HomeMy WebLinkAboutbocc.res.131.1999A RESOLUTION OF THE BOARD OF
COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO,
PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE
1999 BUDGET FOR 1998 CARRYOVER PROJECTS
Resolution # 99- 7V
Recitals
1) More revenues were received in 1999 than were appropriated, resulting in a portion of
unappropriated fund balance available for unanticipated expenditures that occur during the
1999 budget year; and
2) Certain revenues will become available that were not anticipated during the
preparation of the 1999 budget; and
3) Funds for certain purposes were appropriated in the 1998 budget, and in fact, these
purposes will not be completed until 1999, resulting in the need to appropriate these funds
into the 1999 budget; and
4) Upon due and proper notice, published in accordance with the law, said supplemental
budget was open for inspection by the public at a designated place, a public hearing was
held on July 28, 1999, and interested citizens were given an opportunity to file or register
any objections to said supplemental budget.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado that adjustments be made to the 1999 budget as follows:
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$
Revised
Budget
1998 PROJECTS CARRIED OVER INTO 1999
GENERAL FUND
GENERAL REVENUES
Funding for the Road and Bridge fund's carryover projects is provided
from general county sales tax. The general fund sales tax estimate is
decreased and budgeted in the Road and Bridge fund.
General revenues 9,570,237 184,110 9,386,127
reduction in revenue
COMMUNITY DEVELOPMENT (planning & zoning)
Cellular phone for Building Inspection 600 2,000 2,600
Historical Grant inventory
Grant revenue
Computers expenditures not purchased in 1998
City of Aspen paid 50 % of Building Inspection
computers in 1998, because there was savings
in their Building Inspection budget.
1,750
27,428 27,428
(12,203) (12,203)
15,225
26,017 27,767
Code Administration expenditures 81,544 3,400 84,944
(Code Simplification)
Wildlife study shared with other municipalities - 23,984 23,984
Client Escrow - 5,161 5,161
Specific Long Range Planning Projects:
Long Range Planning - Annie & Richmond Hill 8,000
Workforce Dynamics 3,000
(Savings from long range planning projects)
Data Collection 5,000
(Savings from long range planning projects)
Long Range Planning Project expenditures 25,000 16,000 41,000
91,787
DIVISION OF COMMUNITY DEVELOPMENT -Building Inspection
Interactive Voice Response for Permit Information 20,200 20,200
20,200
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INFORMATION SYSTEMS
We will carryover 100% of the last three year's departmental
savings into 1999.
Information Systems operating expenditures
INFORMATION SYSTEMS PLAN:
Finance Application
Eden Finance server replacement
Back up for server
Previous
Budget
This
Change
Revised
Budget
288,898
52,735 341,633
5,000 5,000
12,000 12,000
3,000 3,000
20,000
Pitco Fixed Asset software - 24,800 24,800
Com Dev Permitting Application 10,939 10,939
GIS access - all Pitco PC's (Assessor) - 6,000 6,000
GEOGRAPHIC INFORMATION SYSTEMS
We will carryover departmental savings per city policy.
G.I. S. operating expenditures
CLERK & RECORDER
44,354
114,474
795 45,149
795
Office furniture expenditures 4,060 2,000 6,060
( To purchase typewriters, file cabinet)
Purchase scanner for recording imaging system
PERSONNEL
Decision Band Method review
ATTORNEY
Land Use Litigation
This balance is net of other departmental overages,
e.g., temporary help while employee was on leave.
BOCC
65,681
6,000 6,000
8,000
2,280 2,280
2,280
42,850 108,531
42,850
Discretionary Fund 20,000 5,585 25,585
(Added $2,000 from the Aspen Ski Club grant) _
5,585
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ASSESSOR
Appraisal Software upgrade
delayed due to CAT application installation
FINANCE
Fax machine contigency expenditures
Typewriters contingency expenditures
We are now budgeting an annual $ 2,000 as a
typewriter replacement pool, for any typewriters
that are being used, and do need to be replaced.
Previous
Budget
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$
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Budget
$
7,245 7,245
7,245
3,305 3,305
2,000 2,000
5,305
COURTHOUSE BLDG MTNC
Continue structual review of Courthouse 20,000 20,000
Exterior doors replacement 15,000 15,000
35,000
COURTHOUSE PLAZA BLDG MTNC
Energy Retrofit for light fixtures 15,000 15,000
Heating Ventilation Air Conditioning System 272,400 49,786 322,186
PUBLIC SAFETY INFORMATION SYSTEMS (PUBSIS)
Computer equipment / printer expenditures
This represents 45.20 % (county share) of the total cost.
COUNTY MANAGER
64,786
638 638
638
Records management project 44,760 44,760
Pooling prior years' savings for a centralized imaging system.
imaging system.
Strategic planning
BUDGET
Network color printer replacement expenditures
24,404 24,404
69,164
1,200 1,200
1,200
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SHERIFF
Sheriff's radio cost center acquistion expenditures
(Lightbars and sirens not purchased in 1998.)
Office furniture not purchased in 1998
(Planned remodel, then replace furniture)
Aviation Policy 4,651 4,651
Computer training for Spillman software 5,000 5,000
Technical equipment replacement 7,103 7,103
(for TVNCR and ballistic vests)
Previous
Budget
This
Change
Revised
Budget
136,950
Avelance Equipment replacement
Radar Equipment replacement
Firearms Training Program expenditures
(Unspent 1998 budget contributed by all public safety
participants.)
3,900
31,800
21,205 158,155
3,555 7,455
1,000 1,000
6,000 6,000
16,136 47,936
Specific Public Safety entities are contributing to a sinking fund for Fire Arms Training
System (FATS) machine replacement, therefore $ 2,456 will be added to a designed fund
balance for FATS machine replacement.
DETENTION AND JAIL BUILDING
Portable Radio & Pager purchase
64,650
2,700 2,700
Prisoner support expenditures 19,257 420 19,677
(GED scholarships)
Jail maximium security area reduction
(To give more room to general population area. Funding
for this project comes from excess 1998 revenues.)
Jail Bldg electrical work
(Budget comes from Jail Bldg basement communication room
and is contributed to overall building audit workplan.)
Jail Building capital projects expenditures
PUBLIC WORKS ADMINISTRATION
62,559
12,650
19,971
32,621 95,180
35,741
Public Works capital projects exenditures 54,250 3,273 57,523
(Small office remodels expenditures)
ADA Compliance 7,000 7,000
Water rights inventory - 20,000 20,000
(From Joint Water Trust designated fund balance.)
30,273
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TRAILS
MCDC bridge design
Hunter Creek trail
(Use the amount left from the Hunter Ck bridge)
Elk park improvements expenditures
Elk park improvements "ISTEA" grant revenues
COUNTY HOUSING
All projects below are funded by County payment -in -lieu -of -housing funds.
Woody Creek Mobile Home Park
Lazy Glen Home Owners Assoc.
Williams Wood Roof
W-J Lawsuit
Wildcat Affordable employee housing study
Affordable employee housing acquistion pool
Stillwater Affordable employee housing project
SUPERFUND CLEANUP
EPA biological & environmental sampling grant
EPA grant funding revenue
(Final payment to University of Cinncinati for 1997 study)
LAND MANAGEMENT
1998 Greater Outdoors Colo. Grant revenue
Biological inventory expenditures
Independence Pass Foundation Grant revenue
(Waiting for final payment of grant)
250,000
29,916 29,916
9,427 9,427
102,404 102,404
(137,400) (137,400)
(34,996) (34,996)
4,347
94,705 94,705
3,553 3,553
4,356 4,356
7,500 7,500
4,363 4,363
50,000 50,000
5,410 255,410
PILH 169,887
11,275 11,275
(7,177) (7,177)
4,098
(12,500) (12,500)
15,400 15,400
2,900
(18,596) (18,596)
Bird Monitoring grant expenditures 3,000 3,000
(12,696)
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HUMAN SERVICES ADMINISTRATION
Roaring Fork Area Trauma Advisor Council
(RFATAC grant - as a pass through to other agencies.)
GEN FUND OPEN SPACE
1998 Lottery revenues to be spent in 1999:
1998 lottery revenues
Correct prior year fund balance and add $1700
unspent budget from 1999.
Previous
Budget
This
Change
Revised
Budget
1,497 1,497
1,497
60,773
8,034
Lottery Interest 3,708
72,515
Lottery contribution to County open space maintenance and operations:
Contribution to 1998 weeds cost center (8,000)
allocation
Less Wildlife officer above (15,000)
Less Lottery contribution to state Bio Inventory grant (9,000)
(32,000)
40,515
General Fund Open Space expenditures 40,260 40,515 80,775
Plus $ 32,000 of 1998 revenues have been assigned to county use and will be removed from
the Lottery (Conservation Trust) designated fund balance.
TRANSLATOR
TCI franchise agreement negotiations
Snowcat sinking fund expenditures
(Translator Advisory Board asked that the sinking fund
be budgeted every year to show it's growing. Replacement
scheduled for year 2000. Total '99 budget will be $32,299.)
SENIOR SERVICES
28,500
4,477 4,477
3,799 32,299
8,276
Senior basic operations expenditures 110,108 4,000 114,108
(Senior temporary help - from 1998 line item savings to
supplement additional $12,000 temp help approved for 1999 budget.)
Home Services program (Neighbor -to -Neighbor) 26,000 8,036 34,036
Enrichment program 9,250 625 9,875
Senior technical equipment replacement expenditures 3,713 2,500 6,213
(Replacement components for a walk-in refridgerator - $ 2,000,
and speakers for stereo system - $ 500.)
15,161
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ENVIRONMENTAL HEALTH
Environmental Health equipment replacement expend
(Sound level meter replacement expenditures,
Correct original 1999 budget)
Environmental Health administration expenditures
We will carryover departmental savings per city policy.
HUMAN SERVICES BLDG
Previous
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$
Revised
Budget
$
3,087
1,400 4,487
8,618 8,618
10,018
H & H S building capital projects expenditures 55,954 8,994 64,948
(Roof replacement expenditures)
8,994
TECHNICAL SERVICES
Technical Services equipment replacemnt expenditures 24,000 4,400 28,400
(Sunlight repeater replacement expenditures)
4,400
GENERAL FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (1,038,580)
USE TAX FUND
USE TAX PROJECTS
HIGHWAY 82 SHARE:
Hwy 82-Maroon creek bike path wetlands
38,718
Hwy 82-Relocation - landscaping (Bow -out) 35,808
Aspen Village Landscaping 1,957
Basalt park & ride 5,011
Basalt acceleration lane 175,000
Highway 82 capital improvement project expenditures 262,073 256,494 518,566
COUNTY -SIDE ROAD PROJECTS:
County -side capital improvement project expend 516,812 199,298 716,110
(Brush Creek Road @ Medicine Bow road intersection)
Castle Creek Road, segment (2) 117,693
Owl Creek Road 82,712
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Upper River Road
Previous
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47,528
Lower River Road 63,452
County -side capital repair project expenditures
COUNTY -SIDE STATE GRANT PROJECTS:
Midnight Mine Rd bridge grant construction expenditures
553,387
311,385 864,772
510,681
311,216 311,216
Midnight Mine Rd bridge grant construction revenues (260,000) (260,000)
USE TAX ADMINISTRATION
Network interface and software for use tax auditing function
Savings from educatn & training to use for temp help
to input data base for new audit software
Use Tax audit software and data base expenditures
Summary of expenditures
Highway 82 road projects
County -side road projects
USE TAX FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
ROAD & BRIDGE FUND
GENERAL REVENUES AND TRANSFERS
Use County General Sales Tax to fund Road & Bridge carryover projects.
General revenues 992,968
ROAD AND BRIDGE OPERATIONS
Road & Bridge pager replacement expenditures
Vehicle Purchase (Tandem Plow Truck)
Vehicle sale or trade-in
51,216
4,733
6,788
11,521 11,521
262,254
567,660
829,914
(829,914)
184,110 1,177,078
1,200 1,200
21,000 157,010 178,010
(500) (25,000) (25,500)
132,010
Remodel Public works admin office 18,000 40,000 58,000
(16,960)
FLEET MANAGEMENT
Fuel system expenditures 10,900 10,900
(Savings from line items in 1998.)
10,900
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ROAD & BRIDGE FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
SOCIAL SERVICES FUND
Pitkin County Only Program
Public contributions for misc. welfare:
Unspent prior & current year contributions
Social Services Cost Center Asset Purchases
Office furniture expenditures
( not purchased in 1998.)
Previous
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Budget
$
5,715
5,214 10,929
2,857 2,857
8,071
SOCIAL SERVICES FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (8,071)
OPEN SPACE AND TRAILS FUND
Open Space & Trails Mapping expenditures 4,500 4,500
(Mapping - update of paper maps and conversion
to GIS maps in 1999.)
Jerome Park purchase expenditures
Lenado conservation easement expenditures
(Research on purchasing an easement in Lenado)
1,200,000 1,692,392 2,892,392
442,329 5,540 447,869
Aspen East trail extension expenditures 475,000 22,105 497,105
1,724,537
OPEN SPACE AND TRAILS FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (1,724,537)
LIBRARY FUND
Marmot LAN computers purchase
Microfilm reader printer replacement
Computer printers expenditures
Library building improvement expenditures
New window signs, installation of conduit, and
lighting study.
24,695 24,695
2,569 2,569
2,400 2,400
22,186 22,186
51,850
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ASPEN LIBRARY FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
RUEDI WATER & POWER FUND
Ruedi river stabilization grant project expenditures
Ruedi river stabilization grant project revenues
(1st $ 1,250 payment of grant award received in 1998.)
Previous
Budget
$
This
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Revised
Budget
$
(51,850)
5,000 5,000
(3,750) (3,750)
1,250
RUEDI WATER & POWER FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE (1,250)
AIRPORT FUND
COST CENTER ASSET PURCHASES
Office furniture expenditures
(To replace Assistant Director cardboard boxes with a workstation.)
Radio and cell phone replacement expenditures
Terminal capital repair expenditures
(Heating Ventilation & Air Conditioning system repair)
1,432
6,952 8,384
11,800 3,200 15,000
30,700 3,000 33,700
13,152
NON -OPERATING DEPARTMENT
FAA part 161 noise study expenditures 25,000 108,872 133,872
CAPITAL IMPROVEMENT PROJECTS
Runway Distance to go signs 1,905 1,905
FAA grant revenue @ 90% (8,267) (8,267)
(6,362)
PAPI (Precession approach path indicator)
State grant revenue 0 68%
Decommission vehicle fuel farm revenue
(From rental car agencies, project performed in 1998.)
Well for Irrigation of the Terminal front area
(City of Aspen water too costly.)
13,196 13,196
(40,000) (40,000)
(26,804)
(20,330) (20,330)
(20,330)
15,000 15,000
Old R & B facility area monitoring wells 44,743 44,743
Monitoring wells revenue (from FBO) (33,115) (33,115)
(Old diesel contamination of soil) 11,628
Technical equipment replacement expenditures 2,882 936 3,818
(Airport Rescue & Firefighting - self contained breathing apparatus)
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Previous
Budget
$
This
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$
Revised
Budget
$
Stapleton ditch repair and re -alignment 4,136 4,136
Stapleton ditch revenue contributions (10,000) (10,000)
(5,864)
ADA compliance in the Airline Terminal building 3,521 3,521
Transfer circle revenue control system 119,207 119,207
Retrofit of electric fixtures for Airline Terminal 11,477 11,477
Tree replacement from object free safety area 15,420 14,899 30,319
(Pro -active tree replacement on other county lands,
to mitigate removal of trees in the object free
safety area.)
AIRPORT FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
SOLID WASTE CENTER FUND
117,368
(239,332)
SWC CAPITAL PROJECTS:
Common proiects
Building & grounds supplies 9,588
Safety improvements 13,018
23,500
Shop improvements
Solid Waste Ctr's Common project expenditures 1,500 46,106 47,606
Landfill
Fence/gate repair
Computerized scale receipt system
Facilities permitting
Ground water assessment
Closure work - active cell closure workplan
1998 closure costs were funded from
from post -closure liability account (balance
sheet). $ 141,000 will also come from the liability account
Solid Waste Ctr's landfill project expenditures
Recycling
165,000
4,000
3,600
59,960
20,500
141,000
229,060 394,060
MRF Improvements 30,000
Page 12
Solid Waste Ctr's recycling project expenditures
SOLID WASTE CENTER FUND TOTAL
NET REVENUE (EXPENDITURES) CHANGE
TOTAL RESOLUTION TOTAL
NET REVENUE (EXPENDITURES) CHANGE
Previous
Budget
This
Change
Revised
Budget
101,000
30,000
305,166
(305,166)
(4,198,700)
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING AT THE REGULAR
MEETING ON THE 1,7,DAY OF JULY, 1999.
131,000
NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES ON THE 16TH DAY OF
JULY, 1999.
APPROVED AND ADOPTED AFTER SECOND READING AND PUBLIC HEARING ON THE
2e1'19 DAY OF JHt'Y, 1999.
PUBLISHED AFTER ADOPTION IN THE ASPEN TIMES ON THE 6TH DAY OF AUGUST,
1999.
ATT
BOARD OF COUNTY COMMISSIONERS
JE �►' TTE JONES LESLIE J. MONT, HAIRPERSON
DE."UTY COUNTY C ERK DATE:
APPROVED AS TO FORM:
JOHN M. ELY
COUNTY NEY
MANAGER APPROVAL:
A�1vr0 i"' Grid.—
S NNE S. KCtNCHAN
C NTY MANAGER
APPROVED AS TO CONTENT: RECOMMENDED FOR APPROVAL:
Va414p
LYII'J DUNLOP TOM OKEN
BUDGET DIRECTOR ADMINISTRATIVE SRVCS DIRECTOR
G\LYN N D\EXCEL\R ESO\ 1999\R ESO99-4. X LS
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