HomeMy WebLinkAboutbocc.con.032.258/30/2021 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 10021100.546500
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative Jodie Grady County Representative
Phone (970) 963-3070
Provide a brief description of the Contract or Change Order:
Contract Value Summary:
$ 49,612.00
$ -
$ -
$ 49,612.00
032.25
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Barrier Design Services for Building Safety Improvement
Rawley Design Planning LLC
$ 49,612.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ 49,612.00
Informal
Services/Maintenance
1/3/2025
12/31/2025
New Contract
Assets and Housing
Contract to design security access barriers for County buildings and provide support for City of Aspen approval
process.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
Contract Total
Project #: 032.25 Rev. 2022.08.04 CDD
NOTICE OF AWARD
Date: January 3, 2025 To: Rawley Design Planning LLC
Patrick Rawley
227 Midland Avenue, Suite C5 Basalt, CO 81611 RE: Barrier Design Services for Building Safety Improvement
The County, having duly evaluated the Proposal submitted on December 13, 2024 for the work or purchase in response to the November 26, 2024 Request for Proposal Communication titled “Pitkin County Safety Improvement Project: Barrier Placement Design & Assist COA Approval Process” in the amount of Forty-Nine Thousand Six
Hundred Twelve dollars and Zero cents ($49,612.00), and it appearing that the Price and
other information in your Proposal are fair, equitable and to the best interest of the County, hereby accepts and awards the Project to your organization. In accordance with the terms of the Contract Documents, you are required to execute the
Contract within ten (10) consecutive days from this Notice of Award or within ten (10)
days following successful Contract negotiations, whichever shall occur sooner. In addition, you are required to furnish in the said time a complete W-9 along with Certificates of Insurance evidencing compliance with the requirement for insurance as
stated in the Contract Documents.
PITKIN COUNTY, COLORADO
_____________________________________________________
!#COUNTY REPRESENTATIVE#! Date Receipt of the above Notice of Award is hereby acknowledged
_____________________________________________________ !#VENDOR SIGNATURE#! Date
Jan-06-2025
Assets Manager
Jodie Grady
Patrick Rawley
Jan-06-2025
Managing Member
Contract # 032.25 Revision: 2024.10.08 iso8601 CDD iso 8601
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made January 3, 2025 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Rawley Design Planning LLC, 227 Midland Avenue, Suite C5, Basalt, CO 81621
(hereinafter called the “Contractor”) to perform the following work: Barrier Design Services for
Building Safety Improvement (“Project”).
I. Term of Contract: The term of this Contract is from January 3, 2025 to December 31,
2025.
II. Contractor’s Obligations. As described in the attached Contractor Proposal
(“Attachment A”), Contractor shall provide design services to assist the County in
adding building access barriers to the County Administration, Library, and Health and
Human services buildings. These services specifically include, but are not limited to:
• Participating in a kick off meeting with the County Safety Team for input
and ideas
• Minimizing removal of concrete and trees if possible
• Determining best practices for the project objectives in terms of stopping a
vehicle, slowing a vehicle, protecting people and the County assets
• Providing up to 5 schematic designs/revisions as needed for Safety Team
approval
• Providing up to 3 revisions of Design Detail as needed
• Preparing and presenting to the City of Aspen for approval of the design
• Providing construction documents to the County
• Performing 2 site visits/reviews during summer construction installation
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Forty-Nine Thousand Six Hundred Twelve dollars and Zero cents ($49,612.00) for all
services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
Contract # 032.25 Revision: 2024.10.08 iso8601 CDD iso 8601
2
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
Pitkin County will not release any payment to Contractor prior to receipt of a complete
and valid W9. Contractor’s address and the as-filed, legal entity name provided within
this Contract must match the information provided with the submitted W9. Doing
Business As (“DBA”) entity titles, as applicable, must be preceded by Contractors
legally filed business name. Failure to provide a complete and valid W9 may result in
delayed and/or past due payment from the County to Contractor and will in no event
obligate the County to recognize or pay penalties for any past due balances withheld as
a result of such. Contractor may submit completed W9 forms electronically by
emailing pdf copies to AP@PitkinCounty.com with the County Project Contact listed
within this Contract in copy.
IV. County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Jodie Grady, Assets and Project Manager will manage the
project as the County’s Representative. In the event that Jodie Grady is not available,
an alternate representative will be appointed who shall assume the County
Representative’s duties. The services provided and products delivered by the
Contractor under this Contract will be subject to review by the County’s
Representatives, or a designee, for compliance with Contractor’s obligations prior to
final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
Contract # 032.25 Revision: 2024.10.08 iso8601 CDD iso 8601
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termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
Contract # 032.25 Revision: 2024.10.08 iso8601 CDD iso 8601
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XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
C. Accessibility Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all costs, expenses, claims, damages, liabilities, court awards and
other amounts (including attorneys’ fees and related costs) incurred by any of the
Indemnified Parties in relation to Contractor’s failure to comply with §§24-85-
101, et seq., C.R.S., or the Accessibility Standards for Individuals with a
Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S.
XII. Accessibility.
i. Contractor shall comply with and the Work Product provided under this Contract
shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
and the Accessibility Standards for Individuals with a Disability, as established by
OIT pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with
all State of Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content Accessibility
Guidelines (WCAG), incorporated in the State of Colorado technology standards.
The State may require Contractor’s compliance to the State’s Accessibility Standards
to be determined by a third party selected by the State to attest to Contractor’s Work
Product and software is in compliance with §§24-85-101, et seq., C.R.S., and the
Contract # 032.25 Revision: 2024.10.08 iso8601 CDD iso 8601
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Accessibility Standards for Individuals with a Disability as established by OIT
pursuant to Section §24-85-103 (2.5), C.R.S.
XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Contract # 032.25 Revision: 2024.10.08 iso8601 CDD iso 8601
6
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
Contract # 032.25 Revision: 2024.10.08 iso8601 CDD iso 8601
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f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIV. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
Contract # 032.25 Revision: 2024.10.08 iso8601 CDD iso 8601
8
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XVI. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XIX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract # 032.25 Revision: 2024.10.08 iso8601 CDD iso 8601
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Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Jodie Grady
530 E. Main Street
Aspen, CO 81611
Email: jodie.grady@pitkincounty.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301 Aspen, Colorado 81611 Email: Attorney@pitkincounty.com
To Contractor:
Rawley Design Planning LLC 227 Midland Avenue, Suite C5 Basalt, CO 81621 Phone: (970) 306-5669
Email: patrick@rawleydesignplan.com
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein above.
RAWLEY DESIGN PLANNING LLC ________________________________________________ !#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
Jan-06-2025
Jodie Grady
Assets Manager
Jan-06-2025
Managing Member
Patrick Rawley
13 December 2024
Ms. Jodie Grady
Project Manager
Pitkin County Assets
530 E. Main Street
Aspen, CO 81611
Provided Via Electronic Mail: Jodie.Grady@pitkincounty.com
Re: Pitkin County Safety Improvement Project: Barrier Placement Design and
City of Aspen Approval Process
Dear Jodie:
We are pleased to provide this proposal for landscape architectural and land use
planning services in connection with the Pitkin County Safety Improvement Project:
Barrier Placement Design and City of Aspen Approval
Process.
It is our understanding that you are requesting proposals to
prepare designs to secure the entryways at the
Administration Building (530 E. Main Street), the Pitkin
County Library (120 N. Mill Street), and the Schultz Health
and Human Service Campus (0405 Castle Creek Road).
We are in receipt of the most current landscape / civil
engineering documents for these buildings.
In order to address the objectives provided above, we
propose the following activities:
Phase One – Project Kick-off and Land Use Coordination
•Attend a kick-off meeting with the County Safety Team to introduce the design
team, review the project sites in greater detail, discuss concerns, receive input
and ideas, and identify required background materials;
•Perform site walks with County Safety Team to review site-specific
characteristics, opportunities, and potential threats;
•Research and review various best practices for instituting safety measures
aimed at protecting people and buildings based on site-specific parameters
with the goal of creating as little disturbance to the existing streetscape as
possible. Specific concerns beyond security measures to be addressed
initially include:
o Maintenance (snow removal, seasonal interest, resiliency);
o Aesthetic quality/functionality;
o ADA compliance; and
Figure 1: Public art as a safety
barrier.
Attachment A
Ms. Jodie Grady, Project Manager, Pitkin County Assets
Proposal for Landscape Architecture and Land Use Planning Services / Pitkin County Safety
Improvement Project: Barrier Placement Design and City of Aspen Approval Process
13 December 2024
Page | 2
o Compatibility with existing streetscape/City and County design
guidelines;
• Coordination with the City of Aspen Engineering Department and the
Colorado Department of Transportation for improvements within Highway 82
right-of-way (as necessary);
• Provide a memorandum on best practices for
identified sites for review with the County Safety
Team;
• Following feedback and discussion with the County
Safety Team concerning the memorandum on best
practices, initiate the preparation of schematic
designs (up to five (5) iterations for each site) of
proposed safety improvements;
• Attend check-in meeting(s) with the County Safety
Team to review schematic designs and receive
comments and direction;
• Informed by County Safety Team feedback,
prepare and provide Design Development (DD)
plan sets with up to three (3) revision rounds of the approved DD plans with
general details;
• Attend check-in meeting(s) with the County Safety Team to review DD plan
sets and receive comments and direction;
• Meet with City of Aspen Community Development staff in the required Pre-
application Conference to discuss potential issues, regulatory requirements, and
review process in connection with the proposed interventions.
o All subject sites are zoned Public (PUB). Dimensional requirements in
the Public zone district are addressed via a Planned Development (PD)
process. It is anticipated that review will be handled via an
administrative PD process with the possibility that the projects can go
straight to building permit.
Phase Two - Application Preparation and/or Approval Process
• Depending on feedback on process from the City of Aspen, coordinate as
necessary to obtain any required application materials, which may include
current Improvement Surveys, title documents, abutter list for notifications,
proposed condominium map, etc.;
• If required, prepare and submit a land use application based on the Pre-
application Conference Summary provided by City staff, responding to the
required code sections;
• Provide liaison with the City in their review of the application to ensure the
application is deemed complete and confirm the schedule and manner of
review;
• Prepare the required public notice signage and public notice mailing;
Figure 2: Unique design of bollard
creates an interactive play space.
Ms. Jodie Grady, Project Manager, Pitkin County Assets
Proposal for Landscape Architecture and Land Use Planning Services / Pitkin County Safety
Improvement Project: Barrier Placement Design and City of Aspen Approval Process
13 December 2024
Page | 3
• Attend and present the application at the required public hearing before the
applicable City of Aspen Review Board;
• Prepare for recording with the Pitkin County Clerk & Recorder any required
documentation of approvals and the condominium map; and
• Provide any other follow-on activities as may be requested for completion of
the project.
Phase Three - Construction Documents
• Prepare Construction Documents for each site that will inform and direct the
construction of the approved safety improvements;
• Respond to questions from the County Safety Team and other agencies as
may be required;
• Prepare construction documents suitable for
bidding including:
o Cover sheet;
o Grading and drainage plan in conjunction
with site engineering consultant;
o Layout and Materials plan;
o Details;
o Planting plan;
o Planting detail sheet w/ planting notes;
o Creation of WELS hydrozone plan;
o Solicit and coordinate review of irrigation
design (by others);
• Meet with County Safety Design Team to
review documents; and
• Assist in the preparation and submission of
building permit materials.
Phase Four - Bidding, Contractor Selection, Project Supervision
• Bidding and contractor selection (3 qualified bids);
• Meet with you to review contractor recommendations; and
• Construction observation and contractor oversight (3 site visits).
Project Schedule
We are available immediately to assist you in connection with the activities provided
above. We understand that the contract with the selected team may be executed by
the end of the year with Phase One activities commencing the first week of January.
We will target obtaining approvals by 1 April 2025. Attaining approvals is dependent
on City of Aspen staffing, the agendas of applicable review bodies, and other factors
that are beyond our control. Construction is anticipated by the summer of 2025.
Please see the attached schedule/budget.
Figure 3: Landscaping with pedestrian
amenity space obscuring traditional
bollards.
Ms. Jodie Grady, Project Manager, Pitkin County Assets
Proposal for Landscape Architecture and Land Use Planning Services / Pitkin County Safety
Improvement Project: Barrier Placement Design and City of Aspen Approval Process
13 December 2024
Page | 4
Project Fees
We would undertake these activities on a time and materials basis. Our hourly rates
for consulting services are provided on the attached non-profit/governmental agency
Fee Schedule. Anticipated staffing for your project includes me as Principal, with
other staff assisting as necessary and appropriate. The attached preliminary
schedule/budget provides an estimated fee. The actual fee may be reduced pending
confirmation of the required land use process by the City of Aspen.
We look forward to another opportunity to work with you and the County!
Very truly yours,
Patrick S. Rawley, AICP, ASLA
RAWLEY DESIGN PLANNING LLC
Attachments:
A. Representative Experience
B. Project Timeline/Estimate Hours
C. Resumes
6th st stReetscaPe imPRovement
glenwood springs, ColorAdo
The City of Glenwood Springs, Colorado, 6th Street revitalization project included pedestrian improvements and streetscape amenities for a significant downtown collector street. Under a previous firm, we were a subcontractor to the civil engineering firm hired to manage the project. We provided design recommendations for the street cross-sections, and as crosswalk improvements, pavement design, landscaping and other amenities. As part of the streetscape design we identified locations for sculptural artwork to integrate into the area to help distinguish this corridor from the other major downtown streets. This also acknowledgment that the Arts District is adjacent and an inegral part of the community.
Project Contact:
Laura KirkExecutiive DirectorGlenwood DDA815.735.9315director@glenwoodspringsdda.com
lot 5 affoRDaBle housing
Avon, ColorAdo
In collaboration with Site Architects, Rawley Design Planning (RDP) worked with the Town of Avon to design affordable housing at the town owned “Lot 5” site. The site was previously studied for town facilities and affordable housing by Patrick Rawley under his previous firm. The site is located along an existing bike path and backs a steep hillside which has provided unique design parameters to meet the Town’s housing goals. RDP was able to provide outdoor amenity spaces that filter stormwater and provide snow storage while providing meaningful gathering spaces that will enhance the livability of the project. RDP is happy to continue its relationship with the Town of Avon on other affordable housing projects.
Project Contact:
Matt PielstickerPlanning Director100 Mikaela WayPO Box 975Avon, CO 81620970.748.4413mpielsticker@avon.org
Schematic Site Plan
Design Development Site Plan
the mountain foRge
Aspen, ColorAdo
Under a previous firm, members of Rawley Design Planning (RDP) provided land use planning and landscape architecture for the renovation of the Mountain Forge Building in Aspen. Alongside Rowland + Broughton Architects, the project created a free market unit, replaced an existing affordable housing unit, and reorganized the commercial space. To recognize and pay homage to the history of the building’s previous use as Francis Whitaker’s blacksmith forge, the hardscape and public bench reflect the blacksmith’s craft. The landscape design also enhanced the sunken courtyard withgreenwalls and utilized a detention planter to capture stormwater from the building.
Project Contact:
Sandra EdgerleyPresidentHexagon Properties LLC283 Dartmouth StreetBoston, MA 02116sedgerley@hexagon-properties.com
Benton BuilDing
Aspen, ColorAdo
In connection with the Aspen Core project, which included the redevelopment of the Benton Building at 521 East Hyman Avenue, Patrick Rawley while with his previous firm was tasked with creating a pedestrian amenity space in front of the restored Benton Building. Paying homage to the art of Tom Benton, an iconic Aspen local known for his local activism, art, and architecture, the pedestrian amenity space features a paving pattern and marble bench recalling some of Benton’s more recognizable imagery. The interrelated nature of mountains and rivers is explored through the paving plan and materiality that connects the space. Utilizing renowned Yule Marble as a key material, the amenity space provide interest and a moment of rest to the Hyman Avenue Streetscape.
Project Contact:
Ben AndersonCommunity Develipment Director427 Rio GrandeAspen, CO 81611970.429.2765ben.anderson@aspen.gov
Pitkin County Safety Improvement Project : Barrier Placement Design and City of Aspen Approval Process
13-Dec-24
Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Sep-25
Phase One - Project Kick-off and Land Use Coordination hrs.cost
1.1 2 $316.00
1.2 Perform site walks with County Safety Team 4 $632.00
1.3 Research and review best practices 18 $2,844.00
1.4 Coordinate with COA Engineering Department 4 $632.00
1.5 Prepare and review best practices memorandum 16 $2,528.00
1.6 Preparation of schematic designs 40 $6,320.00
1.7 Review schematic designs with County Safety Team 4 $632.00
1.8 Preparation of DD plan sets 40 $6,320.00
1.9 Review DD plan sets with County Safety Team 4 $632.00
1.10 Land use meetings with COA 6 $948.00
Phase Two - Application Preparation and Approval Process
2.1 Coordinate and obtain required application materials 12 $1,896.00
2.2 Pursue land use approvals 40 $6,320.00
2.3 Post approval activities 8 $1,264.00
Phase Three - Construction Documents
3.1 Prepare CD plan sets 48 $7,584.00
3.2 Review CD plan sets with County Safety Team 4 $632.00
3.3 Coordinate and submit building permits 40 $6,320.00
3.4 Issuance of Building Permits 4 $632.00
Phase Four - Bidding, Contractor Selection, Project Supervision
4.1 Coordinate with County on contractor selection 8 $1,264.00
4.2 Construction and Construction Supervision 12 $1,896.00
total 314 $49,612.00
Estimated Budget
Note: This is an estimated timeline and budget based on our best understanding of the required process. Actual timing and expense may varying depending on the inherently unpredictable
planning process. No guarantee is given that the application will be supported by staff and approved by the applicable review board.
Kick-off Meeting with County Safety Team
Attachment B: Hourly Rates for Professional Services Public Agency / Non-profit Clients
Patrick S. Rawley, AICP, ASLA, Principal $255/hour
Britni A. Johnson, PLA, ASLA, Landscape Architect $165/hour
Erin G. Greenwood, Landscape Designer $145/hour
Avalon Guarino, Staff Planner / Planning Technician $145/ho
CAD / Clerical Support $80/hour
Fees are billed monthly. Expenses, including mileage, document reproduction and printing, etc. are billed
at cost. Vehicle mileage for travel outside the Roaring Fork Valley is billed at 65.5 cents per mile.
Subcontracted work and other fees can be paid at the request of the client plus a 10% transaction fee.
Work is performed through the letter agreement that this fee schedule is attached to.
This fee schedule is effective 1 December 2024.
PatRick Rawley, PRinciPal|aicP|asla
eDucation anD cReDentials• University of Colorado Denver, MLA|MURP 2007• St. Mary’s College of California, B.A 1998• St. Mary Catholic Church, Aspen, Colorado, Building Committee 2016-Present• American Planning Association, Colorado Chapter, Annual Conference Planning Committee, 2019• American Planning Association, Member• American Institute of Certified Planners (AICP)), Certified Planner 025184• American Society of Landscape Architects, 1101297• The Field, The Professional Landscape Architects Network, The Confluence of Art and Land Use Politics, or the Journey is Half the Fun. Patrick, Rawley. August 12, 2013• The Field, The Professional Landscape Architect Network, Marijuana in the Mountains. Rawley, Patrick. June 17, 2014
BiogRaPhyNative of Colorado, Principal Patrick Rawley has been captivated by the fusion of nature and human settlement patterns from an early age. Whether pursuing outdoor activities, studying history, traveling or enjoying the arts, Patrick seeks the common threads that form and enrich the human expe-rience. He enjoys adventures with his wife and three boys. Patrick graduated from the University of Colorado Denver with dual Master’s degrees in Landscape Architecture and Urban and Regional Planning. He is a member of the American Institute of Certified Planners (AICP) and the American Society of Landscape Architects (ASLA). Prior to graduate school, Patrick worked with a transactional law group that provided experience in the acquisition and disposition of commercial real estate. This led Patrick to his graduate studies and laid a solid background for his education and professional career.
Relevant exPeRience• Willits Bend Planned Unit Development | Basalt, Colorado Planning and landscape architecture consultant for the completion of the Willits Bend development that is currently in the review process with Eagle County. The proposed PUD amendment application is intended to complete the project with free-market and affordable housing that addresses current market conditions and contributes to meeting the critical need of attainable housing options in the Roaring Fork Valley. • Avon Affordable Housing | Avon, Colorado Member of team developing affordable housing on a Town owned property. A continuation of work inititally began in connection with a master planning process with the Town of Avon in 2015, the site design responds to the unique site characteristics while providing for outdoor amenity space and connectivity to the existing pedestrian network.• Draw and Point Site Affordable Housing | Snowmass Village, Colorado Planning consultant on a multi-disciplinary team seeking a “site first” approach to development of a Town owned property that has been identified for affordable housing for many years. Working closely with the TOSV Housing Director, the project involves working with the Town Council as both client and review body.• City of Colorado Springs, Historic Preservation Plan Update | Colorado Springs, Colorado An Update of the 1993 Historic Preservation Plan, Organized and executed an extensive public outreach process, assisted in research, drafting, and editing of the updated historic preservation plan, and preformed general project management. Adoption of the historicCOS plan happened in December 2019.• Lift One Lodge | Aspen, Colorado Preparation and processing of the land use application for the Lift One Lodge and associated public improvements anchoring the redevelopment of the second winter and summer use portal to Aspen Mountain. A private/ public partnership with the City of Aspen, Aspen Skiing Company, and the Gorsuch Haus Lodge, the project received a recommendation of approval from the Aspen City Council.• St. Mary Catholic Church Renovation | Aspen, Colorado Provided land use and landscape architectural design working closely with project architect on the restoration of the historically designated church. Obtained land use approvals for potential expansion of church subgrade meeting hall and oversaw installation of landscape.• Pitkin County, Facilities Management | Pitkin County, Colorado Working closely with the County Facilities Director, provided land use planning for various County owned properties including the Pitkin County Courthouse.• Town of Buena Vista Comprehensive Plan Update | Buena Vista, Colorado Provided community outreach and visioning, assisted in presentations to the community and drafted sections of the final comprehensive plan document.• Facilities Master Plan | Town of Avon, Colorado Worked closely with Town staff and emergency service providers in crafting a master plan document that provided recommendation on the use of various Town owned properties.• Aspen Airport Business Center and State Highway 82 Grade Separated Pedestrian Crossing Member of team developing a safe and attractive pedestrian crossing of a heavily traveled roadway.
BRitni Johnson, lanDscaPe aRchitect|Pla|asla|Qwel-ePa
eDucation anD cReDentials• Colorado State University, BLA 2012• Council of Landscape Architectural Registration Boards, 47448• American Society of Landscape Architects, 1173407• Colorado State Board of Landscape Architects, LA 0001728• Qualified Water Efficient Landscaper, ASPEN-3850 • Novel Cover Art: “First to Find,” by John Taskett• Album Cover Art: “Flight Club,” by artist Zach Daniels
BiogRaPhyBritni is a Landscape Architect who holds a Bachelor of Science in Landscape Architecture from Colorado State University. She is originally from Rifle, Colorado and has worked in the Roaring Fork Valley with landscape architecture and engineering firms for over the past ten years. She is passionate about creating a connection to nature through design and has an interest in how people interact and utilize spaces. Britni spends her free time snowboarding, painting and traveling.
Relevant exPeRience• Meeker Public Library | Meeker, Colorado Worked closely with the architect to design and monitor the installation of the Historic Meeker Library interior courtyard and entry which provide meaningful outdoor spaces for the Town of Meeker residence. Project completion 2016 • Willoughby Residence | Aspen, Colorado Provided design support as project manager on a year round outdoor living space for clients. Project completion 2015• Aspen Community School | Woody Creek, Colorado Coordinated with the school board and architects by providing graphic support and field layouts of plant materials. Project created an updated outdoor space that provided connectivity to all new and existing building. Project completion 2014• Iron Mountain Hot Springs | Glenwood Springs, Colorado Worked closely with Glenwood Caverns Adventure Park and contractors as a member of the design team to design and locate plantings to frame vistas and create privacy for the recreation of a historical hot springs along the Colorado River. Project completion 2015• Missouri Heights Residence | Eagle County, Colorado Worked closely with the project architect and principal of the firm to research and provide a native plant palette and design for a LEED Gold design of a functioning horse ranch. Project completion 2014• Emerson Park | Grand Junction, Colorado Worked closely with Town staff and the project lead to provide a schematic skate park design for a historic city park in downtown Grand Junction. • ACES Riverdance Educational Campsite | Ashcroft, Colorado Worked closely with Aspen Center of Environmental Studies to provide a low impact ADA accessible camping circuit for educational groups to utilize while learning about the native environment. Project completion 2019• Willits Bend | Basalt, Colorado Provided design to create outdoor amenity spaces for the expansion of an existing live/work complex.• Avon Affordable Housing| Avon, Colorado
Working with the Town of Avon to develope an afforable housing complex which provides outdoor amenities for the residents.
Certificate Of Completion
Envelope Id: D257E84E-AFCA-4FC5-99F5-2B19FD8ED335 Status: Completed
Subject: Rawley Design Planning LLC | Pitkin County Contract 032.25 for Review and Signature
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