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HomeMy WebLinkAboutbocc.con.amended.008.19 A-588/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836360.531000.10173 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Liza Mitchell County Representative Phone (970) 429-2796 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 38,824.81 $ - $ - $ 38,824.81 008.19 A-58 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Thompson Divide Ranch Vegetation & Wildlife Assessments Peak Ecological Services, LLC $ 38,824.81 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 38,824.81 Sole Source Services/Maintenance 4/1/2025 5/31/2026 Task Order Open Space & Trails Task Order to provide vegetation and wildlife monitoring services for the Thompson Divide Ranch Reserve property. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Thompson Divide Ranch Vegetation & Wildlife Assessments Task Order Number: 008.2019 A-58 Task Order Budget Line Item: 11836360.531000.10173 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Liza Mitchell – Open Space and Trails Rea Orthner 530 E Main, #202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303) 258-3556 liza.mitchell@pitkincounty.com rea@peakecological.com PROJECT NAME: THOMPSON DIVIDE RANCH VEGETATION & WILDLIFE ASSESSMENTS START DATE: April 1, 2025 END DATE: May 31, 2026 The Master Service Agreement For Provision of On-Call Ecological Services (the “Agreement”) dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the “County”) and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. See attached proposal and budget spreadsheet. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Thirty-Eight Thousand Eight Hundred Twenty-Four dollars and Eighty-One cents ($38,824.81) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-58 and Thompson Divide Ranch Vegetation & Wildlife Assessments. Invoices shall be sent electronically in PDF format to liza.mitchell@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 2 3.Pitkin County’s Obligations. Pitkin County shall administer this contract through a CountyRepresentative. Liza Mitchell, Natural Resource Planner & Ecologist will manage the project as theCounty’s Representative. The services provided and products delivered by the Contractor under thiscontract will be subject to review by the County’s Representatives, or a designee, for compliance withContractor’s obligations prior to final payment. 4.Formation of Task Order. This Task Order is issued in accordance with the provisions of theAgreement. Contractor agrees to provide services subject to the terms of this Task Order and for theavoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respectsthe Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!DateTed O'Brien Mar-12-2025 Open Space and Trails Deputy Director Mar-12-2025 Principal Ecologist/Botanist Rea Orthner A-58 Thompson Divide Vegetation Mapping & Wildlife Surveys Page 1 PROPOSAL PITKIN COUNTY ON CALL ECOLOGICAL SERVICES CONTRACT #008.2019 A-58 Thompson Divide Ranch Vegetation & Wildlife Assessments 1.0 SUMMARY Pitkin County Open Space & Trails (OST) is in the process of preparing for a management plan for the Thompson Divide Ranch Preserve property. This property has substantial conservation value that may include a diversity of relatively natural habitat types; land for public outdoor recreation, scenic enjoyment or education, ranchland and forest land. In addition, the site lies within the Middle Thompson Creek Potential Conservation Area as designated by the Colorado Natural Heritage Program. 2.0 BASIS OF NEED In 2020, Peak Ecological Services (PeakEco) and Colorado Wildlife Science (CWS) completed baseline surveys on Thompson Divide Ranch in order to provide data for the Conservation Easement. This work included cursory vegetation classification at the ecosystem level and baseline wildlife surveys. The results of this work are documented in the Technical Memo - Vegetation (PeakEco 2020) and the Thompson Divide Ranch Conservation Easement Baseline Condition Report (CWS 2020). However, detailed vegetation mapping, a complete vascular plant inventory, and rare plant surveys have not yet been completed. These detailed elements are an important component of the vegetation assessment so important resources can be protected and managed in the future. As OST considers the future of this property, additional information on the wildlife species that occur on the property and how they use it (e.g., nesting, rearing, migration) will support planning efforts. This information should be collected by integrating desktop analyses with field surveys to evaluate habitat composition, habitat quality, and species occurrence. An emphasis will be placed on species of conservation concern, legally protected species, indicator species, and species of cultural and/or economic importance. 3.0 APPROACH Task 1, Pre-Field Review and Field Reconnaissance Vegetation Mapping and Classification. Vegetation mapping and classification will follow OST accepted protocol, whereby vegetation is mapped to the finest level of detail possible, namely at the USNVC association level. Briefly this includes preparing a preliminary vegetation type map based on existing imagery and topography data sets and then conducting field surveys to field truth and update the preliminary vegetation type map. At representative sites throughout the property, the data will be collected on the OST vegetation mapping field data form listing the dominant species is each life form and other data as appropriate to support the classification. No transect data will be taken. Post-field the a GIS shapefile will be created with the results See, the OST Vegetation Mapping and Classification Data Protocol for details. Floristic Inventory. The Floristic Inventory will occur concomitantly with the vegetation mapping. Basically, it will include traversing the property in different parts of the growing season to fully document all the plant taxa that may be blooming at different times of the year. Collecting any taxa where the identification is A-58 Thompson Divide Vegetation Mapping & Wildlife Surveys Page 1 uncertain. Please note, we will rely on previous visits to TDR to update the existing floristic data that has been collected to date. No Floristic Quality Assessment will be completed. Rare Plant and Rare Plant Associations. During the pre-field review and field work described above we will also identify and search for any rare plants or rare plant associations. Currently, no rare plants are known for the TDR property, however several rare plant associations are documented in the Middle Thompson creek PCA, which overlies this property. Wildlife. CWS will conduct a rapid wildlife habitat assessment leveraging PeakEco’s vegetation mapping and classification. Field work will be limited to pedestrian surveys to sample the biotic and abiotic wildlife habitat at TDR. 4.0 EXPECTED RESULTS, DELIVERABLES & COLLABORATION Task 2. Reporting. A combined report will be completed documenting the results of the vegetation and wildlife surveys. Vegetation. Results are to include detailed qualitative descriptions of each vegetation type including floristic composition, structure, ecological condition, threats, and any recommended management actions. In addition a summary table of the USNVC Alliance and Associations present within the property including the acreage of each will be included. Representative photographs of each vegetation type will be depicted. A Figure will include a pdf copy of the vegetation type map including locations of all data points and the appendix will include a copy of the USNVC vegetation alliance/association description. A vascular plant species list will be included. Finally, the results of any rare plants or rare plant associations found will be documented and included in the report. Wildlife. The targeted pedestrian surveys will be used to develop an assessment of the habitat categorized by vegetation type and prominent abiotic features (e.g., cliffs and rock outcrops, surface water). The report will identify habitat areas of substantial conservation value (i.e., habitat for species of concern, areas that support especially high species richness/biological diversity), prescribe management actions to improve wildlife habitat at TDR, and recommend seasonal and/or spatial restrictions on recreational access to provide effective stewardship of TDR’s wildlife resources. The report will include maps of the wildlife habitat occurring at TDR and document observed wildlife, nests, dens, and other detected sign. Lists of vertebrate species known or likely to occur at TDR will be updated. In addition, CWS will provide a list of vertebrate species suspected or known to occur at TDR with Federal and or State legal designations. 5.0 TIMELINE Field work would be completed during the summer of 2025 with reporting completed during the winter of 2025 to 2026. 6.0 BUDGET See attached spreadsheet. A-58 Thompson Divide Veg & Wildlife Nam e Prin c i p a l E c o l o g i s t / B o t a n i s t Pea k E c o Cle r i c a l / E d i t i n g / F i e l d T e c h , P e a k E c o Jon a t h a n L o w s k y , P r i n c i p a l W i l d l i f e Bio l o g i s t , CW S Cle r i c a l / E d i t i n g , C W S Mil e a g e - P e a k E c o Mil e a g e - C W S Per D i e m - P e 2025 Rate 179.25$ 98.90$ 179.25$ 98.90$ 0.70$ 0.70$ 250.00$ Task 1. Pre-Field Review and Field Reconnaissance 72 48 18 600 108 4 Subtotal $12,906.00 $4,747.20 $3,226.50 $0.00 $420.00 $75.60 $1,000.00 Task 2. Reporting, GIS Mapping, etc.40 8 28 6 Subtotal $7,170.00 $791.20 $5,019.00 $593.40 $0.00 $0.00 $0.00 Total $20,076.00 $5,538.40 $8,245.50 $593.40 $420.00 $75.60 $1,000.00 8% Admin Fee GRAND TOTAL Rea's Internal Notes. Note TDR is about 410 acres vegetation type map / associations and pre-field review for rare 24 Travel 8 Field Work 4 -days. Note BCPOS field work on prescott was 40 hrs for 244 40 subtotal 72 Pea k E c o GRAND TOTAL $22,375.30 $13,573.60 $35,948.90 $2,875.91 $38,824.81 Certificate Of Completion Envelope Id: E0A860DC-0C45-4993-9180-EEF8CF2C218F Status: Completed Subject: Peak Ecological | Pitkin County Task Order 008.19 A-58 for Review and Signature Source Envelope: Document Pages: 8 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 3/12/2025 11:44:09 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 3/12/2025 11:46:06 AM Viewed: 3/12/2025 12:47:36 PM Signed: 3/12/2025 12:47:48 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Ted O'Brien ted.obrien@pitkincounty.com Open Space and Trails Deputy Director Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 174.215.16.251 Sent: 3/12/2025 12:47:50 PM Viewed: 3/12/2025 1:57:58 PM Signed: 3/12/2025 1:58:13 PM Electronic Record and Signature Disclosure: Accepted: 3/12/2025 1:58:34 PM ID: 728cadca-9b73-45a7-82b5-d5d681af74e3 Company Name: Pitkin County, Colorado Rea Orthner rea@peakecological.com Principal Ecologist/Botanist Peak Ecological Services LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 8.2.40.17 Sent: 3/12/2025 1:58:15 PM Viewed: 3/12/2025 4:13:39 PM Signed: 3/12/2025 4:15:04 PM Electronic Record and Signature Disclosure: Accepted: 3/12/2025 4:27:40 PM ID: d5786dd6-c47b-4312-be97-2e8500cbb0d8 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2025 4:15:05 PM Resent: 3/12/2025 4:15:10 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2025 4:15:06 PM Viewed: 3/13/2025 8:35:18 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Kim Arensdorf kim.arensdorf@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 3/12/2025 4:15:07 PM Viewed: 3/13/2025 9:29:24 AM Electronic Record and Signature Disclosure: Accepted: 1/2/2025 8:57:23 AM ID: 6be81804-0934-46f7-9348-aafa7fbdfef2 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/12/2025 11:46:06 AM Certified Delivered Security Checked 3/12/2025 4:13:39 PM Signing Complete Security Checked 3/12/2025 4:15:04 PM Completed Security Checked 3/12/2025 4:15:07 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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