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HomeMy WebLinkAboutbocc.con.amended.163.23 C-98/30/2021 CDD Contract Information Contract Number Project Name Contractor Budget Line Item 10016100.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Suzanne Wolff County Representative Phone (970) 920-5093 Provide a brief description of the Contract or Change Order: Contract Value Summary: $ 78,100.00 $ - $ - $ 78,100.00 163.23 C-9 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Climate Intensity Study Design Workshop $ 78,100.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 78,100.00 Formal Services/Maintenance 3/5/2025 9/30/2026 Task Order Community Development Task Order to provide research and data analysis services for a Climate Intensity Study. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount Contract Total Master Service Agreement #: 163.23 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Climate Intensity Study of Residential Sector Task Order Number: 163.23 C-9 Task Order Budget Line Item: 10016100-531000 OWNER: CONTRACTOR: Pitkin County Design Workshop Suzanne Wolff – Community Development Jessica Garrow, Principle 530 E Main Street, Suite 205 22860 Two Rivers Road, Unit #1 Aspen, CO 81611 Basalt, CO 81621 Phone: (970) 920-5093 Phone: (970) 925-8354 suzanne.wolff@pitkincounty.com jgarrow@designworkshop.com PROJECT NAME: Climate Intensity Study of Residential Sector START DATE: March 5, 2025 END DATE: September 30, 2026 The Implementation of Community Growth Committee Recommendations (the “Agreement”) dated October 25, 2023 between the Board of County Commissioners of Pitkin County (the “County”) and Design Workshop 22860 Two Rivers Road, Unit #1 Basalt, CO 81621 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall complete the data analysis services listed in the attached Proposal (“Attachment A”) to assess and report on the impact of the residential home economy on the climate as part of the Community Growth Committee Recommendations Project. This includes: Task 209 Phase 2 Technical Analysis – Climate Intensity of the Residential Sector in Unincorporated Pitkin County 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Seventy-Eight Thousand One Hundred dollars and Zero cents ($78,100.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Master Service Agreement #: 163.23 Rev: 2018-10-10 btf 2 Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 163.23 C-9 and Climate Intensity of the Residential Sector. Invoices shall be sent electronically in PDF format to alex.sanchez@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Suzanne Wolff, Community Development Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. DESIGN WORKSHOP ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Director Suzanne Wolff Mar-12-2025 Jessica Garrow Mar-12-2025 Principal Design Workshop, Inc. Landscape Architecture Planning Urban Design Strategic Services Environmental Graphic Design 22860 Two Rivers Road #1 Basalt, Colorado 81621 970.925.8354 designworkshop.com March 5, 2024 Kara Silbernagel Deputy County Manager Pitkin County p: (970) 471-8870 kara.silbernagel@pitkincounty.com Additional Services for: Implementation of Community Growth Committee Recommendations Project Phase III Pitkin County Contract Control Number: 163.23 Dear Ms. Silbernagel, This letter is a request for approval to complete Additional Services associated with Implementation of Community Growth Committee Recommendations Project (Vision 2050) located in Pitkin County, Colorado. Based on our conversation with you on November 13, 2024, we understand that the following services require approval under additional service requests in order for the project team to meaningful move forward with next steps in support of building out the Data Framework. The project milestones for every task are outlined in the Data Framework: (1) case studies + focus group + staff workshop (2-3) relationship analysis (4) scenario modeling + focus group + staff workshop Task 209 Phase 2 Technical Analysis – Climate Intensity of the Residential Sector in Unincorporated Pitkin County ($78,100) Purpose: A key assumption underlying the data analysis is that the residential home economy is a significant contributor to the climate intensity of the county. As this segment of the economy grows (i.e., more volume of residential development and more larger homes), the associated activity, be it energy usage, incremental landfill waste from home materials or activity from home maintenance presumably intensifies. To better understand and quantify this relationship, the purpose of this study is to 1) define climate intensity specific to the operation, maintenance and servicing of residential homes in Unincorporated Pitkin County, 2) identify metrics or proxies that can best quantify climate intensity, and 3) establish a baseline for climate intensity of the residential home economy as well as an initial understanding of key drivers and relationship of climate intensity to home size and age of home. For the purposes of this study, climate will be defined as GHG emissions associated with residential home energy usage and with vehicle miles traveled (VMT) related to the maintenance and servicing of homes within Unincorporated Pitkin County. Outside of this study, work will be done to understand the relationship between home size and material waste as well as what tools other counties are using to address embodied 1 Attachment A carbon. Water usage will not be considered as part of this study. Teaming: REG will lead this analysis, with support from Design Workshop, GBSM, and Spirit. This team will coordinate with Pitkin County Community Development Staff as needed to provide additional context and guidance. Anticipated Timeline: This study is part of a larger set of work for the Vision 2050 process. The anticipated timeline for this project is outlined below. Early March: SKO Mid-March: Progress Check-In w/ County Team Late March: Preliminary Climate Intensity Definition for County Review Early April: Initial data findings for discussion with County Team / Workgroup Late April: Draft Climate Intensity Study for County Review Early May: Comments from County on Study Draft Mid-Late May: Final Report Delivery Scope: REG will be responsible for accomplishing the following tasks with support from Design Workshop, GBSM, and Spirit. Tasks A. Define climate intensity associated with the residential home economy in Unincorporated Pitkin County, including: a. GHG emissions from energy usage associated with home operations. This may include a further breakdown of key energy drivers, including amenity loads and/or updating the 2019 study looking at 2017- current data. Utility data for updating the 2019 will be provided by County Staff in cooperation with local utilities for REG to analyze. b. Review data from Kimley Horn on GHG emissions from VMTs related to the maintenance and servicing of homes in Unincorporated Pitkin County to assess how transportation intensity data study findings inform climate intensity. c. As noted above, for the purposes of this study, climate intensity will not consider the material waste, embodied carbon or water associated with the residential economy. Likewise, this study does not consider the construction and development of homes but rather the operations, maintenance and servicing of homes. d. REG will meet with County staff, Design Workshop and GBSM to review and refine the draft definition. B. Identify metrics or proxies for quantifying these impacts. a. Confirm proxies for measuring climate intensity related to the home economy b. Meet with the County, Design Workshop and GBSM to review and refine the draft proxies. c. Identify data needs for developing proxy – e.g., 2023 GHG inventory, existing and future build-out at various home sizes, energy usage data, VMTs related to home maintenance and servicing as defined in the economic intensity study, etc. and provide full list to County by March 1, 2025. d. Determine what new data is required and what previous data can be utilized e. Gather and clean appropriate data C. Establish a baseline for climate intensity of the residential sector within Unincorporated Pitkin County and an initial understanding of key drivers and relationships a. Identify key drivers of residential climate intensity considering internal and external loads b. Analyze the relationship between climate intensity, home size (using proposed tiering levels) and age of home. c. Meet with County staff, Design Workshop and GBSM to review and refine the draft analysis and define next steps. Deliverables: A. Kick-off meeting with County staff, Design Workshop, GBSM, REG, and Spirit. B. Up to three (3) 30-minute coordination meetings with Pitkin County Staff, Design Workshop, GBSM, 2 REG. C. Up to three (3) 60-minute research meetings with the Pitkin County Data Team. D. Up to three (3) 30-minute meetings on study findings and deliverable review. E. Based on data findings, draft a definition of climate intensity for the residential sector in UPC, identifying clear proxies for measuring climate intensity, an including reference to the initial baseline for climate intensity of the residential sector in UPC and an understanding of key climate intensity drivers. F. REG, with support from Design Workshop and review from GBSM and Spirit, will assemble a report describing findings for each step above including an executive summary, tables and graphics. The reports should provide adequate information to incorporate into the Pitkin County Vision 2050 Data Framework, as needed. This will be delivered in Microsoft Word (Google Document preferred) for one round of review with County Staff. G. REG to provide final report in PDF format and relevant data files to Pitkin County in desired format. ___ Note: the work performed in these Tasks will interface with Community Stakeholders. Community engagement tasks are identified in a different Task Order. By signing this letter, you are authorizing Design Workshop, Inc. to commence services immediately for a fee of $78,100 for work under Tasks 209 as identified above. This fee does not include reimbursable expenses (printing, photography, and travel) which will be billed at cost plus 15% for handling. The contract conditions of existing Agreement dated 10/25/23 shall be binding on these additional services unless modified herein. The following is a summary of the fees associated with this effort. Total New Contract Amount: $78,100 Please call me at 970-399-1404 if you have any questions regarding this request for additional services. Sincerely, DESIGN WORKSHOP, INC. Jessica Garrow, FAICP Principal APPROVED BY CLIENT: By: Date: Title: 3 Certificate Of Completion Envelope Id: 15341AFA-FFD3-458F-8BD1-F4E742B15CC8 Status: Completed Subject: Design Workshop | Pitkin County Task Order 163.23 C-9 for Review and Signature Source Envelope: Document Pages: 6 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 3/12/2025 1:18:02 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Suzanne Wolff suzanne.wolff@pitkincounty.com Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 3/12/2025 1:20:40 PM Viewed: 3/12/2025 2:08:42 PM Signed: 3/12/2025 2:08:49 PM Electronic Record and Signature Disclosure: Accepted: 3/12/2025 2:16:41 PM ID: 73c8c1c7-dbcb-411f-a196-f9fb98ed9c13 Company Name: Pitkin County, Colorado Jessica Garrow jgarrow@designworkshop.com Principal Design Workshop Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 50.147.148.26 Sent: 3/12/2025 2:08:50 PM Viewed: 3/12/2025 2:09:13 PM Signed: 3/12/2025 2:09:23 PM Electronic Record and Signature Disclosure: Accepted: 3/12/2025 4:35:13 PM ID: 6121a844-6ad0-43d8-8589-76c938c96578 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Specialist Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2025 2:09:24 PM Resent: 3/12/2025 2:09:29 PM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via Docusign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 3/12/2025 2:09:25 PM Viewed: 3/12/2025 2:28:45 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Nicole Rebeck-Stout nicole.rebeck-stout@pitkincounty.com Deputy Director of Community Development Security Level: Email, Account Authentication (None) Sent: 3/12/2025 2:09:25 PM Viewed: 3/13/2025 8:59:25 AM Electronic Record and Signature Disclosure: Accepted: 2/21/2025 1:46:35 PM ID: 2d5a9c3b-920b-465a-a544-76dbdeb82050 Company Name: Pitkin County, Colorado Alex Sanchez alex.sanchez@pitkincounty.com ComDev Analyst Pitkin County, CO Security Level: Email, Account Authentication (None) Sent: 3/12/2025 2:09:26 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Kara Silbernagel kara.silbernagel@pitkincounty.com Deputy County Manager Pitkin County Colorado Security Level: Email, Account Authentication (None) Sent: 3/12/2025 2:09:26 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/12/2025 1:20:40 PM Certified Delivered Security Checked 3/12/2025 2:09:13 PM Signing Complete Security Checked 3/12/2025 2:09:23 PM Completed Security Checked 3/12/2025 2:09:27 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. 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