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Home My WebLink Aboutbocc.con.amended.003.22 A-1-D8/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 40451100.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Dan Bartolomew County Representative Phone (970) 429-2851 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 1,557,751.00 $ 810,389.00 $ 824,140.00 $ 3,192,280.00 003.22 A-1-D Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No ASE Layout Plan Consultancy Services Jacobsen Daniels, LLC $ 824,140.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 824,140.00 Formal Services/Maintenance 8/17/2022 8/16/2025 Change Order/Contract Amendment Airport Amendment to add to and clarify the existing Task Order Scope of Work and to allocate additional funding in the amount of $824,140.00. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Contract #: 003.22 Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 003.22 A-1-D OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Jacobsen Daniels, LLC 121 Pearl Street Ypsilanti, MI 48197 The Provision of ASE Airport Layout Plan Consultancy Services (the “Contract”) dated April 1, 2022 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Jacobsen Daniels, LLC (the “Contractor”), is hereby amended as follows: Description of Change: 1. Amendment to Task Order Scope of Work, as described in the attached Contractor Amendment (“Attachment A”); and 2. Allocation of additional funding in the amount of $824,140.00 to cover the added services. Reason for Change: Additional Scope of Work, clarification of existing Scope of Work, and additional funds. Original Contract Amount $ 1,557,751.00 Previous Change Order/Amendment Amount $ 810,389.00 This Change Order/Amendment Amount $ 824,140.00 New Contract Total $ 3,192,280.00 Contract #: 003.22 Rev. 2022.08.04 CDD *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. JACOBSEN DANIELS, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Airport Director Dan Bartholomew Dec-05-2024 Brad Jacobsen Dec-05-2024 Executive Vice President 121 Pearl Street, Ypsilanti, MI 48197 | Tel. 734 961 3200 | JacobsenDaniels.com 1 AIRPORT LAYOUT PLAN UPDATE CONSULTANCY SERVICES SCOPE OF WORK – AMENDMENT 2 Attachment A ASPEN/PITKIN COUNTY AIRPORT AIRPORT LAYOUT PLAN UPDATE SCOPE OF WORK 121 Pearl Street, Ypsilanti, MI 48197 | Tel. 734 961 3200 | JacobsenDaniels.com 2 TASK 3: COMMUNITY OUTREACH & STAKEHOLDER ENGAGEMENT This effort will build upon our previous strategic planning, community outreach and goal setting work conducted in tandem with the county and airport leadership. The main components of this approach are: o Airport Leadership Team Meetings During this phase we will maintain the cadence of weekly meetings with the airport leadership team to support in the development of the communications strategy, implementation of community outreach and intentional coordination with the Airport Advisory Board, Board of County Commissioners, Federal Aviation Administration and other strategic partners as needed. o Communications Team Meetings Additionally, this phase will also continue regular semi- weekly coordination with the county/airport communications team to focus on tactical implementation of core communications functions, including the ASE Newsletter, website updates, creation of community event and outreach materials. o Internal/Contractor Coordination Administrative activities such as internal tracking of deliverables and action items, as well as technical coordination with prime and sub- contractors will continue to require a minimal amount of effort during the anticipated 2024 scope of work. o Airport Advisory Board (AAB) We will continue to support outreach and communications updates at the monthly AAB meetings to align planning activities with community values and the priorities contained within the Common Ground Recommendations. o Community Outreach/Events To build off the community open house events facilitated in 2023, we will continue to help align key technical milestones with AAB priorities and community touchpoints. This may include but not be limited to planning and facilitating media tours, community meetings and other events to generally educate the community about the ASE Modernization Program. o Media/Social Media Strategy In support of county and airport staff, we will continue to advise and develop public information materials to inform and educate the community about existing airport conditions, regulatory requirements and purpose of the ASE Modernization Program. o Public/BOCC Materials In 2024, we will continue to develop materials as requested by the AAB, Board of County Commissioners, staff and county/airport leadership. This may include but not be limited to the development of website materials, newsletter content, presentations, as well as other deliverables as directed. o Issues Management and Contingency As unforeseen issues arise, we will continue to act as an extension of staff in managing both proactive and reactive opportunities. In conjunction with the ASE Modernization Program, we will advise and implement a comprehensive communications strategy that is driven by key planning milestones, leadership feedback, and the Common Ground Recommendations. ASPEN/PITKIN COUNTY AIRPORT AIRPORT LAYOUT PLAN UPDATE SCOPE OF WORK 121 Pearl Street, Ypsilanti, MI 48197 | Tel. 734 961 3200 | JacobsenDaniels.com 3 TASK 6: ALTERNATIVES (COMMON GROUND RECOMMENDATIONS) VALIDATION o This task amendment includes additional analysis, coordination, and development of alternatives in response to FAA feedback and input from Airport Advisory Board. These items include but not limited to the following: o Additional coordination with the FAA. o Special meetings with BoCC. o Additional coordination and meetings with the AAB. o Revised layout plans for internal (Airport and AAB) review. o Review and response to comments from the AAB and BoCC. o Review and response to comments from the community. o Revised CGR cost estimates for ALP ASPEN/PITKIN COUNTY AIRPORT AIRPORT LAYOUT PLAN UPDATE SCOPE OF WORK 121 Pearl Street, Ypsilanti, MI 48197 | Tel. 734 961 3200 | JacobsenDaniels.com 4 TASK 9: ALP/AGIS o This task amendment includes revisions to survey/obstruction analysis, and layout plan drawings completed based on the Common Ground Recommendations (CGR). The following layout plan sheets will be required, in addition to the reassessment of obstructions relative to the new approach and departure surfaces resulting from the Alternative CGR: o Revisions/Additional ALP Sheets o General Data Sheet o Future Airport Layout Plan Drawing o Ultimate Airport Layout Plan Drawing o Airport Airspace Drawing o Inner Portion of Approach Surface Drawings o Runway Departure Surface Drawings o Narrative Report with Runway Shift Discussion o Reassessment of Surfaces/Obstructions. Assumes no changes in approach/departure types from the existing conditions at ASE. o Future Runway 15 – Part 77 NPIR(C) o Future Runway 33 – Part 77 VIS(B) o Future Runway 15 – Advisory Circular 13B Surface 4 (20:1) o Future Runway 33 – Advisory Circular 13B Surface 3 o Future Runway 33 – Advisory Circular 13B Surface 7 (150 ft wide RWY) Aspen/Pitkin County Airport ALP Update Scope of Work 2024 Rate $415 $395 $370 $340 $300 $300 $300 $230 $210 $210 $210 1 Jacobsen|Daniels Managing Partner Sr. VP VP Director Managing Consultant Managing Consultant Managing Consultant Consultant Analyst Analyst Analyst B. Jacobsen M. Johnson J. Sotsky T. Gulyas R. Didio A. Oommen K. Siddiqi C.Penn A. Johnson C. Kellow E. Brooks Sub Lump Expenses Total Hours Total Cost Task 3 Community Outreach and Stakeholder Engagement 96 0 0 0 0 96 0 48 0 0 0 286,778$ 240 366,458$ X Community Outreach 286,778$ 286,778$ Subs - GBSM & KH X Meetings as Directed by Pitkin County 96 96 48 79,680$ Task 6 Alternatives 120 0 0 0 0 144 0 176 0 0 0 157,442$ 440 290,922$ X Alternative CGR 120 144 176 32,842$ 440 166,322$ Additional alternative work includes work subsequent to FAA Meeting January 2024 X Preferred CGR Cost Estimate Upates 124,600$ 124,600$ Sub - KH & Connico Task 9 AGIS & Airport Layout Plans Package 16 16 0 0 48 72 16 168 168 48 0 5,000.00$ 552 142,760$ X Plan Set Revisions 16 16 48 72 16 176 176 48 568 141,280$ Rework on existing sheets impacted by decision changes. Additional sheets for Revsied CGR + Narrative X Obstruction Analysis/Evaluation 5,000$ 5,000$ Sub - NV5 Task X Expenses 0 0 0 0 0 0 0 0 0 0 0 24,000.00$ 0 24,000$ 8 Additional Trips (2/People/Trip)24,000$ 24,000$ PROJECT COST 232 16 0 0 48 312 16 392 168 48 0 473,220.00$ 1232 824,140.00$ LABOR Certificate Of Completion Envelope Id: 4038960595F34672842BF7501A9F9972 Status: Completed Subject: Jacobsen Daniels, LLC | Pitkin County Task Order Amendment 003.22 A-1-D for Review and Signature Source Envelope: Document Pages: 8 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 69.170.199.99 Record Tracking Status: Original 12/5/2024 4:48:15 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Dan Bartholomew dan.bartholomew@aspenairport.com Airport Director Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 12/5/2024 4:56:24 PM Viewed: 12/5/2024 5:42:35 PM Signed: 12/5/2024 5:42:42 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Brad Jacobsen brad.jacobsen@jacobsendaniels.com Executive Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 68.62.88.180 Signed using mobile Sent: 12/5/2024 5:42:44 PM Viewed: 12/5/2024 10:49:05 PM Signed: 12/5/2024 10:49:29 PM Electronic Record and Signature Disclosure: Accepted: 4/4/2022 1:30:27 PM ID: 77d74145-4854-4803-b1ec-800580bc02bd Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/5/2024 10:49:31 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/5/2024 10:49:31 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/5/2024 4:56:24 PM Certified Delivered Security Checked 12/5/2024 10:49:05 PM Signing Complete Security Checked 12/5/2024 10:49:29 PM Completed Security Checked 12/5/2024 10:49:31 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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