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Home My WebLink Aboutbocc.con.amended.008.19 A-578/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836360.531000.10062 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Liza Mitchell County Representative Phone (970) 429-2796 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 18,144.86 $ - $ - $ 18,144.86 Open Space & Trails Task Order to provide vegetation monitoring services for the Smuggler Mountain Open Space. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total No Smuggler Open Space Vegetation Monitoring Peak Ecological Services, LLC $ 18,144.86 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 18,144.86 Sole Source Services/Maintenance 4/1/2025 5/31/2026 Task Order 008.19 A-57 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Smuggler Open Space Vegetation Monitoring Task Order Number: 008.2019 A-57 Task Order Budget Line Item: 11836360.531000.10062 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Liza Mitchell – Open Space and Trails Rea Orthner 530 E Main, #202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303) 258-3556 liza.mitchell@pitkincounty.com rea@peakecological.com PROJECT NAME: SMUGGLER OPEN SPACE VEGETATION MONITORING START DATE: April 1, 2025 END DATE: May 31, 2026 The Master Service Agreement For Provision of On-Call Ecological Services (the “Agreement”) dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the “County”) and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. See attached proposal and budget spreadsheet. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Eighteen Thousand One Hundred Forty- Four dollars and Eighty-Six cents ($18,144.86) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-57 and Smuggler Open Space Vegetation Monitoring. Invoices shall be sent electronically in PDF format to liza.mitchell@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 2 3.Pitkin County’s Obligations. Pitkin County shall administer this contract through a CountyRepresentative. Liza Mitchell, Natural Resource Planner & Ecologist will manage the project as theCounty’s Representative. The services provided and products delivered by the Contractor under thiscontract will be subject to review by the County’s Representatives, or a designee, for compliance withContractor’s obligations prior to final payment. 4.Formation of Task Order. This Task Order is issued in accordance with the provisions of theAgreement. Contractor agrees to provide services subject to the terms of this Task Order and for theavoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respectsthe Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!DateTed O'Brien Open Space and Trails Deputy Director Mar-12-2025 Principal Ecologist/Botanist Rea Orthner Mar-12-2025 A-57 SMOS Vegetation Sampling Page 1 PROPOSAL PITKIN COUNTY ON CALL ECOLOGICAL SERVICES CONTRACT #008.2019 A-57 Smuggler Mountain Open Space Vegetation Monitoring 1.0 SUMMARY The Smuggler Mountain Open Space (SMOS) is an assemblage of multiple properties totaling over 300 acres. The first Management Plan was adopted in 2008 and a revision was completed in 2024. As part of the management plan, regular quantitative vegetation monitoring is to occur approximately every 10 years. 2.0 BASIS OF NEED This proposal addresses Monitoring and Stewardship Action No. 1. which includes regular monitoring of vegetation transects approximately every 10 years. These transects were last monitored in 2018. 3.0 APPROACH Task 1. Vegetation Monitoring Field Work & Preparation. In 2007, seven (7) permanent vegetation monitoring transects were established for quantitative data collection in order to document the existing vegetation conditions of the major vegetation types present on SMOS. These transects were resampled by PeakEco in 2018. Per the 2024 management plan these transects should be resampled approximately every 10 years. The monitoring will be conducted according to the approved OST data standards. Field work would be conducted in the July-August timeframe, similar to the time of year the previous monitoring was conducted. 4.0 EXPECTED RESULTS, DELIVERABLES & COLLABORATION Task 2. Reporting. Deliverables for Task 1 includes a comprehensive Vegetation Monitoring Report for the transect monitoring. The Vegetation Monitoring Report will include a brief description of the field work methodology, GIS maps depicting survey locations, and photographs. In addition, we will provide summary tables and graphs and compare the 2025 data to previous years’ data (2018 and 2007). Data to be presented include the absolute cover of native and non-native vegetation as well as non-vegetative cover, and relative cover by lifeform (i.e., native perennial graminoids, introduced perennial graminoids, etc.) as per the OST data standard protocol. In addition, we will calculate the floristic quality indices and discuss overall species richness as well as species richness of introduced and native plants. A brief discussion relating the results and vegetation trends will also be included. The appendices will include all raw data and photographs. We will also upload all GIS shapefiles, GPS data, and raw data to the OST data portal in order to facilitate future studies. 5.0 TIMELINE Field work would occur during the 2025 growing season and the report completed during the winter of 2025- 2026. 6.0 BUDGET See associated Budget for this project. A-57 SMOS Veg Monitor BUDGET 2025 Nam e Rea O r t h n e r , P r i n c i a l P l a n t E c o l o g i s t , Pea k E c o Reb a M i t c h e l l , F i e l d T e c h n i c i a n / E d i t o r Pea k E c o Mil e a g e - P e a k E c o Per D i e m P e a k E c o Fiel d E x p e n s e s - P e a k E c o 2025 Rate 179.25$ 98.90$ 0.70$ 200.00$ 50.00$ GRAND TOTAL Task 1. Vegetation Monitoring Field Work & Preparation 32 28 400 2 1 Subtotal $5,736.00 $2,769.20 $280.00 $400.00 $50.00 $9,235.20 Task 2. Reporting 40 4 Subtotal $7,170.00 $395.60 $0.00 $0.00 $0.00 $7,565.60 Total $12,906.00 $3,164.80 $280.00 $400.00 $50.00 $16,800.80 8% Admin Fee $1,344.06 GRAND TOTAL $18,144.86 Rea's internal notes: Field work: 8 hours of travel and 2-10 hour days Certificate Of Completion Envelope Id: 5E635BF9-ED70-485C-8054-927BAB22AF2E Status: Completed Subject: Peak Ecological | Pitkin County Task Order 008.19 A-57 for Review and Signature Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 3/12/2025 11:32:05 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 3/12/2025 11:34:52 AM Viewed: 3/12/2025 12:48:02 PM Signed: 3/12/2025 12:48:15 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Ted O'Brien ted.obrien@pitkincounty.com Open Space and Trails Deputy Director Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 174.215.16.251 Sent: 3/12/2025 12:48:16 PM Viewed: 3/12/2025 1:58:34 PM Signed: 3/12/2025 1:58:49 PM Electronic Record and Signature Disclosure: Accepted: 3/12/2025 1:58:34 PM ID: 728cadca-9b73-45a7-82b5-d5d681af74e3 Company Name: Pitkin County, Colorado Rea Orthner rea@peakecological.com Principal Ecologist/Botanist Peak Ecological Services LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 8.2.40.17 Sent: 3/12/2025 1:58:50 PM Viewed: 3/12/2025 4:15:37 PM Signed: 3/12/2025 4:18:40 PM Electronic Record and Signature Disclosure: Accepted: 3/12/2025 4:27:40 PM ID: d5786dd6-c47b-4312-be97-2e8500cbb0d8 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2025 4:18:41 PM Resent: 3/12/2025 4:18:46 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2025 4:18:42 PM Viewed: 3/13/2025 8:37:40 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Kim Arensdorf kim.arensdorf@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 3/12/2025 4:18:43 PM Viewed: 3/13/2025 9:29:02 AM Electronic Record and Signature Disclosure: Accepted: 1/2/2025 8:57:23 AM ID: 6be81804-0934-46f7-9348-aafa7fbdfef2 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/12/2025 11:34:52 AM Certified Delivered Security Checked 3/12/2025 4:15:37 PM Signing Complete Security Checked 3/12/2025 4:18:40 PM Completed Security Checked 3/12/2025 4:18:43 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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