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HomeMy WebLinkAboutbocc.con.amended.008.19 A-618/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 11836360.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Liza Mitchell County Representative Phone (970) 429-2796 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 11,512.11 $ - $ - $ 11,512.11 008.19 A-61 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Filoha Riparian Restoration Planning and Design Peak Ecological Services, LLC $ 11,512.11 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 11,512.11 Sole Source Services/Maintenance 3/10/2025 12/31/2025 Task Order Open Space & Trails Task Order to provide riparian restoration and design services for Filoha Meadows Nature Preserve. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Filoha Riparian Restoration Planning and Design Task Order Number: 008.2019 A-61 Task Order Budget Line Item: 11836360.531000 OWNER: CONTRACTOR: Pitkin County Peak Ecological Services, LLC Liza Mitchell – Open Space and Trails Rea Orthner 530 E Main, #202 PO Box 827, 301 Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 Phone: (970) 920-5355 Phone: (303) 258-3556 liza.mitchell@pitkincounty.com rea@peakecological.com PROJECT NAME: FILOHA RIPARIAN RESTORATION PLANNING AND DESIGN START DATE: March 10, 2025 END DATE: December 31, 2025 The Master Service Agreement For Provision of On-Call Ecological Services (the “Agreement”) dated January 1, 2019 between the Board of County Commissioners of Pitkin County (the “County”) and Peak Ecological Services, LLC PO Box 827, 301 Boulder Canyon Drive Nederland, CO 80466 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. See attached proposal and budget spreadsheet. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Eleven Thousand Five Hundred Twelve dollars and Eleven cents ($11,512.11) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 008.2019 A-61 and Filoha Riparian Restoration Planning and Design. Invoices shall be sent electronically in PDF format to liza.mitchell@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. Master Service Agreement #: 008.19 Rev: 2018-10-10 btf 2 3.Pitkin County’s Obligations. Pitkin County shall administer this contract through a CountyRepresentative. Liza Mitchell, Natural Resource Planner & Ecologist will manage the project as theCounty’s Representative. The services provided and products delivered by the Contractor under thiscontract will be subject to review by the County’s Representatives, or a designee, for compliance withContractor’s obligations prior to final payment. 4.Formation of Task Order. This Task Order is issued in accordance with the provisions of theAgreement. Contractor agrees to provide services subject to the terms of this Task Order and for theavoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respectsthe Agreement is in full force and effect and remains unchanged by this Task Order. PEAK ECOLOGICAL SERVICES, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Open Space and Trails Deputy Director Mar-12-2025 Ted O'Brien Principal Ecologist/Botanist Mar-12-2025 Rea Orthner A-61 Filoha Riparian Plantings Proposal Page 1 PROPOSAL PITKIN COUNTY ON CALL ECOLOGICAL SERVICES CONTRACT #008.2019 A-61 Filoha Riparian Restoration Planning and Design 1.0 SUMMARY The following proposal was developed by DHM Design in support of ongoing restoration planning activities for the Filoha Meadows Nature Preserve (Filoha). DHM completed a site visit with Pitkin County Ecological Planning staff on October 15, 2024, to evaluate existing conditions for three (3) restoration areas and discuss additional potential restoration needs for the property. Subsequently, Pitkin County provided additional documentation including: ● Little Valley Wholesale Nursery (LVWN) report of plants sent for delivery. DHM staff were on site and completed the count/inspection. ● 2 files related to the soil test and results. ● Groundwater technical brief from initial monitoring and modeling. ● Timeline of the project implementation PDF. DHM has reviewed this information, and this memo summarizes the proposed scope of work and phases for additional riparian restoration planning at the Filoha Meadows Nature Preserve. 2.0 BASIS OF NEED The need for this proposal is to analyze the ongoing riparian restoration activities at Filoha, and analyze methods to best promote successful restoration results in an additional restoration “pod” on the property given previous monitoring results and observations. The degraded pasture zone where the restoration project has been ongoing was negatively impacted by historical agricultural uses. Re-establishment of a native riparian zone is needed to increase resiliency and ecological function at the site. 3.0 APPROACH Task 1. Planning and Design (2025) Task 1 includes continued site evaluation for potential expansion of the restoration to suitable locations (north and west portions of site) including: ● Documentation review of un-analyzed groundwater data, soils data, etc. (Winter) ● Evaluate potential restoration expansion sites, collect GIS data, and general site observations for use in planning phase (Summer) ● Inventory of planting plan woody native species existing condition (Summer) ○ Evaluate previously planted woody native species (plan set) to analyze plant health, identify stressors, and use this information in planning potential expansion areas ○ Evaluate irrigation options/efficiencies ● Additional Soils Evaluation (Summer) ○ Conduct compaction and/or soil structure analyses as needed to inform future restoration activity A-61 Filoha Riparian Plantings Proposal Page 1 ○ Identify need and type of soil amendments (if any) across the old pasture/floodplain bench that would support native plant establishment ● Client check-in meeting (late Summer) ○ After field reviews and associated research has been completed, a 1-hr meeting with OST staff to review findings and receive feedback on direction for planning restoration activities ○ Key Questions may address smooth brome, reuse of fencing and how that informs implementation year, benefits/drawbacks of expanding irrigation, soil improvements ● Develop planting plan for installation in fall 2025 or spring 2026 In addition, Task 1 includes continued site evaluation to provide adaptive management recommendations for the existing riparian planting pods. ● Recommendations for irrigation water management to existing pods ○ Goal is to get woody plants established but resilient to long term success on site without irrigation and fencing ● Recommendations to improve plant health within existing ponds ○ Develop plant materials replacement recommendations and schedule 4.0 EXPECTED RESULTS, DELIVERABLES & COLLABORATION Task 2. Data Deliverables There are two data deliverables associated with this proposal. First, DHM will provide an updated monitoring report similar to previous years reporting that includes their findings on the existing riparian restoration. The report will include map products with pod locations, restoration infrastructure, and irrigation infrastructure as well as site photos and monitoring documentation. All end-product deliverables will be shared in PDF format. The intended use of this deliverable is to evaluate existing conditions, opportunities for restoration, possible constraints that might hinder restoration, and “{adaptive management recommendations to overcome those for successful riparian plantings, recruit establishment, and eventual connection to the water table for continued success and expansion. The second data deliverable is a separate planning and analysis document that specifically relates only to our findings in the planning phase (without monitoring). It is anticipated this will take the form of a planting plan that will include a detailed approach, irrigation recommendations, fencing alignment and planting schedule for the new restoration pod. Meetings: DHM will meet with Pitkin County Staff a total of three (3) times throughout 2025 to review findings and develop the design for the new pod. 5.0 TIMELINE Planning Phase: Spring 2025 through Filoha Meadows closure in late summer 2025 Deliverables: Fall 2025 delivery of monitoring report and planting plan including irrigation layout, soil health recommendations. 6.0 BUDGET See associated Google Sheet Budget. A-61 BUDGET Filoha Riparian Plantings Nam e Prin c i p a l – L a n d s c a p e A r c h i t e c t , D H M Nat u r a l R e s o u r c e s P r o g r a m M a n a g e r , DH M Nat u r a l R e s o u r c e C o o r d i n a t o r , D H M Des i g n e r , D H M Mil e a g e - D H M 2025 Rate 197.79$ 160.71$ 142.16$ 111.26$ 0.70$ GRAND TOTAL Task 1. Planning & Design 8 8 8 18 40 Subtotal $1,582.32 $1,285.68 $1,137.28 $2,002.68 $28.00 $6,035.96 Task 2. Data Deliverables 6 6 8 12 Subtotal $1,186.74 $964.26 $1,137.28 $1,335.12 $0.00 $4,623.40 Total $2,769.06 $2,249.94 $2,274.56 $3,337.80 $28.00 $10,659.36 8% Admin Fee $852.75 GRAND TOTAL $11,512.11 Certificate Of Completion Envelope Id: CA906EDD-E750-48D4-808D-80686985192B Status: Completed Subject: Peak Ecological | Pitkin County Task Order 008.19 A-61 for Review and Signature Source Envelope: Document Pages: 6 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 3/12/2025 12:10:07 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Connie Baker connie.baker@pitkincounty.com Budget Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 3/12/2025 12:11:57 PM Viewed: 3/12/2025 12:42:59 PM Signed: 3/12/2025 12:44:29 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Ted O'Brien ted.obrien@pitkincounty.com Open Space and Trails Deputy Director Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 174.215.16.251 Sent: 3/12/2025 12:44:31 PM Viewed: 3/12/2025 1:56:00 PM Signed: 3/12/2025 1:56:20 PM Electronic Record and Signature Disclosure: Accepted: 3/12/2025 1:58:34 PM ID: 728cadca-9b73-45a7-82b5-d5d681af74e3 Company Name: Pitkin County, Colorado Rea Orthner rea@peakecological.com Principal Ecologist/Botanist Peak Ecological Services LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 8.2.40.17 Sent: 3/12/2025 1:56:22 PM Viewed: 3/12/2025 4:05:44 PM Signed: 3/12/2025 4:06:55 PM Electronic Record and Signature Disclosure: Accepted: 3/12/2025 4:27:40 PM ID: d5786dd6-c47b-4312-be97-2e8500cbb0d8 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2025 4:06:56 PM Resent: 3/12/2025 4:07:01 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2025 4:06:57 PM Viewed: 3/13/2025 8:12:34 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Kim Arensdorf kim.arensdorf@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 3/12/2025 4:06:58 PM Viewed: 3/13/2025 9:34:44 AM Electronic Record and Signature Disclosure: Accepted: 1/2/2025 8:57:23 AM ID: 6be81804-0934-46f7-9348-aafa7fbdfef2 Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/12/2025 12:11:57 PM Certified Delivered Security Checked 3/12/2025 4:05:44 PM Signing Complete Security Checked 3/12/2025 4:06:55 PM Completed Security Checked 3/12/2025 4:06:58 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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