ͗ ŽŵƉůĞƚĞƐƚĂƌƚƵƉĂŶĚƚĞƐƚŝŶŐŽĨŶĞǁƐǇƐƚĞŵƐ͘ DĂƚĞƌŝĂůƐ͕ůĂďŽƌ͕ĞƋƵŝƉŵĞŶƚƐƵďŵŝƚƚĂůƐ͕ĞůĞĐƚƌŝĐĂů͕ƉĞƌŵŝƚƐ͘ KŶĞͲǇĞĂƌůĂďŽƌĂŶĚŵĂƚĞƌŝĂůƐǁĂƌƌĂŶƚǇ͕ŵĂŶƵĨĂĐƚƵƌĞƌ͛ƐǁĂƌƌĂŶƚǇƚŚĞƌĞĂĨƚĞƌ͘ ŝĚdŽƚĂů͗Ψϭϰϯ͕ϳϯϯ͘ϬϬ ^ƚĂŶĚĂƌĚǆĐůƵƐŝŽŶƐ͗WƌĞͲĞǆŝƐƚŝŶŐĐŽŶĚŝƚŝŽŶƐĂŶĚŽƉĞƌĂƚŝŽŶŽĨĞǆŝƐƚŝŶŐĞƋƵŝƉŵĞŶƚ͕ƌĞůŽĐĂƚŝŽŶŽĨĞůĞĐƚƌŝĐĂů ƉĂŶĞů͕ƐŽĨĨŝƚƐ͕ĚƌǇǁĂůů͕ƉĂƚĐŚŝŶŐ͕ƉĂŝŶƚŝŶŐ͕ĐŽŶĐƌĞƚĞƌĞŵŽǀĂů͕ĞŶŐŝŶĞĞƌŝŶŐŽƌĞŶŐŝŶĞĞƌĞĚĚƌĂǁŝŶŐƐ͘ Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made within 30 days of invoice date with a 1.5% monthly finance charge. A 3% fee will be added to this proposal price for any payment made from a credit card. Signature: _______________________ Date: __________ (Client) Signature Date: ___________________ Date: __________ (R & H Mechanical) 970.328.2699 Certificate Of Completion Envelope Id: 8F33C14DE1B64733BB7F36BEBCE84556 Status: Completed Subject: R&H Mechanical | Pitkin County Contract 177.24 for Review and Signature Source Envelope: Document Pages: 64 Signatures: 8 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 69.170.199.99 Record Tracking Status: Original 12/5/2024 5:00:20 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Jodie Grady Jodie.grady@pitkincounty.com Assets Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.9.205.127 Sent: 12/5/2024 5:04:29 PM Viewed: 12/5/2024 5:04:45 PM Signed: 12/5/2024 5:07:22 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Dan Angelero dan@randhmechanical.com Account Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 50.208.15.129 Sent: 12/5/2024 5:07:25 PM Viewed: 12/6/2024 7:03:00 AM Signed: 12/6/2024 7:05:39 AM Electronic Record and Signature Disclosure: Accepted: 12/6/2024 7:03:00 AM ID: 1b1b09c6-fe1d-44df-8d61-c711722d1cd4 Company Name: Pitkin County, Colorado Rich Englehart rich.englehart@pitkincounty.com Deputy County Manager Pitkin County Signing Group: County Manager Group Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.103.36.130 Sent: 12/6/2024 7:05:43 AM Viewed: 12/6/2024 8:06:28 AM Signed: 12/6/2024 8:50:50 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/6/2024 8:50:53 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/6/2024 8:50:54 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Miosha Wauneka miosha.wauneka@pitkincounty.com Administrative Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/6/2024 8:50:55 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/5/2024 5:04:30 PM Certified Delivered Security Checked 12/6/2024 8:06:28 AM Signing Complete Security Checked 12/6/2024 8:50:50 AM Completed Security Checked 12/6/2024 8:50:55 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: x I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. x I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and x I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and x Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.